Public Meeting Agenda: October 25, 2016 at 6:00 PM - Board of Education Regular Meeting

Download

View Options:

Show Everything
Hide Everything

October 25, 2016 at 6:00 PM - Board of Education Regular Meeting Agenda

October 25, 2016 at 6:00 PM - Board of Education Regular Meeting
1. LPS BOARD OF EDUCATION INFORMATION
Rationale: 

Notice of the time and place of the Lincoln Board of Education meeting was e-mailed to an extensive list of local and regional news media.  A mailing list is maintained at the Lincoln Public Schools District Office.  A public notice was published in the LINCOLN JOURNAL STAR.



The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
2. CALL TO ORDER
3. ROLL CALL
4. ANNOUNCE OPEN MEETING ACT POSTING AND LOCATION
5. APPROVAL OF MINUTES
Rationale:  The attached minutes are intended to accurately reflect the action of the Board at its previous meetings.

Explanation
The minutes have been prepared for Board approval.
Attachments:
6. SPECIAL REPORTS, PRESENTATIONS AND CELEBRATIONS OF SUCCESS
6.1. Jamie Mapp has been honored as the Psychologist of the Year by the Nebraska School Psychologists Association (NSPA)
Rationale: 

Jamie Mapp, school psychologist at McPhee Elementary School, was honored as the Psychologist of the Year by the Nebraska School Psychologists Association (NSPA).

Explanation

Each year the NSPA awards one member the School Psychologist of the Year.  This person demonstrates or has demonstrated contributions to the profession that are of exemplary status. Jamie Mapp had plenty of co-workers willing to nominate her for this honor, using words like ‘above and beyond’ and ‘professional,’ but the appreciation goes deeper.

The work of school psychologist goes beyond the classroom and is critical to helping a student return to the classroom to be an active, engaged learner.

One said:

“She is constantly advocating for her students at home, as well as at school; in turn creating a better environment for them to thrive. She is an advocate for the field of school psychology by being a leader and role model for her peers and new psychologists who are still developing their skills.”

Professional development is not only important to Mapp personally, but she is also willing to help others grow in their skills. This includes co-workers, interns and practicum students just learning their craft. The willingness to help, to be a leader, and share the responsibility for advocating for school psychologists demonstrate her commitment to students, families, schools, and beyond.

Her supervisor, Jill Timmons, said:

“At a district level, she provides training each year for administrators, teachers, school psychologists, bus drivers and paras. She co-facilitates monthly professional development meetings for school psychologists. She is a member of our district crisis response team and supports our team by being part of the school psychologist interviews each year.”

6.2. Ursula Vernon-Hansen, School Social Worker, awarded the Service to Children Award from the Nebraska School Psychology Association
Rationale: 

Ursula Vernon-Hansen, School Social Worker who serves Scott Middle School and Hill and Adams Elementary Schools, was awarded the Service to Children Award from the Nebraska School Psychology Association (NSPA).

Explanation

The ability to relate to children and keep their best interests at heart is the epitome for a school social worker. Ursula Vernon-Hansen has shown a natural ability to do both, and she combines that with a professional spirit dedicated to helping students, teachers and other social workers. She also does this in a field where ethics and professionalism are crucial to building trust. The result is a school district filled with qualified staff members ready to help any and all students.

Vernon-Hansen’s dedication is evident in the words of her co-workers. One Co-worker wrote:

“Ursula creates an environment for children that is based on mutual respect and makes school a safe learning community so that students can concentrate on their individual strengths.”

Another co-worker wrote:

“She does not silo herself in the Social Work world but collaborates with school psychologists in her work. Her dedication to students (even after school hours) is something to strive for!”

Vernon-Hansen builds credibility with families, too. Her work to create a comprehensive plan that works best for the student is widely appreciated by all and helps her schools continue to educate the whole child.

