Public Meeting Agenda: September 12, 2017 at 6:00 PM - Board of Education Regular Meeting

Download

View Options:

Show Everything
Hide Everything

September 12, 2017 at 6:00 PM - Board of Education Regular Meeting Agenda

September 12, 2017 at 6:00 PM - Board of Education Regular Meeting
1. LPS BOARD OF EDUCATION INFORMATION
Rationale: 

Notice of the time and place of the Lincoln Board of Education meeting was e-mailed to an extensive list of local and regional news media.  A mailing list is maintained at the Lincoln Public Schools District Office.  A public notice was published in the LINCOLN JOURNAL STAR.

 

The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.

2. CALL TO ORDER
3. ROLL CALL
4. ANNOUNCE OPEN MEETING ACT POSTING AND LOCATION
5. PUBLIC HEARING 2017-18 LINCOLN PUBLIC SCHOOLS PROPERTY TAX REQUEST
Rationale: 

The Board of Education of Lancaster County School District 001, also known as Lincoln Public Schools, is conducting this hearing pursuant to Sections 77-1601.02 and other Nebraska laws.  These laws provide that the 2017-18 property tax request for the School District shall be the property tax request from the prior year, unless the School District holds a hearing and modifies the property tax request.  The prior year’s property tax request would not correctly fund the 2017-18 budget which has already been formally adopted by the Board of Education. The testimony received in this hearing will be taken into consideration by the Board when we take action to approve or modify the preliminary property tax request prior to October 13, 2017.       

 

6. APPROVAL OF MINUTES
Rationale: 

The attached minutes are intended to accurately reflect the action of the Board at its previous meetings.

Explanation
The minutes have been prepared for Board approval.

7. SPECIAL REPORTS, PRESENTATIONS AND CELEBRATIONS OF SUCCESS
7.1. FLPS Update
8. PUBLIC COMMENT
Rationale: 

In keeping with Board Policy 8420:

  • Persons speaking during Public Comment will be called forward individually by the Board Chair to the location identified for such purpose. 
  • A time limit of five minutes will be allotted for any speaker. At the discretion of the chair, the speaker may be allotted additional time. Board members may share, address or consider comments from the public during public comment, at the end of public comment or when related business is on the agenda.
  • Each individual speaking to the Board will be required to identify himself or herself prior to giving public comment. A “Record of Appearance” card is provided for this purpose.
  • Persons wishing to appear will be heard in the order in which the Chair of the meeting determines appropriate.
  • In cases where more than one person wishes to speak on the same topic, their presentations to the Board may, at the discretion of the chair, be grouped together by topic.
  • If the number of people wishing to speak under the public participation portions of the agenda is large, the chair may rule that a public hearing be scheduled or the discussion be limited on the issue in question.
  • Persons speaking to the Board during public comment may make printed materials available to the Board but may not use any other form of media.
9. CONSENT AGENDA
Rationale: 
9.1. Human Resources Matters
Rationale: 

Explanation:

The Human Resources Division also includes the Office of Risk Management.  As such, in addition to the Lincoln Board of Education approving all contractual agreements with employees, all employee benefit issues, all personnel actions, and all other matters within the scope of the Human Resources Division, as part of the Human Resources Matters agenda; the Lincoln Board of Education also must approve the settlement of Workers’ Compensation claims, take action on tort claims filed against the district, and take action on all other matters within the scope of the Office of Risk Management.

This report includes routine Human Resources changes:

   a.  Certificated Employees:

             Elections - 4

             Changes of Status - 4

             Leaves of Absence - 28

             Separations - 3

   b.  Substitute Certificated Employees:

             Elections - 17

             Changes of Status - 2

             Separations - 1

   c.  Classified Employees:

             Elections - 156

             Changes of Status - 10

             Leaves of Absence - 3

             Separations - 42

   d.  Other:

             Civic Leaves - 1

 

Proposal:

That the Board approve the Human Resources items presented in the attachment(s).*

 

*The information in the attachment(s) may be protected by privacy legislation until the Board of Education takes action on the staff recommendations.  Therefore, this attachment(s) is not included in agenda materials provided the public and the news media.  Any information in the attachment(s) that is not protected by privacy legislation, however, is available for public inspection from the Associate Superintendent for Human Resources upon request.

