Public Meeting Agenda: March 22, 2016 at 6:00 PM - Board of Education Regular Meeting

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March 22, 2016 at 6:00 PM - Board of Education Regular Meeting Agenda

March 22, 2016 at 6:00 PM - Board of Education Regular Meeting
1. LPS BOARD OF EDUCATION INFORMATION
Rationale: 

Notice of the time and place of the Lincoln Board of Education meeting was e-mailed to an extensive list of local and regional news media.  A mailing list is maintained at the Lincoln Public Schools District Office.  A public notice was published in the LINCOLN JOURNAL STAR.



The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
2. CALL TO ORDER
3. ROLL CALL
4. ANNOUNCE OPEN MEETING ACT POSTING AND LOCATION
5. APPROVAL OF MINUTES
Rationale:  The attached minutes are intended to accurately reflect the action of the Board at its previous meetings.

Explanation
The minutes have been prepared for Board approval.
Attachments:
6. SPECIAL REPORTS, PRESENTATIONS AND CELEBRATIONS OF SUCCESS
6.1. Pat Janike, Math Teacher at Lincoln High School, has attained National Board Certification by the National Board for Professional Teaching Standards
Rationale: 

In 1986, the Carnegie Corporation’s Task Force on Teaching as a Profession released the report A Nation Prepared: Teachers for the 21st Century.  The report recommended the establishment of a National Board for Professional Teaching Standards (NBPTS). Starting from a central policy statement, What Teachers Should Know and Be Able to Do, the NBPTS set advanced teaching standards in more than 30 certificate fields.  Teachers who apply for National Board Certification will demonstrate their professional skills, knowledge, and accomplishments.

National Board Certification is a symbol of professional teaching excellence, a way for the teaching profession to define and recognize highly accomplished practices.  A certificate awarded by the National Board attests that a teacher has been judged by his or her peers as one who meets high and rigorous professional standards.  Teachers must demonstrate their knowledge and skills through a series of performance-based assessments that include student work samples, videotapes and rigorous analyses of their classroom teaching and student learning.  Written exercises probe the depth of their subject-matter knowledge and understanding of how to teach those subjects to their students.

Explanation

Pat Janike, a mathematics teacher at Lincoln High School, has received National Board for Professional Teaching Standards National Board Certification. Through National Board Certification, Pat has had the opportunity to gauge skills and knowledge against objective and rigorous, peer-developed standards.

6.2. The Counseling Center at Lincoln Northeast High School has been re-recognized as a model program by the American School Counselor Association
Rationale: 

The American School Counselor Association (ASCA) recognizes schools with a comprehensive, data-driven approach to school counseling. The school must have successfully implemented the program and applied for the status from the ASCA, which starts with the question, “How are students different because of what school counselors do?” This year, Lincoln Northeast High School has earned the honor for a second-time, which is officially considered a re-RAMP.

Explanation

The RAMP designation means a school is a Recognized ASCA Model Program. It’s the culmination of a comprehensive approach to school counseling. Lincoln Northeast High School has goals in place that are based on best practices in their education field and that are showing real results in their classrooms.

In one goal, counselors decreased the number of students ‘Not On Track’ to graduate at each of the four grade levels. This effort had been showing results in underclassmen, but the school saw a 19 percent decrease in seniors lacking enough credit hours to graduate. Another goal centered on graduation rates, which have improved by about 15 percentage points over six years.

Efforts like these can be lost in data, but to do so would diminish the work by counselors, staff and leadership at the school, not to mention its students who seek an education, help and sometimes motivation. It’s also a testament to teachers and staff believing in students, helping students believe in themselves, and finding ways to bring out the best effort from students.

Given that the ASCA’s principle question is ‘How are students different because of what school counselors do?”, the answer is because of Northeast counselors, students are more likely to stay on top of studies, earn full class credit, stay on track to graduate, and graduate on time.

