Public Meeting Agenda: June 13, 2017 at 6:00 PM - Board of Education Regular Meeting

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June 13, 2017 at 6:00 PM - Board of Education Regular Meeting Agenda

June 13, 2017 at 6:00 PM - Board of Education Regular Meeting
1. LPS BOARD OF EDUCATION INFORMATION
Rationale: 

Notice of the time and place of the Lincoln Board of Education meeting was e-mailed to an extensive list of local and regional news media.  A mailing list is maintained at the Lincoln Public Schools District Office.  A public notice was published in the LINCOLN JOURNAL STAR.



The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
2. CALL TO ORDER
3. ROLL CALL
4. ANNOUNCE OPEN MEETING ACT POSTING AND LOCATION
5. APPROVAL OF MINUTES
Rationale:  The attached minutes are intended to accurately reflect the action of the Board at its previous meetings.

Explanation
The minutes have been prepared for Board approval.
Attachments:
6. SPECIAL REPORTS, PRESENTATIONS AND CELEBRATIONS OF SUCCESS
6.1. Michelle Welch: Wellness Council of America (WELCOA) Top 25 Health Promotion Professionals
Rationale: 
Michelle Welch, Lincoln Public Schools Wellness Coordinator, has been named one of the Top 25 in the nation for Health Promotion Professionals by the Wellness Council of America (WELCOA).

Explanation
Michelle Welch, Lincoln Public Schools Wellness Coordinator, has built a comprehensive wellness strategy that serves all staff and students, and she has incorporated partnerships with district families and community partners.

The four goals developed and implemented by Welch include:

Build sustainable and meaningful practices that will impact the health, fitness, and obesity rates of Lincoln’s youth

Create a culture of wellness within the school system that incorporates kids, families, and staff

Develop meaningful policy changes that embed practices supporting a long-term focus of disease prevention and healthy living

Incorporate current and new best practices in schools and share those successes with the community

Welch has built a culture of wellness within Lincoln Public Schools through quarterly interactive wellness challenges for students and staff, providing weekly email updates and tips to staff, working with school wellness champions to implement effective programing in schools, providing support when applying for grants to fund wellness initiatives, and gathering and analyzing data to measure effectiveness of the program.

Welch believes: “The power of choice only grows each year as students become increasingly independent. Knowledge is a powerful part of students learning to make good choices from lifestyles, to foods, and activity. Incorporating good modeling for students and guiding them to solid information about the impact of their choices is a key strategy for helping to build healthy citizens beyond high school.”

Welch has earned the respect of her co-workers, as well as wellness professionals across the nation.

Proposal
That the Lincoln Board of Education adopt the following resolution:  

WHEREAS, Michelle Welch, Lincoln Public Schools Wellness Coordinator, has been recognized by the Wellness Council of America as a Top 25 Health Promotion Professional in the nation, and

WHEREAS, Michelle Welch is widely respected for her efforts in championing wellness efforts for adults and children and specifically known for her success in developing a school culture to address the diverse issues of wellness, and

WHEREAS, Michelle Welch has shown through data to significantly decrease obesity levels in students over four years by 1.4 percent, and

WHEREAS, Michelle Welch has increased staff participation in health assessments and wellness activities, and

WHEREAS, Michelle Welch has built community partnerships to assist with the wellness initiative through a sustainable and meaningful program that will impact the future of our community.

NOW THEREFORE BE IT RESOLVED that the Lincoln Board of Education does hereby congratulate Michelle Welch for being honored as a Top 25 Health Promotion Professional by the Wellness Council of America.
7. PUBLIC COMMENT
Rationale: 

In keeping with Board Policy 8420:

  • Persons speaking during Public Comment will be called forward individually by the Board Chair to the location identified for such purpose. 
  • A time limit of five minutes will be allotted for any speaker. At the discretion of the chair, the speaker may be allotted additional time. Board members may share, address or consider comments from the public during public comment, at the end of public comment or when related business is on the agenda.
  • Each individual speaking to the Board will be required to identify himself or herself prior to giving public comment. A “Record of Appearance” card is provided for this purpose.
  • Persons wishing to appear will be heard in the order in which the Chair of the meeting determines appropriate.
  • In cases where more than one person wishes to speak on the same topic, their presentations to the Board may, at the discretion of the chair, be grouped together by topic.
  • If the number of people wishing to speak under the public participation portions of the agenda is large, the chair may rule that a public hearing be scheduled or the discussion be limited on the issue in question.
  • Persons speaking to the Board during public comment may make printed materials available to the Board but may not use any other form of media.
8. CONSENT AGENDA
8.1. Human Resources Matters
Rationale: 

Explanation
The Human Resources Division also includes the Office of Risk Management.  As such, in addition to the Lincoln Board of Education approving all contractual agreements with employees, all employee benefit issues, all personnel actions, and all other matters within the scope of the Human Resources Division, as part of the Human Resources Matters agenda; the Lincoln Board of Education also must approve the settlement of Workers’ Compensation claims, take action on tort claims filed against the district, and take action on all other matters within the scope of the Office of Risk Management.

This report includes routine Human Resources changes:

   a.  Administrator Certificated Employees:

             Elections –1

   b.  Certificated Employees:

             Elections – 59

             Re-Elections New Assignment – 6

             Re-Elections Same Assignment – 11

             Changes of Status – 8

             Leaves of Absence – 12

             Separations – 17

   c.  Substitute Certificated Employees:

             Elections – 1

             Separations – 24

   d.  Classified Employees:

             Elections – 42

             Changes of Status – 4

             Separations – 56

   e.  Other

             Civic Leaves – 1

             Employment of Family Members – 7

 

Proposal
That the Board approve the Human Resources items presented in the attachment(s).*

 

*The information in the attachment(s) may be protected by privacy legislation until the Board of Education takes action on the staff recommendations.  Therefore, this attachment(s) is not included in agenda materials provided the public and the news media.  Any information in the attachment(s) that is not protected by privacy legislation, however, is available for public inspection from the Associate Superintendent for Human Resources upon request.

That the Board is approving the Human Resources items attached with the information as presented or as on file with official district records and documents relating to each such item, or in such other form as may be approved by the Associate Superintendent for Human Resources, or the Associate Superintendent’s designee, and that the Board hereby authorizes the Associate Superintendent for Human Resources, or the Associate Superintendent’s designee, to transact and complete each such item approved hereby, and to sign, execute, and deliver necessary documents or contracts, and to take or cause to be taken any and all other action as may be necessary to complete each such item of transaction as contemplated, for and on behalf of this school district

8.2. Routine Business
Rationale: 
At each meeting, the Board of Education is asked to approve certain items of routine business of the school district.

Explanation
The items included in routine business for this meeting are:

a.  REGULAR CLAIMS – Claims for the period ending June 13, 2017, were previously provided.                   

Federal Tax ACH Deposit of $5,777,473.76.                   

Procurement Card ACH Transfer of $141,404.63.                   

Child Support ACH Transfer of $17,765.95.                   

Office Depot ACH Transfer of $40,480.08.                   

Blue Cross/Blue Shield ACH Transfer of $4,342,715.59.                   

Vendor ACH Transfer of $185,635.58.

b.  PAYROLL FOR RATIFICATION – Payroll for the period ending June 13, 2017, in the amount of $15,016,281.40.

c.  GIFTS – Approval for the gifts listed on the attached gift report.

d.  BIDS/CONTRACTS/OTHER ROUTINE BUSINESS – Bids/contracts/other routine business will be presented for approval for classroom modifications at Elliott; the addition of a Secure Entrance Monitor location at Lincoln High; the purchase of English/Language Arts Curriculum for Moore; the purchase of indoor gym bleachers for Lincoln High; the purchase of welders, carts, and racks for Northeast; the purchase of cheer squad uniforms and accessories for Lincoln High; the purchase of disposable products for use by Nutrition Services; the purchase of music equipment and supplies; the purchase of classroom furniture; the purchase of science equipment; the purchase of music, band, and orchestra equipment and furniture; the purchase of solid-state hard drives; the purchase of load-balancing hardware; the purchase of an integrated data protection system; the purchase of snack food products; the purchase of curriculum materials for preschool; the payment of AP Exam fees; a sublease for parking; an agreement for professional development sessions; the purchase of family and consumer science curriculum; granting of an easement at Lakeview; items listed for auction; and any other bids/contracts/routine business as presented.

