Public Meeting Agenda: May 9, 2017 at 6:00 PM - Board of Education Regular Meeting

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May 9, 2017 at 6:00 PM - Board of Education Regular Meeting Agenda

May 9, 2017 at 6:00 PM - Board of Education Regular Meeting
1. LPS BOARD OF EDUCATION INFORMATION
Rationale: 

Notice of the time and place of the Lincoln Board of Education meeting was e-mailed to an extensive list of local and regional news media.  A mailing list is maintained at the Lincoln Public Schools District Office.  A public notice was published in the LINCOLN JOURNAL STAR.



The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
2. CALL TO ORDER
3. ROLL CALL
4. ANNOUNCE OPEN MEETING ACT POSTING AND LOCATION
5. PUBLIC HEARING ON STUDENT FEES POLICY 5520
Rationale: 

For those interested in speaking during the public hearing, the same guidelines apply as public comment. Speakers should complete the blue contact card and present it to a staff prior to speaking. Speakers have a maximum of five minutes to speak. The Board does not engage in conversation with the speakers, but listens carefully to the comments as part of its collection of information for consideration of agenda items.

With that, I hereby open this public hearing before the Board of Education of Lincoln Public Schools. This hearing is being conducted under the provisions of the Nebraska Public Elementary and Secondary Student Fee Authorization Act and other Nebraska laws. The purpose of this hearing is to receive input regarding proposed Policy 5520. The input received in this hearing will be taken into consideration by the Board when we take action on proposed Policy 5520.

6. APPROVAL OF MINUTES
Rationale:  The attached minutes are intended to accurately reflect the action of the Board at its previous meetings.

Explanation
The minutes have been prepared for Board approval.
7. SPECIAL REPORTS, PRESENTATIONS AND CELEBRATIONS OF SUCCESS
7.1. Camelle Kinney, Family and Consumer Science Teacher of the Year, Nebraska Association of Family and Consumer Sciences
Rationale: 
Camelle Kinney, Lincoln North Star High School Family and Consumer Science Teacher, has been named Family and Consumer Science Teacher of the Year by the Nebraska Association of Family and Consumer Sciences.

Explanation
Camelle Kinney is widely respected for her teaching abilities at Lincoln North Star High School.  Ms. Kinney is specifically known for teaching critical life skills through family and consumer science courses.

Kinney instills in her students the importance of learning as well as having fun. She wants students to acquire skills that will not only assist them in the workforce but also help improve their skills at home.

Kinney believes:
“Teaching the skills that are taught in Family and Consumer Sciences is critical. Everyone eats, pays bills, gets a job, has relationships, co-workers, spouses and children. Family and Consumer Sciences teaches students how to live life and be successful at it. Some students might carry these skills into a career field, but if not, they will use them in their lives.”

Kinney has earned the respect of her fellow co-workers, as well as Family and Consumer Science teachers from across Nebraska.

Proposal
That the Lincoln Board of Education adopt the following resolution:  

WHEREAS, Camelle Kinney, Lincoln North Star High School Family and Consumer Science Teacher, has been recognized by the Nebraska Association of Family and Consumer Sciences as the Family and Consumer Science Teacher of the Year; and

WHEREAS, Camelle Kinney is widely respected for her teaching abilities, specifically known for teaching critical life skills through family and consumer science courses that will help students succeed; and

WHEREAS, Camelle Kinney has earned the respect of her fellow co-workers, as well as Family and Consumer Science teachers from across Nebraska; and

WHEREAS, Camelle Kinney teaches students valuable life skills necessary for building successful careers and healthy family relationships; and

WHEREAS, Camelle Kinney connects with students to show them that learning can also be fun.

