Public Meeting Agenda: September 14, 2015 at 6:30 PM - Board of Education Regular Meeting

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September 14, 2015 at 6:30 PM - Board of Education Regular Meeting Agenda

September 14, 2015 at 6:30 PM - Board of Education Regular Meeting
I. Budget Hearing
Rationale:  I.     Call Hearing to Order

II.   The purpose of the Hearing is to review, discuss, consider, and receive input, and or
       support, opposition, criticism, suggestions or observations of taxpayers relating to
       the 2015-16 proposed budget.

III.  Adjourn Budget Hearing
Discussion:  Budget hearing opened at 6:30 PM. Comments were welcomed regarding the proposed 15-16 SCS Budget. There was no increase in the 15-16 budget from the 14-15 budget even with the 1.7 million cut in State Aid. The hearing closed at 6:36 PM
Attachments:
II. Levy Setting Hearing
Rationale:  I.     Call Hearing to Order

II.    The purpose of the Hearing is to review, discuss, consider, receive input, and hear
        support,opposition, criticism, suggestions or observations of taxpayers relating to
        the 2015-16 proposed property tax levy.

III.   Adjourn Levy Setting Hearing
Discussion:  The Levy Setting hearing opened at 6:36 PM for the purpose of receiving comments, support, opposition, criticism, suggestions or observations from taxpayers. The levy was set just slightly lower than the 14-15 levy. The hearing closed at 6:40 PM
Attachments:
III. Call Meeting to Order
Rationale: 

STRIVE  •  COMMIT  •  SUCCEED  -  District Mission Statement

Schuyler Community Schools in partnership with parents, students, and the community is committed to educate students to become skilled, knowledgeable and responsible citizens in a global society - District Vision Statement

Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public.  Notice of this meeting was also given in advance to all members of the Board of Education
Discussion:  All board members present. In addition the following were in attendance: Dr. Hoesing, Principals Burton and Comley; Assistant Principal Kovar; Directors Vrba and Gibbons; and Student Council School Board Representative Cameron Harding. President Brabec read the District Mission Statement and stated the meeting was preceded by advance notice declared the meeting to be in open session.
III.A. Pledge of Allegiance
Discussion:  All those present participated in the Pledge of Allegiance.
III.B. Declaration of Open Meeting
Rationale:  This meeting has been preceded by advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the hallway outside the Media Center.
IV. Approval of Consent Agenda
Rationale:  Discuss, Consider and Take Action on the consent agenda
Recommended Motion(s):  Motion to approve the consent agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the consent agenda Passed with a motion by Chuck Misek and a second by Brian Vavricek.
No Action(s) have been added to this Agenda Item.
IV.A. Agenda
Attachments:
IV.B. Minutes
Attachments:
IV.C. Acceptance of Claims
Attachments:
IV.C.1. Bills of $5,000 or more
Attachments:
IV.D. Financial
Attachments:
IV.E. Other Listed Reports
V. Public Forum - We ask that all presentation be limited in their length.
V.A. Recognition of visitors and guests
V.B. Other topics (limited to 5 minutes - subject to guidelines of the Board Participation Policy)
V.C. Student Representative's Report
VI. Action Items
VI.A. Budget, finance, negotiations, and personnel
Rationale:  This committee is responsible for budget, finance, and contract negotiations with administration, certificated staff, and support staff.
VI.A.1. Consider, Discuss, and take action to approve the 2015-16 proposed budget as advertised
Rationale:  We held our budget workshop in August and advertised the budget for all funds as directed at our final meeting.  Attached is the full budget, the advertised budget notice, and the valuations certified for the 2015-16 school year.
Recommended Motion(s):  Motion to approve the 2015-16 Budget as advertised. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the 2015-16 Budget as advertised. Passed with a motion by Brian Vavricek and a second by Virginia Semerad.
No Action(s) have been added to this Agenda Item.
Discussion:  Even though there was a substantial decrease in State Aid and a continuing need to be proactive as the district enrollment grows, the tax levy remains at 95 cents.
Attachments:
VI.A.2. Discuss, consider, and take action to approve the 2015-16 property tax resolution as presented.
Rationale: 

2015-16

PROPERTY TAX REQUEST RESOLUTION

FOR

COLFAX COUNTY SCHOOL DISTRICT #123

            WHEREAS, public notice was given at least five days in advance of a special hearing called for the purpose of discussing and approving or modifying the District's Tax Request for the 2015-16 school fiscal year for the General Fund, Bond Fund, Special Building Fund, and Qualified Capital Purpose Undertaking Fund of Colfax County School District # 123; and,

            WHEREAS, such Special Public Hearing was held before the Board of Education (hereinafter "the Board") of Colfax County School District #123 (hereinafter "the District") at the time, date, and place announced in the notice published in a newspaper of general circulation, a copy of which notice and proof of publication of which is attached hereto as Exhibit A, all as required by law; and,

            WHEREAS, the Board provided an opportunity to receive comment, information, and evidence from persons in attendance at such Special Hearing; and,

            WHEREAS the Board, after having reviewed the District's Tax Requests for each said fund, and after public consideration of the matter, has determined that the Final Tax Requests as listed below are necessary in order to carry out the functions of the District, as determined by the Board for the 2015-16 school fiscal year.