Proposal
That the Lincoln Board of Education approve the following items of routine business:

a.  The regular claims for period ending June 13, 2017.

b.  Payroll for the period ending June 1, 2017.

c.  Gifts for Fredstrom, Lincoln High, Lux, North Star, and the district.

d.  Bids/contracts/other routine business for classroom modifications at Elliott; the addition of a Secure Entrance Monitor location at Lincoln High; the purchase of English/Language Arts Curriculum for Moore; the purchase of indoor gym bleachers for Lincoln High; the purchase of welders, carts, and racks for Northeast; the purchase of cheer squad uniforms and accessories for Lincoln High; the purchase of disposable products for use by Nutrition Services; the purchase of music equipment and supplies; the purchase of classroom furniture; the purchase of science equipment; the purchase of music, band, and orchestra equipment and furniture; the purchase of solid-state hard drives; the purchase of load-balancing hardware; the purchase of an integrated data protection system; the purchase of snack food products; the purchase of curriculum materials for preschool; the payment of AP Exam fees; a sublease for parking; an agreement for professional development sessions; the purchase of family and consumer science curriculum; granting of an easement at Lakeview; items listed for auction;  and any other bids/contracts/routine business as presented.
Attachments:
8.3. Option Enrollment Student Applications for 2017-18
Rationale: 

On February 14, 2017, the Board adopted a resolution to accept option enrollment students for the 2017-18 school year.  Applications for enrollment during the 2017-18 school year have been received and are in compliance with the Board resolution of February 14, 2017.      

Explanation 
The applications included in this agenda item have been examined by staff and meet one of the criteria set forth by the Board in the resolution of February 14, 2017.  Staff recommends approval of the applications. 

Proposal   
That the Board adopts the following resolution:

WHEREAS, the students who have been assigned student numbers 408827 and 289523 (for purposes of confidentiality, assigned numbers are being used) meet one or more of the criteria of the Board resolution of February 14, 2017, with regard to such option students;

THEREFORE, BE IT RESOLVED that the aforementioned students be accepted as option students on the condition and with the express understanding that all programs, all classes and all buildings of assignment, except as otherwise required by law, shall at all times and from time to time during attendance at Lincoln Public Schools be determined solely by Lincoln Public Schools.

Attachments:
9. FIRST READING, ACTION AT NEXT MEETING
Rationale:  *The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education  Board releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
9.1. EVALUATION AND EVALUATION SUMMARY FOR THE SUPERINTENDENT OF SCHOOLS
Rationale: 
Annually, the Board of Education evaluates the Superintendent of Schools.  The 2016-17 evaluation of Steve Joel, Superintendent, has been completed and will be recommended for approval to be placed in his personnel file. A copy of the public summary of the Superintendent’s evaluation is attached.

Explanation

The annual evaluation of Steve Joel, Superintendent, has been completed and will be placed in his personnel file and the public summary thereof is attached.

Attachments:
9.2. PROPOSED CONTRACT WITH THE SUPERINTENDENT OF SCHOOLS
Rationale: 

Annually, the Board of Education evaluates and reviews the contract of the Superintendent of Schools.  The 2016-17 evaluation of Steve Joel, Superintendent, is in the process of being completed and has been recommended for consideration to be placed in his personnel file, and his contract is being recommended for extension and increased compensation. Copies of a public summary of the Superintendent’s evaluation are available, and the proposed contract for approval is attached.

Explanation

It is recommended that the current contract for the Superintendent be amended and approved.

The proposed contract is attached.

Attachments:
9.3. Proposed Contracts with the Associate Superintendents for Instruction, Business Affairs, and Human Resources and the Assistant Superintendent For General Administration And Governmental Relations
Rationale: 

Explanation
Annually, the Board of Education reviews the contracts of the Associate Superintendent for Instruction, the Associate Superintendent for Business Affairs, the Associate Superintendent for Human Resources, and the Assistant Superintendent for General Administration and Governmental Relations.