NOW THEREFORE BE IT RESOLVED that the Lincoln Board of Education does hereby congratulate Camelle Kinney for being honored as the Family and Consumer Science Teacher of the Year by the Nebraska Association of Family and Consumer Sciences. -
7.2. BackPack Extra Mile Recognition
Rationale: 

Top fundraising schools:

East High School

Lux Middle School

Maxey Elementary School

7.3. Place Matters Community Mapping Project
8. PUBLIC COMMENT
Rationale: 

In keeping with Board Policy 8420:

  • Persons speaking during Public Comment will be called forward individually by the Board Chair to the location identified for such purpose.
  • A time limit of five minutes will be allotted for any speaker.  At the discretion of the chair, the speaker may be allotted additional time.  Board members may share, address or consider comments from the public during public comment, at the end of public comment or when related business is on the agenda.
  • Each individual speaking to the Board will be required to identify himself or herself prior to giving public comment.  A "Record of Appearance" card is provided for this purpose.
  • Persons wishing to appear will be heard in the order in which the Chair of the meeting determines appropriate.
  • In cases where more than one person wishes to speak on the same topic, their presentations to the Board may, at the discretion of the chair, be grouped together by topic.
  • If the number of people wishing to speak under the public participation portions of the agenda is large, the chair may rule that a public hearing be scheduled or the discussion be limited on the issue in question.
  • Persons speaking to the Board during public comment may hand out printed materials to the Board but may not use any other form of media.
  • If at any time persons appearing before the Board exceed the time limitations or become abusive in language or behavior, the Chair may declare that person out of order and to refuse permission to continue to address the Board, require a change in behavior and may require the person or persons to leave the premises of the Board meeting. 
9. CONSENT AGENDA
Rationale: 
9.1. Human Resources Matters
Rationale: 

The Human Resources Division also includes the Office of Risk Management.  As such, in addition to the Lincoln Board of Education approving all contractual agreements with employees, all employee benefit issues, all personnel actions, and all other matters within the scope of the Human Resources Division, as part of the Human Resources Matters agenda; the Lincoln Board of Education also must approve the settlement of Workers’ Compensation claims, take action on tort claims filed against the district, and take action on all other matters within the scope of the Office of Risk Management.

Explanation

This report includes routine Human Resources changes:

   a.   Administrator Certificated Employees:

             Changes of Status – 1

   b.  Certificated Employees:

             Elections – 22

             Changes of Status – 3

             Leaves of Absence – 22

             Separations – 16

   c.  Substitute Certificated Employees:

             Elections – 2

             Separations – 5

   d.  Classified Employees:

             Elections – 22

             Leaves of Absence – 2

             Separations – 15

   e  Other:

             Employment of Family Members – 1

             Workers' Compensation Lump Sum Settlements – 1

Proposal

That the Board approve the Human Resources items presented in the attachment(s).*

*The information in the attachment(s) may be protected by privacy legislation until the Board of Education takes action on the staff recommendations.  Therefore, this attachment(s) is not included in agenda materials provided the public and the news media.  Any information in the attachment(s) that is not protected by privacy legislation, however, is available for public inspection from the Associate Superintendent for Human Resources upon request.

That the Board is approving the Human Resources items attached with the information as presented or as on file with official district records and documents relating to each such item, or in such other form as may be approved by the Associate Superintendent for Human Resources, or the Associate Superintendent’s designee, and that the Board hereby authorizes the Associate Superintendent for Human Resources, or the Associate Superintendent’s designee, to transact and complete each such item approved hereby, and to sign, execute, and deliver necessary documents or contracts, and to take or cause to be taken any and all other action as may be necessary to complete each such item of transaction as contemplated, for and on behalf of this school district.

9.2. Routine Business
Rationale: 
At each meeting, the Board of Education is asked to approve certain items of routine business of the school district.

Explanation
The items included in routine business for this meeting are:

a.  REGULAR CLAIMS – Claims for the period ending May 9, 2017, were previously provided.                   

Federal Tax ACH Deposit of $5,798,269.60.                   

Procurement Card ACH Transfer of $83,669.78.                   

Child Support ACH Transfer of $17,033.61.                   

Office Depot ACH Transfer of $39,823.74.                   

Blue Cross/Blue Shield ACH Transfer of $4,309,122.31.                   

Vendor ACH Transfer of $168,683.09.

b.  PAYROLL FOR RATIFICATION – Payroll for the period ending April 28, 2017, in the amount of $15,079,067.29.

c.  GIFTS – Approval for the gifts listed on the attached gift report.

d.  BIDS/CONTRACTS/OTHER ROUTINE BUSINESS – Bids/contracts/other routine business will be presented for approval for the purchase of phones and network equipment for Moore; projectors for Moore and Humann; music equipment and supplies for Moore; an agreement for funding of the Truancy Diversion Program; the purchase of geography textbooks for high schools; an agreement for SCIP team member training; the purchase of bullying prevention materials; enterprise service management software; items listed for auction; and any other bids/contracts/routine business as presented.