7. PUBLIC COMMENT
Rationale: 

In keeping with Board Policy 8420:

  • A time limit of five minutes will be allotted for any speaker.
  • Members of the Board of Education will not respond or engage with speakers.
  • Persons speaking to the Board during public comment may hand out printed materials to the Board but may not use any other form of media.
  • The Board Chair may make adjustments to the public comment guidelines, according to Policy 8420.
  • If at any time persons appearing before the Board exceed the time limitations or become abusive in language or behavior, the Chair may declare that person out of order and to refuse permission to continue to address the Board.
  • Anyone refusing to be identified will be prohibited from speaking.
8. CONSENT AGENDA
Rationale: 
8.1. Human Resources Matters
Rationale: 

The Human Resources Division also includes the Office of Risk Management.  As such, in addition to the Lincoln Board of Education approving all contractual agreements with employees, all employee benefit issues, all personnel actions, and all other matters within the scope of the Human Resources Division, as part of the Human Resources Matters agenda; the Lincoln Board of Education also must approve the settlement of Workers’ Compensation claims, take action on tort claims filed against the district, and take action on all other matters within the scope of the Office of Risk Management.

Explanation

This report includes routine Human Resources changes:

   a.  Certificated Employees:

             Changes of Status – 1

             Leaves of Absence – 1

   b.  Substitute Certificated Employees:

             Elections – 24

   c.  Classified Employees:

             Elections – 36

             Changes of Status – 3

             Separations – 22

Proposal

That the Board approve the Human Resources items presented in the attachment(s).*

 

*The information in the attachment(s) may be protected by privacy legislation until the Board of Education takes action on the staff recommendations.  Therefore, this attachment(s) is not included in agenda materials provided the public and the news media.  Any information in the attachment(s) that is not protected by privacy legislation, however, is available for public inspection from the Associate Superintendent for Human Resources upon request.

That the Board is approving the Human Resources items attached with the information as presented or as on file with official district records and documents relating to each such item, or in such other form as may be approved by the Associate Superintendent for Human Resources, or the Associate Superintendent’s designee, and that the Board hereby authorizes the Associate Superintendent for Human Resources, or the Associate Superintendent’s designee, to transact and complete each such item approved hereby, and to sign, execute, and deliver necessary documents or contracts, and to take or cause to be taken any and all other action as may be necessary to complete each such item of transaction as contemplated, for and on behalf of this school district.

8.2. Routine Business
Rationale: 
At each meeting, the Board of Education is asked to approve certain items of routine business of the school district.

Explanation
The items included in routine business for this meeting are:

a.  REGULAR CLAIMS – Claims for the period ending October 25, 2016, were previously provided.                   
Federal Tax ACH Deposit of $46,757.46.                   

State Tax ACH Deposit of $800,795.61.                   

Procurement Card ACH Transfer of $100,883.52.                   

Office Depot ACH Transfer of $10,598.83.                   

Retirement ACH Transfer of $4,774,477.78.                   

Vendor ACH Transfer of $104,833.95.

b.  PAYROLL FOR RATIFICATION – Payroll for the period ending October 14, 2016, in the amount of $163,182.87.

c.  GIFTS – Approval for the gifts listed on the attached gift report.

d.  BIDS/CONTRACTS/OTHER ROUTINE BUSINESS – Bids/contracts/other routine business will be presented for approval for renovation of the bathroom and breakroom at DC; expansion and renovation at Operations; renewal of the TalentEd license; items listed for auction; and any other bids/contracts/routine business as presented.

Proposal
That the Lincoln Board of Education approve the following items of routine business:
a.  The regular claims for period ending October 25, 2016.

b.  Payroll for the period ending October 14, 2016.

c.  Gifts for The Career Academy, Hartley, and the district.

d.  Bids/contracts/other routine business for renovation of the bathroom and breakroom at DC; expansion and renovation at Operations; renewal of the TalentEd license; items listed for auction; and any other bids/contracts/routine business as presented.
Attachments:
8.3. Option Enrollment Student Applications for 2016-17
Rationale: 

On February 23, 2016, the Board adopted a resolution to accept option students for the 2016-17 school year.  Applications have been received from students requesting that they be accepted as option students for the 2016-17 school year.  Staff recommends that the students referred to in this agenda item be accepted for enrollment as they are in compliance with the Board resolution of February 23, 2016.      