It is recommended that the proposed two-year contract for each of the three Associate Superintendents and the Assistant Superintendent be amended and extended for one year to June 30, 2019.  It is also recommended that a total salary increase of 2.09 percent, overall total package increase of 2.50 percent, be approved for this group for 2017-18.  Each contract is within the parameters set by the Board of Education.

Included in the total package increase for each of the three Associate Superintendents and the Assistant Superintendent are all district costs including the district’s contributions to health insurance, state retirement, and Social Security.

The proposed contracts are attached.

Proposal
That the Board of Education consider and discuss the recommended one-year contract extensions and total salary increases of 2.09 percent (overall total package compensation increases of 2.50 percent) for the Associate Superintendent for Instruction, the Associate Superintendent for Business Affairs, the Associate Superintendent for Human Resources, and the Assistant Superintendent for General Administration and Governmental Relations.

 

9.4. From Board Committees
9.4.1. Enterprise Resource Planning (ERP) Project #7886
Rationale: 
Proposals were requested from interested vendors to provide an Enterprise Resource Planning (ERP) system, implementation services, and maintenance to replace the current AS400 ERP system that is over 30 years old.  The contract would be effective from June 24, 2017, through August 31, 2022.

Explanation
It is recommended that Lincoln Public Schools enter into an agreement with Infor Public Sector Inc. (Alpharetta, Georgia).

The contract provides for software, maintenance, training, hardware, and implementation services.

This will be an estimated expenditure of $6,535,970.52 from the Depreciation Fund.

Proposal
The Board, by approving this agreement with Infor Public Sector Inc., is approving the award, the contract documents for this project, and all associated documents related thereto according to the terms and conditions as on file with district records or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent for Business Affairs or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent for Business Affairs or a designee to sign, execute, and deliver the contract documents and all such related documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, implement, and/or terminate the contract and all associated documents related thereto on a day-to-day basis during this project as contemplated thereby, for and on behalf of this school district, and hereby designates the Director of Purchasing, or another person as selected by the Associate Superintendent for Business Affairs or a designee from time to time as its program administrator under this agreement.
Attachments:
9.4.2. Policy 5505 - Wellness Policy
Rationale: 
The USDA’s Final Wellness Regulations (adopted on July 29, 2016) requires public school districts to take measures to adopt a “Final Wellness Policy.” These requirements apply to districts that receive federal monies for breakfast and lunch programs.  Policy 8001, Statement of Purpose, states the Board’s intent to “encourage a basic understanding of and aid the development of good health habits.”

Explanation
Policy 5505 has been revised to reflect the required language as shared in the USDA’s Final Wellness Regulations and align with the Board’s purpose.  A committee, including physical education, nutrition services, wellness, and administrative staff constructed the policy language and the companion language in regulations 5505.1 and 1112.1.  Final procedures and implementation of the policy will come from the work of the LPS Wellness Committee during the 2017-18 school year.

Proposal
That the Board discuss the changes to Policy 5505.

Attachments:
9.4.3. Policy 8006 - Board Operating Procedures: Code of Conduct
Rationale: 
A well-written code of conduct clarifies mission, values, and principles, and connects them to standards of conduct. A code of conduct assists in articulating the values it wishes to foster in its members and, through such articulation, defines desired behavior.  A code of conduct creates the language through which discussions about ethical behavior can revolve, and it empowers members to handle ethical dilemmas they encounter in their work.

Explanation
Policy 8006 outlines a code of conduct for Board members to clarify the conduct that best exemplifies a Lincoln Board of Education member and, when followed, leads to ethical, effective, and efficient work by the Board.  The language in Policy 8006 is based on similar code of conduct policies in other districts.

Proposal
That the Board discuss Policy 8006.

Attachments:
9.4.4. Policy 8110 - Board Operating Procedures: Number of Members and Terms of Office
Rationale: 
One of the purposes of the Policy Review and Revision Committee is to ensure that Lincoln Public Schools policies “provide clarity for the work of the Board.” When clarifying information comes forward, policies may be revised to reflect such information.

Explanation
This revision of Policy 8110 clarifies the appointment and removal of officers of the Board.

