Public Meeting Agenda: April 25, 2017 at 6:00 PM - Board of Education Regular Meeting

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April 25, 2017 at 6:00 PM - Board of Education Regular Meeting Agenda

April 25, 2017 at 6:00 PM - Board of Education Regular Meeting
1. LPS BOARD OF EDUCATION INFORMATION
Rationale: 

Notice of the time and place of the Lincoln Board of Education meeting was e-mailed to an extensive list of local and regional news media.  A mailing list is maintained at the Lincoln Public Schools District Office.  A public notice was published in the LINCOLN JOURNAL STAR.



The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
2. CALL TO ORDER
3. ROLL CALL
4. ANNOUNCE OPEN MEETING ACT POSTING AND LOCATION
5. APPROVAL OF MINUTES
Rationale:  The attached minutes are intended to accurately reflect the action of the Board at its previous meetings.

Explanation
The minutes have been prepared for Board approval.
Attachments:
6. SPECIAL REPORTS, PRESENTATIONS AND CELEBRATIONS OF SUCCESS
6.1. STUDENT CELEBRATION: CPR DEMONSTRATION BY SCOTT MIDDLE SCHOOL
Rationale: 

This school year Lincoln Public Schools entered a partnership with the American Heart Association to provide all LPS middle schools with CPR mannequins, which created the opportunity for eighth graders to learn and practice the proper form and technique for CPR.

Matt Avey, curriculum specialist for Health and Physical Education at Lincoln Public Schools, and Dan Claridge, health and physical education teacher at Scott Middle School and Scott Middle School students will demonstrate what they have learned about CPR. Scott eighth grade students presenting are:

  • Rose Curtis
  • Adam Dahlman
  • Kalli Kroeker
  • Eva Schreiber
  • Izzy Weber
7. PUBLIC COMMENT
Rationale: 

In keeping with Board Policy 8420:

  • Persons speaking during Public Comment will be called forward individually by the Board Chair to the location identified for such purpose.
  • A time limit of five minutes will be allotted for any speaker.  At the discretion of the chair, the speaker may be allotted additional time.  Board members may share, address or consider comments from the public during public comment, at the end of public comment or when related business is on the agenda.
  • Each individual speaking to the Board will be required to identify himself or herself prior to giving public comment.  A "Record of Appearance" card is provided for this purpose.
  • Persons wishing to appear will be heard in the order in which the Chair of the meeting determines appropriate.
  • In cases where more than one person wishes to speak on the same topic, their presentations to the Board may, at the discretion of the chair, be grouped together by topic.
  • If the number of people wishing to speak under the public participation portions of the agenda is large, the chair may rule that a public hearing be scheduled or the discussion be limited on the issue in question.
  • Persons speaking to the Board during public comment may hand out printed materials to the Board but may not use any other form of media.
  • If at any time persons appearing before the Board exceed the time limitations or become abusive in language or behavior, the Chair may declare that person out of order and to refuse permission to continue to address the Board, require a change in behavior and may require the person or persons to leave the premises of the Board meeting. 
8. CONSENT AGENDA
Rationale: 
8.1. Human Resources Matters
Rationale: 

The Human Resources Division also includes the Office of Risk Management.  As such, in addition to the Lincoln Board of Education approving all contractual agreements with employees, all employee benefit issues, all personnel actions, and all other matters within the scope of the Human Resources Division, as part of the Human Resources Matters agenda; the Lincoln Board of Education also must approve the settlement of Workers’ Compensation claims, take action on tort claims filed against the district, and take action on all other matters within the scope of the Office of Risk Management.

Explanation

This report includes routine Human Resources changes:

   a. Administrator Certificated Employees:

             Elections – 2

             Changes of Status – 1

             Separations – 2

   b.  Certificated Employees:

             Elections – 6

             Changes of Status – 1

             Leaves of Absence – 78

             Separations – 62

   c.  Substitute Certificated Employees:

             Elections –8

             Separations – 8

   d.  Classified Employees:

             Elections – 19

             Leaves of Absence – 2

             Changes of Status – 1

             Separations – 28

   e.  Other:

             Civic Leave Requests – 1

   f  Approval of a settlement agreement.

