Public Meeting Agenda: January 23, 2018 at 6:00 PM - Board of Education Regular Meeting

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January 23, 2018 at 6:00 PM - Board of Education Regular Meeting Agenda

January 23, 2018 at 6:00 PM - Board of Education Regular Meeting
1. LPS BOARD OF EDUCATION INFORMATION
Rationale: 

Notice of the time and place of the Lincoln Board of Education meeting was e-mailed to an extensive list of local and regional news media.  A mailing list is maintained at the Lincoln Public Schools District Office.  A public notice was published in the LINCOLN JOURNAL STAR.

 

The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.

2. CALL TO ORDER
3. ROLL CALL
4. ANNOUNCE OPEN MEETING ACT POSTING AND LOCATION
5. APPROVAL OF MINUTES
Rationale: 

The attached minutes are intended to accurately reflect the action of the Board at its previous meetings.

Explanation
The minutes have been prepared for Board approval.

Attachments:
6. SPECIAL REPORTS, PRESENTATIONS AND CELEBRATIONS OF SUCCESS
6.1. STUDENT CELEBRATION: UNIFIED BOWLING
Rationale: 

Lincoln Public Schools has embraced the Unified Bowling program, now a sanctioned sport through the Nebraska School Activities Association. A division of Special Olympics, the unified sports program pairs students with and without disabilities who compete together.

The presentation features remarks from:

  • Brandi Benson, journalism teacher and coach of the Unified Bowling team at Lincoln Southwest High school
  • Unified Bowling competitor Elissa Fuelberth, a student at Southwest
  • Rhonda and Dean Fuelberth, Elissa’s parents
  • Austin Micek, Elissa’s Unified Bowling partner and a student at Southwest
7. PUBLIC COMMENT
Rationale: 

In keeping with Board Policy 8420:

  • Persons speaking during Public Comment will be called forward individually by the Board Chair to the location identified for such purpose. 
  • A time limit of five minutes will be allotted for any speaker. At the discretion of the chair, the speaker may be allotted additional time. Board members may share, address or consider comments from the public during public comment, at the end of public comment or when related business is on the agenda.
  • Each individual speaking to the Board will be required to identify himself or herself prior to giving public comment. A “Record of Appearance” card is provided for this purpose.
  • Persons wishing to appear will be heard in the order in which the Chair of the meeting determines appropriate.
  • In cases where more than one person wishes to speak on the same topic, their presentations to the Board may, at the discretion of the chair, be grouped together by topic.
  • If the number of people wishing to speak under the public participation portions of the agenda is large, the chair may rule that a public hearing be scheduled or the discussion be limited on the issue in question.
  • Persons speaking to the Board during public comment may make printed materials available to the Board but may not use any other form of media.
8. CONSENT AGENDA
Rationale: 
8.1. Human Resources Matters
Rationale: 

Explanation:

The Human Resources Division also includes the Office of Risk Management.  As such, in addition to the Lincoln Board of Education approving all contractual agreements with employees, all employee benefit issues, all personnel actions, and all other matters within the scope of the Human Resources Division, as part of the Human Resources Matters agenda; the Lincoln Board of Education also must approve the settlement of Workers’ Compensation claims, take action on tort claims filed against the district, and take action on all other matters within the scope of the Office of Risk Management.

This report includes routine Human Resources changes:

   a.  Certificated Employees:

             Elections - 22

             Re-Elections Same Assignment - 2

             Changes of Status - 3

             Leaves of Absence - 3

             Separations - 5

   b.  Substitute Certificated Employees:

             Elections - 13

             Separations - 7

   c.  Classified Employees:

             Elections - 36

             Changes of Status - 6

             Separations - 15

 

Proposal:

That the Board approve the Human Resources items presented in the attachment(s).*

 

*The information in the attachment(s) may be protected by privacy legislation until the Board of Education takes action on the staff recommendations.  Therefore, this attachment(s) is not included in agenda materials provided the public and the news media.  Any information in the attachment(s) that is not protected by privacy legislation, however, is available for public inspection from the Associate Superintendent for Human Resources upon request.

That the Board is approving the Human Resources items attached with the information as presented or as on file with official district records and documents relating to each such item, or in such other form as may be approved by the Associate Superintendent for Human Resources, or the Associate Superintendent’s designee, and that the Board hereby authorizes the Associate Superintendent for Human Resources, or the Associate Superintendent’s designee, to transact and complete each such item approved hereby, and to sign, execute, and deliver necessary documents or contracts, and to take or cause to be taken any and all other action as may be necessary to complete each such item of transaction as contemplated, for and on behalf of this school district.

