Public Meeting Agenda: February 28, 2017 at 6:00 PM - Board of Education Regular Meeting

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February 28, 2017 at 6:00 PM - Board of Education Regular Meeting Agenda

February 28, 2017 at 6:00 PM - Board of Education Regular Meeting
1. LPS BOARD OF EDUCATION INFORMATION
Rationale: 

Notice of the time and place of the Lincoln Board of Education meeting was e-mailed to an extensive list of local and regional news media.  A mailing list is maintained at the Lincoln Public Schools District Office.  A public notice was published in the LINCOLN JOURNAL STAR.



The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
2. CALL TO ORDER
3. ROLL CALL
4. ANNOUNCE OPEN MEETING ACT POSTING AND LOCATION
5. APPROVAL OF MINUTES
Rationale:  The attached minutes are intended to accurately reflect the action of the Board at its previous meetings.

Explanation
The minutes have been prepared for Board approval.
Attachments:
6. SPECIAL REPORTS, PRESENTATIONS AND CELEBRATIONS OF SUCCESS
6.1. Student Celebration: Belmont Elementary School scholars, “Let Our Light Shine”
Rationale: 

February is African American History month, and this group of Belmont Elementary School students have performed “Let Our Light Shine” several times throughout February, including for the African-American Read-In at Lincoln Public Schools District Office and at the Rev. Martin Luther King, Jr. youth rally. 

Belmont students presenting are: Diego Martinez, Tarynn Thomas, Adam Sweeney, Lena Kuku, Salvador Hererra-Perez, Amya Riser, Fernanda Islas-Diaz, Javarea Mason and JD Helmstadter.

 
7. PUBLIC COMMENT
Rationale: 

In keeping with Board Policy 8420:

  • Persons speaking during Public Comment will be called forward individually by the Board Chair to the location identified for such purpose.
  • A time limit of five minutes will be allotted for any speaker.  At the discretion of the chair, the speaker may be allotted additional time.  Board members may share, address or consider comments from the public during public comment, at the end of public comment or when related business is on the agenda.
  • Each individual speaking to the Board will be required to identify himself or herself prior to giving public comment.  A "Record of Appearance" card is provided for this purpose.
  • Persons wishing to appear will be heard in the order in which the Chair of the meeting determines appropriate.
  • In cases where more than one person wishes to speak on the same topic, their presentations to the Board may, at the discretion of the chair, be grouped together by topic.
  • If the number of people wishing to speak under the public participation portions of the agenda is large, the chair may rule that a public hearing be scheduled or the discussion be limited on the issue in question.
  • Persons speaking to the Board during public comment may hand out printed materials to the Board but may not use any other form of media.
  • If at any time persons appearing before the Board exceed the time limitations or become abusive in language or behavior, the Chair may declare that person out of order and to refuse permission to continue to address the Board, require a change in behavior and may require the person or persons to leave the premises of the Board meeting. 
8. CONSENT AGENDA
Rationale: 
8.1. Human Resources Matters
Rationale: 

The Human Resources Division also includes the Office of Risk Management.  As such, in addition to the Lincoln Board of Education approving all contractual agreements with employees, all employee benefit issues, all personnel actions, and all other matters within the scope of the Human Resources Division, as part of the Human Resources Matters agenda; the Lincoln Board of Education also must approve the settlement of Workers’ Compensation claims, take action on tort claims filed against the district, and take action on all other matters within the scope of the Office of Risk Management.

Explanation

This report includes routine Human Resources changes:

   a.  Administrator Certificated Employees:

             Separations – 1

   b.  Certificated Employees:

             Elections – 16

             Leaves of Absence – 3

             Separations – 1

   c.  Substitute Certificated Employees:

             Elections – 17

             Changes of Status – 3

             Separations – 6

   d.  Classified Employees:

             Elections – 38

             Leaves of Absence – 2

             Separations – 23

   e.  Other:

             Civic Leaves – 1

             Workers' Compensation Lump Sum Settlements – 3

             Employment of Family Member – 1

Proposal

That the Board approve the Human Resources items presented in the attachment(s).*

 

*The information in the attachment(s) may be protected by privacy legislation until the Board of Education takes action on the staff recommendations.  Therefore, this attachment(s) is not included in agenda materials provided the public and the news media.  Any information in the attachment(s) that is not protected by privacy legislation, however, is available for public inspection from the Associate Superintendent for Human Resources upon request.

