Public Meeting Agenda: July 24, 2012 at 6:00 PM - Board of Education Regular Meeting

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July 24, 2012 at 6:00 PM - Board of Education Regular Meeting Agenda

July 24, 2012 at 6:00 PM - Board of Education Regular Meeting
1. LPS BOARD OF EDUCATION INFORMATION
Rationale: 

Notice of the time and place of the Lincoln Board of Education meeting was e-mailed to an extensive list of local and regional news media.  A mailing list is maintained at the Lincoln Public Schools District Office.  A public notice was published in the LINCOLN JOURNAL STAR.



The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
2. CALL TO ORDER
3. ROLL CALL
4. ANNOUNCE OPEN MEETING ACT POSTING AND LOCATION
5. APPROVAL OF MINUTES
Rationale:  The attached minutes are intended to accurately reflect the action of the Board at its previous meetings.

Explanation
The minutes have been prepared for Board approval.
Attachments:
6. SPECIAL REPORTS, PRESENTATIONS AND CELEBRATIONS OF SUCCESS
7. PUBLIC COMMENT
Rationale:  In keeping with Policy 8420, a time limit of five minutes will be allotted for any speaker. At the discretion of the Chair, the speaker may be allotted additional time.
8. CONSENT AGENDA
Rationale: 
8.1. Human Resources Matters
Rationale: 
The Human Resources Division also includes the Office of Risk Management.  As such, in addition to the Lincoln Board of Education approving all contractual agreements with employees, all employee benefit issues, all personnel actions and all other matters within the scope of the Human Resources Division, as part of the Human Resources Matters agenda, the Lincoln Board of Education also must approve the settlement of Workers’ Compensation claims, take action on tort claims filed against the District; and take action on all other matters within the scope of the Office of Risk Management.

Explanation

This report includes routine Human Resources changes:
   a.  Administrator Certificated Employees:
            Substitute Administrator Elections – 1
   b.  Certificated Employees:
            Elections – 22
            Changes of Status – 9
            Leaves of Absence – 12
            Separations – 4
   c.  Substitute Certificated Employees:
            Elections – 12
            Changes of Status – 6
            Separations – 16
   d.  Classified Employees:
            Elections – 11
            Changes of Status – 5
            Leaves of Absence – 1
            Separations – 57
   e.  Approval of recommended agreement with Continuum Employee Assistance Program.

Proposal

That the Board approve the Human Resources items presented in the attachment(s).*


*The information in the attachment(s) may be protected by privacy legislation until the Board of Education takes action on the staff recommendations.  Therefore, this attachment(s) is not included in agenda materials provided the public and the news media.  Any information in the attachment(s) that is not protected by privacy legislation, however, is available for public inspection from the Associate Superintendent for Human Resources upon request.

That the Board is approving the Human Resources items attached with the information as presented or as on file with official district records and documents relating to each such item, or in such other form as maybe approved by the Associate Superintendent for Human Resources, or her designee, and that the Board hereby authorizes the Associate Superintendent for Human Resources, or her designee, to transact and complete each such item approved hereby, and to sign, execute, and deliver necessary documents or contracts, and to take or cause to be taken any and all other action as may be necessary to complete each such item of transaction as contemplated, for and on behalf of this school district.


8.2. Routine Business
Rationale: 

At each meeting, the Board of Education is asked to approve certain items of routine business of the school district.

Explanation

The items included in routine business for this meeting are:

a.    REGULAR CLAIMS – Claims for the periods ending July 24, 2012, were previously provided.

        Federal Tax ACH Deposit of $5,194,054.47.

        Insurance ACH Transfer of $11,448.03.

        Retirement ACH Transfer of $4,053,772.62.

        Procurement Card ACH Transfer of $171,635.01.

        Office Depot ACH Transfer of $99,976.34.