            NOW BE IT THEREFORE RESOLVED that (1) the Tax Request for the General Fund should be, and hereby is set at $ 12,436,976.64; (2) the Tax Request for the Bond Fund should be, and hereby set at $ 505,102.02; (3) the Tax Request for the Special Building Fund should be, and hereby is set at $ 670,890.90; and (4) the Tax Request for the Qualified Capital Purpose Undertaking Fund should be, and hereby is set at $ 505,350.50.

            It is so moved by                                                              and seconded

by                                                               this 14th day of September, 2015.

Roll Call vote as follows:

Rich Brabec                             YES                 NO

Eric Cerny                               YES                 NO

Holly Hild                                YES                 NO

Chuck Misek                            YES                 NO

Virginia Semerad                     YES                 NO

Brian Vavricek                         YES                 NO

            The undersigned herewith certifies, as Secretary of the Board of Education of Colfax County School District #123, that the above Resolution was duly adopted by a majority of said Board at a duly constituted public meeting of said Board.

                                                                                                                                                         

                                                                                    Virginia Semerad, Secretary

                                                                                    Colfax County School District #123

                                                                                    A/K/A Schuyler Community Schools

ATTEST:

                                                                  .            

Richard Brabec, President

Colfax County School District #123

A/K/A Schuyler Community Schools

            CERTIFICATION

            The undersigned hereby certifies that the above motion is authentic and truly and accurately reflects the formal official action taken therein, on the date as reflected, and that such findings, motion and resolution adopt the Schuyler Community Schools property tax request or levy, according to law, and that the County Board of Equalization shall set the levy for Schuyler Community School system according to the modification and tax request set forth therein and in the attached Exhibit "A" in accordance with the law.

                                                                                        Authorized Office of Schuyler Community Schools

Recommended Motion(s):  Motion to approve the 2015-16 property tax resolution as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the 2015-16 property tax resolution as presented. Passed with a motion by Richard Brabec and a second by Eric Cerny.
No Action(s) have been added to this Agenda Item.
Attachments:
VI.B. Americanism: Curriculum, Assessment, and Instructional Programs
Rationale:  This committee is responsible for reviewing curriculum recommendations, textbook selection, requisitions/inventory, and instructional programs.
VI.B.1. Consider, discuss, and take action to approve the 2015-16 certificated staff evaluation system.
Rationale:  We have been working on the adoption of a new teacher/administrator evaluation system.  This is one of the requirements of the School Improvement Grant at the Middle School.  The system we are proposing is comprehensive and focuses on improving and documenting teacher and administrator performance.  If approved by the board, we will have to get this evaluation system on file with the Nebraska Department of Education.  See attached information.
Recommended Motion(s):  Motion to approve the iObservation Marzano Certificated Staff Evaluation system as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the iObservation Marzano Certificated Staff Evaluation system as presented. Passed with a motion by Virginia Semerad and a second by Brian Vavricek.
No Action(s) have been added to this Agenda Item.
Discussion:  The district is continually working to improve the education students receive and this staff evaluation helps teachers to do a more thorough job by helping them develop and grow in needed areas. It is more than an evaluation system of check boxes; it is a professional development system which helps teachers reach benchmarks-a growth model which goes along with our growth mindset.
Attachments:
VI.B.2. Consider, discuss, and take action to approve the use of "local Substitutes" for the 2015-16 school year.
Rationale:  The State of Nebraska requires that the board of education must annually approve the use of "local substitutes" to teach in absence of the regular teacher.  Local substitutes are limited to 45 days per year in the school district on an intermittent basis.  We have been using local substitutes in the past, but the Department of Education is now requiring board minutes validating local substitute certificates. 
Recommended Motion(s):  Motion to approve the use of "local Substitutes" for the 2015-16 school year. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the use of "local Substitutes" for the 2015-16 school year. Passed with a motion by Richard Brabec and a second by Eric Cerny.
No Action(s) have been added to this Agenda Item.
Discussion:  Substitutes are limited to 45 intermittent days per school year per individual school district. The law requires that the School Board take action on this matter each year by validating local substitute teachers' certificates.
Attachments:
VI.C. Board Policy, Handbooks, and Support Programs
Rationale:  This committee is responsible for annual review of board policies, handbooks, and crisis/safety plans.  This committee is also responsible for the support and development of support programs(nursing, food service) in the district.
VI.C.1. Consider, discuss, and take action to approve 2nd reading of policy 804.02
Rationale:  LB 365 which allows districts to store meeting minutes and all other documents electronically rather than in written form has caused a modification in Policy 804.02 Data or Records Retention.  See attachment for the revised and a red-line versions.
Recommended Motion(s):  Motion to approve 2nd reading of board policy 804.02 Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve 2nd reading of board policy 804.02 Passed with a motion by Holly Hild and a second by Virginia Semerad.
No Action(s) have been added to this Agenda Item.
VI.C.2. Consider, discuss, and take action to approve the EMC Return To Work Protocol
Rationale:  EMC Insurance has provided us with an employer's guide to the required "Return to Work Program".  The guide is attached and outlines the protocol.  See attached guide. 
Recommended Motion(s):  Motion to approve the EMC Return To Work Protocol Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the EMC Return To Work Protocol Passed with a motion by Eric Cerny and a second by Brian Vavricek.
No Action(s) have been added to this Agenda Item.
Discussion:  This protocol was recommended by our insurance policy with EMC. This is a procedure; not a policy regarding Workmans' Compensation Claims.
Attachments:
VII. Discussion Items and Reports
VII.A. Rec Center Project Update
Rationale: 