Explanation
Staff  examined the applications of the students included in this proposal.  The students meet one of the criteria set forth by the Board in its resolution of February 23, 2016.  Staff recommends approval of these applications.      

Proposal  
That the Board adopt the following resolution:  

WHEREAS, the students who have been assigned student numbers 410216, 410252, 414131 and 407888 (for purposes of confidentiality, assigned numbers are being used) meet one or more of the criteria of the Board resolution of February 23, 2016, with regard to such option students;

THEREFORE BE IT RESOLVED that the aforementioned students be accepted as option students on the condition and with the express understanding that all programs, all classes and all buildings of assignment, except as otherwise required by law, shall at all times and from time to time during attendance at Lincoln Public Schools be determined solely by Lincoln Public Schools.

Attachments:
8.4. Enrollment of Expelled Student
Rationale: 

Lincoln Public Schools regulation 5460.1 and Nebraska state law provides that if a student has been expelled from any public or private school, and the student has not completed the terms or time period of the expulsion, the student shall not be permitted to enroll in this school district until the expulsion period from such other school has expired, unless the Lincoln Board of Education approves by a majority vote the enrollment of such student prior to expiration of the expulsion period.  Student number 272019 (for purposes of confidentiality, assigned numbers are being used) has filed the proper application and has requested enrollment.       

Explanation  
The Department of Student Services has reviewed the application and the background information on the student and is recommending that the application be approved and that the student be enrolled in the Lincoln Public Schools Expelled Student Program for the remainder of this school year, subject to such terms and conditions as imposed by the Director of Student Services and all program rules and regulations until the term or time period of the original underlying expulsion is completed.      

Proposal 
That the Board approves the application and all recommendations of the Department of Student Services.

9. FIRST READING, ACTION AT NEXT MEETING
Rationale:  *The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education  Board releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
9.1. From Board Committees
9.2. From the Superintendent
9.2.1. Canned and Frozen Fruits and Vegetables and Potatoes #8751
Rationale: 

Proposals were requested from interested vendors to provide canned fruits and vegetables and frozen potato products for use by Nutrition Services for all locations.  The contract prices are for the period of December 1, 2016, through November 30, 2017.

Explanation
It is recommended that award be made to the lowest responsible vendors meeting specifications, based on estimated expenditures:

Sysco Lincoln (Lincoln, Nebraska)                                                                        $303,936.38
Churchfield Trading Company (Boise, Idaho)                                                      $97,836.00
Thompson Foods (Grand Island, Nebraska)                                                         $55,493.45
US Foodservice (Lenexa, Kansas)                                                                           $24,670.56
Reinhart Foodservice (Omaha, Nebraska)                                                             $19,374.32

Total                                                                                                                               $501,310.71

There were six vendor responses and 45 items on the quotation.

This will be an estimated expenditure of $501,310.71 from the Nutrition Services Fund.

Proposal
That the Board approve this award to the above listed vendors.  The Board, by approving these purchases with the above vendors, hereby designates the Director of Nutrition Services or another person as selected by the Associate Superintendent for Business Affairs or a designee from time to time as its program administrator under these purchase orders.

10. SECOND READING, RECOMMENDED FOR ACTION
10.1. From Board Committees
10.2. From the Superintendent
10.2.1. Wheelchair School Buses #8737
Rationale: 
Proposals were requested from interested vendors to purchase seven wheelchair school buses for use by the Transportation Department.  Four buses would be replacement to the fleet and three would be an addition to the fleet.

Explanation
It is recommended that award be made to:

Cornhusker International (Lincoln, Nebraska)                                                    $744,570.00

There were two other proposals:

Nebraska Central Equipment (Grand Island, Nebraska)                                       $765,492.00
Truck Center Companies (Lincoln, Nebraska)                                                      $771,439.00

A complete proposal tabulation is available in the Purchasing Office.