Proposal
That the Lincoln Board of Education approve the following items of routine business:

a.  The regular claims for period ending May 9, 2017.

b.  Payroll for the period ending April 28, 2017.

c.  Gifts for the district.

d.  Bids/contracts/other routine business for the purchase of phones and network equipment for Moore; projectors for Moore and Humann; music equipment and supplies for Moore; an agreement for funding of the Truancy Diversion Program; the purchase of geography textbooks for high schools; an agreement for SCIP team member training; the purchase of bullying prevention materials; enterprise service management software; items listed for auction; and any other bids/contracts/routine business as presented.
Attachments:
9.3. Option Enrollment Student Application for 2017-18
Rationale: 

On February 14, 2017, the Board adopted a resolution to accept option enrollment students for the 2017-18 school year.  An application for enrollment during the 2017-18 school year has been received and is in compliance with the Board resolution of February 14, 2017.      

Explanation
The application included in this agenda item has been examined by staff and meets one of the criteria set forth by the Board in the resolution of February 14, 2017.  Staff recommends approval of the application.  

Proposal   
That the Board adopts the following resolution:

WHEREAS, the student who has been assigned student number 263308 (for purposes of confidentiality, an assigned number is being used) meets one or more of the criteria of the Board resolution of February 14, 2017, with regard to such option student;

THEREFORE, BE IT RESOLVED that the aforementioned student be accepted as an option student on the condition and with the express understanding that all programs, all classes and all buildings of assignment, except as otherwise required by law, shall at all times and from time to time during attendance at Lincoln Public Schools be determined solely by Lincoln Public Schools.

Attachments:
9.4. Late Request for Enrollment Option Out 2017-18
Rationale: 

March 15, 2017, was the deadline for enrollment option applications to be completed for students wishing to attend school in a district other than the one in which they reside for the 2017-18 school year.  The Lincoln Public Schools Board of Education has authority to waive the deadline for late enrollment option requests (NDE Rule 7, Section 004.05).      

Explanation  
Requests from students who reside in the district of Lincoln Public Schools and wish to attend school outside of Lincoln Public Schools have been received after the March 15, 2017, deadline.  The Lincoln Board of Education may deny or approve these requests.  If the requests are approved by the Board of Education, they will be forwarded to the option school districts for their approval. 

Student Number            Option District
225453                                Raymond Central
216189                                Raymond Central

Proposal  
That the Board approves the requests for option out for the 2017-18 school year.

10. FIRST READING, ACTION AT NEXT MEETING
Rationale:  *The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education  Board releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
10.1. From Board Committees
10.1.1. District Management Council (DMC) Action Plan
Rationale: 
In July 2015, the Board of Education adopted the goal of initiating a comprehensive review of programs to meet the needs of all students, including special education programs. The district engaged the services of the District Management Council – now referred to as DMGroup, to conduct an opportunity review of services provided to struggling students in Lincoln Public Schools. This comprehensive report was delivered and reviewed beginning in July, 2016, and throughout the school year, and from that point, work began to develop a collaborative action plan that will serve as the working document to guide the future work of the district.
     
Explanation
The staff brings forth the DMC Action Plan for Lincoln Public Schools.  

Proposal
That the Board discuss the proposed DMC Action Plan.
Attachments:
10.1.2. Policy 2000 Series
Rationale: 
Lincoln Public Schools reviews policies on an on-going basis and updates said policies to ensure that they accurately reflect the ever-changing work of the district.  Entire series of policies are reviewed together.  After review, many policies do not require revision or only require small formatting changes.  These policies are presented to the Board for approval as a single block of policies.

Explanation

The following policies will be submitted as a group as they contain only small formatting changes: 2100, 2110, 2111, 2120, 2130, 2410, 2440, 2460.

