Public Meeting Agenda: June 28, 2016 at 6:00 PM - Board of Education Regular Meeting

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June 28, 2016 at 6:00 PM - Board of Education Regular Meeting Agenda

June 28, 2016 at 6:00 PM - Board of Education Regular Meeting
1. LPS BOARD OF EDUCATION INFORMATION
Rationale: 

Notice of the time and place of the Lincoln Board of Education meeting was e-mailed to an extensive list of local and regional news media.  A mailing list is maintained at the Lincoln Public Schools District Office.  A public notice was published in the LINCOLN JOURNAL STAR.



The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
2. CALL TO ORDER
3. ROLL CALL
4. ANNOUNCE OPEN MEETING ACT POSTING AND LOCATION
5. APPROVAL OF MINUTES
Rationale:  The attached minutes are intended to accurately reflect the action of the Board at its previous meetings.

Explanation
The minutes have been prepared for Board approval.
Attachments:
6. SPECIAL REPORTS, PRESENTATIONS AND CELEBRATIONS OF SUCCESS
6.1. Student Celebration: Students from the LPS Summer Technology Program and Brent Jarosz, Summer Technology Coordinator
7. PUBLIC COMMENT
Rationale: 

In keeping with Board Policy 8420:

  • A time limit of five minutes will be allotted for any speaker.
  • Members of the Board of Education will not respond or engage with speakers.
  • Persons speaking to the Board during public comment may hand out printed materials to the Board but may not use any other form of media.
  • The Board Chair may make adjustments to the public comment guidelines, according to Policy 8420.
  • If at any time persons appearing before the Board exceed the time limitations or become abusive in language or behavior, the Chair may declare that person out of order and to refuse permission to continue to address the Board.
  • Anyone refusing to be identified will be prohibited from speaking.
8. CONSENT AGENDA
Rationale: 
8.1. Human Resources Matters
Rationale: 

The Human Resources Division also includes the Office of Risk Management.  As such, in addition to the Lincoln Board of Education approving all contractual agreements with employees, all employee benefit issues, all personnel actions, and all other matters within the scope of the Human Resources Division, as part of the Human Resources Matters agenda; the Lincoln Board of Education also must approve the settlement of Workers’ Compensation claims, take action on tort claims filed against the district, and take action on all other matters within the scope of the Office of Risk Management.

Explanation

This report includes routine Human Resources changes:

   a.  Certificated Employees:

             Elections – 29

             Re-Elections Same Assignment – 2

             Re-Elections New Assignment – 2

             Leaves of Absence – 1

             Separations – 1

   b.  Substitute Certificated Employees:

             Separations – 5

   c.  Classified Employees:

             Elections –26

             Changes of Status – 6

             Leaves of Absence – 1

             Separations – 12

   d.  Other:

             Employment of Family Member – 1

Proposal

That the Board approve the Human Resources items presented in the attachment(s).*

*The information in the attachment(s) may be protected by privacy legislation until the Board of Education takes action on the staff recommendations.  Therefore, this attachment(s) is not included in agenda materials provided the public and the news media.  Any information in the attachment(s) that is not protected by privacy legislation, however, is available for public inspection from the Associate Superintendent for Human Resources upon request.

That the Board is approving the Human Resources items attached with the information as presented or as on file with official district records and documents relating to each such item, or in such other form as may be approved by the Associate Superintendent for Human Resources, or the Associate Superintendent’s designee, and that the Board hereby authorizes the Associate Superintendent for Human Resources, or the Associate Superintendent’s designee, to transact and complete each such item approved hereby, and to sign, execute, and deliver necessary documents or contracts, and to take or cause to be taken any and all other action as may be necessary to complete each such item of transaction as contemplated, for and on behalf of this school district.

8.2. Routine Business
Rationale: 
At each meeting, the Board of Education is asked to approve certain items of routine business of the school district.
Explanation
The items included in routine business for this meeting are:

a.  REGULAR CLAIMS – Claims for the period ending June 28, 2016, were previously provided.                   

Federal Tax ACH Deposit of $47,736.47.                   

State Tax ACH Deposit of $755,871.56.                   

Procurement Card ACH Transfer of $169,880.02.                   

Office Depot ACH Transfer of $57,533.62.                   

Vendor ACH Transfer of $123,431.09.

b.  PAYROLL FOR RATIFICATION – Payroll for the period ending June 15, 2016, in the amount of $143,353.62.

c.  GIFTS – Approval for the gifts listed on the attached gift report.

d.  BIDS/CONTRACTS/OTHER ROUTINE BUSINESS – Bids/contracts/other routine business will be presented for approval for the purchase of K-6 ELL curriculum textbooks; the purchase of snack food products for all locations; a renovation project at North Star; the purchase of blade server equipment; a concrete walking track at Clinton; approval of a venue agreement at Seacrest; an agreement for provision of deaf or hard of hearing services; an agreement for Truancy Diversion Program positions; confirmation of waiver concerning LPSDO site; items listed for auction; and any other bids/contracts/routine business as presented.

