Public Meeting Agenda: October 16, 2012 at 6:00 PM - Board of Education Regular Meeting

Download

View Options:

Show Everything
Hide Everything

October 16, 2012 at 6:00 PM - Board of Education Regular Meeting Agenda

October 16, 2012 at 6:00 PM - Board of Education Regular Meeting
1. LPS BOARD OF EDUCATION INFORMATION
Rationale: 

Notice of the time and place of the Lincoln Board of Education meeting was e-mailed to an extensive list of local and regional news media.  A mailing list is maintained at the Lincoln Public Schools District Office.  A public notice was published in the LINCOLN JOURNAL STAR.



The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
2. CALL TO ORDER
3. ROLL CALL
4. ANNOUNCE OPEN MEETING ACT POSTING AND LOCATION
5. APPROVAL OF MINUTES
Rationale:  The attached minutes are intended to accurately reflect the action of the Board at its previous meetings.

Explanation
The minutes have been prepared for Board approval.
Attachments:
6. SPECIAL REPORTS, PRESENTATIONS AND CELEBRATIONS OF SUCCESS
6.1. CLC - Lights On Afterschool
7. PUBLIC COMMENT
Rationale:  In keeping with Policy 8420, a time limit of five minutes will be allotted for any speaker. At the discretion of the Chair, the speaker may be allotted additional time.
8. CONSENT AGENDA
Rationale: 
8.1. Routine Business
Rationale:  At each meeting, the Board of Education is asked to approve certain items of routine business of the school district.

Explanation

The items included in routine business for this meeting are:

a.    REGULAR CLAIMS – Claims for the periods ending October 16, 2012, were previously provided.

        Federal Tax ACH Deposit of $4,487,323.44.

        Retirement ACH Transfer of $3,995,561.93.

        Insurance ACH Transfer of $5,560.77.

        Procurement Card ACH Transfer of $104,901.39.

        Office Depot ACH Transfer of $9,040.01.

        Vendor ACH Transfer of $43,963.30.

b.    PAYROLL FOR RATIFICATION – Payroll for the periods ending September 28 and October 5, 2012, in the amount of $13,230,930.90.

c.    GIFTS – Approval for the gifts listed on the attached gift report.

d.    BIDS/CONTRACTS/OTHER ROUTINE BUSINESS – Bids/contracts/other routine business will be presented for approval for elementary math textbooks for use with students in grades K – 2 at all elementary locations; Lincoln Public Schools District Offices finish package 2; carpet, installation, and related products and service; sheet rubber flooring, installation, and related products and services; the Print Center and Distribution Center renovation project; an agreement renewal between the City of Lincoln and LPS for recycling drop-off sites; an interlocal cooperation act agreement with Raymond Central Public Schools for LPS Southeast Nebraska Region Program; an agreement for education services with Mosaic at Bethphage Village; agreements for education services with Auburn Public Schools, Beatrice Public Schools, Broken Bow Public Schools, Columbus Public Schools, Dorchester Public Schools, Millard Public Schools, Norfolk Public Schools, Omaha Public Schools, Palmyra-Bennet District OR 1, Ralston Public Schools, and Wahoo Public Schools; a contract with the Community Action Partnership of Lancaster and Saunders Counties for services in the Head Start Continuation Grant for 2013-14; and any other bids/contracts/ routine business as presented.

Proposal


That the Lincoln Board of Education approve the following items of routine business:*

a.    The regular claims for periods ending October 16, 2012.

b.    Payroll for the periods ending September 28 and October 5, 2012.

c.    Gifts for Beattie, Eastridge, Lefler, Lincoln High, Morley, Saratoga, West Lincoln, and the district.

d.    Bids/contracts/other routine business will be presented for approval for elementary math textbooks for use with students in grades K – 2 at all elementary locations; Lincoln Public Schools District Offices finish package 2; carpet, installation, and related products and service; sheet rubber flooring, installation, and related products and services; the Print Center and Distribution Center renovation project; an agreement renewal between the City of Lincoln and LPS for recycling drop-off sites; an interlocal cooperation act agreement with Raymond Central Public Schools for LPS Southeast Nebraska Region Program; an agreement for education services with Mosaic at Bethphage Village; agreements for education services with Auburn Public Schools, Beatrice Public Schools, Broken Bow Public Schools, Columbus Public Schools, Dorchester Public Schools, Millard Public Schools, Norfolk Public Schools, Omaha Public Schools, Palmyra-Bennet District OR 1, Ralston Public Schools, and Wahoo Public Schools; a contract with the Community Action Partnership of Lancaster and Saunders Counties for services in the Head Start Continuation Grant for 2013-14; and any other bids/contracts/routine business as presented.

