Public Meeting Agenda: September 23, 2015 at 2:00 PM - Transportation/Maintenance Staff Meeting @ SCHS Library Annex


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September 23, 2015 at 2:00 PM - Transportation/Maintenance Staff Meeting @ SCHS Library Annex Agenda

September 23, 2015 at 2:00 PM - Transportation/Maintenance Staff Meeting @ SCHS Library Annex
I. Discussion Items

1.  Summer Work:  Preschool update:  Thank you for your work on the preschool.  What is our timeline for moving the remaining items from the gymnasium.  West Lobby:  The work on the west high school lobby and restrooms is complete and looks great.  We are working with the coaches on updating the record boards.  Semerad Construction is building trophy cases for the hallway just east of the west lobby.  We will be moving recognition items and trophies to the east hallway.  The district plaques and state trophies will remain in the main lobby.  SES parking lot:  The new posts look great and the traffic plan seems to be working fine.  SMS Building:  The technology room is being setup and Semerad Construction will move lockers from the east wing to the 7th grade area and the main hallway just to the north of the gymnasium.  SCHS Track/Fields:  Thank you for your work to clean up the area behind the high school building and for your work on the concession stand storage area. Rural Schools:    School Building Access Codes:  We are working at getting all the electronic door codes updated to improve security. We do not want to give this code out to certificated staff or administration.  They should all have a fob to get into the electronic door, or a key to get into the building through another door.

2.  Finance/Budget:  2014-15 Year-end Report and 2015-16 Budget: 

3. Fix-it Program:  Thanks for your work on keeping up with the maintenance reports in the "Fix it" program.  The building committee of the board uses this program to keep informed of building and maintenance items across the district.  I know not all items you deal with everyday are recorded.  Please add those you believe need to be recorded for your records. There are 83 requests on the system that are not marked as completed.  Please review and make sure you clear those items that have been addressed.

Building principals will be updating the building facilities plan for 2016.  If you have areas in your building you want for consideration, please work with your principals.  2016 proposal is due at on October 9th. 

4.  Vehicle Tracks: We have been using the "Vehicle Tracks" system to manage our fleet information.  Beginning in October, all vehicle requests will be requested through the system.  We need to figure out a way to allow key return when the person returns after hours and do not have keys to get into the building. 

5.  Filemaker System:  We use the filemaker programs to manage time clock resets, requests for vacation or leave, the "Tech-it" system to manage all technology requests, the "voucher" system to request repayment or deposits, and the "PO Control" for purchasing.  Please see Ronnie if you have any questions with these systems. 
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