That the Board is approving the Human Resources items attached with the information as presented or as on file with official district records and documents relating to each such item, or in such other form as may be approved by the Associate Superintendent for Human Resources, or the Associate Superintendent’s designee, and that the Board hereby authorizes the Associate Superintendent for Human Resources, or the Associate Superintendent’s designee, to transact and complete each such item approved hereby, and to sign, execute, and deliver necessary documents or contracts, and to take or cause to be taken any and all other action as may be necessary to complete each such item of transaction as contemplated, for and on behalf of this school district.

9.2. Routine Business
Rationale: 

At each meeting, the Board of Education is asked to approve certain items of routine business of the school district. 

EXPLANATION
The items included in routine business for this meeting are: 

a.  REGULAR CLAIMS - Claims for the period ending September 12, 2017, were previously provided. 

          Federal Tax ACH Deposit of $5,815,552.15. 

          State Tax ACH Deposit of $853,871.11. 

          Procurement Card ACH Transfer of $275,524.67. 

          Child Support ACH Transfer of $17,144.38. 

          Office Depot ACH Transfer of $56,645.93. 

          Blue Cross/Blue Shield ACH Transfer of $4,399,710.32.

          Retirement ACH Transfer of $4,864,608.04.

          Vendor ACH Transfer of $193,752.19. 

b.  PAYROLL FOR RATIFICATION - Payroll for the periods ending August 15 and August 31, 2017, in the amount of $14,817,162.53.

c.  GIFTS - Approval for the gifts listed on the attached gift report.

d. BIDS/CONTRACTS/OTHER ROUTINE BUSINESS - Bids/contracts/other routine business will be presented for approval for the purchase of math curriculum materials; the purchase of furniture for a teacher planning center at Lincoln High; water testing and treatment chemicals for boilers, cooling towers, and mechanical water systems; the purchase of laptops for school administrators; the purchase of iPads for K-1 classrooms; an agreement for a CLC Curriculum Coach; an agreement for online differentiated literacy instruction; an agreement for consultations and professional development at Lincoln High; an agreement for counseling and group facilitation at Lincoln High; an agreement for consulting services at Don D. Sherrill, Yankee Hill, and Nuernberger; an agreement for non-staff lobbying services; an agreement for Family Literacy instruction; a service rack hosting agreement; an amendment to the space lease agreement at Park Middle School; items listed for auction; and any other bids/contracts/routine business as presented.

PROPOSAL
That the Lincoln Board of Education approve the following items of routine business: 

a.  The regular claims for period ending September 12, 2017.

b.  Payroll for the periods ending August 15 and August 31, 2017.

c.  Gifts for Lincoln High, Northeast, Saratoga, Yankee Hill, and the district.

d.  Bids/contracts/other routine business for the purchase of math curriculum materials; the purchase of furniture for a teacher planning center at Lincoln High; water testing and treatment chemicals for boilers, cooling towers, and mechanical water systems; the purchase of laptops for school administrators; the purchase of iPads for K-1 classrooms; an agreement for a CLC Curriculum Coach; an agreement for online differentiated literacy instruction; an agreement for consultations and professional development at Lincoln High; an agreement for counseling and group facilitation at Lincoln High; an agreement for consulting services at Don D. Sherrill, Yankee Hill, and Nuernberger; an agreement for non-staff lobbying services; an agreement for Family Literacy instruction; a service rack hosting agreement; an amendment to the space lease agreement at Park Middle School; items listed for auction; and any other bids/contracts/routine business as presented.

Attachments:
9.3. Option Enrollment Student Applications for 2017-18
Rationale: 

On February 14, 2017, the Board adopted a resolution to accept an option enrollment student for the 2017-18 school year.  An application for enrollment during the 2017-18 school year has been received and is in compliance with the Board resolution of February 14, 2017.      

Explanation
The application included in this agenda item has been examined by staff and meets one of the criteria set forth by the Board in the resolution of February 14, 2017.  Staff recommends approval of the application.  

Proposal   
That the Board adopts the following resolution:

WHEREAS, the student who has been assigned student number 300392 (for purposes of confidentiality, an assigned number is being used) meets one or more of the criteria of the Board resolution of February 14, 2017, with regard to such option student;

THEREFORE, BE IT RESOLVED that the aforementioned student be accepted as an option student on the condition and with the express understanding that all programs, all classes and all buildings of assignment, except as otherwise required by law, shall at all times and from time to time during attendance at Lincoln Public Schools be determined solely by Lincoln Public Schools.

