Public Meeting Agenda: October 30, 2012 at 6:00 PM - Board of Education Regular Meeting

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October 30, 2012 at 6:00 PM - Board of Education Regular Meeting Agenda

October 30, 2012 at 6:00 PM - Board of Education Regular Meeting
1. LPS BOARD OF EDUCATION INFORMATION
Rationale: 

Notice of the time and place of the Lincoln Board of Education meeting was e-mailed to an extensive list of local and regional news media.  A mailing list is maintained at the Lincoln Public Schools District Office.  A public notice was published in the LINCOLN JOURNAL STAR.



The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
Attachments:
2. CALL TO ORDER
3. ROLL CALL
4. ANNOUNCE OPEN MEETING ACT POSTING AND LOCATION
5. APPROVAL OF MINUTES
Rationale:  The attached minutes are intended to accurately reflect the action of the Board at its previous meetings.

Explanation
The minutes have been prepared for Board approval.
Attachments:
6. SPECIAL REPORTS, PRESENTATIONS AND CELEBRATIONS OF SUCCESS
6.1. 2012 Foundation for LPS Educator Awards
Rationale:  Marie Bourke Leadership Award for $1,000 awarded to Ruth Ann Wylie from Prescott Elementary School

Florence J. Clark Middle School Award for $1,000 awarded to Susan Hottovy and Betsy Miller from Irving Middle School

Myrtle Clark Educator Award for $1,000 awarded to Megan Fleischman from Rousseau Elementary School - (Megan was unable to be here this evening)

Ruth Eickman Award for $250 awarded to Stacey Zimmerle from Cavett Elementary ECSE/ExCITE Program

R.L. Fredstrom Award for $1,000 awarded to Bob Reeker from Eastridge Elementary School

Gold Star School Award for $7,500 awarded to Elliott Elementary School accepted by last year's principal, Jadi Miller

Helen Krieger Outstanding Healthcare Provider Award for $1,000 awarded to Julie Frederick from Pyrtle Elementary School and Huntington Elementary School

John Prasch Health and Physical Fitness Award for $1,000 awarded to Eric Vacek from Kahoa Elementary School

Mike Troester Educator Award for $300 awarded to the late Tom Christiansen from Southeast High School (Tom is represented tonight by his wife, Mrs. Cathy Christiansen)
7. PUBLIC COMMENT
Rationale:  In keeping with Policy 8420, a time limit of five minutes will be allotted for any speaker. At the discretion of the Chair, the speaker may be allotted additional time.
8. CONSENT AGENDA
Rationale: 
8.1. Human Resource Matters
Rationale: 
Explanation
The Human Resources Division also includes the Office of Risk Management.  As such, in addition to the Lincoln Board of Education approving all contractual agreements with employees, all employee benefit issues, all personnel actions, and all other matters within the scope of the Human Resources Division, as part of the Human Resources Matters agenda; the Lincoln Board of Education also must approve the settlement of Workers’ Compensation claims, take action on tort claims filed against the district, and take action on all other matters within the scope of the Office of Risk Management.

This report includes routine Human Resources changes:
   a.  Certificated Employees:
             Elections – 4
             Re-Elections Same Assignment – 1
             Changes of Status – 6
             Leaves of Absence – 6
             Separations – 2
   b.  Substitute Certificated Employees:
             Elections – 28
             Changes of Status – 1
             Separations – 305
   c.  Classified Employees:
             Elections – 60
             Changes of Status – 3
             Leaves of Absence – 2
             Separations – 6
   d.  Other:
             Civic Leaves –
3

Proposal
That the Board approve the Human Resources items presented in the attachment(s).*


*The information in the attachment(s) may be protected by privacy legislation until the Board of Education takes action on the staff recommendations.  Therefore, this attachment(s) is not included in agenda materials provided the public and the news media.  Any information in the attachment(s) that is not protected by privacy legislation, however, is available for public inspection from the Associate Superintendent for Human Resources upon request.