That the Board is approving the Human Resources items attached with the information as presented or as on file with official district records and documents relating to each such item, or in such other form as may be approved by the Associate Superintendent for Human Resources, or the Associate Superintendent’s designee, and that the Board hereby authorizes the Associate Superintendent for Human Resources, or the Associate Superintendent’s designee, to transact and complete each such item approved hereby, and to sign, execute, and deliver necessary documents or contracts, and to take or cause to be taken any and all other action as may be necessary to complete each such item of transaction as contemplated, for and on behalf of this school district.

8.2. Routine Business
Rationale: 
At each meeting, the Board of Education is asked to approve certain items of routine business of the school district.

Explanation

The items included in routine business for this meeting are:

a.  REGULAR CLAIMS – Claims for the period ending February 28, 2017, were previously provided.                   
Federal Tax ACH Deposit of $1,910.27.                   

State Tax ACH Deposit of $790,558.79.                   

Procurement Card ACH Transfer of $114,479.31.                   

Office Depot ACH Transfer of $32,910.35.                   

Retirement ACH Transfer of $4,731,142.47                   

Vendor ACH Transfer of $168,193.60.

b.  PAYROLL FOR RATIFICATION – Payroll for the period ending February 10, 2017, in the amount of $7,301.16.

c.  GIFTS – Approval for the gifts listed on the attached gift report.

d.  BIDS/CONTRACTS/OTHER ROUTINE BUSINESS – Bids/contracts/other routine business will be presented for approval for the purchase of athletic trainer’s equipment and supplies; the purchase of a self-propelled scissor lift; the purchase of new indoor gym scoreboards at Northeast; the purchase of summer school materials; the purchase of chromebook charging lockers; the purchase of a vehicle for use by the Transportation Department; the purchase of a lift truck for use by the Operations Department; the purchase of band uniforms for North Star; items listed for auction; and any other bids/contracts/routine business as presented.

Proposal
That the Lincoln Board of Education approve the following items of routine business:

a.  The regular claims for period ending February 28, 2017.

b.  Payroll for the period ending February 10, 2017.

c.  Gifts for Beattie, The Career Academy, Clinton, Goodrich, Lincoln High, Lux, Northeast, Scott, and the district.

d.  Bids/contracts/other routine business for the purchase of athletic trainer’s equipment and supplies; the purchase of a self-propelled scissor lift; the purchase of new indoor gym scoreboards at Northeast; the purchase of summer school materials; the purchase of chromebook charging lockers; the purchase of a vehicle for use by the Transportation Department; the purchase of a lift truck for use by the Operations Department; the purchase of band uniforms for North Star; items listed for auction; and any other bids/contracts/routine business as presented.
Attachments:
8.3. Option Enrollment Student Application for 2016-17
Rationale: 

On February 23, 2016, the Board adopted a resolution to accept option students for the 2016-17 school year.  An application has been received from a student requesting that they be accepted as an option student for the 2016-17 school year.  Staff recommends that the student referred to in this agenda item be accepted for enrollment as they are in compliance with the Board resolution of February 23, 2016.      

Explanation
Staff examined the application of the student included in this proposal.  The student meets one of the criteria set forth by the Board in its resolution of February 23, 2016.  Staff recommends approval of this application.      

Proposal
That the Board adopt the following resolution:

WHEREAS, the students who have been assigned student numbers 207051 and 403503 (for purposes of confidentiality, assigned numbers are being used) meet one or more of the criteria of the Board resolution of February 23, 2016, with regard to such option students;

THEREFORE, BE IT RESOLVED that the aforementioned students be accepted as option students on the condition and with the express understanding that all programs, all classes and all buildings of assignment, except as otherwise required by law, shall at all times and from time to time during attendance at Lincoln Public Schools be determined solely by Lincoln Public Schools.   

