Public Meeting Agenda: December 13, 2016 at 6:00 PM - Board of Education Regular Meeting

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December 13, 2016 at 6:00 PM - Board of Education Regular Meeting Agenda

December 13, 2016 at 6:00 PM - Board of Education Regular Meeting
1. LPS BOARD OF EDUCATION INFORMATION
Rationale: 

Notice of the time and place of the Lincoln Board of Education meeting was e-mailed to an extensive list of local and regional news media.  A mailing list is maintained at the Lincoln Public Schools District Office.  A public notice was published in the LINCOLN JOURNAL STAR.



The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
2. CALL TO ORDER
3. ROLL CALL
4. ANNOUNCE OPEN MEETING ACT POSTING AND LOCATION
5. APPROVAL OF MINUTES
Rationale:  The attached minutes are intended to accurately reflect the action of the Board at its previous meetings.

Explanation
The minutes have been prepared for Board approval.
Attachments:
6. SPECIAL REPORTS, PRESENTATIONS AND CELEBRATIONS OF SUCCESS
6.1. Student Celebration: Irving Community OutReach
Rationale: 

As part of the Irving Community OutReach, Irving science and social studies teacher Kate Larson presents her students with something called the Acts of Kindness Challenge. Presenting are Irving teacher Kate Larson; and four of her sixth grade students who will summarize their Acts of Kindness service and Effort Stories:

  • Maude Kilmer 
  • Graceyn Anderson 
  • Nick Herbin
  • Adrianna Ambrocio
6.2. Lorinda Rice has been honored with the State Supervision and Administration Award by the Nebraska Art Teachers Association
Rationale: 

Lorinda Rice, curriculum specialist for Visual Art in Lincoln Public Schools, has been honored with the State Supervision and Administration Award by the Nebraska Art Teachers Association.

Explanation
As curriculum specialist for Visual Art at Lincoln Public Schools, Lorinda Rice has been instrumental in emphasizing the key concepts of art education at LPS: Create, Present, Respond, and Connect. As such, she is a big promoter of arts in education at all levels, a supporter of arts in the community, and an active believer in combining the two.

Student and staff artwork can be seen throughout the Lincoln community. For one such event, Rice said:

“Our vision is to showcase the talents and creative process that our students possess.”

That statement could apply to her overall approach to art education. Rice has also worked to create more opportunities for students and staff to share their work and learn new techniques. With Rice’s encouragement, art teachers at LPS have made a greater effort to promote student artwork on social media, highlighting the talents and viewpoints of students.

Staff have appreciated her leadership:

“Lorinda Rice knows and understands the essential value that visual arts education holds for LPS students, and nurtures a shared vision for the growth of art education among teachers, administrators, parents and community members. With the belief of change for the better, her leadership is needed at all levels of art education to sustain the field and she brings her knowledge and voice to enable the cultivation of new ideas and practices necessary for long-term sustainability.”

Rice has also been a frequent presenter at the state and national levels, sharing ideas and best practices from LPS classrooms. She is also a former elementary art teacher in the school district.

6.3. Jocelyn Lippincott Reiss has been named the Secondary Art Teacher of the Year by the Nebraska Art Teachers Association
Rationale: 

Jocelyn Lippincott Reiss, art teacher at Lincoln North Star High School, has been named the State Secondary Art Teacher of the Year by the Nebraska Art Teachers Association.

Explanation
Students at Lincoln North Star High School have a variety of opportunities in art classes and those options are underlined by the presentation of this honor to art teacher Jocelyn Lippincott Reiss. Fellow art educators from across Nebraska presented this honor, which symbolizes Lippincott Reiss’s ability to blend standards, student interests and professional responsibility, blending like colors on a canvas.

Lippincott Reiss has a personal story about the impact a welcoming classroom can have on a student. Her department chair at North Star is Lynette Fast, who happened to be Lippincott Reiss’s art teacher at Meadow Lane Elementary School. Lippincott Reiss remembers how she felt in Fast’s classroom, and strives to make her own students feel welcome:

“I just felt like that was the place I was the best, and that was a feeling I didn’t get anywhere else. I truly looked forward to that … We are all pushing forward to make things better for kids to make the arts more accessible, and make it so that kids who feel they need to be here can be here so their stories can be told.”

Lippincott Reiss values a variety of ideas and talents in her classroom. She appreciates the group effort in LPS and across the state to continue the effort to promote the arts for students of all ages. And she has a firm belief that art is more than one creative process with an outcome, but encompasses many characteristics of student learning:

“The arts and art classes are the place where everything can be synergized together. I think it’s really the ultimate thinking strategy, it’s creative thinking, it’s problem solving; it can be just coloring, but it’s not. We teach way more than drawing and painting and sculpture and jewelry. What is important are the layers of ideas. It’s the place where everything can come together.”