8.2. Routine Business
Rationale: 

At each meeting, the Board of Education is asked to approve certain items of routine business of the school district.

Explanation
The items included in routine business for this meeting are:

a.  REGULAR CLAIMS - Claims for the period ending January 23, 2018, were previously provided.

                Federal Tax ACH Deposit of $48,636.12.

                Procurement Card ACH Transfer of $55,267.62.

                Child Support ACH Transfer of $684.50.

                Office Depot ACH Transfer of $95,322.39.

                Retirement ACH Transfer of $4,923,948.76.

                Vendor ACH Transfer of $93,400.14.

b.  PAYROLL FOR RATIFICATION - Payroll for the period ending January 12, 2018, in the amount of $153,439.68.

c.  GIFTS - Approval for the gifts listed on the attached gift report.

d.  BIDS/CONTRACTS/OTHER ROUTINE BUSINESS - Bids/contracts/other routine business will be presented for approval for floor sanding, painting, and sealing in the gyms at East and Southwest; electronic access control upgrades; an agreement providing for school resource officers at six high schools; items listed for auction; and any other bids/contracts/routine business as presented.

Proposal
That the Lincoln Board of Education approve the following items of routine business:

a.  The regular claims for period ending January 23, 2018.

b.  Payroll for the period ending January 12, 2018.

c.  Gifts for Lincoln High and Southwest.

d.  Bids/contracts/other routine business for floor sanding, painting, and sealing in the gyms at East and Southwest; electronic access control upgrades; an agreement providing for school resource officers at six high schools; items listed for auction; and any other bids/contracts/routine business as presented.

Attachments:
9. FIRST READING, ACTION AT NEXT MEETING
Rationale:  *The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education  Board releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
9.1. From Board Committees
9.2. From the Superintendent
9.2.1. Resolution for Option Enrollment Students 2018-19
Rationale: 

Nebraska students may attend a school other than the one in the district in which they reside under the option enrollment statutes.      

Explanation
The attached resolution would admit any K-12 option students who meet the statutory and legal conditions and whose application is received by August 3, 2018.  

The resolution specifies the circumstances under which late-filed applications would be accepted.       

Proposal
That the Board discuss the option resolution for the 2018-19 school year.

Attachments:
9.2.2. Bryan Theatre Grant Proposal
Rationale: 

The Andrew Lloyd Weber Initiative supports a new theater program at Bryan Community. The theatre program has already had a tremendous impact on the student body and the learning community. Students that have never been part of an organized club, team, troupe or ensemble have had the opportunity to put on two incredible performances over the course of the last two years.       

Explanation
Bryan Community seeks to use grant funds to purchase a flexible and movable stage that would allow for an appropriate set for theater and musical performances in the 1950s gymnasium. This equipment also allows for local, regional and national theatre groups to perform for the students.

Proposal
That the Board accepts grant funds of $8,000 from the Andrew Lloyd Weber initiative.

10. SECOND READING, RECOMMENDED FOR ACTION
10.1. From Board Committees
10.1.1. Newly Annexed Property to the City of Lincoln
Rationale: 

The Board of Education assigns school attendance areas to property newly annexed to the City of Lincoln or newly platted.  This action establishes school attendance areas prior to the sale of residential lots, allowing purchasers to know what schools their children will attend.

Explanation
The City of Lincoln has annexed two parcels of land, which automatically bring these properties into the district of Lincoln Public Schools.  These properties need to be assigned attendance centers so that potential purchasers of homes in these areas will know which schools they will be attending:

93rd Street and O Street, Annexation Ordinance #20586, for 2017-18 school year:  Pyrtle/Meadow Lane Elementary Schools, Lux Middle School, and East High School.

LES Southeast Service Center, Annexation Ordinance #20575, for 2017-18 school year:  Wysong Elementary School, Moore Middle School, and East High School.

Proposal
That the Board approve the proposed attendance area assignments of the newly annexed properties.

 

Attachments:
10.2. From the Superintendent
10.2.1. Wheelchair School Buses #9208
Rationale: 

Proposals were requested from interested vendors to purchase eight wheelchair school buses for use by the Transportation Department.  These buses will be an addition to the fleet.

Explanation
It is recommended that award be made to:

Cornhusker International (Lincoln, Nebraska)                            $888,240.00

There were two other proposals:

Truck Center Companies (Lincoln, Nebraska)                            $899,904.00
Nebraska/Central Equipment (Grand Island, Nebraska)            $958,368.00

A complete proposal tabulation is available in the Purchasing Office.

This will be an expenditure of $888,240.00 from the Depreciation Fund.