*That the Board is approving routine business and the listed bids and contracts with the information and in the form as presented, and except as to amount bid or total contract price, in such other form as may be approved by the Associate Superintendent for Business Affairs, or his designee, and that the Board hereby authorizes the Associate Superintendent for Business Affairs, or his designee, to sign, execute, and deliver necessary documents or contracts, and to take or cause to be taken any and all other action as may be necessary to complete the transaction as contemplated, for and on behalf of this school district.
Attachments:
8.2. Human Resources Matters
Rationale: 
Explanation
The Human Resources Division also includes the Office of Risk Management.  As such, in addition to the Lincoln Board of Education approving all contractual agreements with employees, all employee benefit issues, all personnel actions, and all other matters within the scope of the Human Resources Division, as part of the Human Resources Matters agenda; the Lincoln Board of Education also must approve the settlement of Workers’ Compensation claims, take action on tort claims filed against the district, and take action on all other matters within the scope of the Office of Risk Management.

This report includes routine Human Resources changes:
   a.  Administrator Certificated Employees:
             Elections – 1
   b.  Certificated Employees:
             Elections – 6
             Changes of Status – 5
             Leaves of Absence – 8
             Separations – 3
   c.  Substitute Certificated Employees:
             Elections – 50
             Separations – 2
   d.  Classified Employees:
             Elections – 55
             Changes of Status – 9
             Leaves of Absence – 2
             Separations – 27
   e.  Other:
             Workers' Compensation Lump Sum Settlements – 1

Proposal
That the Board approve the Human Resources items presented in the attachment(s).*


*The information in the attachment(s) may be protected by privacy legislation until the Board of Education takes action on the staff recommendations.  Therefore, this attachment(s) is not included in agenda materials provided the public and the news media.  Any information in the attachment(s) that is not protected by privacy legislation, however, is available for public inspection from the Associate Superintendent for Human Resources upon request.

That the Board is approving the Human Resources items attached with the information as presented or as on file with official district records and documents relating to each such item, or in such other form as may be approved by the Associate Superintendent for Human Resources, or her designee, and that the Board hereby authorizes the Associate Superintendent for Human Resources, or her designee, to transact and complete each such item approved hereby, and to sign, execute, and deliver necessary documents or contracts, and to take or cause to be taken any and all other action as may be necessary to complete each such item of transaction as contemplated, for and on behalf of this school district.
8.3. Option Enrollment Student Applications for 2012-13
Rationale:  On January 24, 2012, the Board adopted a resolution to accept option students for the 2012-13 school year.  Applications have been received from students requesting that they be accepted as option students for the 2012-13 school year.  Staff recommends that the students referred to in this agenda item be accepted for enrollment as they are in compliance with the Board resolution of January 24, 2012.

Explanation
Staff has examined the applications of the students included in this proposal.  The students meet all of the criteria set forth by the Board in its resolution of January 24, 2012.  Staff recommends approval of these applications.

Proposal 
That the Board adopt the following resolution:

WHEREAS the students who have been assigned student numbers 254755 and 249466 (for purposes of confidentiality, assigned numbers are being used) meet all criteria of the Board resolution of January 24, 2012, with regard to such option students;

THEREFORE BE IT RESOLVED that the aforementioned students be accepted as option students on the condition and with the express understanding that all programs, all classes and all buildings of assignment, except as otherwise required by law, shall at all times and from time to time during attendance at Lincoln Public Schools be determined solely by Lincoln Public Schools.


Attachments:
8.4. 2012 Special Education Collaborative Grant
Rationale:  This 2012-2013 Collaborative Grant is aimed at Improving Learning for Children with Disabilities (ILCD).  The funds requested from the Nebraska Department of Education amount to $80,249.00. This is a continuing grant project with annual projects for the past ten years.

Explanation

The purpose of the Collaborative Grant is to strengthen local school improvement efforts in the area of special education through the ILCD process. Targets of improvement include: a) increasing capacity of staff to improve the progress of students with disabilities resulting in increased graduation rates and performance on the district and state assessments. To address these targets, our district will utilize the ILCD facilitation process to support schools with school improvement information, collecting and analyzing data, as well as planning and implementing research based practices. Our department will make efforts to connect the needs of students with disabilities to the School Improvement and the Professional Learning Communities processes. Performance data will be shared with our Parent Advisory Committee and their recommendations will be sought. ILCD findings and strategy planning will be shared at monthly staff meetings. Effective best practices will be studied and implemented.

This project is in alignment with Nebraska Department of Education ILCD (Improving Learning for Children with Disabilities) and the SPP (State Performance Plan). During the 2012-13 school year, the LPS ILCD Committee will form a Leadership Committee, complete parent and staff surveys, as well as complete analysis of the survey data. The ILCD Committee will use this data to complete the ILCD Self Evaluation outlined by NDE.

Proposal
That the Board approve submission of the Special Education Collaborative Grant in the amount of $80,249, dependent on funding.   No matching funds required.

8.5. 2012-13 Special Education Continuous Improvement Project (SE-CIP) Grant
Rationale:  The purpose of the 2012-13 Special Education Continuous Improvement Project Grant is to assist our school district in strengthening and improving special education services. The funds requested from the Nebraska Department of Education amount to $98,532.00.  The SE-CIP is a continuous grant funded system with NDE.