6.4. Prosper Lincoln Update
7. PUBLIC COMMENT
Rationale: 

In keeping with Board Policy 8420:

  • A time limit of five minutes will be allotted for any speaker.
  • Members of the Board of Education will not respond or engage with speakers.
  • Persons speaking to the Board during public comment may hand out printed materials to the Board but may not use any other form of media.
  • The Board Chair may make adjustments to the public comment guidelines, according to Policy 8420.
  • If at any time persons appearing before the Board exceed the time limitations or become abusive in language or behavior, the Chair may declare that person out of order and to refuse permission to continue to address the Board.
  • Anyone refusing to be identified will be prohibited from speaking.
8. CONSENT AGENDA
Rationale: 
8.1. Human Resources Matters
Rationale: 

Explanation
The Human Resources Division also includes the Office of Risk Management.  As such, in addition to the Lincoln Board of Education approving all contractual agreements with employees, all employee benefit issues, all personnel actions, and all other matters within the scope of the Human Resources Division, as part of the Human Resources Matters agenda; the Lincoln Board of Education also must approve the settlement of Workers’ Compensation claims, take action on tort claims filed against the district, and take action on all other matters within the scope of the Office of Risk Management.

This report includes routine Human Resources changes:

   a.  Certificated Employees:

             Elections – 3

             Changes of Status – 2

             Leaves of Absence – 2

             Re-Elections Same Assignment – 1

             Separations – 1

   b.  Substitute Certificated Employees:

             Elections – 18

             Separations –3

   c.  Classified Employees:

             Elections – 40

             Changes of Status – 5

             Leaves of Absence – 2

             Separations – 16

   d.  Other:

             Civic Leaves – 1

Proposal
That the Board approve the Human Resources items presented in the attachment(s).*

 

*The information in the attachment(s) may be protected by privacy legislation until the Board of Education takes action on the staff recommendations.  Therefore, this attachment(s) is not included in agenda materials provided the public and the news media.  Any information in the attachment(s) that is not protected by privacy legislation, however, is available for public inspection from the Associate Superintendent for Human Resources upon request.

That the Board is approving the Human Resources items attached with the information as presented or as on file with official district records and documents relating to each such item, or in such other form as may be approved by the Associate Superintendent for Human Resources, or the Associate Superintendent’s designee, and that the Board hereby authorizes the Associate Superintendent for Human Resources, or the Associate Superintendent’s designee, to transact and complete each such item approved hereby, and to sign, execute, and deliver necessary documents or contracts, and to take or cause to be taken any and all other action as may be necessary to complete each such item of transaction as contemplated, for and on behalf of this school district.

8.2. Routine Business
Rationale: 
At each meeting, the Board of Education is asked to approve certain items of routine business of the school district.

Explanation
The items included in routine business for this meeting are:
 
a.  REGULAR CLAIMS – Claims for the period ending December 13, 2016, were previously provided.                   
Federal Tax ACH Deposit of $5,721,186.38.                   

Procurement Card ACH Transfer of $89,202.07.                   

Child Support ACH Transfer of $19,214.20.                   

Office Depot ACH Transfer of $7,772.47.                   

Vendor ACH Transfer of $246,691.90.

b.  PAYROLL FOR RATIFICATION – Payroll for the period ending November 30, 2016, in the amount of $14,951,355.87.

c.  GIFTS – Approval for the gifts listed on the attached gift report.

d.  BIDS/CONTRACTS/OTHER ROUTINE BUSINESS – Bids/contracts/other routine business will be presented for approval for the purchase of a school bus; selection of a prime vendor to provide custodial chemicals; the purchase of large custodial cleaning equipment; electronic access control upgrades; elevator control upgrades; the replacement of pool filters; the purchase of English/Language Arts textbooks; the selection of a vendor for a dedicated fiber-based Wide Area Network; the selection of a vendor for core and edge data switches; items listed for auction; and any other bids/contracts/routine business as presented.

Proposal
That the Lincoln Board of Education approve the following items of routine business:

a.  The regular claims for period ending December 13, 2016.

b.  Payroll for the period ending November 30, 2016.

c.  Gifts for Kloefkorn and Northeast.

d.  Bids/contracts/other routine business for the purchase of a school bus; selection of a prime vendor to provide custodial chemicals; the purchase of large custodial cleaning equipment; electronic access control upgrades; elevator control upgrades; the replacement of pool filters; the purchase of English/Language Arts textbooks; the selection of a vendor for a dedicated fiber-based Wide Area Network; the selection of a vendor for core and edge data switches; items listed for auction; and any other bids/contracts/routine business as presented.
Attachments:
9. FIRST READING, ACTION AT NEXT MEETING
Rationale:  *The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education  Board releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
9.1. From Board Committees
9.1.1. Policy 1113-Community Relations: Distribution of Community Service
Rationale: 

Lincoln Public Schools reviews policies on an on-going basis and updates policies to ensure that they accurately reflect the ever-changing work of the District.