Proposal

That the Lincoln Board of Education approve the following items of routine business:

a.  The regular claims for period ending June 28, 2016.

b.  Payroll for the period ending June 15, 2016.

c.  Gifts for the district.

d.  Bids/contracts/other routine business for the purchase of K-6 ELL curriculum textbooks; the purchase of snack food products for all locations; a renovation project at North Star; the purchase of blade server equipment; a concrete walking track at Clinton; approval of a venue agreement at Seacrest; confirmation of waiver concerning LPSDO site; an agreement for provision of deaf or hard of hearing services; an agreement for Truancy Diversion Program positions; items listed for auction; and any other bids/contracts/routine business as presented.
Attachments:
8.3. Option Enrollment Student Application for 2016-17
Rationale: 

On February 23, 2016, the Board adopted a resolution to accept option students for the 2016-17 school year.  Applications have been received from students requesting that they be accepted as option students for the 2016-17 school year.  Staff recommends that the students referred to in this agenda item be accepted for enrollment as they are in compliance with the Board resolution of February 23, 2016.      

Explanation
Staff has examined the applications of the students included in this proposal.  The students meet one of the criteria set forth by the Board in its resolution of February 23, 2016.  Staff recommends approval of these applications.      

Proposal  
That the Board adopt the following resolution:  

WHEREAS, the student who has been assigned student number 401245 (for purposes of confidentiality, assigned numbers are being used) meets one or more of the criteria of the Board resolution of February 23, 2016, with regard to such option students;

THEREFORE BE IT RESOLVED that the aforementioned student be accepted as an option student on the condition and with the express understanding that all programs, all classes and all buildings of assignment, except as otherwise required by law, shall at all times and from time to time during attendance at Lincoln Public Schools be determined solely by Lincoln Public Schools.

Attachments:
9. FIRST READING, ACTION AT NEXT MEETING
Rationale:  *The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education  Board releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
9.1. From Board Committees
9.1.1. Newly Annexed Property to the City of Lincoln
Rationale: 
The Board of Education assigns school attendance areas to property newly annexed to the City of Lincoln or newly platted.  This action establishes school attendance areas prior to the sale of residential lots, allowing purchasers to know what schools their children will attend.

Explanation
The City of Lincoln has annexed a parcel of land, which automatically brings this property into the Lincoln Public Schools District.  This property needs to be assigned attendance centers so that potential purchasers of homes in this area will know which schools they will be attending: Highland View, Annexation Ordinance #20324, for 2016-17 school year:  Kooser Elementary School, Schoo Middle School, and North Star High School

Proposal
That the Board discuss the proposed attendance area assignments of the newly annexed property.
Attachments:
9.1.2. 2014 Bond Program - Project Recommendations
Rationale: 

The Planning Committee routinely receives updates on the 2014 Bond Projects.  The committee reviewed the Tier 2 projects on the LPS 10-Year Facility and Infrastructure Plan approved December 13, 2013.   The committee recommends the projects at Belmont, Lincoln High, Northeast, and the Zoo School for funding. In addition, the committee recommends that staff pursue site acquisitions to be funded by existing undeveloped land value and/or the building fund.

Explanation
Substantial bidding is complete for all Tier 1 Priority projects and staff has conducted a review of revenue planned for the projects.  LPS estimates that $14,500,000 in funding is available for designation of additional projects from the LPS10-Year Facility and Infrastructure Plan.

Proposal
That the Board of Education approve the use of the estimated funding available through the 2014 Bond Program to complete projects at Belmont, Lincoln High, Northeast, and the Zoo School, subject to further Board of Education approval of acceptable project bids and other necessary contractual arrangements.  In addition, the committee recommends that staff pursue site acquisitions to be funded by existing undeveloped land value and/or the building fund.

Attachments:
9.2. From the Superintendent
9.2.1. Proposed 2016-17 Pay Rates for Substitute and Miscellaneous Employees
Rationale: 

The Board of Education must approve all salary schedules/pay rates for the employees of Lincoln Public Schools.

Explanation
Attached are the 2015-16 pay rates for substitute and miscellaneous employees and the proposed 2016-17 pay rates for such employees.

The recommended salary increases range from no increase to a 7.7 percent increase, depending on the employee group.  The determination of what salary to recommend is made in conjunction with the supervisor of that employee group and an assessment of the availability of candidates for the positions.

Proposal
That the Board of Education discuss the proposed pay rates for substitute and miscellaneous employees for the 2016-17 school year.

Attachments:
9.2.2. Proposed Agreement with Nutrition Services Workers Association
Rationale: 
The Lincoln Board of Education has recognized the Nutrition Services Workers Association as the exclusive bargaining agent to negotiate salary, fringe benefits, and working conditions for members of the employee group.  Mr. Robbie Seybert has negotiated with the employee group and tentative agreement has been reached between Lincoln Public Schools and the employee group for the 2016-17 and 2017-18 school years.

Explanation

The proposed agreement for the Nutrition Services Workers Association is as follows:

  • The salary increase for 2016-2017 is 2.88% with a total package increase of 3.62% (compensated on a percentage basis).
  • The salary increase for 2017-2018 is 2.89% with a total package increase of 3.63% (compensated on a flat basis).
  • Declined dual option, open enrollment plan for health insurance.
  • Eliminated Emergency Leave (3 days) and replaced it with additional Special Leave (2 days) for each employee.