Proposal

That the Board approve the Human Resources items presented in the attachment(s).*

*The information in the attachment(s) may be protected by privacy legislation until the Board of Education takes action on the staff recommendations.  Therefore, this attachment(s) is not included in agenda materials provided the public and the news media.  Any information in the attachment(s) that is not protected by privacy legislation, however, is available for public inspection from the Associate Superintendent for Human Resources upon request.

That the Board is approving the Human Resources items attached with the information as presented or as on file with official district records and documents relating to each such item, or in such other form as may be approved by the Associate Superintendent for Human Resources, or the Associate Superintendent’s designee, and that the Board hereby authorizes the Associate Superintendent for Human Resources, or the Associate Superintendent’s designee, to transact and complete each such item approved hereby, and to sign, execute, and deliver necessary documents or contracts, and to take or cause to be taken any and all other action as may be necessary to complete each such item of transaction as contemplated, for and on behalf of this school district.

8.2. Routine Business
Rationale: 

At each meeting, the Board of Education is asked to approve certain items of routine business of the school district.

Explanation
The items included in routine business for this meeting are:

a.  REGULAR CLAIMS – Claims for the period ending April 25, 2017, were previously provided.                   

Federal Tax ACH Deposit of $178.18.                   

State Tax ACH Deposit of $791,310.39.                   

Procurement Card ACH Transfer of $90,137.00.                   

Child Support ACH Transfer of $575.51.                   

Office Depot ACH Transfer of $33,057.31.                   

Retirement ACH Transfer of $4,710,151.44.                   

Vendor ACH Transfer of $75,706.32.

b.  PAYROLL FOR RATIFICATION – Payroll for the period ending April 12, 2017, in the amount of $956.02.

c.  GIFTS – Approval for the gifts listed on the attached gift report.

d.  BIDS/CONTRACTS/OTHER ROUTINE BUSINESS – Bids/contracts/other routine business will be presented for approval for the purchase of electrical motors and supplies; the purchase of large equipment for Nutrition Services; the purchase of media equipment; renovation of the counseling offices at Goodrich; the purchase of Chromebook bags; replacement and update of IP telephony infrastructure; the purchase of wireless network management hardware and software; the purchase of software subscription licensing; an agreement to provide food for summer feeding; an on-line database subscription renewal; and any other bids/contracts/routine business as presented.

Proposal
That the Lincoln Board of Education approve the following items of routine business:

a.  The regular claims for period ending April 25, 2017.

b.  Payroll for the period ending April 12, 2017.

c.  Gifts for Calvert, Elliott, Lincoln High, Meadow Lane, Morley, Southeast, Yankee Hill, and the district.

d.  Bids/contracts/other routine business for the purchase of electrical motors and supplies; the purchase of large equipment for Nutrition Services; the purchase of media equipment; renovation of the counseling offices at Goodrich; the purchase of Chromebook bags; replacement and update of IP telephony infrastructure; the purchase of wireless network management hardware and software; the purchase of software subscription licensing; an agreement to provide food for summer feeding; an on-line database subscription renewal; and any other bids/contracts/routine business as presented.

Attachments:
8.3. Option Enrollment Student Applications for 2017-18
Rationale: 

On February 14, 2017, the Board adopted a resolution to accept option enrollment students for the 2017-18 school year.  Applications for enrollment during the 2017-18 school year have been received and are in compliance with the Board resolution of February 14, 2017.      

Explanation 
The applications included in this agenda item have been examined by staff and meet one of the criteria set forth by the Board in the resolution of February 14, 2017.  Staff recommends approval of the applications.  

Proposal   
That the Board adopts the following resolution:

WHEREAS, the students who have been assigned student numbers 256858, 267655, 247305, 260429 and 259492 (for purposes of confidentiality, assigned numbers are being used) meet one or more of the criteria of the Board resolution of February 14, 2017, with regard to such option students;

THEREFORE, BE IT RESOLVED that the aforementioned students be accepted as option students on the condition and with the express understanding that all programs, all classes and all buildings of assignment, except as otherwise required by law, shall at all times and from time to time during attendance at Lincoln Public Schools be determined solely by Lincoln Public Schools. 

Attachments:
8.4. Late Request for Enrollment Option Out 2017-18
Rationale: 

March 15, 2017, was the deadline for enrollment option applications to be completed for students wishing to attend school in a district other than the one in which they reside for the 2017-18 school year.  The Lincoln Public Schools Board of Education has authority to waive the deadline for late enrollment option requests (NDE Rule 7, Section 004.05).      