Proposal
That the Board approve this award to Cornhusker International.  The Board, by approving this agenda item, is approving the purchase order and purchase from Cornhusker International according to the terms and conditions as presented or such other or additional terms and provisions as negotiated and approved by the Director of Transportation or a designee, and the Board is hereby delegating to and authorizing the Director of Transportation or a designee to take possession of the property and to sign, execute, and deliver all necessary contract documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete, administer and implement the stated purchase order and the purchase transaction as contemplated thereby, for and on behalf of this school district.

10.2.2. 72-Passenger School Buses #9207
Rationale: 

Proposals were requested from interested vendors to purchase six 72-passenger school buses for use by the Transportation Department.  Three buses would be replacements and three will be an addition to the fleet.  Costs reflect trade-in values.

Explanation
It is recommended that award be made to:

Truck Center Companies (Lincoln, Nebraska)                            $800,722.00

There were three other proposals:

Truck Center Companies-Alternate (Lincoln, Nebraska)             $817,930.00
Cornhusker International Trucks (Lincoln, Nebraska)                  $824,900.00
Nebraska/Central Equipment (Alda, Nebraska)                           $953,412.00

A complete proposal tabulation is available in the Purchasing Office.

This will be an expenditure of $800,722.00 from the Depreciation Fund.

Proposal
That the Board approve this award to Truck Center Companies.  The Board, by approving this agenda item, is approving the purchase order and purchase from Truck Center Companies according to the terms and conditions as presented or such other or additional terms and provisions as negotiated and approved by the Director of Transportation or a designee, and the Board is hereby delegating to and authorizing the Director of Transportation or a designee to take possession of the property and to sign, execute, and deliver all necessary contract documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete, administer and implement the stated purchase order and the purchase transaction as contemplated thereby, for and on behalf of this school district.

10.2.3. Steelcase Education Active Learning Center Grant
Rationale: 

Steelcase is an international manufacturer of office furniture, interior architecture and space solutions for offices, hospitals and classrooms. Based in Grand Rapids, Michigan, this company prides itself on innovation and diversity, modeling these characteristics in both its business practices as well as its commitment to communities.

To this end, Steelcase invests in visionary educators and educational institutions that promote the advancement of active learning, through its Active Learning Center grant program.  Through its research and innovation in furniture, tools and technologies for learning spaces, Steelcase wants to work with educators to rethink classrooms and other spaces to incorporate user-friendly technology, flexible furniture and other tools to support active learning. Steelcase uses this grant program to advocate for a holistic ecosystem of interdependent pedagogy, technology and space.

Annually, up to 16 grants are awarded to classrooms for grades 6 - 12 or in a college or university in the U.S., Canada or Mexico. The grant provides one active learning classroom (including furniture, design review, installation, onsite training and Learning Environment Evaluation measurement tool). Grant recipients agree to provide sufficient dedicated space, participate in online training, and conduct and share research over a two-year period.

Explanation
Lefler Middle School proposes to redesign a current classroom in order to create a space that is more conducive to problem-based learning. As part of the requirements for an award, Lefler will research, explore and compare student engagement strategies as part of this new design, including both problem-based and project-based learning experiences.

If awarded, Lefler will serve in an experimental capacity for the district, as other middle schools gravitate towards such environments of innovation.

Proposal
That the Board approves the submission of an LPS application to Steelcase Education to support renovation of classroom space at Lefler Middle School that will better facilitate problem-based learning. The value of the grant is up to $67,000, with no match requirement.

Application due date: February 2, 2018.

10.2.4. State 21st Century Community Learning Center Continuation Application
Rationale: 

The 21st Century Community Learning Centers (CLCs) federally-funded grant program provides grants to eligible schools for the purpose of creating or expanding Community Learning Centers.  The primary purpose of 21st Century funds is to provide students with academic enrichment opportunities designed to complement their regular academic program.  All CLC services are provided during non-school hours or periods when school is not in session.  The Community Learning Centers programs and activities are designed to build on the capacity of community partners and neighborhood schools.  Each site is to have an academic focus to assist participating students in meeting state and local academic achievement standards.  Families of students served may also receive services in areas which support family literacy, health, other family support services, and childcare.