The contract is signed with Bierman Contracting, Inc.  for the new Rec. Center Project.  See information below on upcoming construction meetings.

1.  Ground Breaking Ceremony:  12:00 PM on Wednesday, September 16th.

2.  Pre-construction Meeting:      1:00 PM on Wednesday, September 16th.

I will provide more information as it becomes available.

Recommended Motion(s):  No Motion Passed with a motion by Board Member #1 and a second by Board Member #2.
Discussion:  Superintendent Hoesing asked that as many Board members as possible be in attendance for the SCS Recreation Center groundbreaking on Wednesday, September 16 at 12:00 PM. Following at 1:00 PM will be the first pre-construction meeting.
VII.B. Principals Reports
Rationale: 

SES K-2 Principal's Report:  Darin Kovar

My year has started off with a bang! I am learning many new things at the Elementary. Busing, traffic, and learning new staff have definitely kept me busy. I am enjoying meeting new people and new students. I have had many productive discussions with parents about youth sports, and the direction that we need to keep moving. We are trying to identify parent volunteers who could help coach.

Middle School Athletics are under way, with contests now starting. Football, Volleyball, and Cross Country. I am doing my best to work with Middle School Administration and staff to help give kids a good experience, and to help prepare them for the next level.

Preschool and SES 3-5 Principal's Report:  Bill Comley

Preschool            87

Kindergarten        137   
1st Grade            169           
2nd Grade           145  
3rd Grade            124  
4th Grade            132    
5th Grade            145    
K-5 Enrollment  852

Rural Schools Principal's Report:  Gerry Reinsch

School year is off to a great start.

Traffic flow/Bus/After School Program is off and going good

The August 20th NETV/Schuyler/Sixpence event was another huge success. Thank you for all that attended.

2015-16 Enrollment 

Richland                            Fishers

      1         Kindergarten          4

      2          1st Grade            10

      7          2nd Grade           13

      1          3rd Grade             8

      7          4th Grade           10

      1          5th Grade             8

      2          6th Grade             9

      9          7th Grade             5

      1          8th Grade             2 

     31             Total               69

Richland is down 6 students from last year (37 to 31)

Fishers is down 4 students from last year (73 to 69)

Total Rural Schools Enrollment is down 10 from last year (110 to 100)

Robin Burton and I are transporting 7th and 8th grade sports participants with school vans this year.

7 students from Richland and 3 from Fishers unless AM volleyball practice, then 5 and 1.

It's been a great start to the school year.

SMS Principal's Report:  Michelle Burton

The beginning of the year started with high-level professional development from both CTAC and DiscoveryEd.  CTAC guided staff in building a solid foundation for Relationship Time (R-Time).  The purpose of R-Time is to strengthen positive teacher-student relationships.  The focus of the DiscoveryEd training was a carry over from last year utilizing student data and developing meaningful and relevant student learning objectives.