Attachments:
8.4. Option Enrollment Student Application for 2017-18
Rationale: 

On February 14, 2017, the Board adopted a resolution to accept option students for the 2017-18 school year.  An application has been received from a student requesting that they be accepted as an option student for the 2017-18 school year.  Staff recommends that the student referred to in this agenda item be accepted for enrollment as they are in compliance with the Board resolution of February 14, 2017.      

Explanation
Staff examined the application of the student included in this proposal.  The student meets one of the criteria set forth by the Board in its resolution of February 14, 2017.  Staff recommends approval of this application.      

Proposal  
That the Board adopt the following resolution:  

WHEREAS, the students who have been assigned student numbers 417357, 417367, 417361, 288392, 290090, 228111, 415384, 417359, 288224, 222036, 417369, 417368, 290019, 226092, 281351, 417370, 413066, 289808, 417420, 288074, 286309, 417804, 211132, 220747 and 417995 (for purposes of confidentiality, assigned numbers are being used) meet one or more of the criteria of the Board resolution of February 14, 2017, with regard to such option students;

THEREFORE BE IT RESOLVED that the aforementioned students be accepted as option students on the condition and with the express understanding that all programs, all classes and all buildings of assignment, except as otherwise required by law, shall at all times and from time to time during attendance at Lincoln Public Schools be determined solely by Lincoln Public Schools.

Attachments:
9. FIRST READING, ACTION AT NEXT MEETING
Rationale:  *The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education  Board releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
9.1. From Board Committees
9.1.1. Policy 1112-Community Relations: Advertising
Rationale: 

Lincoln Public Schools reviews policies on an on-going basis and updates policies to ensure that they accurately reflect the ever-changing work of the district.

Explanation

The revision of Policy 1112 sets guidelines for style of language that appears in district media to highlight partnerships with commercial entities and the locations of such messages.

Proposal

That the Board discuss Policy 1112.

Attachments:
9.2. From the Superintendent
9.2.1. Skilled and Technical Sciences Renovation at Northeast and Lincoln High Schools #8769
Rationale: 

Sealed proposals were requested from interested vendors for the renovation of the Skilled and Technical Sciences programs at Northeast and Lincoln High Schools.  Project will consist of renovations of the existing automotive, machine, and welding areas at both high schools.

Explanation
It is recommended that award be made to the lowest responsible vendor:

Genesis Contracting Group, LLC (Lincoln, Nebraska)                                  $1,190,000.00

Bid results:

Genesis Contracting Group, LLC (Lincoln, Nebraska)                                       $1,190,000.00
Dickey-Hinds-Muir, Incorporated (Lincoln, Nebraska)                                       $1,191,500.00

It is recommended the following alternates be accepted:

Alternate A-1 – Grinding and finishing of existing concrete floor                                  $34,000.00   (Deduct)

Alternate M-2 – Three hot water heating units located in LNE automotive removed      $9,500.00   (Deduct)

Alternate M-3 – Exhaust fan EF-057 was removed                                                      $4,500.00   (Deduct)

Alternate E-1 – LED lighting fixtures are changed to comparable fluorescent fixture type or relocated fixtures as noted on lighting plans                                                                                         $17,000.00   (Deduct)

A complete tabulation is available in the Purchasing Office.

This will be an expenditure (including deductions) of $1,125,000.00 from the Bond Fund.

Proposal
That the Board discuss this award to Genesis Contracting Group, LLC.  The Board, by approving this agreement with Genesis Contracting Group, LLC, is approving the award, the contract documents for this project, and all associated documents related thereto according to the terms and conditions as on file with district records or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent for Business Affairs, or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent for Business Affairs, or a designee, to sign, execute, and deliver the contract documents and all such related documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction and to administer, operate, and/or implement the contract and all associated documents related thereto on a day-to-day basis during this project as contemplated thereby, for and on behalf of this school district, and hereby designates the Director of Operations, or another person as selected by the Associate Superintendent for Business Affairs, or a designee from time, to time as its program administrator under this agreement.