6.3. Update from Foundation for Lincoln Public Schools
7. PUBLIC COMMENT
Rationale: 

In keeping with Board Policy 8420:

  • A time limit of five minutes will be allotted for any speaker.
  • Members of the Board of Education will not respond or engage with speakers.
  • Persons speaking to the Board during public comment may hand out printed materials to the Board but may not use any other form of media.
  • The Board Chair may make adjustments to the public comment guidelines, according to Policy 8420.
  • If at any time persons appearing before the Board exceed the time limitations or become abusive in language or behavior, the Chair may declare that person out of order and to refuse permission to continue to address the Board.
  • Anyone refusing to be identified will be prohibited from speaking.
8. CONSENT AGENDA
Rationale: 
8.1. Human Resources Matters
Rationale: 

Explanation
The Human Resources Division also includes the Office of Risk Management.  As such, in addition to the Lincoln Board of Education approving all contractual agreements with employees, all employee benefit issues, all personnel actions, and all other matters within the scope of the Human Resources Division, as part of the Human Resources Matters agenda; the Lincoln Board of Education also must approve the settlement of Workers’ Compensation claims, take action on tort claims filed against the district, and take action on all other matters within the scope of the Office of Risk Management.

This report includes routine Human Resources changes:

   a.  Certificated Employees:

             Elections – 28

             Re-Elections Same Assignment – 5

             Re-Elections New Assignment – 4

             Changes of Status – 2

             Leaves of Absence – 2

             Separations – 67

   b.  Substitute Certificated Employees:

             Elections – 37

             Changes of Status –4

             Separations – 10

   c,  Classified Employees:

             Elections – 49

             Changes of Status – 8

             Separations –  42

   d.  Other:

             Civic Leaves –1

             Workers' Compensation Lump Sum Settlements – 1

 

Proposal
That the Board approve the Human Resources items presented in the attachment(s).*

 

*The information in the attachment(s) may be protected by privacy legislation until the Board of Education takes action on the staff recommendations.  Therefore, this attachment(s) is not included in agenda materials provided the public and the news media.  Any information in the attachment(s) that is not protected by privacy legislation, however, is available for public inspection from the Associate Superintendent for Human Resources upon request.

That the Board is approving the Human Resources items attached with the information as presented or as on file with official district records and documents relating to each such item, or in such other form as may be approved by the Associate Superintendent for Human Resources, or the Associate Superintendent’s designee, and that the Board hereby authorizes the Associate Superintendent for Human Resources, or the Associate Superintendent’s designee, to transact and complete each such item approved hereby, and to sign, execute, and deliver necessary documents or contracts, and to take or cause to be taken any and all other action as may be necessary to complete each such item of transaction as contemplated, for and on behalf of this school district.

8.2. Routine Business
Rationale: 

At each meeting, the Board of Education is asked to approve certain items of routine business of the school district.

EXPLANATION
The items included in routine business for this meeting are:

a.  REGULAR CLAIMS – Claims for the period ending March 22, 2016, were previously provided.

Federal Tax ACH Deposit of $5,533,540.99.                   

State Tax ACH Deposit of $752,810.67.                   

Procurement Card ACH Transfer of $182,231.33.                   

Office Depot ACH Transfer of $53,767,74.                   

Vendor ACH Transfer of $209,737.38.

b.  PAYROLL FOR RATIFICATION – Payroll for the periods ending February 29, 2016, and March 15, 2016, in the amount of $14,460,003.01.

c.  GIFTS – Approval for the gifts listed on the attached gift report.

d.  BIDS/CONTRACTS/OTHER ROUTINE BUSINESS – Bids/contracts/other routine business will be presented for approval for the purchase of table top saws; professional consulting services; computer lab replacement at Goodrich, Lux, and Southwest; playground equipment and rubber tile at Adams and Maxey; the purchase of microscopes for use by students at all secondary schools; the purchase of musical equipment and supplies; the purchase of small equipment for Nutrition Services kitchens and early childhood classrooms; the purchase of an Adobe Enterprise Term Licensing Agreement; the licensing renewal for filtering software; an agreement for server and load balancing services; the purchase of 3D printers for Northeast; an agreement for travel services for North Star cheerleading squad members; the extension of the contract for external audit services; the extension of the lease for warehouse storage space; the purchase of a library management system; items listed for auction; and any other bids/contracts/routine business as presented.