The remaining policies will be submitted for approval as reviewed.  They do did not require any revisions: 2000, 2125, 2135, 2140, 2150, 2200, 2400, 2420, 2430, 2450, 2500, 2501.

Attachments:
10.1.3. Policy 5520-Student Fees
Rationale: 

The Board of Education of Lincoln Public Schools annually reviews and approves Policy 5520 to ensure that its policy is in accordance with the Public Elementary and Secondary Student Fees Authorization Act.

The district’s general policy is to provide for the free instruction in school in accordance with the Nebraska Constitution and state and federal law.  This generally means that the district’s policy is to provide free instruction for courses which are required by state law or regulation and to provide the staff, facility, equipment, and materials necessary for such instruction without charge or fee to the students.

The district does provide activities, programs, and services to children that extend beyond the minimum level of constitutionally required free instruction. Students and their parents have historically contributed to the district’s efforts to provide such activities, programs, and services. The district’s general policy is to continue to encourage and to the extent permitted by law, to require such student and parent contributions to enhance the educational program provided by the district.

Explanation

Revisions to Policy 5520 reflect changes to fees and the fee waiver eligibility fees to address changes in cost while remaining in compliance with all applicable laws.

Proposal

That the Board discuss Policy 5520 and Appendix 1.
Attachments:
10.2. From the Superintendent
10.2.1. Preventing Childhood Obesity Community Grants
Rationale: 

Children’s Hospital in Omaha is committed to preventing childhood obesity through proactive programs focused on education. Children’s dedication stems from its mission, “To improve the life of every child - through dedication to exceptional clinical care, research, education and advocacy” and its responsiveness to the health concerns of Heartland families. By providing leadership and support to the communities it serves, Children’s hopes to achieve its vision of eliminating childhood obesity. Three years ago, Children's created Preventing Childhood Obesity Community Grants to harness the strength of community partners and touch as many young lives as possible. In 2016, Children’s opened the Center for the Child and Community in Lincoln, which opened up this grant competition to Lincoln organizations.  This year, Children’s will award grants to non-profit partners in Omaha and Lincoln, equipping them to improve the health and lives of children.

Explanation
Lincoln Public Schools would like to expand a pilot project it has been conducting in four middle schools this year using fitness monitoring watches in PE classes. By using Children’s grant funds to purchase additional fitness monitoring watches that will accommodate four more middle schools, LPS will be able to move closer to its goal of a more rigorous and consistent program for all middle school students served by the district.

The fitness monitor watches allow students to track their heart rate and level of exertion during PE classes. The students can personalize their learning through activity goal setting, fitness levels, and rate of perceived exertion.  The monitors provide constant formative assessment and provide the needed feedback for optimal motivation. The trackers sync with a computer and create a visual display that students can watch as they work to make sure they are staying in their healthy heart zone. In addition to purchasing sets for four schools, the grant will provide resources for professional development around the use and implementation for middle school PE staff as well.

Proposal
That the Board considers the submission of a proposal to Children’s Hospital in Omaha for a Preventing Childhood Obesity Community Grant in the amount of $25,000 for the one-time purchase of fitness monitoring watches for four middle schools. No match is required for this grant.

This proposal is due May 24, 2017.

11. SECOND READING, RECOMMENDED FOR ACTION
11.1. From Board Committees
11.1.1. Newly Annexed Property of the City of Lincoln
Rationale: 
The Board of Education assigns school attendance areas to property newly annexed to the City of Lincoln or newly platted.  This action establishes school attendance areas prior to the sale of residential lots, allowing purchasers to know what schools their children will attend.

Explanation

The City of Lincoln has annexed three parcels of land, which automatically brings these properties into the district of Lincoln Public Schools.  These properties need to be assigned attendance centers so that potential purchasers of homes in these areas will know which schools they will be attending:

Rogge Square, Annexation Ordinance #20453, for 2016-17 school year:  Norwood Park Elementary School, Dawes Middle School, and Northeast High School

Legends Addition, Annexation Ordinance #20459, for 2016-17 school year:  Kooser Elementary School, Schoo Middle School, and North Star High School

White Horse, Annexation Ordinance #20472, for 2016-17 school year:  Pyrtle Elementary School, Lux Middle School, and East High School

Proposal

That the Board approve the proposed attendance area assignments of the newly annexed properties.
Attachments:
11.1.2. Student Calendar Committee Recommendation
Rationale: 
Each year a joint LPS/LEA committee, composed of parents, Board members, education association leaders, teachers and administrators, recommends a student calendar for the Board’s consideration. It has been the practice of the Board to adopt calendars more than a full calendar year before it is in place. 