That the Board is approving the Human Resources items attached with the information as presented or as on file with official district records and documents relating to each such item, or in such other form as may be approved by the Associate Superintendent for Human Resources, or her designee, and that the Board hereby authorizes the Associate Superintendent for Human Resources, or her designee, to transact and complete each such item approved hereby, and to sign, execute, and deliver necessary documents or contracts, and to take or cause to be taken any and all other action as may be necessary to complete each such item of transaction as contemplated, for and on behalf of this school district.
8.2. Routine Business
Rationale:  At each meeting, the Board of Education is asked to approve certain items of routine business of the school district.

Explanation
The items included in routine business for this meeting are:

a.    REGULAR CLAIMS – Claims for the periods ending October 30, 2012, were previously provided.

        Federal Tax ACH Deposit of $36,556.77.

        State Income Tax ACH Deposit of $691,201.86.

        Office Depot Wire Transfer of $8,081.37.

        Procurement Card ACH Transfer of $122,597.05.

        Vendor ACH Transfer of $44,582.61.

b.    PAYROLL FOR RATIFICATION – Payroll for the period ending October 15, 2012, in the amount of $144,790.98.

c.    GIFTS – Approval for the gifts listed on the attached gift report.

d.    BIDS/CONTRACTS/OTHER ROUTINE BUSINESS – Bids/contracts/other routine business will be presented for approval for canned and frozen fruits and vegetables for school cafeterias; Print Center and Distribution Center renovation project; an agreement for group travel with Travel With Barb, Inc., for Southeast music students traveling to New York City; membership participation fee for Partnerships for Innovation; an easement of right-of-way at East High School; and any other bids/contracts/routine business as presented.

Proposal
That the Lincoln Board of Education approve the following items of routine business:*

a.    The regular claims for periods ending October 30, 2012.

b.    Payroll for the period ending October 15, 2012.

c.    Gifts for Belmont, Lincoln High, Northeast, Pershing, Roper, and the district.

d.    Bids/contracts/other routine business for canned and frozen fruits and vegetables for school cafeterias; Print Center and Distribution Center renovation project; an agreement for group travel with Travel With Barb, Inc., for Southeast music students traveling to New York City; membership participation fee for Partnerships for Innovation; an easement of right-of-way at East High School; and any other bids/contracts/routine business as presented.

*That the Board is approving routine business and the listed bids and contracts with the information and in the form as presented, and except as to amount bid or total contract price, in such other form as may be approved by the Associate Superintendent for Business Affairs, or his designee, and that the Board hereby authorizes the Associate Superintendent for Business Affairs, or his designee, to sign, execute, and deliver necessary documents or contracts, and to take or cause to be taken any and all other action as may be necessary to complete the transaction as contemplated, for and on behalf of this school district.
Attachments:
9. FIRST READING, ACTION AT NEXT MEETING
Rationale:  *The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education  Board releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
9.1. From Board Committees
9.1.1. Signage for LPSDO
Rationale:  The Planning Committee has previously discussed the signage options for the Lincoln Public Schools District Office which is being constructed at 5905 O Street.  Staff has presented several options for consideration to the Planning Committee and they believe the decision regarding signage should be undertaken with input from the entire Board of Education.  Current City of Lincoln Building Codes require that the numbers "5905" be attached to the building with a minimum height of 12 inches.  The numbering requirement can be accomplished with the numbers attached to the side of the building or above the main entrance.

Explanation
Staff has presented for consideration five options with size and lettering as generally depicted on the documents attached hereto and labeled as options 1 through 5.  The signage can be a combination of any one or more of the five options which are presented or an entirely different option.  They are as follows:  Option 1) "Lincoln Public Schools" displayed on the upper northeast and northwest corners of the building in lettering facing east and west and visible from O Street.  Option 2)  "5905" displayed on the upper northeast and northwest corners of the building in lettering facing east and west and visible from O Street.  Option 3)  "Lincoln Public Schools" displayed on a monument sign near the north entrance to the development visible from O street and a minimum 12-inch numbering of "5905" displayed above the main entrance to the building.  Option 4)  "Lincoln Public Schools" displayed on the stone facade of the building facing north visible from O Street and a minimum 12-inch numbering of "5905" displayed above the main entrance to the building.  Option 5) LPS logo displayed on the upper northeast and northwest corners of the building in lettering facing east and west and visible from O Street and a minimum 12-inch numbering of "5905" displayed above the main entrance to the building.


Proposal
That the Board discuss the above proposed signage options.

