Public Meeting Agenda: June 26, 2012 at 6:00 PM - Board of Education Regular Meeting

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June 26, 2012 at 6:00 PM - Board of Education Regular Meeting Agenda

June 26, 2012 at 6:00 PM - Board of Education Regular Meeting
1. LPS BOARD OF EDUCATION INFORMATION
Rationale: 

Notice of the time and place of the Lincoln Board of Education meeting was e-mailed to an extensive list of local and regional news media.  A mailing list is maintained at the Lincoln Public Schools District Office.  A public notice was published in the LINCOLN JOURNAL STAR.



The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
2. CALL TO ORDER
3. ROLL CALL
4. ANNOUNCE OPEN MEETING ACT POSTING AND LOCATION
5. APPROVAL OF MINUTES
Rationale:  The attached minutes are intended to accurately reflect the action of the Board at its previous meetings.

Explanation
The minutes have been prepared for Board approval.
Attachments:
6. SPECIAL REPORTS, PRESENTATIONS AND CELEBRATIONS OF SUCCESS
6.1. Nebraska Farm Bureau Honors Greg Tebo as Teacher of the Year
Rationale: 

Greg Tebo, technology teacher at Maxey Elementary School, was honored by the Nebraska Farm Bureau as Teacher of the Year.

Each year the Nebraska Farm Bureau and the Nebraska Agriculture in the Classroom Program select a special teacher to honor, this honor is based on how they teach agriculture in their classroom.

Explanation

Maxey Elementary School teacher Greg Tebo created a unique lesson combining crops and computers through his work at the 2011 Summer Soybean Science Institute.  Tebo learned how to use the soybean as a model to enhance existing school curriculum in science and other subjects, and then developed lesson plans utilizing the inquiry approach to student learning.

Tebo said he learned how to use the lessons on soybeans as a systems-based approach applicable to many subjects.  More importantly, the project encompassed his 21 years of experience to enhance his own teaching strategies.

Maxey Principal, Suzanne Reimers, notes Tebo’s willingness to keep himself educated on technology advancements in education.  Mr. Tebo helps students to learn and use technology as it connects to the curriculum and to life.

Tebo says he sees the positive impact of his work in a wide variety of ways:  When a first-grade student learns about soil and decomposers, and when the school community attends an Agriculture Fair to present information from their research project

Tebo says teaching science is a way to teach thinking, reasoning, and to learn from experiences.  When teaching science through inquiry processes, scientific literacy is not regarded as a collection of facts and recipe-like steps to follow.

Proposal

That the Lincoln Board of Education adopt the following resolution:

WHEREAS, Maxey Elementary School teacher Greg Tebo has been honored as Teacher of the Year by the Nebraska Farm Bureau; and

WHEREAS, Tebo invested his own time to learn new teaching strategies and created a unique lesson combining crops and computers through his work at the 2011 Summer Soybean Science Institute; and

WHEREAS, Tebo used his new-found knowledge to rework lesson plans and inspire fellow teachers to learn more about inquiry-based learning; and

WHEREAS, Tebo teaches students to respond to their own curiosity, noting that science is a way of thinking, reasoning, and learning from experiences.

NOW THEREFORE BE IT RESOLVED that the Lincoln Board of Education does hereby congratulate Greg Tebo for his honor as Teacher of the Year, and for his on going work to improve curriculum, coursework, and classes at Lincoln Public Schools.

6.2. Community Learning Centers Report
Attachments:
7. PUBLIC COMMENT
Rationale:  In keeping with Policy 8420, a time limit of five minutes will be allotted for any speaker. At the discretion of the Chair, the speaker may be allotted additional time.
8. CONSENT AGENDA
Rationale: 
8.1. Human Resources Matters
Rationale: 
The Human Resources Division also includes the Office of Risk Management.  As such, in addition to the Lincoln Board of Education approving all contractual agreements with employees, all employee benefit issues, all personnel actions and all other matters within the scope of the Human Resources Division, as part of the Human Resources Matters agenda, the Lincoln Board of Education also must approve the settlement of Workers’ Compensation claims, take action on tort claims filed against the District; and take action on all other matters within the scope of the Office of Risk Management.

Explanation

This report includes routine Human Resources changes:
   a.  Certificated Employees:
            Elections – 22
            Re-Elections Re-Assignment – 1
            Re-Elections Same Assignment – 1
            Leaves of Absence – 2
            Separations – 6
   b.  Substitute Certificated Employees:
            Changes of Status – 8
            Separations – 6
   c.  Classified Employees:
            Elections – 19
            Changes of Status – 1
            Separations – 14

Proposal

That the Board approve the Human Resources items presented in the attachment(s).*


*The information in the attachment(s) may be protected by privacy legislation until the Board of Education takes action on the staff recommendations.  Therefore, this attachment(s) is not included in agenda materials provided the public and the news media.  Any information in the attachment(s) that is not protected by privacy legislation, however, is available for public inspection from the Associate Superintendent for Human Resources upon request.