PROPOSAL
That the Lincoln Board of Education approve the following items of routine business:

a.  The regular claims for period ending March 22, 2016.

b.  Payroll for the periods ending February 29, 2016, and March 15, 2016.

c.  Gifts for Campbell, Hartley, Hill, Meadow Lane, Norwood Park, and Pershing.

d.  Bids/contracts/other routine business for the purchase of table top saws; professional consulting services; computer lab replacement at Goodrich, Lux, and Southwest; playground equipment and rubber tile at Adams and Maxey; the purchase of microscopes for use by students at all secondary schools; the purchase of musical equipment and supplies; the purchase of small equipment for Nutrition Services kitchens and early childhood classrooms; the purchase of an Adobe Enterprise Term Licensing Agreement; the licensing renewal for filtering software; an agreement for server and load balancing services; the purchase of 3D printers for Northeast; an agreement for travel services for North Star cheerleading squad members; the extension of the contract for external audit services; the extension of the lease for warehouse storage space; the purchase of a library management system; items listed for auction; and any other bids/contracts/routine business as presented.

Attachments:
8.3. Option Enrollment Student Application for 2016-17
Rationale: 

On February 23, 2016, the Board adopted a resolution to accept option students for the 2016-17 school year.  Applications have been received from students requesting that they be accepted as option students for the 2016-17 school year.  Staff recommends that the students referred to in this agenda item be accepted for enrollment as they are in compliance with the Board resolution of February 23, 2016.      

Explanation
Staff has examined the applications of the students included in this proposal.  The students meet one of the criteria set forth by the Board in its resolution of February 23, 2016.  Staff recommends approval of these applications.      

Proposal  
That the Board adopt the following resolution:  

WHEREAS, the students who have been assigned student numbers 411306, 291648, 411308, 411109, 411467, 205417, 206030, 411609, 279474 (for purposes of confidentiality, assigned numbers are being used) meet one or more of the criteria of the Board resolution of February 23, 2016, with regard to such option students;

THEREFORE BE IT RESOLVED that the aforementioned students be accepted as option students on the condition and with the express understanding that all programs, all classes and all buildings of assignment, except as otherwise required by law, shall at all times and from time to time during attendance at Lincoln Public Schools be determined solely by Lincoln Public Schools.

Attachments:
8.4. Enrollment of Expelled Student
Rationale: 

Lincoln Public Schools regulation 5460.1 and Nebraska state law provides that if a student has been expelled from any public or private school, and the student has not completed the terms or time period of the expulsion, the student shall not be permitted to enroll in this school district until the expulsion period from such other school has expired, unless the Lincoln Board of Education approves by a majority vote the enrollment of such student prior to expiration of the expulsion period.  Student numbers 220195, 191440, 230804 (for purposes of confidentiality, assigned numbers are being used) have filed the proper applications and have requested enrollment.       

Explanation  
The Department of Student Services has reviewed the applications and the background information on the students and is recommending that the applications be approved and that the students be enrolled in the Lincoln Public Schools Expelled Student Program for the remainder of this school year, subject to such terms and conditions as imposed by the Director of Student Services and all program rules and regulations until the term or time period of the original underlying expulsion is completed.      

Proposal 
That the Board approves the applications and all recommendations of the Department of Student Services.

9. FIRST READING, ACTION AT NEXT MEETING
Rationale:  *The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education  Board releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
9.1. From Board Committees
9.1.1. Newly Annexed Property to the City of Lincoln
Rationale: 

The Board of Education assigns school attendance areas to property newly annexed to the City of Lincoln or newly platted.  This action establishes school attendance areas prior to the sale of residential lots, allowing purchasers to know what schools their children will attend.

Explanation
The City of Lincoln has annexed two parcels of land which automatically brings these properties into the Lincoln Public Schools District.  These properties need to be assigned attendance centers so that potential purchasers of homes in this area will know which schools they will be attending:

Shadow Creek, Annexation Ordinance #20280, for 2015-16 school year:  Pyrtle Elementary School, Lux Middle School, and East High School

Woodlands at Yankee Hill, Annexation Ordinance #20284, for 2015-16 school year:  Maxey Elementary School, Pound Middle School, and Southeast High School

Proposal

That the Board discuss the proposed attendance area assignments of the newly annexed properties.