Explanation
This 21st Century CLC grant application is a continuation funding grant for the Everett, Lakeview and Mickle CLC schools.  In 2013 Mickle was removed from 21st Century funding due to reduced free and reduced numbers.  Those numbers have since increased, adding Mickle back into this funding stream.  Mickle has continued as a CLC site without 21st Century funds. The identified schools have specific needs which are in line with the goals of the 21st Century grant process and have successfully achieved stated outcomes in the continuation grant award.  Community partners that have been identified to serve as the CLC lead agency and to assist in the planning and service provision include:  Lincoln Parks and Recreation, Willard Community Center and the YMCA.  These community partners will be essential to the successful delivery of quality after school opportunities for students.  The continuation grant will build on the success these sites have experienced over the past years.  Successes have included:  1) consistently serving an average of 321 thirty plus day students each year and over 750 total students attending after school.  2) NeSA data indicates students in after school programs meet or exceed in reading and math at a higher percentage than non-attending after school students.  3) The CLC sites and partnering agencies have become more intentional in their alignment of before and after school programs with the school day program.  4) In continuation grant years 11 thru 14, these CLC sites exceeded the state benchmark of 3.5 on the State Site Observation Tool which evaluates program quality in six domain areas.  The average score for these sites was 4.63 on a 5.0 scale.  Core program activities will include homework / academic support, enrichment activities, recreation and leisure, character education and development, and service learning as well as activities to support nutrition and healthy lifestyles.  It is projected that approximately 340 students will be impacted by the CLC programs at these three sites.

The following program goals will guide the program design and delivery:

Goal 1: Improve student learning performance in one or more core academic areas.

Goal 2: Increase social benefits and improve behavior.

Goal 3: Increase family and community involvement in schools.

Proposal
That the Board approves the submission of this federally-funded grant application to the Nebraska Department of Education.  The total grant amount over a five year period is projected to be $519,500.  The 100% match requirement is met by the grant community partners.  No financial match is needed from the Lincoln Public Schools.

11. EXPEDITED/EMERGENCY ACTIONS
12. ITEM(S) REMOVED FROM CONSENT AGENDA
13. INFORMATIONAL ITEMS/REPORTS
13.1. From Board Committees
13.1.1. Sustainability Update
Rationale: 

Lincoln Public Schools is a leader in the implementation of sustainable practices.  In 2015, LPS received the District Sustainability Award from the US Department of Education.  In addition, several of our schools are recognized as Green Ribbon Schools.  The sustainability efforts of the district have also been recognized through various local award programs.

Explanation
Staff will provide an overview of the district sustainability program and the various efforts taking place across the district.  The presentation will highlight school projects and describe the structure of school green teams.

Proposal
Information item; no Board action required.

Attachments:
13.2. From The Career Academy
13.3. From the Superintendent
13.3.1. Superintendent Update
13.3.2. Monthly Financial Report
Rationale: 

At the second Board meeting of the month, information regarding the district’s monthly financial report is presented.

Explanation
The monthly financial report for the month ending December 31, 2017, is attached.

Proposal
Information item; no Board action required.

 

Attachments:
14. ANNOUNCEMENTS OF UPCOMING EVENTS FOR THE BOARD
Rationale: 

January 24: Chamber Public Policy Forum, 8:00 am, Chamber Office

February 4-6: NSBA Advocacy Institute, Washington DC

February 7: Chamber Coffee, 8:00 am, Chamber Office

February 13: Board Meeting, 6:00 pm, LPSDO

15. PUBLIC COMMENT
Rationale: 

In keeping with Board Policy 8420:

  • Persons speaking during Public Comment will be called forward individually by the Board Chair to the location identified for such purpose.
  • A time limit of five minutes will be allotted for any speaker.  At the discretion of the chair, the speaker may be allotted additional time.  Board members may share, address or consider comments from the public during public comment, at the end of public comment or when related business is on the agenda.
  • Each individual speaking to the Board will be required to identify himself or herself prior to giving public comment.  A "Record of Appearance" card is provided for this purpose.
  • Persons wishing to appear will be heard in the order in which the Chair of the meeting determines appropriate.
  • In cases where more than one person wishes to speak on the same topic, their presentations to the Board may, at the discretion of the chair, be grouped together by topic.
  • If the number of people wishing to speak under the public participation portions of the agenda is large, the chair may rule that a public hearing be scheduled or the discussion be limited on the issue in question.
  • Persons speaking to the Board during public comment may hand out printed materials to the Board but may not use any other form of media.
  • If at any time persons appearing before the Board exceed the time limitations or become abusive in language or behavior, the Chair may declare that person out of order and to refuse permission to continue to address the Board, require a change in behavior and may require the person or persons to leave the premises of the Board meeting. 
16. REQUEST FOR CLOSED SESSION
Rationale: 
The Lincoln Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation
At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

16.1. Request for Closed Session - Negotiations/Collective Bargaining, Property/Real Estate, Litigation, Security, Criminal Misconduct, Personnel, and Legal Advice Matters
Rationale:  The Lincoln Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

17. ADJOURNMENT
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