That the Board is approving the Human Resources items attached with the information as presented or as on file with official district records and documents relating to each such item, or in such other form as maybe approved by the Associate Superintendent for Human Resources, or her designee, and that the Board hereby authorizes the Associate Superintendent for Human Resources, or her designee, to transact and complete each such item approved hereby, and to sign, execute, and deliver necessary documents or contracts, and to take or cause to be taken any and all other action as may be necessary to complete each such item of transaction as contemplated, for and on behalf of this school district.

8.2. Routine Business
Rationale: 

At each meeting, the Board of Education is asked to approve certain items of routine business of the school district.

Explanation

The items included in routine business for this meeting are:

a.    REGULAR CLAIMS – Claims for the periods ending June 26, 2012, were previously provided.

        Federal Tax ACH Deposit of $40,263.01.

        State Tax ACH Deposit of $718,261.97.

        Procurement Card ACH Transfer of $134,648.61.

        Office Depot ACH Transfer of $36,245.63.

        Vendor ACH Transfer of $5,854.74.

b.    PAYROLL FOR RATIFICATION – Payroll for the periods ending June 5 and June 15, 2012, in the amount of $184,856.88.

c.    GIFTS – Approval for the gifts listed on the attached gift report.

d.    BIDS/CONTRACTS/OTHER ROUTINE BUSINESS – Bids/contracts/other routine business will be presented for approval for a district-wide annual security review; a weather-tight bid package for the Lincoln Public Schools District Office; an agreement for a time and attendance system upgrade; a contract amendment with Lincoln Parks and Recreation for Community Learning Centers; an agreement for elevator maintenance; an agreement for travel service for East High School music students traveling to Orlando, Florida; an agreement for CLC services with Lincoln Parks and Recreation; a contract for computer software; and any other bids/contracts/routine business as presented.

Proposal

That the Lincoln Board of Education approve the following items of routine business:*

a.    The regular claims for periods ending June 26, 2012.

b.    Payroll for the periods ending June 5 and June 15, 2012.

c.    Gifts for Eastridge, Mickle, Northeast, Roper, Schoo, West Lincoln, and the district.

d.    Bids/contracts/other routine business for a district-wide annual security review; a weather-tight bid package for the Lincoln Public Schools District Office; an agreement for a time and attendance system upgrade; a contract amendment with Lincoln Parks and Recreation for Community Learning Centers; an agreement for elevator maintenance; an agreement for travel service for East High School music students traveling to Orlando, Florida; an agreement for CLC services with Lincoln Parks and Recreation; a contract for computer software; and any other bids/contracts/routine business as presented.

*That the Board is approving routine business and the listed bids and contracts with the information and in the form as presented, and except as to amount bid or total contract price, in such other form as may be approved by the Associate Superintendent for Business Affairs, or his designee, and that the Board hereby authorizes the Associate Superintendent for Business Affairs, or his designee, to sign, execute, and deliver necessary documents or contracts, and to take or cause to be taken any and all other action as may be necessary to complete the transaction as contemplated, for and on behalf of this school district.


Attachments:
8.3. Option Enrollment Student Applications for 2012-13
Rationale:  On January 24, 2012, the Board adopted a resolution to accept option students for the 2012-13 school year.  Applications have been received from students requesting that they be accepted as option students for the 2012-13 school year.  Staff recommends that the students referred to in this agenda item be accepted for enrollment as they are in compliance with the Board resolution of January 24,2012.

Explanation

Staff has examined the applications of the students included in this proposal.  The students meet all of the criteria set forth by the Board in its resolution of January 24, 2012.  Staff recommends approval of these applications.

Proposal

That the Board adopt the following resolution:

WHEREAS the students who have been assigned Student Numbers 176385 and 289496 (for purposes of confidentiality, assigned numbers are being used) meet all criteria of the Board resolution of January 24, 2012, with regard to such option students,

THEREFORE BE IT RESOLVED that the aforementioned students be accepted as option students on the condition and with the express understanding that all programs, all classes and all buildings of assignment, except as otherwise required by law, shall at all times and from time to time during attendance at Lincoln Public Schools be determined solely by Lincoln Public Schools.

Attachments:
8.4. Late Request for Enrollment Option Out 2012-13
Rationale:  March15, 2012 was the deadline for enrollment option applications to be completed for students wishing to attend school in a district other than the one in which they reside for the 2012-13 school year. The Lincoln Public Schools Board of Education has authority to waive the deadline for late enrollment option requests (NDE Rule 7, Section 004.05).

 Explanation

Requests from students who reside in the Lincoln Public Schools District and wish to attend school outside of the Lincoln Public Schools District have been received after the March 15, 2012, deadline.  The Lincoln Public Schools Board of Education may deny or approve these requests.  If these requests are approved by the Board of Education, they will be forwarded to the option school district for their approval.

 

                                    Student Number                                   Option District

                                    256916                                                  Norris
                                    289424                                                  Raymond Central
                                    264816                                                  Norris
                                    253533                                                  Wilber-Clatonia

Proposal

That the Board approve these requests for option out for the 2012-13 school year.