Attachments:
9.2. From the Superintendent
9.2.1. Partnerships For Innovation Grant Application
Rationale: 

Partnerships for Innovation (PFI) is a unique statewide consortium in Nebraska created to meet the requirements of the 2006 Carl D. Perkins Career and Technical Education Act.   The Partnerships for Innovation is a collaboration of Nebraska secondary and postsecondary partners focused on building a better statewide system of Career and Technical Education (CTE) to improve student learning and better meet economic development priorities.   PFI will do this by introducing innovation in CTE delivery systems to include Career Academies, professional development, and programs of study with coordinated curriculum between secondary and postsecondary education providers.   

Explanation
Lincoln Public Schools Career and Technical Education (CTE) would make application for Partnerships for Innovation (PFI) grant funds to provide the professional development needed to develop “Ready for Transition” instructional components to help high school academy students be ready for the transition from high school to college. The grant application focuses on instruction based on the Nebraska Department of Education Career Ready Practice Standards with specific emphasis being placed on attendance, communications, and raising expectations with improved performance.   Professional development is provided for The Career Academy (TCA) instructors and work with Southeast Community College (SCC) Success Coaches in delivery of this instruction for students and their parents.  Instruction and communication will take place through Open Houses with students, parents, and staff and be embedded in curriculum pathways with delivery by TCA instructors and assistance with SCC Success Coaches.  The grant addresses the greatest transition needs for students to be successful in transitioning from a high school to college environment and the impact of student choices related to communications and performance.          

The grant application would primarily fund teacher workshop attendance and substitute time to accomplish this development work and implementation of the program with TCA students and their families. Materials will be developed for online and written communication and shared with other academies across the state for work with their community colleges as well.                         

LPS in-kind services, curriculum support, and supplies would be provided through the Career and Technical Education Department program funds or TCA funds. There is no required funding match.    

Proposal
That the Board approves the submission of the Partnership for Innovation grant application for approximately $15,000 for the grant period of July 1, 2016, through December 31, 2017, dependent upon final funding determination.  No district funding match is required. 

The grant application is due March 30, 2016.  

9.2.2. West Lincoln Elementary School Classroom Additions and Renovation #8367
Rationale: 

Sealed bids were received from interested vendors for the construction of an eight-classroom addition, security entrance, restrooms, interior renovations of existing classrooms, and resource rooms.  The project also consists of expansion of the geothermal wellfield, replacement of existing pavement, bitumen system roof, and grade adjustments relative to new construction at West Lincoln Elementary School.  The following award recommendation is for the construction and renovation project of West Lincoln Elementary School by a general contractor.

Explanation
It is recommended that award be made to Rogge Construction.

Rogge General Contractors (Lincoln, Nebraska)                                           $4,163,000.00

Bid results:

Rogge General Contractors (Lincoln, Nebraska)                                            $4,163,000.00
Sampson Construction (Lincoln, Nebraska)                                                   $4,227,000.00
Kingery Construction (Lincoln, Nebraska)                                                      $4,317,000.00
Hausmann Construction (Lincoln, Nebraska)                                                 $4,343,000.00

It is recommended the following alternates be accepted:

Alternate 1 – Delete Painting                                                                              $51,000.00 (Deduct)

A complete bid tabulation is available in the Purchasing Office.

This will be an expenditure (including alternate deductions) of $4,112,000.00 from the Bond Fund or other appropriate facilities funds.

Proposal
That the Board discuss this proposed award to Rogge General Contractors.  To meet the projected completion date, it is necessary that construction begin as soon as possible following approval.  The Board, by approving this agreement with Rogge General Contractors, is approving the award, the contract documents for this project, and all associated documents related thereto according to the terms and conditions as on file with district records or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent for Business Affairs or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent for Business Affairs or a designee to sign, execute, and deliver the contract documents and all such related documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and/or implement the contract and all associated documents related thereto on a day-to-day basis during this project as contemplated thereby, for and on behalf of this school district, and hereby designates the Director of Facilities & Maintenance, or another person as selected by the Associate Superintendent for Business Affairs or a designee from time to time as its program administrator under this agreement.