Explanation  
A request from a student who resides in the district of Lincoln Public Schools and wishes to attend school outside of Lincoln Public Schools has been received after the March 15, 2017, deadline.  The Lincoln Public Schools Board of Education may deny or approve this request.  If this request is approved by the Board of Education, it will be forwarded to the option school district for their approval.    

Student Number            Option District
419470                                 Waverly                                                                    

Proposal  
That the Board approves the request for option out for the 2017-18 school year.

9. FIRST READING, ACTION AT NEXT MEETING
Rationale:  *The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education  Board releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
9.1. From Board Committees
9.1.1. Newly Annexed Property to the City of Lincoln
Rationale: 

The Board of Education assigns school attendance areas to property newly annexed to the City of Lincoln or newly platted.  This action establishes school attendance areas prior to the sale of residential lots, allowing purchasers to know what schools their children will attend.

Explanation
The City of Lincoln has annexed three parcels of land, which automatically brings these properties into the district of Lincoln Public Schools.  These properties need to be assigned attendance centers so that potential purchasers of homes in these areas will know which schools they will be attending:

Rogge Square, Annexation Ordinance #20453, for 2016-17 school year:  Norwood Park Elementary School, Dawes Middle School, and Northeast High School

Legends Addition, Annexation Ordinance #20459, for 2016-17 school year:  Kooser Elementary School, Schoo Middle School, and North Star High School

White Horse, Annexation Ordinance #20472, for 2016-17 school year:  Pyrtle Elementary School, Lux Middle School, and East High School

Proposal
That the Board discuss the proposed attendance area assignments of the newly annexed properties.

Attachments:
9.1.2. STUDENT CALENDAR COMMITTEE RECOMMENDATION
Rationale: 
Each year a joint LPS/LEA committee, composed of parents, Board members, education association leaders, teachers and administrators, recommends a student calendar for the Board’s consideration. It has been the practice of the Board to adopt calendars more than a full calendar year before it is in place. 

Explanation

As in previous years, the Calendar Committee has followed Board approved student calendar primary and secondary variables to design and recommend a student calendar that meets the Calendar Committee’s purpose statement, “The school calendar demonstrates the district’s commitment to learning.  It is based on sound instructional considerations and priorities ensuring the continuity, efficiency, and effectiveness of teaching and learning.”  The general features of the calendar include the following:

  • First Day: Monday, August 13
  • Quarter Break: Monday and Tuesday, October 15 & 16
  • Second Quarter: Wednesday, October 17
  • Thanksgiving: Wednesday- Friday, November 21-23
  • Winter Break: Friday, December 21-Monday, January 4
  • Third Quarter: Monday, January 7
  • MLK: Monday, Monday, January 21
  • Quarter Break: Monday-Friday, March 12-16
  • Fourth Quarter: March 18
  • Spring Break: Friday, April 19
  • Last Day: Thursday, May 23

The Calendar Committee received input from the Community Curriculum Council, a district parent group with a representative from each school, and from the District PTO leadership group.

 

9.2. From the Superintendent
10. SECOND READING, RECOMMENDED FOR ACTION
10.1. From Board Committees
10.2. From the Superintendent
10.2.1. Tuition Charges for 2017-18
Rationale: 
Each year, the Business Affairs Office makes recommendations to the Board of Education for tuition charges for regular and special education programs.  This is done in accordance with Policy 3300 and Regulation 3300.1.

Explanation
The following is the recommendation for tuition charges for the 2017-18 school year for the programs noted. 

The rates are intended to recover the district’s anticipated actual costs for the 2017-18 school year.

Regular Instructional Program:

2017-18 Rates
                                       Per Year                      Per Semester               Per Day           
Grades K-6                        $  9,100.00                     $4,550.00                 $51.70           
Grades 7-8                        $10,950.00                     $5,475.00                 $60.83           
Grades 9-12                      $12,750.00                     $6,375.00                 $70.83           

Based on 176 days elementary and 180 days secondary.

Specialized Services for Special Education Programs:

Special education tuition rates will be determined using the calculation provided by the Nebraska Department of Education.  The rate will include Lincoln Public Schools’ cost per student calculated pursuant to Neb. Rev. Stat. 79-598(3) plus Lincoln Public Schools’ average cost per student for special education services adjusted upward for students receiving an even more intense program.