Proposal
That the Board discuss the changes to Policy 8110.

Attachments:
9.4.5. Policy 8121 - Board Operating Procedures: President
Rationale: 
One of the purposes of the Policy Review and Revision Committee is to ensure that Lincoln Public Schools policies “provide clarity for the work of the Board.”  When new information about the work of the Board becomes known, policies may be updated to reflect this new information.

Explanation
Unless Board members are excused for their absences from Board meetings, they risk vacating their seats on the Board.  This revision of Policy 8121 clarifies the role of the President of the Board in excusing absences to avoid this circumstance.

Proposal
That the Board discuss the changes to Policy 8121.

Attachments:
9.4.6. Policy 8130 - Board Operating Procedures: Committees
Rationale: 
One of the purposes of the Policy Review and Revision Committee is to ensure that Lincoln Public Schools policies “provide clarity for the work of the Board.” When clarifying information comes forward, policies may be revised to reflect such information.

Explanation
This revision of Policy 8130 clarifies the appointment and removal of Board members from committee assignments, and the revision reflects the elimination of the Law Liaison and Security Committees.  The tasks of those committees have been re-assigned.

Proposal
That the Board discuss the changes to Policy 8130.

Attachments:
9.4.7. Elementary Boundary Change Recommendations
Rationale: 

The Planning Committee monitors city growth, building utilization, student enrollment trends, and development throughout the school year.  Growth in the Firethorn area near 84th Street and Pioneers Boulevard continues with new platting and housing lot development.  This new development and the proposed platting would leave some single lots as being located partly within two different elementary attendance areas (the current Morley attendance area and the current Pyrtle attendance area).  Attachment One reflects the existing attendance area boundaries of Morley Elementary School and Pyrtle Elementary School and illustrates the case.

Explanation
To eliminate single lots being located partly within two different elementary attendance areas and the attendant confusion about the proper school attendance area the property is located in, a boundary change is being recommended.

It is recommended that, beginning with the 2017-18 school year and continuing until further modified, the Morley Elementary School and the Pyrtle Elementary School attendance boundaries be modified as shown on the map attached to this agenda item as Attachment Two.

Proposal

That the Board discuss the Planning Committee’s elementary school attendance area boundary change proposal reflected in Attachment Two.

Attachments:
9.4.8. 2017-18 Transportation Plan
Rationale: 
Each spring a transportation plan is prepared for the following school year.  District policy 3710 is reviewed and recommendations for operational changes are solicited from individual school buildings and various departments.  Schedules are prepared and a summary of needs is balanced against staff and equipment available to the district.  Each year a review of all routes for the current year are reconsidered.

Explanation
The Lincoln Public Schools Transportation Department will transport only those students who qualify under provisions of state law, including:

1.  Elementary and Middle School students residing more than four (4) miles from the school in the attendance area within which they reside.

2.  Special Education students whose individual education program (IEP) require transportation as essential to learning.

3.  Students who have been moved for the benefit of the district to relieve overcrowding, due to major facility renovations, efficiency in use of buildings and/or staff.

In addition, the Board, at its discretion, may approve other transportation areas based upon unique circumstances and for the purpose of equalizing school enrollments and facilitating programs.

Attached is a tentative listing of all routes recommended for the 2017-18 school year.

Proposal
That the Board discuss the 2017-18 Transportation Plan.
Attachments:
9.5. From the Superintendent
9.5.1. McKinney-Vento Homeless Assistance Grant
Rationale: 

The McKinney-Vento Homeless Assistance Act is the primary piece of federal legislation dealing with the education of children and youth experiencing homelessness.  The McKinney-Vento program is designed to address the problems that homeless children and youth have faced in enrolling, attending, and succeeding in school.  Under this program, State educational agencies (SEAs) and Local educational agencies (LEAs) must ensure that each homeless child and youth has equal access to the same free, appropriate public education, including a public preschool education, as other children and youth.  Homeless children and youth should have access to the educational and other services that they need to enable them to meet the same challenging State student academic achievement standards to which all students are held.  States and districts are required to review and undertake steps to revise laws, regulations, practices, or policies that may act as a barrier to the enrollment, attendance, or success in school.