Attachments:
9. FIRST READING, ACTION AT NEXT MEETING
Rationale:  *The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education  Board releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
9.1. From Board Committees
9.2. From the Superintendent
10. SECOND READING, RECOMMENDED FOR ACTION
10.1. From Board Committees
10.1.1. 2012-13 Transportation Plan
Rationale: 

Each spring a transportation plan is prepared for the following school year.  District Policy 3710 is reviewed and recommendations for operation changes are solicited from individual school buildings and various departments.  Schedules are prepared and a summary of needs is balanced against staff and equipment available to the district.  Each year a review of all routes for the current year are reconsidered.

Explanation

The Lincoln Public Schools Transportation Department will transport only those students that qualify under provisions of state law, including:

    1.    Elementary and middle school students residing over four miles from the school in their attendance area within which they reside.

    2.    Special education students whose individual education plan (IEP) require transportation as essential to learning.

    3.    Students that have been moved for the benefit of the district in instances to relieve overcrowding, major facility renovations, or efficiency in use of buildings and/or staff.

In addition, the Board, at its discretion, may approve other transportation areas based upon unique circumstances and for the purpose of equalizing school enrollments and facilitating programs.

Attachment One is a tentative listing of all routes recommended for the 2012-13 school year.  Attachment Two details the recommended elimination of bus routes.

Proposal

That the Board approve the 2012-13 transportation plan, including proposed reductions.

Attachments:
10.1.2. Policy 5506: Use of Restraint and Seclusion
Rationale:  A proposed revision of Rule 10, the rule for accredited schools in the state of Nebraska, requires school districts to have a policy on restraint and seclusion of students.  The revised Rule 10is expected to become effective for the 2012-13 school year.

Board members discussed this proposed policy at their June 12, 2012 meeting.

Explanation

Staff is recommending the adoption of the proposed Policy 5506.  The supporting regulation is presently a procedure in use in the district; it will be changed to regulation status with the adoption of Policy 5506. 

The Policy Review Committee of the Board has met and discussed the proposed policy.

Proposal

That the Board approve the proposed policy on use of restraint and seclusion.
Attachments:
10.2. From the Superintendent
10.2.1. Tuition Charges for 2012-13
Rationale:  Each year the Business Affairs Office makes recommendations to the Board of Education for tuition charges for regular and special education programs.  This is done in accordance with Policy 3300 and Regulation 3300.1.

Explanation

The following is the recommendation for tuition charges for the 2012-13 school year for the programs noted.  The rates are intended to recover the district's anticipated actual costs for the 2012-13 school year.

1.    Regular Instructional Program:

2012-13 Rates
  Per Year   Per Semester  Per Day
Grades K-6
  $7,500.00    $3,750.00 $42.61
Grades 7-8
  $9,000.00    $4,500.00 $50.00
Grades 9-12
$10,500.00    $5,250.00 $58.33
     
Based on 176 days elementary and 180 days secondary.

2.    Specialized services for Special Education Programs:

   Per Hour
Paraeducator $12.75
Teacher $49.00*
Audiology $49.00*
Counselor $49.00*
Homebound $49.00*
Program Supervision
$49.00*
School Nurse
$49.00*
Speech Therapy
$49.00*
Physical/Occupational Therapy
$58.00*
Low Vision Assessment
$72.00*
Psychological Services
$72.00*
 
*    Rates are based on Nebraska Department of Education approved rates for these services.

Proposal

That the Board approve the proposed tuition rates.
10.2.2. Item(s) Removed from Consent Agenda
10.2.3. Expedited/Emergency Actions
11. INFORMATIONAL ITEMS/REPORTS
11.1. From Board Committees
11.2. From the Superintendent
11.2.1. Superintendent Update
11.2.2. Monthly Financial Report
Rationale: 

At the second Board meeting of the month, information regarding the district’s monthly financial report is presented.

Explanation

The monthly financial report for the month ending May 31, 2012, is attached.

Proposal

Information item; no Board action required.

Attachments:
12. ANNOUNCEMENTS OF UPCOMING EVENTS FOR THE BOARD
Rationale:  Wednesday, June 27 - 4 p.m., Board/Exec. Retreat @ Sheldon Museum of Art

Thursday, June 28 - 7 p.m., Budget Forum @ Mickle Middle School

NO BOARD MEETING ON JULY 10

Tuesday, July 17 - 6 p.m., Budget Work Session @ Hawthorne Bldg. Media Center

Tuesday, July 24 - 6 p.m., Board Meeting @ Co-City Bldg.



13. PUBLIC COMMENT
Rationale:  In keeping with Policy 8420, a time limit of five minutes will be allotted for any speaker. At the discretion of the Chair, the speaker may be allotted additional time.
14. REQUEST FOR CLOSED SESSION
14.1. Request for Closed Session - Negotiations/Collective Bargaining, Property/Real Estate, Litigation, Security, Criminal Misconduct, Personnel, and Legal Advice Matters
Rationale:  The Lincoln Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

15. ADJOURNMENT
16. BOARD OF EDUCATION MEETING INFORMATION
Rationale:  The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
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