Explanation

The Lincoln Public Schools Special Education Continuous Improvement Project is intended to strengthen and improve special education services by 1) improving academic achievement, functional outcomes, and child outcomes in natural and inclusive environments; 2) improving communication and relationships among parents, families, schools, communities, and agencies; 3) improving transitions from the EDN to Preschool to School and to Adult Living; and 4) improving accountability and general supervision. This project is aligned with the Improving Learning for Children with Disabilities (ILCD) Impact Areas as well as state and local performance and compliance indicators in the State Performance Plans.

Proposal
That the Board approve submission of the 2012-13 Special Education Continuous Improvement Project Grant application in the amount of $98,532, dependent on funding.   No matching funds required. 


8.6. District Comprehensive Plan for School Improvement Application
Rationale:  The Nebraska Department of Education has implemented a District Consolidated Application for Elementary and Secondary Education Act (ESEA) funds to integrate and coordinate efforts and activities to help all schools be high performing.   This Consolidates Application includes all programs and incorporates all federal programs under ESEA.

Explanation
All districts must develop and implement a District Consolidated Plan for School Improvement (ESEA) that integrates federal, state, and local programs.   This meets the requirements for the formula federal grants the district receives and for flex funding authority under Special Education.  Approval of a District Comprehensive Plan for School Improvement by the Nebraska Department of Education is needed prior to receiving the formula federal grants that the district is eligible to receive.   The budget amount listed below represents the estimated funding to be awarded to the district for the 2012-2013 school year. 

Background
That the Board approve submission of the District Consolidated ESEA application to the Nebraska Department of Education for an estimated $11,411,988, dependent on final funding.   No matching funds required.
9. FIRST READING, ACTION AT NEXT MEETING
Rationale:  *The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education  Board releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
9.1. From Board Committees
9.1.1. Newly Annexed Property to the City of Lincoln
Rationale:  The Board of Education assigns school attendance areas to property newly annexed to the City of Lincoln or newly platted.  This action establishes school attendance areas prior to the sale of residential lots, allowing purchasers to know what schools their children will attend.

Explanation

The City of Lincoln recently annexed one parcel of land, which automatically brings this property into the Lincoln Public Schools District.  This property needs to be assigned attendance centers so that potential purchasers of homes in this area will know which schools they will be attending.
108th and Holdrege, Annexation #19765, for 2012-13 school year:  Meadow Lane Elementary School, Culler Middle School, and East High School
Proposal

That the Board discuss the proposed attendance area assignments of the newly annexed property.


Attachments:
9.2. From the Superintendent
10. SECOND READING, RECOMMENDED FOR ACTION
10.1. From Board Committees
10.2. From the Superintendent
10.2.1. Item(s) Removed from Consent Agenda
10.2.2. Expedited/Emergency Actions
11. INFORMATIONAL ITEMS/REPORTS
11.1. From Board Committees
11.1.1. Strategic Plan Update: High School Graduation Initiative Math Component Report
Rationale:  The LPS Strategic Plan, Objective 1, Action Step 1.2, is related to the two mathematics components of the High School Graduation Initiative Grant (HSGI). These two components include the placement of math instructional coaches in the three HSGI schools to support instructional improvement, as well as a mathematics interventionist to directly support students who are failing a math course.

Explanation

The HSGI grant application defines success as the passing rate of students in first-year algebra at the end of the second semester of the course.  From the 2009-10 school year to the 2011-12 school year, the district-passing rate for first-year algebra has increased from 81.6% to 84.5% (+2.9).  The mean gain for schools in the HSGI is greater (+3.8). 

The data in the table indicate the total number of students served by the math interventionist in each high school second semester 2011-12. Interventionists worked with students from algebra, geometry, and advanced algebra courses.  Students included in the table are those the interventionist saw multiple times; i.e., interventionists worked with many more students, but worked with some students only three to four times. For the purpose of calculating impact, only those students who were assigned to the interventionist for multiple sessions over an extended period of time are included in the table. 

 

School

Students Served Multiple Times over Extended Time Period

Percent Served Earning Credit

Lincoln High

54

52%

Northeast

59

86%

North Star

60

65%

District

173

68%

 

The interventionists primarily work with students failing their math class.  The table shows the percent of students who were “moved to passing,” thereby earning credit in math and improving their opportunity to graduate or enroll in a higher-level math course. In summary, 117 students earned mathematics credit toward graduation during the spring semester 2012, who likely would not have earned credit otherwise.


Proposal
This is an information report; no Board action is required.

Attachments:
11.2. From the Superintendent
11.2.1. Superintendent Update
12. ANNOUNCEMENTS OF UPCOMING EVENTS FOR THE BOARD
Rationale:  October 24 - 7:30 a.m., Chamber Legislative Breakfast @ Nebraska Club
October 30 - 6:00 p.m., Board Meeting
13. PUBLIC COMMENT
Rationale:  In keeping with Policy 8420, a time limit of five minutes will be allotted for any speaker. At the discretion of the Chair, the speaker may be allotted additional time.
14. REQUEST FOR CLOSED SESSION
14.1. Request for Closed Session - Negotiations/Collective Bargaining, Property/Real Estate, Litigation, Security, Criminal Misconduct, Personnel, and Legal Advice Matters
Rationale:  The Lincoln Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

15. ADJOURNMENT
<< Back to the Public Page for Lincoln Public Schools