Explanation
The LPS Homeless Outreach Advocate works with families experiencing homelessness to arrange transportation services for children to attend school and works with families to provide other supports that create a more stable environment for children experiencing homelessness. LPS will use funds received through the McKinney-Vento Act to continue to support the salary of the Homeless Outreach Advocate and to pay transportation costs for homeless children to attend school.  

Proposal
That the Board discuss the submission of the McKinney-Vento Grant application for approximately $44,000.00 with the final allocation to be determined by the State of Nebraska and dependent upon grants awarded to other applicants. This grant requires a 100% match from Title 1. Title 1 funds have been used in past years to cover the required match for this grant.

The grant application is due June 30, 2017.

10. SECOND READING, RECOMMENDED FOR ACTION
10.1. From Board Committees
10.1.1. Newly Annexed Property to the City of Lincoln
Rationale: 
The Board of Education assigns school attendance areas to property newly annexed to the City of Lincoln or newly platted.  This action establishes school attendance areas prior to the sale of residential lots, allowing purchasers to know what schools their children will attend.

Explanation
The City of Lincoln has annexed a parcel of land, which automatically brings this property into the district of Lincoln Public Schools.  This property needs to be assigned attendance centers so that potential purchasers of homes in this area will know which schools they will be attending:

Grandview Estates 1st Addition, Annexation Ordinance #20483, for 2017-18 school year:  Wysong Elementary School, Pound Middle School, and Southeast High School

Proposal
That the Board approve the proposed attendance area assignments of the newly annexed property.
Attachments:
10.1.2. Refunding Series 2009 Bond Issue
Rationale: 

The Lincoln Public School District issued $100,000,000.00 in general obligation school bonds on February 11, 2009.  The bonds were the second series of bonds issued for funding a comprehensive ten-year facilities improvement plan.  Bond principal and interest are scheduled to be repaid through January 15, 2039.

Explanation
The current bond market may allow for an advanced refunding at a reduced interest rate.  This would result in a reduction of debt service payable.

Staff will work with the district’s financial advisor (Ameritas Investment Corp.), with its bond counsel (Gilmore & Bell), and with its general counsel (Perry, Guthery, Haase & Gessford) to finalize the attached resolution and to meet all other requirements necessary for the advanced refunding of these bonds if and when the district were to proceed.

Proposal
That the Board of Education hereby approve:  the attached resolution in its current form or with such changes as may be approved by the Associate Superintendent for Business Affairs or a designee; the selection, approval, and designation of Union Bank and Trust Company as escrow agent, bond registrar, and paying agent and hereby authorizes all actions necessary or appropriate as provided therein or as otherwise necessary to advance refund such bonds, by issuing refunding bonds in an amount not to exceed $90,000,000.00 by Lancaster County School District 001 (Lincoln Public Schools), its staff, and its representatives in accordance with and subject to the following provisions:

A.  The date of original issue of the Bonds shall not be later than September 1, 2017.

B.  The aggregate principal amount of Bonds to be issued shall not exceed $90,000,000.00.

C.  The date of final maturity of the Bonds shall not be later than January 15, 2039.

D.  The rate or rates of interest to be carried by each maturity of the Bonds such that the true interest cost on the Bonds shall not exceed 4.25 percent.

E.  The underwriting discount, not to exceed 0.70 percent and the price, not less than 98.00 percent of the principal amount thereof, at which the Bonds shall be sold to the Purchaser.

F.  While the net present value savings (as a percentage of refunded bonds) is expected to be 5.0 percent or more, the Associate Superintendent for Business Affairs would have the authority to approve the bond sale if the net present value savings (as a percentage of refunded bonds) is 4.0 percent or more.

