Public Meeting Agenda: November 13, 2012 at 6:00 PM - Board of Education Regular Meeting

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November 13, 2012 at 6:00 PM - Board of Education Regular Meeting Agenda

November 13, 2012 at 6:00 PM - Board of Education Regular Meeting
1. LPS BOARD OF EDUCATION INFORMATION
Rationale: 

Notice of the time and place of the Lincoln Board of Education meeting was e-mailed to an extensive list of local and regional news media.  A mailing list is maintained at the Lincoln Public Schools District Office.  A public notice was published in the LINCOLN JOURNAL STAR.



The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
2. CALL TO ORDER
3. ROLL CALL
4. ANNOUNCE OPEN MEETING ACT POSTING AND LOCATION
5. APPROVAL OF MINUTES
Rationale:  The attached minutes are intended to accurately reflect the action of the Board at its previous meetings.

Explanation
The minutes have been prepared for Board approval.
Attachments:
6. SPECIAL REPORTS, PRESENTATIONS AND CELEBRATIONS OF SUCCESS
6.1. Employee Recognition for 25-Years of Service
Rationale:  The following employees have achieved the goal of 25-years of professional service to the students of Lincoln and Lincoln Public Schools:

Shelley Andelt
Robert Applegate
Lisa Arter
Joann Artz                
Karla Bachman
Wendy Badje
Paula Baker               
Rebecca Balfany
Nancy Bare
Kathleen Baumfalk
Dona Beard
Becky Bowmaster
Ann Brestel
Wm. Jack Brestel
Glenn Cederberg
Kimberly Chmelka
Harold Christiansen
B. Jean Claus
June Conradt
Fred Craigie               
Paula Daharsh
Catherine Davis
James Diem                
Lynda Doehling
Theresa Dorsey
Kathleen Duhs
Sue Dutton
Marietta Eckel
Lynette Fast
Diane Fichthorn
Mike Flanagin
Johnna Gandara
John Gingery             
Pat Halsted                
Vicky Harris
Debra Headley
Constance Healey
Betsy Hergenrader
Sharon Hitzeman
Jeffrey Hoham            
Deanna Hughes
Kelly Johnson              
David Keech
Karen Kennell              
Lynne Knutzen-Young
Mary Krull                    
Michele Langer
Nancy Larimer
Kathy Lloyd
Mary Logan
Diane McDonald           
James Menter
La Rai Monroe
Lillie Myles
Scott Nason
Pat Nelsen                   
Anne Nichols
Irene Ochoa
Karen Oldfield                 
Susan Paschold
Constance Peterson       
Denise Peterson
Ronald Price
Russ Regelean               
Elizabeth Roper              
Lynette Rychecky           
Marilyn Sailors               
Kevin Schrad
Debra Sharp
Richard Smith
Randy Snell
Julie Spickelmier
Jewell Spilker
Kendall Stege
Theresa Struble
Carrie Sublette
Nancy Summers             
Rhonda Thies
Mary Thompson              
Peggy Trumble
Jeanne Weisser
Johnson Winemiller          
Cathy Wood
Diane Ziemer
Robin Zimmerman
Brenda Zingler
7. PUBLIC COMMENT
Rationale:  In keeping with Policy 8420, a time limit of five minutes will be allotted for any speaker. At the discretion of the Chair, the speaker may be allotted additional time.
8. CONSENT AGENDA
Rationale: 
8.1. Human Resources Matters
Rationale: 
The Human Resources Division also includes the Office of Risk Management.  As such, in addition to the Lincoln Board of Education approving all contractual agreements with employees, all employee benefit issues, all personnel actions, and all other matters within the scope of the Human Resources Division, as part of the Human Resources Matters agenda; the Lincoln Board of Education also must approve the settlement of Workers’ Compensation claims, take action on tort claims filed against the district, and take action on all other matters within the scope of the Office of Risk Management.

Explanation
This report includes routine Human Resources changes:
   a.  Certificated Employees:
             Leaves of Absence – 2
             Separations – 1
   b.  Substitute Certificated Employees:
             Elections – 32
             Separations – 2
   c.  Classified Employees:
             Elections – 28
             Changes of Status – 4
             Leaves of Absence – 1
             Separations – 16
   d.  Other:
             Civic Leaves – 3
             Workers' Compensation Lump Sum Settlements – 1

Proposal
That the Board approve the Human Resources items presented in the attachment(s).*


*The information in the attachment(s) may be protected by privacy legislation until the Board of Education takes action on the staff recommendations.  Therefore, this attachment(s) is not included in agenda materials provided the public and the news media.  Any information in the attachment(s) that is not protected by privacy legislation, however, is available for public inspection from the Associate Superintendent for Human Resources upon request.

That the Board is approving the Human Resources items attached with the information as presented or as on file with official district records and documents relating to each such item, or in such other form as may be approved by the Associate Superintendent for Human Resources, or her designee, and that the Board hereby authorizes the Associate Superintendent for Human Resources, or her designee, to transact and complete each such item approved hereby, and to sign, execute, and deliver necessary documents or contracts, and to take or cause to be taken any and all other action as may be necessary to complete each such item of transaction as contemplated, for and on behalf of this school district.
8.2. Routine Business
Rationale:  At each meeting, the Board of Education is asked to approve certain items of routine business of the school district.

Explanation
The items included in routine business for this meeting are:

a.    REGULAR CLAIMS – Claims for the periods ending November 13, 2012, were previously provided.

        Insurance ACH Transfer of $10,941.59.

        Federal Tax ACH Deposit of $4,558,430.63.

        State Diesel Tax ACH Deposit of $9,823.00.

        Procurement Card ACH Transfer of $85,136.80.