Explanation
The revision of Policy 1113 allows for the opportunity for our many business and commercial community members to share information about their school partnerships and the way that they help the District achieve its goals in a section of the Community News or other similar publication that is separate from instruction materials and is optional for students and families.

Proposal
That the Board discuss Policy 1113.

Attachments:
9.1.2. Policy 1370-Community Relations: Use of Students for Non-School Projects
Rationale: 

Lincoln Public Schools reviews policies on an on-going basis and updates policies to ensure that they accurately reflect the ever-changing work of the District.

Explanation
The revision of Policy 1370 is an update as technology has allowed for the possibility of sharing photography along with video and audio recordings to students and families.  

Proposal
That the Board discuss Policy 1370.

Attachments:
9.1.3. 1000 Policy Series Updates: Community Relations
Rationale: 

Lincoln Public Schools reviews policies on an on-going basis and updates policies to ensure that they accurately reflect the ever-changing work of the district.  The entire series of policies is reviewed.  After review, many policies do not require revision or only require small formatting changes.  These policies are presented to the Board for approval as a single block of policies.

Explanation
The following policies will be submitted as a group as they contain only small formatting changes: 1100, 1122, 1140, 1330, 1340, 1500, 1600.

The following policies will be submitted for approval as reviewed as they did not require revisions: 1110, 1111, 1114, 1121, 1210, 1220, 1230, 1235, 1240, 1250, 1310, 1355, 1360, 1410, 1420, 1430, 1510, 1520, 1530. 

Proposal
The Board discusses policy this block of policies.

Attachments:
9.2. From the Superintendent
9.2.1. United Way Proposal for Two Generations - Family Literacy
Rationale: 

United Way of Lincoln and Lancaster County is a vital resource to support community-based services in our community. We are fortunate as a community that United Way conducts an annual community campaign to raise funds that support important initiatives focusing on its local strategic priorities which are to serve children through activities that lead to graduation and to address the needs of persons in crisis. 

United Way recently announced that it is accepting competitive applications for projects under a one-year transitional funding cycle, from July 2017 through June 2018.  Projects must be ready to implement programs under one of three strategic pillars, one of which is education.  Lincoln Public Schools operates a successful Two Generation Family Literacy Program which is considered an ideal Educational Support strategy.  LPS currently receives a grant from United Way for $17,500 annually, which will expire in June 2017.

Explanation
Each year, LPS serves a minimum of 130 refugee and immigrant parents of LPS students, all of whom have a desire to be more proficient in speaking English and in understanding and supporting their children at school. Parents will attend a Two Generation Family Literacy Program at one of the following LPS elementary schools: Arnold, Campbell, Clinton, Elliott, Everett, Lakeview, McPhee, Prescott, Randolph or West Lincoln. Languages spoken by these participants have included Arabic, Chin-Zomi, Dinka, Farsi, Karen, Karenni, Kurdish, Nuer, Russian, Spanish, Ukrainian, Urdu, and Vietnamese. Typically, 100 percent of these families qualify for the Free and Reduced Lunch Program.

The evidence-based Family Literacy model followed by LPS includes the following four components:

  • Adult Education Instruction—provided through high quality ESL classes
  • Children's Education—teaching literacy through a viable district curriculum
  • Parent and Child Together Time (PACT)
  • Parenting Classes

These services are provided to 14 or 20 families at each location. The parents commit to participating in at least 12 hours each week in support of their family literacy development.  An award from United Way in the amount of $30,000 will assist in providing general operating support for all ten sites.

Proposal
That the Board considers the submission of a proposal to United Way of Lincoln and Lancaster County to support the Two Generation Family Literacy Program in the amount of approximately $30,000 for a one-year funding cycle.

Applications are due to United Way by February 14, 2017.

10. SECOND READING, RECOMMENDED FOR ACTION
10.1. From Board Committees
10.2. From the Superintendent
10.2.1. Nebraska Department of Education Innovation Grant
Rationale: 

The Nebraska Department of Education (NDE) Innovation Grant Program was created with the passage of Legislative Bill (LB) 519, effective August 30, 2015. This bill allowed for the program’s creation through a transfer from the State Lottery Operation Trust Fund and Nebraska Education Improvement Fund. The competitive grant program provides funding to Local Education Agencies to support the development, expansion, and investment in innovative best practices that improve: (1) education outcomes for early childhood, elementary, middle school or high school students; (2) transitions between any successive stages of education; or (3) transitions between education and the work force. Funded projects must have the potential to be both scalable and replicable in other Nebraska school districts. Rigorous independent evaluation is required. Projects that, based on summative progress reports in 2019, are recommended as a best practice or model for statewide replication and State support may be funded for validation and scale-up efforts at the end of the 30-month grant period.