10.2. From the Superintendent
10.2.1. Title VI, Indian Education Program
Rationale: 

The U.S. Department of Education through Title VI of the ESSA provides funds to fulfill the Federal Government’s unique and continuing trust relationship with and responsibility to the Indian people for the education of Indian children. These funds support the goal of ensuring programs that serve Indian children are of the highest quality and provide for not only the basic elementary and secondary educational needs, but also the unique educational and culturally related academic needs of these children. The purpose of this program is to support American Indian and Alaska Native students in meeting the same challenging State student academic achievement standards as all other students are expected to meet. The district has received federal funds for services for Native American students since the mid-1980’s.  The following table reflects a January student count and the grant award amount received in recent years.  Grant award amounts vary by year according to the total amount of Indian Education funds available at the federal level and are not based only on the number of students per program.

School Year

Student Number

Amount Awarded

2012-13

531

$132,842

2013-14

568

$137,006

2014-15

553

$133,660

2015-16

606

$148,737

2016-17

611

$146,179

2017-18

*585

$138,292

*Indicates count from January 2017 submitted with current grant request.

Explanation
Lincoln Public Schools Indian Education program will provide support to Native American students in grades PK-12 in the 2017-18 school year. Native American students are enrolled in all schools across the district representing about 60 tribes as designated by the parent. The funding from federal grants specifically for Native American students is $138,292.  Decisions regarding the use of these funds are made in consultation with the Native American Advisory Committee.

Proposal
That the Board approves the submission of the required application of the Indian Education grant to the U.S. Department of Education for $138,292. No district-funding match is required.

This grant application has a submission date of June 15, 2017.

10.2.2. Fresh Fruits and Vegetables #8934
Rationale: 

Proposals were requested from interested vendors to provide fresh fruits and vegetables to be delivered to all cafeterias as needed during the period of July 1, 2017, through June 30, 2018, with renewals for 2018-19 and 2019-20.

Explanation
It is recommended that award be made to the lowest responsible vendor meeting specifications, based on estimated expenditures:

Greenberg Fruit Co., Inc. (Omaha, Nebraska)                     estimated $950,000.00 annually

There was one other proposal which offered fewer of the requested items and was evaluated at a higher cost comparison.  A complete tabulation of proposals is available in the Purchasing Office.

This will be an estimated expenditure of $950,000.00 annually from the Nutrition Services Fund.

Proposal
That the Board approve this award to Greenberg Fruit Company, Inc.  The Board, by approving this purchase with the above vendor, hereby designates the Director of Nutrition Services or another person as selected by the Associate Superintendent for Business Affairs or a designee from time to time as its program administrator under this purchase order.

10.2.3. Community Learning Center Agreements with: Boys & Girls Club, Cedars Youth Services, Family Service Association, Lincoln Housing Authority, Lincoln Parks & Rec, Malone Community Center, Nebraskans for Civic Reform, North Pointe Community Church, Northeast Family Center, Willard Community Center, YMCA of Lincoln #9035
Rationale: 

Lincoln Public Schools has various sites throughout the district which provide services related to Community Learning Center (CLC) activities.

Explanation
It is recommended that agreements be entered into between Lincoln Public Schools and the following entities:  Boys and Girls Club of Lincoln/Lancaster County, Cedars Youth Services, Family Service Association, Lincoln Housing Authority, Lincoln Parks & Recreation, Malone Community Center, Nebraskans for Civic Reform, North Pointe Community Church, Northeast Family Center, Willard Community Center, and YMCA of Lincoln, to provide services related to Community Learning Center (CLC) activities at various LPS locations.

These agreements will be valid through September 30, 2018.

Boys and Girls Club of Lincoln / Lancaster County

$55,500.00

Cedars Youth Services

$51,100.00

Family Service Association

$255,936.00

Lincoln Housing Authority

$35,840.00

Lincoln Parks & Recreation

$198,249.00

Malone Community Center

$38,900.00

Nebraskans for Civic Reform

$168,005.00

North Pointe Community Church

$53,478.00

Northeast Family Center

$71,650.00

Willard Community Center

$25,548.00

YMCA of Lincoln

$91,786.00

 

 

Total

$1,045,992

This will be an expenditure of $1,045,992.00 from the Federal Fund.

Complete copies of the proposed agreements are available in the Purchasing Office.