9.2.3. Humann Elementary School Classroom Additions and Renovation #8365
Rationale: 

Sealed bids were received from interested vendors for the construction of walls, floors, roofs, structural systems, mechanical systems, electrical systems, interior and exterior finishes and associated site work for the renovation of and additions to Humann Elementary School.  The following award recommendation is for the construction and renovation project of Humann Elementary School by a general contractor.

Explanation
It is recommended that award be made to Hausmann Construction.

Hausmann Construction (Lincoln, Nebraska)                                                 $8,659,000.00

Bid results:

Hausmann Construction (Lincoln, Nebraska)                                                  $8,659,000.00
Kingery Construction (Lincoln, Nebraska)                                                       $8,737,000.00
Sampson Construction (Lincoln, Nebraska)                                                     $8,875,000.00
Hampton Construction (Lincoln, Nebraska)                                                     $8,925,000.00

It is recommended the following alternates be accepted:

Alternate L-1 – Parking Lot Expansion                                                          $101,000.00 (Add)
Alternate A-1 – Retaining Wall Replacement                                                 $  45,500.00 (Add)
Alternate A-2 – Interior Slab Replacement                                                    $  58,000.00 (Add)

A complete bid tabulation is available in the Purchasing Office.

This will be an expenditure (including alternate additions) of $8,863,500.00 from the Bond Fund or other appropriate facilities funds.

Proposal
That the Board discuss this proposed award to Hausmann Construction.  To meet the projected completion date, it is necessary that construction begin as soon as possible following approval.  The Board, by approving this agreement with Hausmann Construction, is approving the award, the contract documents for this project, and all associated documents related thereto according to the terms and conditions as on file with district records or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent for Business Affairs or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent for Business Affairs or a designee to sign, execute, and deliver the contract documents and all such related documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and/or implement the contract and all associated documents related thereto on a day-to-day basis during this project as contemplated thereby, for and on behalf of this school district, and hereby designates the Director of Facilities & Maintenance, or another person as selected by the Associate Superintendent for Business Affairs or a designee from time to time as its program administrator under this agreement.

9.2.4. Park Middle School Classroom Additions and Renovation #8369
Rationale: 

Sealed bids were received from interested vendors for the construction of a new gymnasium, two classrooms, commons area, and miscellaneous support space.  Renovations include a secure entrance and other miscellaneous renovations at Park Middle School.  The following award recommendation is for the construction and renovation project of Park Middle School by a general contractor.

Explanation
It is recommended that award be made to Hausmann Construction.

Hausmann Construction (Lincoln, Nebraska)                                                 $3,123,456.00

Bid results:

Hausmann Construction (Lincoln, Nebraska)                                                  $3,123,456.00
Rogge General Contractors, Inc. (Lincoln, Nebraska)                                      $3,148,000.00
Sampson Construction (Lincoln, Nebraska)                                                     $3,149,000.00

It is recommended the following alternates be accepted:

Alternate 1 – Delete Painting                                                                               $24,000.00 (Deduct)
Alternate 2 – Delete Wood Cabinets and Countertops                                        $13,000.00 (Deduct)

A complete bid tabulation is available in the Purchasing Office.

This will be an expenditure (including alternate deductions) of $3,086,456.00 from the Bond Fund or other appropriate facilities funds.

Proposal

That the Board discuss this proposed award to Hausmann Construction.  To meet the projected completion date, it is necessary that construction begin as soon as possible following approval.  The Board, by approving this agreement with Hausmann Construction, is approving the award, the contract documents for this project, and all associated documents related thereto according to the terms and conditions as on file with district records or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent for Business Affairs or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent for Business Affairs or a designee to sign, execute, and deliver the contract documents and all such related documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and/or implement the contract and all associated documents related thereto on a day-to-day basis during this project as contemplated thereby, for and on behalf of this school district, and hereby designates the Director of Facilities & Maintenance, or another person as selected by the Associate Superintendent for Business Affairs, or a designee from time to time as its program administrator under this agreement.