Explanation
Lincoln Public Schools would like to propose a project called Planting the Seeds of Innovation in Middle School, which seeks to increase engagement and achievement among middle school students through a three-pronged strategy: (1) a schoolwide shift to design-based learning and an innovation mindset, (2) a transformation in design and function of learning environments, and (3) schoolwide professional development with innovative industry leaders in STEM and education fields. If awarded, the project will initially target Goodrich and Moore Middle Schools—among the oldest and newest of LPS middle schools—to pilot these strategies. This will be followed by a phasing in of the remaining 10 middle schools over the three-year period, being mindful of the need for equitable distribution of resources throughout the district.

Proposal
That the Board approve the submission of an LPS application to the Nebraska Department of Education to support implementation of key innovative strategies meant to redesign middle schools. The grant application request will include approximately $2.0 million over a three-year period. Match is not required.

Application due date: December 14, 2016.

10.2.2. Woods Charitable Fund Breakthrough Initiative Grant
Rationale: 

Woods Charitable Fund is offering a new grant opportunity that will support promising and groundbreaking new programs, collaborations and/or organizational best practices in Lincoln.  The Breakthrough Initiative Grant (BIG) will be highly competitive, ranging from $150,000 to $500,000 per year for possible multi-year funding. Funded projects could address challenges or needs of broad relevance to Lincoln or could address a very significant challenge affecting a small but unique and vulnerable population in Lincoln. A proposed project could test a specific, innovative new response to an identified problem with a commitment to make the findings widely and openly accessible. Proposed projects must fit within Woods Charitable Fund’s traditional funding interest areas of Arts & Culture, Civic & Community, Education, and Human Services.

Explanation
Lincoln Public Schools would like to expand its partnership with the University of Nebraska-Lincoln’s Department of Educational Psychology to increase utilization of a successful bullying intervention across the district. Implemented on a very small scale since 2005, due to lack of funding and trained personnel to carry out the intervention, UNL’s Targeted Bullying Intervention Program (T-BIP) has changed behaviors and decreased office referrals among approximately 200 students. This proposal would allow LPS to increase the use of T-BIP across the district over five years, by training additional UNL graduate students to work with identified students, concentrating first on middle schools and then expanding to elementary and high schools. National data suggests that middle school students are at greatest risk for involvement in bullying, and that perpetrators and victims actually share many risk factors, including depression, anxiety, and poor self-concept.

Proposal
That the Board approves the submission of an LPS application to Woods Charitable Fund to support districtwide implementation of a UNL-developed bullying intervention program. The grant application request will include an average of $380,000 per year for five years, totaling approximately $1.9 million, with no match requirement.

The application due date is January 15, 2017.

11. EXPEDITED/EMERGENCY ACTIONS
12. ITEM(S) REMOVED FROM CONSENT AGENDA
13. INFORMATIONAL ITEMS/REPORTS
13.1. From Board Committees
13.2. From The Career Academy
13.3. From the Superintendent
13.3.1. Superintendent Update
14. ANNOUNCEMENTS OF UPCOMING EVENTS FOR THE BOARD
Rationale: 

December 14
TCA Joint Board Meeting, 8 a.m., at The Career Academy

January 4
Chamber Coffee, 8 a.m., Chamber Office

January 10
Board of Education Meeting, 6 p.m., LPSDO

15. PUBLIC COMMENT
Rationale: 

In keeping with Board Policy 8420:

  • A time limit of five minutes will be allotted for any speaker.
  • Members of the Board of Education will not respond or engage with speakers.
  • Persons speaking to the Board during public comment may hand out printed materials to the Board but may not use any other form of media.
  • The Board Chair may make adjustments to the public comment guidelines, according to Policy 8420.
  • If at any time persons appearing before the Board exceed the time limitations or become abusive in language or behavior, the Chair may declare that person out of order and to refuse permission to continue to address the Board.
  • Anyone refusing to be identified will be prohibited from speaking.
16. REQUEST FOR CLOSED SESSION
Rationale: 
The Lincoln Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation
At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

16.1. Request for Closed Session - Negotiations/Collective Bargaining, Property/Real Estate, Litigation, Security, Criminal Misconduct, Personnel, and Legal Advice Matters
Rationale:  The Lincoln Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

17. ADJOURNMENT
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