The Building Leadership Team is currently strengthening student and staff objectives.  In addition, members of the Language Arts Department have received extensive training from Scholastic and DiscoveryEd to strengthen the transition to a new Language Arts schedule , as well address the need to increase the mastery of standard-based curriculum in reading and writing.  

The Warrior Academy is on track and growing!  We will add another new club at SMS beginning this week!

Mr. Kovar has worked diligently to ensure a positive experience for all SMS activities and athletics.  We have approximately 145 students in three sports.  Mr. Mark Brady has also been assisting Mr. Kovar one period per day in strengthening the future of Warrior Athletics!  

The 7th and 8th SMS Marching Band represented our district very well in the Labor Day parade.  We currently have 133 students enrolled in the SMS band courses!  The 7th and 8th band will also represent SMS in the upcoming Columbus Music Festival.  

Current SMS Enrollment Numbers:

6th Grade   126

7th Grade   128

8th Grade   127

Total         381

Last year at this time, there were 357 students at SMS.  This is an increase of 24 students.

SCHS Principal's Report:  Stephen Grammer

The start of school year has been positive and successful for both students and staff. The
first two days of school, we had class meetings with each grade level outlining our new
programs, expectations, and changes for the school year. One of the new programs is the
revamped Focus Program, which is up and running and the students and teachers are
making adjustments to the program.

Another new program and staff member to the district, is our new Resource Officer, Ms.
Sidnee Pavel. She works with students who are tardy or unexcused absent from school.
She also assists teachers in the building with students who are struggling in class. She has
been a great asset and resource to our building and a resource for teachers to go to. This
position is a joint position between the school district and the county attorney’s office. The
county attorney’s office filed for and received a grant for this resource position. She will be
working with students 6th through 12th grade. Already we are seeing a decline in tardies
and absences at the high school.

Our new staff this year have started off well and are working hard and adapting to
Schuyler Central High School. They have been matched with a mentor in the building
which are a support and a go to person within the building. Our new staff this year are:
Katherine Bertrand, Counselor; Dana Garrison, Agriculture teacher/FFA Sponsor;
Lewis Evans, Social Studies Teacher; Jason Friesen, Social Studies Teacher; Kelsey
Piper, Science Teacher; Ethan Hutton, Science Teacher/Paraprofessional; and Elizabeth
Johnson, Math Teacher. Again, adapting and building rapport with our students.

As the year begins there are many upcoming events including multiple sporting events,
One Act Play, vocal and band contests/concerts, and in September we will begin
preparation for MAP testing. Teachers and Administrators have been and are working
hard to improve and do what’s best for all students at SCHS.

A successful homecoming week will already have been completed the week before the
September board meeting.

Schuyler Central High School Enrollment numbers
9th Grade                135
10th Grade              133
11th Grade              132
12th Grade              110
Total Enrollment   510
(2014 – 2015 Enrollment—470)
Increase of 40 students

Attachments:
VII.C. Directors Reports
Rationale: 

S.C.S. Special Education Director's Report:  Darli Vrba

Team SpEd met for the very first time on Monday, August 17th. Together, we did a team building activity and reviewed the answers to three main questions I gave the team last spring:

  • Who are we as SCS's SpEd department?
  • Where are we going as SCS's SpED department?
  • What do you need me to bring to Team SpEd to ensure their success?

We developed our goal for SCS's SpEd Team along with the characteristics all team members need to portray as a member of Team SpEd!!

My adventure on a brand new learning curve called Special Educator Director:

  • Joined the NASES organization (Nebraska Association of Special Education Supervisors)
  • "Getting Started on the Right Foot": mentoring program for 1st & 2nd year SpEd directors
  • started to build a network of "experts" in the field of special education

 SCHS Asst. Principal/AD Report:  Michelle Egr

Welcome to the next school year!   We are off and running! 

Participation Numbers in high school athletics are up.  (Numbers listed are 2015/2014)  Football 59/53.  Volleyball 37/20.   Softball 18/13.  Cross Country 33/24.  Girls Golf has 8/7.

I have met with Columbus Occupational Health and the Random Drug Testing Program is ready to begin this school year.   The process went very well last year.   Looking forward to working with them again.  

Web Site is updated and fall activities are current. 

Please refer to Mr. Grammer's report regarding info from the AP office.  

Director of Federal Programs, Curriculum and Assessment Report:  Dave Gibbons

Curriculum Assessment & Accountability – Here are our overall percentages of students proficient on the NeSA Assessments.