Attachments:
9.4. Late Request for Enrollment Option Out 2017-18
Rationale: 

March 15, 2017, was the deadline for enrollment option applications to be completed for students wishing to attend school in a district other than the one in which they reside for the 2017-18 school year.  The Lincoln Public Schools Board of Education has authority to waive the deadline for late enrollment option requests (NDE Rule 7, Section 004.05).      

Explanation  
Requests from students who reside in the district of Lincoln Public Schools and wish to attend school outside of Lincoln Public Schools have been received after the March 15, 2017, deadline.  The Lincoln Board of Education may deny or approve these requests.  If the requests are approved by the Board of Education, they will be forwarded to the option school districts for their approval. 

Student Number            Option District
402211                                Omaha
228537                                Omaha
421945                                Norris
274159                                Palmyra
286449                                Palmyra
262660                                Omaha
252607                                Omaha
267152                                Omaha
405775                                Omaha
422180                                Norris
410305                                Norris
275410                                Norris
422265                                Norris

 

Proposal  
That the Board approves the requests for option out for the 2017-18 school year.

10. FIRST READING, ACTION AT NEXT MEETING
Rationale:  *The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education  Board releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
10.1. From Board Committees
10.1.1. Policy 6441 - Instructional Program: Technology Resources and Internet Safety Policy
Rationale: 

Lincoln Public Schools adopts and shall enforce a policy of making technology resources available only to advance educational goals and objectives, supplement instruction and further school purposes. Policy 6441 outlines the operation and use of such technology resources by students, staff and the community to meet this policy requirement.

Explanation:
In the spring of 2017, the Nebraska Legislature adopted the Nebraska Student Online Privacy Protection Act. This change in policy reflects that LPS will comply with the new act.

Proposal:
The Board discusses changes to Policy 6441.

Attachments:
10.1.2. Policy 6443 - Instructional Program: Parental Involvement
Rationale: 

Lincoln Public Schools welcomes parental involvement in the education of their children. We recognize that parental involvement increases student success. It is Lincoln Public Schools’ policy to foster and facilitate, to the extent appropriate and in their primary language, parental information about, and involvement in, the education of their children. Policies and regulations are established to protect the emotional, physical and social well-being of all students.

Explanation:
The revision of Policy 6443 is part of an annual review of the Parental Involvement Policy as required by Federal and State Law. The revision that is proposed is not a change in intent, but a recent change in law. The Elementary and Secondary Education Act has been reauthorized. The revision acknowledges the requirement that LPS’s policy must meet all applicable law.

Proposal:
The Board discusses changes to Policy 6443.

10.1.3. 2017-18 Lincoln Public Schools Property Tax Request
Rationale: 

A hearing was held earlier this evening on whether the Board of Education should approve or modify the preliminary property tax request for Lancaster County School District 001 - Lincoln Public Schools (Attachment One). 

EXPLANATION
The 2017-18 budget of Lincoln Public Schools has already been adopted.  According to state law Section 77-1601.02, the preliminary tax request for the district shall be the property tax request from the prior year, unless the school district holds a hearing and sets the property tax request at a different amount.  The prior year’s property tax request would not correctly fund the 2017-18 budget which has already been formally adopted by the Board of Education.  Attachment Two reflects last year’s property tax rates, this year’s initial estimate, and the final property tax rates for 2017-18. 

Staff recommends that the following resolution be adopted so that the 2017-18 budget may be funded as adopted.  A simple majority vote is required. 

PROPOSAL
That the Board of Education discuss the following proposed resolution: 

THEREFORE Be it resolved that the Board of Education of Lancaster County School District 001 hereby sets the District’s 2017-18 property tax request at a different amount from that of the 2016-17 fiscal year and that, pursuant to State Law Sections 77-1601.02, and other Nebraska laws, does hereby set the 2017-18 Lincoln Public Schools property tax request, including the county’s collection fee and any delinquent tax allowances, as follows:

             

General Fund

$222,380,304.85

Building Fund

0.00

Bond Fund for High School Bonds Authorized in 1999

5,589,885.81

Bond Fund for Bonds Authorized in 2006

15,339,963.48

Bond Fund for Bonds Authorizes in 2014

12,273,755.43

Qualified Capital Purpose Undertaking Fund

5,778,520.14

Total Lincoln Public Schools Tax Request

$261,362,429.71

 and THEREFORE BE IT further resolved that if updated valuation, budget, or other pertinent information is subsequently received by Lincoln Public Schools or by Lancaster County, Lincoln Public Schools, its administration, and the County shall adjust the property tax request to reflect the updated information pursuant to State Law Sections 77-1601 and other Nebraska laws.