Proposal
That the Board approve the proposed tuition rates.

10.2.2. Math Expressions Curriculum Materials #8918
Rationale: 

Math Expressions is a blended (mix of print and digital resources), research-based curriculum that develops procedural fluency from conceptual understanding.  The program is strongly aligned with Nebraska state math standards and is well-aligned to best practices in mathematics education and the district's instructional framework.  This curriculum was selected by a committee of teachers, administrators, university faculty, and parents after a year-long curriculum study during the 2015-16 school year.

Explanation
It is recommended that award be made to Houghton Mifflin Harcourt for the purchase of Math Expressions curriculum materials to be used in grades K-5 at all elementary locations beginning the 2017-18 school year.
Houghton Mifflin Harcourt (Geneva, Illinois)                                                    $4,177,333.65

This purchase includes a digital subscription and a workbook subscription that will replace the yearly purchase of workbooks for K-2 for the next seven years.

This will be an expenditure of $4,177,333.65 from the General Fund and the Depreciation Fund.

Proposal
That the Board approve this award to Houghton Mifflin Harcourt.  The Board, by approving this purchase with Houghton Mifflin Harcourt, hereby designates the Director of Curriculum or another person as selected by the Associate Superintendent for Business Affairs or a designee from time to time as its program administrator under this purchase order.

11. EXPEDITED/EMERGENCY ACTIONS
12. ITEM(S) REMOVED FROM CONSENT AGENDA
13. INFORMATIONAL ITEMS/REPORTS
13.1. From Board Committees
13.2. From The Career Academy
13.3. From the Superintendent
13.3.1. Superintendent Update
13.3.2. Monthly Financial Report
Rationale: 
At the second Board meeting of the month, information regarding the district’s monthly financial report is presented.

Explanation
The monthly financial report for the month ending March 31, 2017, is attached.

Proposal
Information item; no Board action required.
Attachments:
14. ANNOUNCEMENTS OF UPCOMING EVENTS FOR THE BOARD
Rationale: 

April 26:  East High Shining Stars Reception, 3:15 pm, East High

April 27:
FLPS Board Meeting, 8:15 am,TBA
Lincoln Children's Zoo Expansion Ground Breaking, 9:00 am, Lincoln Children's Zoo

April 28: Copple YMCA Ribbon Cutting, 2:00 pm, 8700 Yankee Woods Dr.

April 29: BackPack Walk, 10:00 am. East High School

May 1: African American Student Recognition, 6:30 pm, SCC

May 3:
Chamber Coffee, 8:00 am, Chamber Office
LPS Retirement Celebration, 5:00 pm, Lincoln Country Club

May 9: Board Meeting, 6:00 pm, LPSDO

15. PUBLIC COMMENT
Rationale: 

In keeping with Board Policy 8420:

  • Persons speaking during Public Comment will be called forward individually by the Board Chair to the location identified for such purpose.
  • A time limit of five minutes will be allotted for any speaker.  At the discretion of the chair, the speaker may be allotted additional time.  Board members may share, address or consider comments from the public during public comment, at the end of public comment or when related business is on the agenda.
  • Each individual speaking to the Board will be required to identify himself or herself prior to giving public comment.  A "Record of Appearance" card is provided for this purpose.
  • Persons wishing to appear will be heard in the order in which the Chair of the meeting determines appropriate.
  • In cases where more than one person wishes to speak on the same topic, their presentations to the Board may, at the discretion of the chair, be grouped together by topic.
  • If the number of people wishing to speak under the public participation portions of the agenda is large, the chair may rule that a public hearing be scheduled or the discussion be limited on the issue in question.
  • Persons speaking to the Board during public comment may hand out printed materials to the Board but may not use any other form of media.
  • If at any time persons appearing before the Board exceed the time limitations or become abusive in language or behavior, the Chair may declare that person out of order and to refuse permission to continue to address the Board, require a change in behavior and may require the person or persons to leave the premises of the Board meeting. 
16. REQUEST FOR CLOSED SESSION
Rationale: 
The Lincoln Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation
At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

16.1. Request for Closed Session - Negotiations/Collective Bargaining, Property/Real Estate, Litigation, Security, Criminal Misconduct, Personnel, and Legal Advice Matters
Rationale:  The Lincoln Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

17. ADJOURNMENT
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