9.2.5. Juvenile Justice Prevention Fund Grant Through Lancaster County
Rationale: 

The Juvenile Justice Prevention Fund provides approximately $400,000.00 annually in a combination of city and county human services funding meant to address needs identified in the Lancaster County Comprehensive Juvenile Justice Services Plan through prevention programming.  Direct services must be proposed for youth at high risk of dropping out of school, youth who have come into contact with law enforcement, or youth at risk of homelessness.

Availability of funds is announced on an annual basis and applications are accepted through a competitive grant process.  Interested potential applicants apply to the Lancaster County Human Services Administrator, who convenes a committee of City Council and County Board officials to assist in determining awards.  Awards will run from July 1, 2016, through June 30, 2017.

Explanation
Lincoln Public Schools proposes to request Juvenile Justice Prevention Funds to support a partnership with Blue Valley Behavioral Health (BVBH) to administer a program called Youth Assistance Program.  Through this program, a licensed BVBH therapist would come to the school building to conduct brief therapy interventions with students when approved by Student Services in consultation with the school administration.  Referred students would typically be those whose behaviors are impacting their functioning at school, particularly those who have had a noticeable behavior change or who are experiencing chronic problems at school.  The purpose of these sessions would be to help identify and, if possible, address the reason for the behaviors.  If additional support is needed, these sessions would also help identify and connect the family with appropriate community resources.  During the 2016-17 school year, the grant would allow BVBH to serve approximately 45 students from any LPS middle or high school, with parents’ permission.

BVBH does a project similar to this in rural districts in southeast Nebraska and finds that typically, this amount of intervention is all that is needed to make positive change at school, thus ending the student’s participation.  In cases where additional behavioral health treatment is needed, this would be communicated to the student’s parent and a referral would be made.

In addition to addressing individual well-being, thus improving school performance, this project also has the potential to improve efficiency within schools as counselor and social worker visits are reduced.  The project also addresses the first priority identified in Lancaster County’s Comprehensive Juvenile Justice Services Plan, which articulates the need to utilize multi-disciplinary collaboration with the schools to partner in preventing juvenile justice system involvement.

Proposal
That the Board discuss the submission of a proposal to the Lancaster County Human Services Administrator for $12,150.00 to support a contract with Blue Valley Behavioral Health for therapy services as part of the Youth Assistance Program across middle and high schools within the district. This proposal is due April 1, 2016.

10. SECOND READING, RECOMMENDED FOR ACTION
10.1. From Board Committees
10.2. From the Superintendent
10.2.1. Proposed Negotiated Agreement with the Lincoln Education Association
Rationale: 

Explanation
The Lincoln Board of Education has recognized the Lincoln Education Association (LEA) as the exclusive bargaining agent to negotiate salary, fringe benefits, and working conditions for members of that employee group.  The negotiation teams, representing LEA and Lincoln Public Schools, have reached a tentative agreement for the 2016-17 and 2017-18 years, and the LEA has approved the tentative agreement.

The proposed agreement calls for a 3.18 percent total package increase for 2016-17 and a 3.19 percent total package increase for 2017-18.  These two settlements are within the parameters set by the Board of Education.  Included in the package increases are all district costs including the district’s contributions to health insurance, state retirement, and Social Security.

Proposal
That the Board of Education ratify the proposed negotiated agreement for the 2016-17 and 2017-18 school years with the Lincoln Education Association.

10.2.2. Randolph Elementary School Classroom Additions and Renovation #8366
Rationale: 

Sealed bids were received from interested vendors for the construction of four separate additions to the existing school along with interior renovations of the existing gymnasium and cafeteria into a media center and enlarged cafeteria respectively.  Project includes expansion of geothermal wellfield, replacement of existing pavement, and grade adjustments relative to new construction requirements. The following award recommendation is for construction and renovation project of Randolph Elementary School by a general contractor.