Attachments:
10.1.4. Newly Annexed Property to the City of Lincoln
Rationale: 

The Board of Education assigns school attendance areas to property newly annexed to the City of Lincoln or newly platted.  This action establishes school attendance areas prior to the sale of residential lots, allowing purchasers to know what schools their children will attend.

EXPLANATION
The City of Lincoln has annexed two parcels of land, which automatically bring these properties into the district of Lincoln Public Schools.  These properties need to be assigned attendance centers so that potential purchasers of homes in these areas will know which schools they will be attending: 

Highland View 1st Addition, Annexation Ordinance #20521, for 2017-18 school year:  Kooser Elementary School, Schoo Middle School, and North Star High School 

Grandview Estates 1st Addition, Annexation Ordinance #20523, for 2017-18 school year:  Wysong Elementary School, Moore Middle School, and East High School 

PROPOSAL
That the Board discuss the proposed attendance area assignments of the newly annexed properties.

Attachments:
10.2. From the Superintendent
11. SECOND READING, RECOMMENDED FOR ACTION
11.1. From Board Committees
11.1.1. Newly Annexed Property to the City of Lincoln
Rationale: 

The Board of Education assigns school attendance areas to property newly annexed to the City of Lincoln or newly platted.  This action establishes school attendance areas prior to the sale of residential lots, allowing purchasers to know what schools their children will attend. 

EXPLANATION
The City of Lincoln has annexed a parcel of land, which automatically brings this property into the district of Lincoln Public Schools.  This property needs to be assigned attendance centers so that potential purchasers of homes in this area will know which schools they will be attending: 

Iron Ridge CUP & PUD, Annexation Ordinance #20513, for 2017-18 school year:  Adams Elementary School, Scott/Moore Middle School, and Southwest High School 

PROPOSAL
That the Board approve the proposed attendance area assignments of the newly annexed property.

Attachments:
11.2. From the Superintendent
12. EXPEDITED/EMERGENCY ACTIONS
13. ITEM(S) REMOVED FROM CONSENT AGENDA
14. INFORMATIONAL ITEMS/REPORTS
14.1. From Board Committees
14.2. From The Career Academy
14.3. From the Superintendent
14.3.1. Superintendent Update
14.4. Update on Planning for the Secretary of Education's Visit
15. ANNOUNCEMENTS OF UPCOMING EVENTS FOR THE BOARD
Rationale: 

September 13: TCA Joint Board Meeting, TCA, 8 am

September 22: State of the City Address, The Graduate Hotel, 7:15 am

September 24: Moore Middle School Dedication, Moore Middle School, 2-4pm

September 26: Board Meeting, LPSDO, 6 pm

16. PUBLIC COMMENT
Rationale: 

In keeping with Board Policy 8420:

  • Persons speaking during Public Comment will be called forward individually by the Board Chair to the location identified for such purpose.
  • A time limit of five minutes will be allotted for any speaker.  At the discretion of the chair, the speaker may be allotted additional time.  Board members may share, address or consider comments from the public during public comment, at the end of public comment or when related business is on the agenda.
  • Each individual speaking to the Board will be required to identify himself or herself prior to giving public comment.  A "Record of Appearance" card is provided for this purpose.
  • Persons wishing to appear will be heard in the order in which the Chair of the meeting determines appropriate.
  • In cases where more than one person wishes to speak on the same topic, their presentations to the Board may, at the discretion of the chair, be grouped together by topic.
  • If the number of people wishing to speak under the public participation portions of the agenda is large, the chair may rule that a public hearing be scheduled or the discussion be limited on the issue in question.
  • Persons speaking to the Board during public comment may hand out printed materials to the Board but may not use any other form of media.
  • If at any time persons appearing before the Board exceed the time limitations or become abusive in language or behavior, the Chair may declare that person out of order and to refuse permission to continue to address the Board, require a change in behavior and may require the person or persons to leave the premises of the Board meeting. 
17. REQUEST FOR CLOSED SESSION
Rationale: 
The Lincoln Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation
At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

17.1. Request for Closed Session - Negotiations/Collective Bargaining, Property/Real Estate, Litigation, Security, Criminal Misconduct, Personnel, and Legal Advice Matters
Rationale:  The Lincoln Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

18. ADJOURNMENT
<< Back to the Public Page for Lincoln Public Schools