        Vendor ACH Transfer of $71,738.91.

b.    PAYROLL FOR RATIFICATION – Payroll for the periods ending June 29, July 5, and July 13, 2012, in the amount of $14,834,456.89.

c.    GIFTS – Approval for the gifts listed on the attached gift report.

d.    BIDS/CONTRACTS/OTHER ROUTINE BUSINESS – Bids/contracts/other routine business will be presented for approval for air filters and frames to be used at all district locations; agreements regarding improvements and termination of the Abbott Complex Building and Krueger Building lease agreements; interlocal cooperation act agreement between Lincoln Public Schools and ESU 18 for “Core Services”; interlocal cooperation act agreement between Lincoln Public Schools and ESU 18 for educational services; interlocal cooperation act agreements for Lincoln Public Schools Southeast Nebraska Region Program; guaranteed maximum price for the District at O Street site work and the Lincoln Public Schools District Office building project; and any other bids/ contracts/routine business as presented.

Proposal

That the Lincoln Board of Education approve the following items of routine business:*

a.    The regular claims for periods ending July 24, 2012.

b.    Payroll for the periods ending June 29, July 5, and July 13, 2012.

c.    Gifts for Lincoln High, Southeast, and the district.

d.    Bids/contracts/other routine business for air filters and frames to be used at all district locations; agreements regarding improvements and termination of the Abbott Complex Building and Krueger Building lease agreements; interlocal cooperation act agreement between Lincoln Public Schools and ESU 18 for “Core Services”; interlocal cooperation act agreement between Lincoln Public Schools and ESU 18 for educational services; interlocal cooperation act agreements for Lincoln Public Schools Southeast Nebraska Region Program; guaranteed maximum price for the District at O Street site work and the Lincoln Public Schools District Office building project; and any other bids/contracts/routine business as presented.

*That the Board is approving routine business and the listed bids and contracts with the information and in the form as presented, and except as to amount bid or total contract price, in such other form as may be approved by the Associate Superintendent for Business Affairs, or his designee, and that the Board hereby authorizes the Associate Superintendent for Business Affairs, or his designee, to sign, execute, and deliver necessary documents or contracts, and to take or cause to be taken any and all other action as may be necessary to complete the transaction as contemplated, for and on behalf of this school district.


Attachments:
8.3. Option Enrollment Student Applications for 2012-13
Rationale: 

On January 24, 2012, the Board adopted a resolution to accept option students for the 2012-13 school year. Applications have been received from students requesting that they be accepted as option students for the 2012-13 school year.  Staff recommends that the students referred to in this agenda item be accepted for enrollment as they are in compliance with the Board resolution of January 24, 2012.

Explanation

Staff has examined the applications of the students included in this proposal.  The students meet all of the criteria set forth by the Board in its resolution of January 24, 2012.  Staff recommends approval of these applications.

Proposal

That the Board adopt the following resolution:

WHEREAS the students who have been assigned student numbers 289554, 282174, 259570, 286079, 286078 and 286080 (for purposes of confidentiality, assigned numbers are being used) meet all criteria of the Board resolution of January 24, 2012, with regard to such option students;

THEREFORE BE IT RESOLVED that the aforementioned students be accepted as option students on the condition and with the express understanding that all programs, all classes and all buildings of assignment, except as otherwise required by law, shall at all times and from time to time during attendance at Lincoln Public Schools be determined solely by Lincoln Public Schools.

Attachments:
8.4. Late Request for Enrollment Option Out 2012-13
Rationale: 

March 15, 2012, was the deadline for enrollment option applications to be completed for students wishing to attend school in a district other than the one in which they reside for the 2012-13 school year. The Lincoln Public Schools Board of Education has authority to waive the deadline for late enrollment option requests (NDE Rule 7, Section 004.05).

Explanation

Requests from students who reside in the Lincoln Public Schools District and wish to attend school outside of the Lincoln Public Schools District have been received after the March 15, 2012, deadline.  The Lincoln Public Schools Board of Education may deny or approve these requests.  If these requests are approved by the Board of Education, they will be forwarded to the option school district for their approval.                            