This will be an expenditure of $744,570.00 from the Depreciation Fund.

Proposal
That the Board approve the proposed award to Cornhusker International.  The Board, by approving this agenda item, is approving the purchase order and purchase from Cornhusker International according to the terms and conditions as presented or such other or additional terms and provisions as negotiated and approved by the Director Transportation, or a designee, and the Board is hereby delegating to and authorizing the Director of Transportation, or a designee, to take possession of the property and to sign, execute, and deliver all necessary contract documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete, administer, and implement the stated purchase order and the purchase transaction as contemplated thereby, for and on behalf of this school district.
10.2.2. 84-Passenger School Buses $8738
Rationale: 
Proposals were requested from interested vendors to purchase five 84-passenger school buses for use by the Transportation Department.  These buses would be a replacement to the fleet.

Explanation
It is recommended that award be made to:

Nebraska Central Equipment (Grand Island, Nebraska)                                         $646,295.00

There was one other proposal:

Truck Center Companies (Lincoln, Nebraska)                                                        $671,060.00

A complete proposal tabulation is available in the Purchasing Office.

This will be an expenditure of $646,295.00 from the Depreciation Fund.

Proposal
That the Board approve the proposed award to Nebraska Central Equipment.  The Board, by approving this agenda item, is approving the purchase order and purchase from Truck Center Companies according to the terms and conditions as presented or such other or additional terms and provisions as negotiated and approved by the Director Transportation, or a designee, and the Board is hereby delegating to and authorizing the Director of Transportation, or a designee, to take possession of the property and to sign, execute, and deliver all necessary contract documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete, administer, and implement the stated purchase order and the purchase transaction as contemplated thereby, for and on behalf of this school district.
11. EXPEDITED/EMERGENCY ACTIONS
12. ITEM(S) REMOVED FROM CONSENT AGENDA
13. INFORMATIONAL ITEMS/REPORTS
13.1. From Board Committees
13.1.1. DMC Update
Attachments:
13.2. From The Career Academy
13.3. From the Superintendent
13.3.1. Superintendent Update
13.3.2. Monthly Financial Report
Rationale: 
At the second Board meeting of the month, information regarding the district’s monthly financial report is presented.

Explanation
The monthly financial report for the month ending September 30, 2016, is attached.

Proposal
Information item; no Board action required.

Attachments:
14. ANNOUNCEMENTS OF UPCOMING EVENTS FOR THE BOARD
Rationale: 

October 26:
Chamber State Legislative Forum Breakfast, 7:30 am, Nebraska Club
FLPS Board Meeting, 8:15 am, LPSDO

October 27: Strategic Planning Presentation, 6:30 pm, Kloefkorn PTO

October 28: Strategic Planning Presentation, 1:30 pm, Yankee Hill Student Group

November 1: LIBA School Liaison Meeting, 11:45 am, LIBA Office

November 2: Chamber Coffee, 8:00 am, Chamber Office

November 8: Board Meeting, 6:00 pm, LPSDO

15. PUBLIC COMMENT
Rationale: 

In keeping with Board Policy 8420:

  • A time limit of five minutes will be allotted for any speaker.
  • Members of the Board of Education will not respond or engage with speakers.
  • Persons speaking to the Board during public comment may hand out printed materials to the Board but may not use any other form of media.
  • The Board Chair may make adjustments to the public comment guidelines, according to Policy 8420.
  • If at any time persons appearing before the Board exceed the time limitations or become abusive in language or behavior, the Chair may declare that person out of order and to refuse permission to continue to address the Board.
  • Anyone refusing to be identified will be prohibited from speaking.
16. REQUEST FOR CLOSED SESSION
Rationale: 
The Lincoln Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation
At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

16.1. Request for Closed Session - Negotiations/Collective Bargaining, Property/Real Estate, Litigation, Security, Criminal Misconduct, Personnel, and Legal Advice Matters
Rationale:  The Lincoln Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

17. ADJOURNMENT
<< Back to the Public Page for Lincoln Public Schools