Reading

 

2012

2013

2014

2015

2015 State

3rd

87%

87%

92%

82%

82%

4th

54%

82%

75%

85%

81%

5th

50%

67%

87%

81%

83%

6th

64%

56%

75%

84%

81%

7th

68%

59%

79%

64%

82%

8th

60%

68%

65%

74%

79%

 

 

 

 

 

 

11th

58%

63%

61%

68%

69%

Mathematics

 

2012

2013

2014

2015

2015 State

3rd

89%

89%

91%

86%

78%

4th

50%

85%

85%

91%

77%

5th

45%

79%

88%

77%

76%

6th

50%

36%

52%

79%

72%

7th

55%

52%

61%

62%

73%

8th

48%

61%

60%

63%

68%

 

 

 

 

 

 

11th

49%

52%

37%

44%

62%

After School Program – The after school program started August 31 at SES and SMS.  We currently have 144 students participating at SES and about 30 participating at SMS.  We have 50 students on a waiting list so we are working add staff in order to accommodate all the students.

School Improvement Grant – We have started year 2 of our grant at the Middle School.  Staff has continued to work with Discovery Education and CTAC.  We have had trainers and consultants in the building three times already this year. This year we are adding a communications class and equipment is being purchased for that.  We have also added a new teacher evaluation system.  Teachers will also be working on Student Learning Objectives as a part of this grant.

Discussion:  There are 50 students on a waiting list for the After-School Program so work is being done to add staff in order to accommodate all the students.
Attachments:
VII.D. Superintendent's Report
Rationale: 

1.  NASB Area Membership Meeting:  Sept. 23rd at Norfolk.  See attached information.

2.  NASB State Conference:  November 18-20.  See attached information.

3.  Preschool Cost Update:  Ronnie has updated the renovation costs for the preschool building.  See attachment. 
Discussion:  Regarding the cost update, almost all bills have been received for the Schuyler Preschool renovation. Board members are reminded of the NASB State Convention to be held in November.
Attachments:
VII.E. Board Member/Committee Reports
Rationale: 

SCHUYLER COMMUNITY SCHOOLS FOUNDATION

MEETING 09/14/2015 @ 12 NOON – 1:00 P.M.

@ SCHUYLER MIDDLE SCHOOL CONFERENCE ROOM

Membership:  Lumir Jedlicka-Treasurer, Brian Vavricek- President, Virginia Semerad- Secretary, Joyce Baumert, Sandy Seckman- Vice President, Victor Lopez, and Dan Hoesing

Guests             -Patty Schmidt– Chamber Executive Director              

                      -Kem Cavanah – Economic Development Coordinator

-Shelley Friesz –shelley.friesz@schuylercommunityschools.org – 402-352-3527 Ext 216

Foundation Assistant      

-Sheri Balak – sheribalak@gmail.com – Alumni Honors consultant  

Vision:  To support the enrichment of educational programs and student life experiences

Goals:  -To promote education in Schuyler Community Schools

           -Conduct feasibility study on possible new construction at high school building

Secretary Report/Minutes – Review and Approve (refer minutes e-mailed by Shelley Friesz – August 3, 2015)

Treasurer’s Report – balance (Shelley will contact Gwen and get updated numbers)

·     $780.00 check sent to Schuyler Golf Club for fees for the golf tourney

·     $1,000.00 checks sent to Matt Eller and Tonya Marxsen for DA scholarships

·     Received a $25 check from William & Viola Kroeger in honor of George & Sylvia  Hermone’s 50th Anniversary

·     $88.75 to Karel & Seckman for work on the Bylaws and Articles of Incorporation

·     $1250.00 paid to Lemon Fresh Day balance for the Labor Day dance

Committee Reports:

·     Labor Day:  Brian & Victor & Sandy

·     Scholarship:  Sandy, Lumir

  • Education:Lumir &Brian

·     Alumni Website: Dan & Virginia      

·     Alumni Honors Committee- Joyce & Sheri    

·    Mission Statement & Goals updated- Joyce, Sheri & Brian                  

Next Meeting –Oct. 5, 2015 @ 12:00 Noon @ Schuyler Middle School Conference Room

Discussion:  Brian Vavricek, representing the SCS Foundation, complimented the administration for taking an active part in the Labor Day festivities. The plan is to partner with the Chamber of Commerce again next September.
VIII. Correspondence Items
Discussion:  Items of correspondence were received from Cindy Wachter. The Gallup Survey would like our student population to participate in one of their surveys with the resulting information to be shared with the District. Also received was information on an opening on the NASB Region 16 Board of Directors. Two names were submitted; there was a recommendation by the Board to endorse one of them.
IX. Adjournment
Recommended Motion(s):  Motion to adjourn Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to adjourn at 7:45 PM. Passed with a motion by Brian Vavricek and a second by Eric Cerny.
No Action(s) have been added to this Agenda Item.
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