10. SECOND READING, RECOMMENDED FOR ACTION
10.1. From Board Committees
10.1.1. Newly Annexed Property to the City of Lincoln
Rationale: 
The Board of Education assigns school attendance areas to property newly annexed to the City of Lincoln or newly platted.  This action establishes school attendance areas prior to the sale of residential lots, allowing purchasers to know what schools their children will attend.

Explanation
The City of Lincoln has annexed a parcel of land, which automatically brings this property into the district of Lincoln Public Schools.  This property needs to be assigned attendance centers so that potential purchasers of homes in this area will know which schools they will be attending:

South 66th Street and Pine Lake Road, Annexation Ordinance #20434, for 2016-17 school year:  Wysong Elementary School, Pound Middle School, and Southeast High School

Proposal
That the Board approve the proposed attendance area assignments of the newly annexed property.
Attachments:
10.2. From the Superintendent
11. EXPEDITED/EMERGENCY ACTIONS
12. ITEM(S) REMOVED FROM CONSENT AGENDA
13. INFORMATIONAL ITEMS/REPORTS
13.1. From Board Committees
13.1.1. Budget Calendar for the 2017-18 Budget
Rationale: 
Board Policy 3100 (Attachment One) directs staff to present a budget calendar.

Explanation

The budget calendar includes the following:  Publication of the budget hearing date on July 30, 2017; the public hearing/budget forum on August 8, 2017; and budget approval on August 22, 2017.  Attachment Three is the budget calendar for the 2017-18 budget.

Proposal
An information item for Board comments and suggestions.
13.2. From The Career Academy
13.3. From the Superintendent
13.3.1. Superintendent Update
13.3.2. Monthly Financial Report
Rationale: 
At the second Board meeting of the month, information regarding the district’s monthly financial report is presented.

Explanation
The monthly financial report for the month ending January 31, 2017, is attached.

Proposal
Information item; no Board action required.
Attachments:
14. ANNOUNCEMENTS OF UPCOMING EVENTS FOR THE BOARD
Rationale: 

March 1: Chamber Coffee, 8 am, Chamber Office

March 5: Norwood Park Renovation Open House, Norwood Park Elementary, 1:30-3:30 pm

March 7: Thank You Teacher Breakfast, Governor's Mansion, 7:30 am

March 8:
TCA Joint Board Meeting, TCA, 8:00 am
Face the Chamber w/David Haring, Lincoln Country Club, 12:00 pm

March 13-17: Spring Break - No School All Levels and No Board Meeting

March 20: Board Work Session, LPSDO Boardroom, 6:00 pm

March 24-27:  National School Board Conference, Denver, Colorado

March 28:  Board Meeting, LPSDO Boardroom, 6:00 pm

15. PUBLIC COMMENT
Rationale: 

In keeping with Board Policy 8420:

  • Persons speaking during Public Comment will be called forward individually by the Board Chair to the location identified for such purpose.
  • A time limit of five minutes will be allotted for any speaker.  At the discretion of the chair, the speaker may be allotted additional time.  Board members may share, address or consider comments from the public during public comment, at the end of public comment or when related business is on the agenda.
  • Each individual speaking to the Board will be required to identify himself or herself prior to giving public comment.  A "Record of Appearance" card is provided for this purpose.
  • Persons wishing to appear will be heard in the order in which the Chair of the meeting determines appropriate.
  • In cases where more than one person wishes to speak on the same topic, their presentations to the Board may, at the discretion of the chair, be grouped together by topic.
  • If the number of people wishing to speak under the public participation portions of the agenda is large, the chair may rule that a public hearing be scheduled or the discussion be limited on the issue in question.
  • Persons speaking to the Board during public comment may hand out printed materials to the Board but may not use any other form of media.
  • If at any time persons appearing before the Board exceed the time limitations or become abusive in language or behavior, the Chair may declare that person out of order and to refuse permission to continue to address the Board, require a change in behavior and may require the person or persons to leave the premises of the Board meeting. 
16. REQUEST FOR CLOSED SESSION
Rationale: 
The Lincoln Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation
At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

16.1. Request for Closed Session - Negotiations/Collective Bargaining, Property/Real Estate, Litigation, Security, Criminal Misconduct, Personnel, and Legal Advice Matters
Rationale:  The Lincoln Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

17. ADJOURNMENT
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