Explanation
It is recommended that award be made to:  Cheever Construction

Cheever Construction (Lincoln, Nebraska)                                                      $3,711,000.00

Bid results:

Cheever Construction (Lincoln, Nebraska)                                                       $3,711,000.00
Rogge General Contractors (Lincoln, Nebraska)                                               $3,718,000.00
Kingery Construction (Lincoln, Nebraska)                                                         $3,750,000.00
Sampson Construction (Lincoln, Nebraska)                                                      $3,898,000.00
Hausmann Construction (Lincoln, Nebraska)                                                    $3,920,000.00

It is recommended the following alternates be accepted:

Alternate 1 – Kitchen Decorative Wall Tile                                                    $4,200.00 (Add)

A complete bid tabulation is available in the Purchasing Office.

This will be an expenditure of $3,715,200.00 from the Bond Fund or other appropriate facilities funds.

Proposal
That the Board approve the proposed award to Cheever Construction.  To meet the projected completion date, it is necessary that construction begin as soon as possible following approval.  The Board, by approving this agreement with Cheever Construction, is approving the award, the contract documents for this project, and all associated documents related thereto according to the terms and conditions as on file with district records or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent for Business Affairs or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent for Business Affairs or a designee to sign, execute, and deliver the contract documents and all such related documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and/or implement the contract and all associated documents related thereto on a day-to-day basis during this project as contemplated thereby, for and on behalf of this school district, and hereby designates the Director of Facilities & Maintenance, or another person as selected by the Associate Superintendent for Business Affairs or a designee from time to time as its program administrator under this agreement.

10.2.3. Classroom Sound Amplification #8337
Rationale: 

Sealed/faxed responses were requested from interested vendors to provide classroom sound amplification systems (CSAS) for 2,250 classrooms in elementary, middle, and high schools.

Five vendors provided a response to RFP #8337.  Each response included a unit price for a fully equipped Classroom Sound Amplification System including four speakers.  The Audio Enhancement response included a unit price of $818.64 for either an Infrared (IR) or Radio Frequency (DECT) based system and each will be used based on the physical characteristics of the learning environment.

The Connected Classroom component of the CLASS technology plan included sound amplification as an important element to ensure that both the teacher’s voice and digital sound content is uniformly distributed throughout the learning space.  Classroom sound amplification systems (CSAS) were piloted at Culler Middle School during the 2014-15 school year.  Educational research and the experience of teachers at Culler support the positive effects of CSAS that are related to improved student outcomes.  These effects include improved accommodation of hearing impaired learners, increases in student engagement, and perception of teacher proximity and a reduction in teacher fatigue.

Explanation
It is recommended that award be made to the lowest responsible vendor meeting specifications:

Audio Enhancement (Bluffdale, Utah)                                                               $1,841,940.00

Results:

Electronic Contracting (Lincoln, Nebraska)                                                         $1,588,500.00
Light Speed (Tualatin, Oregon)                                                                          $1,687,500.00
Audio Enhancement (Bluffdale, Utah)                                                                 $1,841,940.00
Ehlert Solution Group (Sandy, Utah)                                                                   $2,047,500.00
Front Row (Petaluma, California)                                                                        $3,089,700.00

A complete tabulation is available in the Purchasing Office.

This will be an expenditure of $1,841,940.00 over two years from the General Fund.

Proposal
That the Board approve the proposed award to Audio Enhancement.  The Board, by approving this agreement with Audio Enhancement, is approving the award, the contract documents for this project, and all associated documents related thereto according to the terms and conditions as on file with district records or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent for Business Affairs or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent for Business Affairs or a designee to sign, execute, and deliver the contract documents and all such related documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and/or implement the contract and all associated documents related thereto on a day-to-day basis during this project as contemplated thereby, for and on behalf of this school district, and hereby designates the Director of Purchasing, or another person as selected by the Associate Superintendent for Business Affairs or a designee from time to time as its program administrator under this agreement.

11. EXPEDITED/EMERGENCY ACTIONS
12. ITEM(S) REMOVED FROM CONSENT AGENDA
Attachments:
13. INFORMATIONAL ITEMS/REPORTS
13.1. From Board Committees
13.1.1. Summer School Programs - 2016
Rationale: 

Policy 6130 provides for a voluntary summer school program.  Lincoln Public Schools offers a variety of summer learning options for students at all levels.  Each year the summer opportunities for students are reviewed for the coming summer in order to provide an overview for the Board of Education, and to serve as a reminder to our public audience that the registration process is beginning.       