                                      Student Number                                Option District

                                      257918                                                Raymond Central

                                      251417                                                Raymond Central

                                      269451                                                Waverly

                                      269450                                                Waverly

                                      210625                                                Waverly

                                      227421                                                Waverly

Proposal

That the Board approve these requests for option out for the 2012-13 school year.

9. FIRST READING, ACTION AT NEXT MEETING
Rationale:  *The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education  Board releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
9.1. Superintendent, Associate Superintendent for Business Affairs, and Associate Superintendent for Human Resources Contracts
Rationale: 

Annually, the Board of Education reviews the contracts of the Superintendent, Associate Superintendent for Business Affairs, and the Associate Superintendent for Human Resources. 

Explanation

It is recommended that the three-year contract of the Superintendent be amended and extended for one year to June 30, 2015, and that his recommended salary be increased by $9,693.

It is recommended that the two-year contracts of the Associate Superintendent for Business Affairs be amended and extended for one year to August 31, 2014, and that his salary be increased by $2,806; and the Associate Superintendent for Human Resources be amended and extended for one year to August 31, 2014, and that her salary be increased by $7,637 which includes a market adjustment.

The recommended contracts are attached.

Proposal

That the Board discuss the recommended contract extensions, amendments, and salary increase of $9,693 for the Superintendent, $2,806 for Associate Superintendent for Business Affairs, and $7,637 for the Associate Superintendent for Human Resources.

9.2. From Board Committees
9.3. From the Superintendent
10. SECOND READING, RECOMMENDED FOR ACTION
10.1. Superintendent Evaluation and Annual Priorities
Rationale: 

Annually, an evaluation of the Superintendent and contract are prepared by the Board of Education.

Explanation

Nebraska law and Lincoln Public Schools policy require that the Board of Education evaluate its Superintendent of Schools each year.  Completed evaluations are confidential reports that are placed in and become a part of the Superintendent's personnel file (Section79-8,109).

The 2011-12 evaluation and the Superintendent's 2012-13 Annual Priorities are in final form for action at this meeting

Proposal

Be it resolved, that the Board of Education hereby accepts and approves:

The Superintendent's formal 2011-12 evaluation and directs that it be placed in his personnel file according to law, along with the Superintendent's 2012-13 Annual Priorities.

 

Attachments:
10.2. From Board Committees
10.3. From the Superintendent
10.3.1. Item(s) Removed from Consent Agenda
10.3.2. Expedited/Emergency Actions
11. INFORMATIONAL ITEMS/REPORTS
11.1. From Board Committees
11.2. From the Superintendent
11.2.1. Superintendent Update
11.2.2. Strategic Plan Report
Attachments:
11.2.3. Monthly Financial Report
Rationale: 

Information regarding the district’s monthly financial report is presented each month.

Explanation

The monthly financial report for the month ending June 30, 2012, is attached.

Proposal

Information item; no Board action required.

Attachments:
12. ANNOUNCEMENTS OF UPCOMING EVENTS FOR THE BOARD
Rationale:  August 1:  8 a.m., Chamber Coffee at the Chamber Offices

August 2:  7:30 a.m., New Teacher Breakfast at the Cornhusker Hotel

August 14:  FIRST DAY OF SCHOOL
                   6 p.m. Board meeting
13. PUBLIC COMMENT
Rationale:  In keeping with Policy 8420, a time limit of five minutes will be allotted for any speaker. At the discretion of the Chair, the speaker may be allotted additional time.
14. REQUEST FOR CLOSED SESSION
14.1. Request for Closed Session - Negotiations/Collective Bargaining, Property/Real Estate, Litigation, Security, Criminal Misconduct, Personnel, and Legal Advice Matters
Rationale:  The Lincoln Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

15. ADJOURNMENT
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