Proposal
The Board, by approving this agreement with the CLC sites, is approving the award, the contract documents for this project, and all associated documents related thereto according to the terms and conditions as on file with district records or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent for Business Affairs or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent for Business Affairs or a designee to sign, execute, and deliver the contract documents and all such related documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and/or implement the contract and all associated documents related thereto on a day-to-day basis during this project as contemplated thereby, for and on behalf of this school district, and hereby designates the Director of Federal Programs, or another person as selected by the Associate Superintendent for Business Affairs or a designee from time to time as its program administrator under this agreement.

10.2.4. Shelf-Stable, Refrigerated, and Frozen Food #8915 and #8916
Rationale: 

Proposals were requested from interested vendors to provide shelf-stable, refrigerated, and frozen food products for use by Nutrition Services for all locations.  The contract prices are for the period of July 1, 2017 through June 30, 2018.

Explanation
It is recommended that award be made to the lowest responsible vendors meeting specifications, based on estimated expenditures:

American Bean Company (Edison, New Jersey)                                                  $19,648.75
Cash-Wa Distributing (Kearney, Nebraska)                                                        173,071.77
Reinhart Foodservice (Omaha, Nebraska)                                                          455,100.90
Rotella’s Bakery                                                                                                    1,629.60
Sysco (Lincoln, Nebraska)                                                                                 822,627.43
Tecumseh Poultry (Waverly, Nebraska)                                                                37,620.00
Thompson Foods (Grand Island, Nebraska)                                                         512,046.90
Tyson                                                                                                                419,866.00
US Foods (Lenexa, Kansas)                                                                                521,503.28
Total                                                                                                              2,963,114.63

There were 293 items on the quotation requests.

This will be an estimated expenditure of $2,963,114.63 from the Nutrition Services Fund.

Proposal
That the Board approve this award to the above listed vendors.  Lead times are two to four weeks before delivery, so first orders will need to be placed in June, 2017.  The Board, by approving these purchases with the above vendors, hereby designates the Director of Nutrition Services or another person as selected by the Associate Superintendent for Business Affairs or a designee from time to time as its program administrator under these purchase orders.

11. EXPEDITED/EMERGENCY ACTIONS
12. ITEM(S) REMOVED FROM CONSENT AGENDA
13. INFORMATIONAL ITEMS/REPORTS
13.1. From Board Committees
13.2. From The Career Academy
13.3. From the Superintendent
13.3.1. Superintendent Update
14. ANNOUNCEMENTS OF UPCOMING EVENTS FOR THE BOARD
Rationale: 

June 20: Foundation Board Meeting, 8:15 am, Adams Elementary

June 27: Public Budget Forum, 5 pm, LPSDO
              Board Meeting, 6 pm, LPSDO

15. PUBLIC COMMENT
Rationale: 

In keeping with Board Policy 8420:

  • Persons speaking during Public Comment will be called forward individually by the Board Chair to the location identified for such purpose.
  • A time limit of five minutes will be allotted for any speaker.  At the discretion of the chair, the speaker may be allotted additional time.  Board members may share, address or consider comments from the public during public comment, at the end of public comment or when related business is on the agenda.
  • Each individual speaking to the Board will be required to identify himself or herself prior to giving public comment.  A "Record of Appearance" card is provided for this purpose.
  • Persons wishing to appear will be heard in the order in which the Chair of the meeting determines appropriate.
  • In cases where more than one person wishes to speak on the same topic, their presentations to the Board may, at the discretion of the chair, be grouped together by topic.
  • If the number of people wishing to speak under the public participation portions of the agenda is large, the chair may rule that a public hearing be scheduled or the discussion be limited on the issue in question.
  • Persons speaking to the Board during public comment may hand out printed materials to the Board but may not use any other form of media.
  • If at any time persons appearing before the Board exceed the time limitations or become abusive in language or behavior, the Chair may declare that person out of order and to refuse permission to continue to address the Board, require a change in behavior and may require the person or persons to leave the premises of the Board meeting. 
16. REQUEST FOR CLOSED SESSION
Rationale: 
The Lincoln Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation
At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

16.1. Request for Closed Session - Negotiations/Collective Bargaining, Property/Real Estate, Litigation, Security, Criminal Misconduct, Personnel, and Legal Advice Matters
Rationale:  The Lincoln Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

17. ADJOURNMENT
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