Health insurance will increase by 4.9% in 2016-2017 (4.9% projected for the following year) and the employee group will hold its employees harmless (money comes out of the package so the district covers the increases).  Minor editorial changes (years, pay, dues deduction, PPACA, etc.) were made.  This settlement is within the parameters set by the Board of Education.

Included in the total package increase for the employee group are all district costs including the district’s contributions to health insurance, state retirement, and Social Security.

Proposal

That the Board of Education consider and discuss the proposed agreement with the Nutrition Services Workers Association for the 2016-17 and 2017-18 school years.

10. SECOND READING, RECOMMENDED FOR ACTION
10.1. From Board Committees
10.1.1. High School Attendance Boundary Recommendations
Rationale: 
The Planning Committee monitors city growth, building utilization, and student enrollment trends throughout the school year.  The North Star official fall membership in 2015-16 reached 2,196 students.  Lincoln is a thriving city.  The geographical attendance area surrounding North Star continues to grow with new housing developments.  The school district is seeking strategies to stabilize the growth at North Star, in an effort to hold enrollment as close to 2,200 as possible.  During the 2015-16 school year, Lincoln Public Schools only processed high school selection choices into North Star that had been filed by the stated deadline and closed North Star to remaining transfer requests.

Explanation
Due to the anticipated growth in the number of students in the North Star attendance area, the Planning Committee reviewed high school attendance area boundaries.  The current high school attendance area assignments for 2017-18 are reflected on Attachment One.  The Planning Committee recommends changing the assignment for the area defined by the Clinton Elementary School boundaries from North Star to Northeast High School, reflected on Attachment Two.  The proposed attendance area assignment, if approved, would begin with the 2017-18 school year.  Eighth grade students in the Clinton neighborhood will be assigned to Northeast High School for the 2017-18 school year, unless the student selects a different high school through the high school selection process.

Proposal
That the Board approve the Planning Committee’s high school attendance area boundary proposal reflected in Attachment Two.
10.2. From the Superintendent
10.2.1. Contract with Explor: LSW Band and Orchestra Hawaii Trip Dec 2017-Jan 2018
Rationale: 

Lincoln Southwest High School is proposing a travel agreement for performances at Pearl Harbor the week of December 28, 2017.  Proposed fees include travel, accommodations, meals, and local attractions.

Explanation
It is recommended that an agreement be made between Lincoln Public Schools and Explor (Greenville, Wisconsin) for travel services for an estimated 250 Southwest High School music students traveling to Hawaii.

The date of travel is from December 28, 2017, through January 4, 2018.  The estimated total group package price is $682,244.00.

A complete tabulation is available in the Purchasing Office.

This will be an estimated expenditure of $682,244.00 from the Activities Fund.

Proposal
The Board, by approving this agreement with Explor, is approving the award, the contract documents for this project, and all associated documents related thereto according to the terms and conditions as on file with district records or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent for Business Affairs, or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent for Business Affairs, or a designee, to sign, execute, and deliver the contract documents and all such related documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and/or implement the contract and all associated documents related thereto on a day-to-day basis during this project as contemplated thereby, for and on behalf of this school district, and hereby designates the Director of Purchasing, or another person as selected by the Associate Superintendent for Business Affairs, or a designee from time to time, as its program administrator under this agreement.

11. EXPEDITED/EMERGENCY ACTIONS
12. ITEM(S) REMOVED FROM CONSENT AGENDA
13. INFORMATIONAL ITEMS/REPORTS
13.1. From Board Committees
13.2. From The Career Academy
13.3. From the Superintendent
13.3.1. Superintendent Update
13.3.2. Monthly Financial Report
Rationale: 
At the second Board meeting of the month, information regarding the district’s monthly financial report is presented.

Explanation
The monthly financial report for the month ending May 31, 2016, is attached.

Proposal
Information item; no Board action required.
Attachments:
14. ANNOUNCEMENTS OF UPCOMING EVENTS FOR THE BOARD
15. PUBLIC COMMENT
Rationale: 

In keeping with Board Policy 8420:

  • A time limit of five minutes will be allotted for any speaker.
  • Members of the Board of Education will not respond or engage with speakers.
  • Persons speaking to the Board during public comment may hand out printed materials to the Board but may not use any other form of media.
  • The Board Chair may make adjustments to the public comment guidelines, according to Policy 8420.
  • If at any time persons appearing before the Board exceed the time limitations or become abusive in language or behavior, the Chair may declare that person out of order and to refuse permission to continue to address the Board.
  • Anyone refusing to be identified will be prohibited from speaking.
16. REQUEST FOR CLOSED SESSION
Rationale: 
The Lincoln Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation
At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

16.1. Request for Closed Session - Negotiations/Collective Bargaining, Property/Real Estate, Litigation, Security, Criminal Misconduct, Personnel, and Legal Advice Matters
Rationale:  The Lincoln Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

17. ADJOURNMENT
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