Explanation
A summary of the programs follows:  

High School (Grades 9-12):

The high school program will be a six-week session housed at North Star High School for general education, ELL, and special education classes – May 25, 2016, through July 7, 2016.    

Tuition:
Tuition for students currently attending an LPS school or residing in the LPS district with a legal guardian:
2015 Tuition                       Credit Hours  

$ 65.00                               2.5 credit hours
$130.00                              5.0 credit hours
$ 60.00                               each additional 5.0 credit course  

Current LPS students qualifying for free or reduced lunch during the 2015-16 school year are eligible for a free summer school opportunity.  

Tuition for students NOT residing in the LPS district:
2015 Tuition                  Credit Hours  

$175.00                         2.5 credit hours
$350.00                         5.0 credit hours
$350.00                         each additional five credit hours  

All non-resident students are charged the full tuition.  

There is no tuition charged for LPS special education students currently participating in special education courses.  Special education students participating in general education courses must pay tuition, as described above, unless they qualify for free or reduced lunch.  

Non-resident special education students who did not attend LPS during the 2015-16 school year are not eligible for summer school participation.   

Other Summer School Opportunities:  
-- Special Education Summer Programs will focus on meeting the individual needs of students through Extended School Year (ESY) services.  These services will be available to all students who receive special education services who demonstrate regression in critical skills without timely recoupment.  Mini grants will be offered for elementary buildings to support a summer program for students with disabilities.  In addition to ESY services, high school courses will include English 9 and 10, co-taught English Comp, integrated curriculum, VOICE, and special education support in district summer school courses.  

-- Early childhood services will be for children with disabilities ages birth to 3 who receive continuous year services as included in their Individualized Family Service Plan (IFSP) as well as for children with disabilities who remain on an IFSP and are currently attending the district’s center based preschool program. In addition, Extended School Year Services (ESY) will be available for children with disabilities who participate in the district’s center based preschool program who have demonstrated regression in critical skills.  NDE Flexible Funding for Early Childhood will also be utilized to create inclusive preschool opportunities.  Early childhood services will be available at selected sites during June and July. 

-- Summer elementary literacy/numeracy programs funded by an NDE Flexible Funding Grant will be offered at multiple sites in the district.

-- Middle school instrumental and vocal music camps for middle school students and an elementary vocal music camp for 5th grade students.

-- A limited summer technology program for upper elementary and middle school students.

Proposal
This is an information report; no Board action required.

13.2. From The Career Academy
13.3. From the Superintendent
13.3.1. Superintendent Update
13.3.2. Monthly Financial Report
Rationale: 

At the second Board meeting of the month, information regarding the district’s monthly financial report is presented.

Explanation
The monthly financial report for the month ending February 29, 2016, is attached.

Proposal
Information item; no Board action required.

Attachments:
14. ANNOUNCEMENTS OF UPCOMING EVENTS FOR THE BOARD
Rationale: 

March 25 - No School - All Levels

April 6 - Chamber Coffee, 8:00 a.m. - Chamber Office

April 9 - April 11 - NSBA Annual Conference, Boston

April 12 - Board Meeting, 6:00 p.m. - LPSDO

15. PUBLIC COMMENT
Rationale: 

In keeping with Board Policy 8420:

  • A time limit of five minutes will be allotted for any speaker.
  • Members of the Board of Education will not respond or engage with speakers.
  • Persons speaking to the Board during public comment may hand out printed materials to the Board but may not use any other form of media.
  • The Board Chair may make adjustments to the public comment guidelines, according to Policy 8420.
  • If at any time persons appearing before the Board exceed the time limitations or become abusive in language or behavior, the Chair may declare that person out of order and to refuse permission to continue to address the Board.
  • Anyone refusing to be identified will be prohibited from speaking.
16. REQUEST FOR CLOSED SESSION
Rationale: 
The Lincoln Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation
At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

16.1. Request for Closed Session - Negotiations/Collective Bargaining, Property/Real Estate, Litigation, Security, Criminal Misconduct, Personnel, and Legal Advice Matters
Rationale:  The Lincoln Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

17. ADJOURNMENT
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