        Office Depot ACH Transfer of $9,770.74.

        Vendor ACH Transfer of $47,532.84.

b.    PAYROLL FOR RATIFICATION – Payroll for the period ending October 31, 2012, in the amount of $13,353,264.55.

c.    GIFTS – Approval for the gifts listed on the attached gift report.

d.    BIDS/CONTRACTS/OTHER ROUTINE BUSINESS – Bids/contracts/other routine business will be presented for approval for Engineering Services for chiller replacement at Southeast High School; office, conference room, and training room furniture for Educare; an agreement for education services with Fairbury Public Schools; and any other bids/contracts/routine business as presented.

Proposal
That the Lincoln Board of Education approve the following items of routine business:*

a.    The regular claims for periods ending November 13, 2012.

b.    Payroll for the period ending October 31, 2012.

c.    Gifts for Belmont, McPhee, and Pershing.

d.    Bids/contracts/other routine business for Engineering Services for chiller replacement at Southeast High School; office, conference room, and training room furniture for Educare; an agreement for education services with Fairbury Public Schools; and any other bids/contracts/routine business as presented.

*That the Board is approving routine business and the listed bids and contracts with the information and in the form as presented, and except as to amount bid or total contract price, in such other form as may be approved by the Associate Superintendent for Business Affairs, or his designee, and that the Board hereby authorizes the Associate Superintendent for Business Affairs, or his designee, to sign, execute, and deliver necessary documents or contracts, and to take or cause to be taken any and all other action as may be necessary to complete the transaction as contemplated, for and on behalf of this school district.
Attachments:
8.3. Late Option Enrollment for 2012-13: Recommend Approval
Rationale:  On January 24, 2012, the Board adopted a resolution to accept option students for the 2012-13 school year.  One of the provisions of the resolution was that applications were to be received by August 10, 2012.  In the resolution, standards were also adopted for acceptance of students whose applications were filed after the August 10, 2012, deadline.  Those standards include the circumstances in which the student is currently enrolled in LPS, is a sibling of a student enrolled in LPS, has been enrolled in LPS within the past year, or is enrolled a private school in the district and is applying for one class only. 

Explanation
An application for option enrollment for the 2012-13 school year has been received after the August 10, 2012, deadline for student number 250650, who meets the late-filed criteria outlined in the resolution for enrollment in the Lincoln Public Schools.  Staff recommends the application for option enrollment be approved.

Proposal
That the Board adopt the following resolution:

           WHEREAS the student who has been assigned student number 250650, and is the sibling of a
           currently enrolled option student in LPS, (for purposes of confidentiality, an assigned number is
           being used); and,

           WHEREAS this student has filed an application for option enrollment after the August 10, 2012,
           deadline; and,

           WHEREAS this student meets one of the criteria for acceptance of late-filed applications, as set    
           forth in the board resolution of January 24, 2012;

           THEREFORE BE IT RESOLVED that the aforementioned student be accepted as an option student
           on the condition and with the express understanding that all programs, all classes and all buildings
           of assignment, except as otherwise required by law, shall at all times and from time to time during
           attendance in the Lincoln Public Schools be determined solely by the Lincoln Public Schools.

Attachments:
9. FIRST READING, ACTION AT NEXT MEETING
Rationale:  *The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education  Board releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
9.1. From Board Committees
9.2. From the Superintendent
10. SECOND READING, RECOMMENDED FOR ACTION
10.1. From Board Committees
10.1.1. Signage for Lincoln Public Schools District Office
Rationale:  The Planning Committee has previously discussed the signage options for the Lincoln Public Schools District Office which is being constructed at 5905 O Street.  Staff has presented several options for consideration to the Planning Committee and they believe the decision regarding signage should be undertaken with input from the entire Board of Education.  Current City of Lincoln Building Codes require that the numbers "5905" be attached to the building with a minimum height of 12 inches.  The numbering requirement can be accomplished with the numbers attached to the side of the building or above the main entrance.

Explanation
Staff has presented for consideration options with size and lettering as generally depicted on the attached documents.  The signage can be a combination of any one or more of the options which are presented or an entirely different option.

Proposal
That the Board approve the signage plan for the new district office.
Attachments:
10.2. From the Superintendent
10.2.1. Item(s) Removed from Consent Agenda
10.2.2. Expedited/Emergency Actions
11. INFORMATIONAL ITEMS/REPORTS
11.1. From Board Committees
11.2. From the Superintendent
11.2.1. Superintendent Update
11.2.2. Special Education Update
Rationale:  The Special Education Department serves over 6,100 LPS students and over 200 non-public school students, with varying disabilities. 

Explanation
Staff will present a summary of special education services and current work in their department, including updates on recent initiatives and budget allocations. 

Proposal
This is an information report; no Board action is requested. 
Attachments:
12. ANNOUNCEMENTS OF UPCOMING EVENTS FOR THE BOARD
Rationale:  November 14 - 12:00 p.m., Face the Chamber, Lincoln Country Club

November 14-16 - NASB State Education Conference, La Vista, Nebraska

November 21 - No Elementary School

November 22-23 - No School, All Levels

November 27 - 6:00 p.m., Board Meeting
13. PUBLIC COMMENT
Rationale:  In keeping with Policy 8420, a time limit of five minutes will be allotted for any speaker. At the discretion of the Chair, the speaker may be allotted additional time.
14. REQUEST FOR CLOSED SESSION
14.1. Request for Closed Session - Negotiations/Collective Bargaining, Property/Real Estate, Litigation, Security, Criminal Misconduct, Personnel, and Legal Advice Matters
Rationale:  The Lincoln Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

15. ADJOURNMENT
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