Explanation

As in previous years, the Calendar Committee has followed Board approved student calendar primary and secondary variables to design and recommend a student calendar that meets the Calendar Committee’s purpose statement, “The school calendar demonstrates the district’s commitment to learning.  It is based on sound instructional considerations and priorities ensuring the continuity, efficiency, and effectiveness of teaching and learning.”  The general features of the calendar include the following:

  • First Day: Monday, August 13
  • Quarter Break: Monday and Tuesday, October 15 & 16
  • Second Quarter: Wednesday, October 17
  • Thanksgiving: Wednesday- Friday, November 21-23
  • Winter Break: Friday, December 21-Monday, January 4
  • Third Quarter: Monday, January 7
  • MLK: Monday, Monday, January 21
  • Quarter Break: Monday-Friday, March 12-16
  • Fourth Quarter: March 18
  • Spring Break: Friday, April 19
  • Last Day: Thursday, May 23

The Calendar Committee received input from the Community Curriculum Council, a district parent group with a representative from each school, and from the District PTO leadership group.

 

Attachments:
11.2. From the Superintendent
12. EXPEDITED/EMERGENCY ACTIONS
13. ITEM(S) REMOVED FROM CONSENT AGENDA
14. INFORMATIONAL ITEMS/REPORTS
14.1. From Board Committees
14.2. From The Career Academy
14.3. From the Superintendent
14.3.1. Superintendent Update
15. ANNOUNCEMENTS OF UPCOMING EVENTS FOR THE BOARD
Rationale: 

May 10:  Face the Chamber, 12:00 pm, Country Club of Lincoln

May 11:  LEA Retirement Dinner, 5:30 pm, Havelock Social Hall

May 12:
Standing Bear Breakfast Commemoration, 7:30 am, Embassy Suites
Asian American Student Recognition, 5:30 pm, Lincoln Community Foundation
A Taste of TCA, 6:30 pm, TCA

May 15: Board Organizational Meeting, 6:00 pm, LPSDO

May 22: VOICE Recognition Program, 6:30 pm, Bryan Plaza

May 23:
Chamber Economic Breakfast, 7:30 am, Cornhusker Hotel
Board Meeting, 6:00 pm, LPSDO

16. PUBLIC COMMENT
Rationale: 

In keeping with Board Policy 8420:

  • Persons speaking during Public Comment will be called forward individually by the Board Chair to the location identified for such purpose.
  • A time limit of five minutes will be allotted for any speaker.  At the discretion of the chair, the speaker may be allotted additional time.  Board members may share, address or consider comments from the public during public comment, at the end of public comment or when related business is on the agenda.
  • Each individual speaking to the Board will be required to identify himself or herself prior to giving public comment.  A "Record of Appearance" card is provided for this purpose.
  • Persons wishing to appear will be heard in the order in which the Chair of the meeting determines appropriate.
  • In cases where more than one person wishes to speak on the same topic, their presentations to the Board may, at the discretion of the chair, be grouped together by topic.
  • If the number of people wishing to speak under the public participation portions of the agenda is large, the chair may rule that a public hearing be scheduled or the discussion be limited on the issue in question.
  • Persons speaking to the Board during public comment may hand out printed materials to the Board but may not use any other form of media.
  • If at any time persons appearing before the Board exceed the time limitations or become abusive in language or behavior, the Chair may declare that person out of order and to refuse permission to continue to address the Board, require a change in behavior and may require the person or persons to leave the premises of the Board meeting. 
17. REQUEST FOR CLOSED SESSION
Rationale: 
The Lincoln Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation
At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

17.1. Request for Closed Session - Negotiations/Collective Bargaining, Property/Real Estate, Litigation, Security, Criminal Misconduct, Personnel, and Legal Advice Matters
Rationale:  The Lincoln Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

18. ADJOURNMENT
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