Attachments:
9.2. From the Superintendent
9.2.1. Woods Charitable Fund Grant Request: Hear to Learn
Rationale:  Background
The Woods Charitable Fund seeks to strengthen the community by improving opportunities and life outcomes for all people in Lincoln, Nebraska. Woods supports members of the nonprofit sector who are exploring creative alternatives and promoting more just, effective approaches to meet community needs. 


Explanation

The ‘Hear to Learn’ grant application supports Lincoln Public Schools’ Strategic Plan by addressing Action Step 4 (early intervention, beginning in pre-school, and effective instruction practices at all grades) of the strategic goal to raise the graduation rate.

The purpose of ‘Hear to Learn’ (a parent-initiated, teacher-supported LPS pilot program) is to improve learning outcomes for all students by installing 100 classroom amplification systems in four Lincoln elementary schools: Prescott, Sheridan, Kloefkorn, and West Lincoln. These systems consist of a main speaker with one microphone for the teacher and another for students. The systems project sound evenly across classrooms, making every desk a good place to hear and learn. This project responds to several problems associated with classroom noise and children’s often fluctuating ability to hear: inadequate signal-to-noise ratios (where instruction is drowned out by background noise), behavioral concerns (where distracted students act out) and decreased academic achievement. Problems affect all learners, especially those with hearing loss, learning disabilities, attention disorders, English as a second language, poverty, and other needs.

Lincoln Public Schools requests $25,000 from the Woods Charitable Fund.  Monies from the Woods Charitable Fund will purchase 25 soundfield systems for use at West Lincoln and Prescott Elementary Schools.  Multiple funding sources are being sought for this $130,000 project.  Lincoln Public Schools is being asked to provide $40,000.  Sheridan and Kloefkorn PTOs will provide $3,000 each for a total of $6,000. Pending corporate, private individual and foundation donations will provide the remaining $59,000.


Proposal
That the Board discuss the Hear to Learn Grant application to the Woods Charitable Fund for $25,000.  A $40,000 LPS contribution is required for this application.
10. SECOND READING, RECOMMENDED FOR ACTION
10.1. From Board Committees
10.1.1. Newly Annexed Property to the City of Lincoln
Rationale:  The Board of Education assigns school attendance areas to property newly annexed to the City of Lincoln or newly platted.  This action establishes school attendance areas prior to the sale of residential lots, allowing purchasers to know what schools their children will attend.

Explanation
The City of Lincoln recently annexed one parcel of land, which automatically brings this property into the Lincoln Public Schools District.  This property needs to be assigned attendance centers so that potential purchasers of homes in this area will know which schools they will be attending.
108th and Holdrege, Annexation #19765, for 2012-13 school year:  Meadow Lane Elementary School, Culler Middle School, and East High School
Proposal
That the Board approve the proposed attendance area assignments of the newly annexed property.

Attachments:
10.2. From the Superintendent
10.2.1. Item(s) Removed from Consent Agenda
10.2.2. Expedited/Emergency Actions
11. INFORMATIONAL ITEMS/REPORTS
11.1. From Board Committees
11.2. From the Superintendent
11.2.1. Superintendent Update
11.2.2. Monthly Financial Report
Rationale:  At the second Board meeting of the month, information regarding the district’s monthly financial report is presented.

Explanation
The monthly financial report for the month ending September 30, 2012, is attached.

Proposal
Information item; no Board action required.
Attachments:
12. ANNOUNCEMENTS OF UPCOMING EVENTS FOR THE BOARD
Rationale:  November 3 - 5:30 p.m., NAACP Freedom Fund Banquet, Cornhusker Hotel

November 7 - 8:00 a.m., Chamber Coffee, Chamber Office

November 13 - 6:00 p.m., Board Meeting
13. PUBLIC COMMENT
Rationale:  In keeping with Policy 8420, a time limit of five minutes will be allotted for any speaker. At the discretion of the Chair, the speaker may be allotted additional time.
14. REQUEST FOR CLOSED SESSION
14.1. Request for Closed Session - Negotiations/Collective Bargaining, Property/Real Estate, Litigation, Security, Criminal Misconduct, Personnel, and Legal Advice Matters
Rationale:  The Lincoln Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

15. ADJOURNMENT
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