March 27, 2018 at 6:00 PM - Board of Education Regular Meeting
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1. LPS BOARD OF EDUCATION INFORMATION
Rationale:
Notice of the time and place of the Lincoln Board of Education meeting was e-mailed to an extensive list of local and regional news media. A mailing list is maintained at the Lincoln Public Schools District Office. A public notice was published in the LINCOLN JOURNAL STAR. |
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2. CALL TO ORDER
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3. ROLL CALL
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4. ANNOUNCE OPEN MEETING ACT POSTING AND LOCATION
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5. APPROVAL OF MINUTES
Rationale:
The attached minutes are intended to accurately reflect the action of the Board at its previous meetings.
Explanation The minutes have been prepared for Board approval.
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6. SPECIAL REPORTS, PRESENTATIONS AND CELEBRATIONS OF SUCCESS
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6.1. Barb Johnson: Named Teacher of the Year by National Council of Exceptional Children's Division of Visual Impairments and Deafblindness
Rationale:
The National Council of Exceptional Children’s Division of Visual Impairments and Deafblindness has named Barb Johnson as 2018 Teacher of the Year. Ms. Johnson is a teacher of the visually impaired and serves as a team leader for Lincoln Public Schools.
EXPLANATION: Barb Johnson, teacher and team member of the visually impaired for Lincoln Public Schools, has been honored as 2018 Teacher of the Year by the National Council of Exceptional Children’s Division of Visual Impairments and Deafblindness. Scott Eckman, Special Education Supervisor for Lincoln Public Schools, wrote in his award nomination letter for Ms. Johnson: "Barb is an amazing teacher. She loves working with her students, and her students and their families all love Barb. She has a passion for teaching, confidence in her abilities and knowledge, and strives to learn how to be a better educator and instructional leader. She is a community builder who is exceptionally aware of the needs of others. Barb is a learner who is engaging, innovative, and passionate." |
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6.2. Lincoln High School: Named a School of Opportunity by the National Education Policy Center
Rationale:
Lincoln High School is one of eight U.S. public high schools honored as a "School of Opportunity" by the National Education Policy Center.
Lincoln High School, after undergoing a rigorous application and evaluation process, has been recognized by the National Education Policy Center at the University of Colorado - Boulder, as a 2017 School of Opportunity. Lincoln High School qualified as one of only eight schools nationwide to be recognized for this honor. According to the National Education Policy Center, winning schools are recognized for working to close opportunity gaps by "creating rich learning environments that reach every student." In its final assessment, the National Education Policy Center said this about Lincoln High School: "Diversity and unity drive a culture of support and academic challenge in a school where everyone finds a place to belong." Lincoln High School is an example of how "equitable learning environments can exist right now - not merely in some imaginary future." Lincoln High School Principal Mark Larson commented upon winning the award: "The School of Opportunity criteria align with our building’s mission and values of providing opportunities for all of our students. This award is an affirmation of the amazing work that our staff does every day. This recognition also speaks to the unique culture that has been in place at Lincoln High for many years and hopefully will continue for years to come." |
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7. PUBLIC COMMENT
Rationale:
In keeping with Board Policy 8420:
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8. CONSENT AGENDA
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8.1. Human Resources Matters
Rationale:
Explanation:
The Human Resources Division also includes the Office of Risk Management. As such, in addition to the Lincoln Board of Education approving all contractual agreements with employees, all employee benefit issues, all personnel actions, and all other matters within the scope of the Human Resources Division, as part of the Human Resources Matters agenda; the Lincoln Board of Education also must approve the settlement of Workers’ Compensation claims, take action on tort claims filed against the district, and take action on all other matters within the scope of the Office of Risk Management. This report includes routine Human Resources changes: a. Administrator Certificated Employees: Elections - 2 Changes of Status - 3 b. Certificated Employees: Elections - 41 Re-Elections Same Assignment - 2 Changes of Status - 2 Leaves of Absence - 30 Separations - 66 c. Substitute Certificated Employees: Elections - 36 Changes of Status - 2 Separations - 36 d. Classified Employees: Elections - 58 Changes of Status - 8 Leaves of Absence - 2 Separations - 40 e. Other: Workers' Compensation Lump Sum Settlements - 1 Employment of Family Members - 2 Proposal: That the Board approve the Human Resources items presented in the attachment(s).* *The information in the attachment(s) may be protected by privacy legislation until the Board of Education takes action on the staff recommendations. Therefore, this attachment(s) is not included in agenda materials provided the public and the news media. Any information in the attachment(s) that is not protected by privacy legislation, however, is available for public inspection from the Associate Superintendent for Human Resources upon request. That the Board is approving the Human Resources items attached with the information as presented or as on file with official district records and documents relating to each such item, or in such other form as may be approved by the Associate Superintendent for Human Resources, or the Associate Superintendent's designee, and that the Board hereby authorizes the Associate Superintendent for Human Resources, or the Associate Superintendent's designee, to transact and complete each such item approved hereby, and to sign, execute, and deliver necessary documents or contracts, and to take or cause to be taken any and all other action as may be necessary to complete each such item of transaction as contemplated, for and on behalf of this school district. |
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8.2. Routine Business
Rationale:
At each meeting, the Board of Education is asked to approve certain items of routine business of the school district.
Explanation The items included in routine business for this meeting are: a. REGULAR CLAIMS - Claims for the period ending March 27, 2018, were previously provided. Federal Tax ACH Deposit of $5,635,327.54. State Tax ACH Deposit of $832,379.13. Procurement Card ACH Transfer of $203,671.76. Child Support ACH Transfer of $18,427.90. Office Depot ACH Transfer of $61,639.95. Blue Cross/Blue Shield ACH Transfer of $4,881,276.53. Term Life/Disability ACH Transfer of $190,569.20 Retirement ACH Transfer of $4,933,580.71. Vendor ACH Transfer of $265,944.89. b. PAYROLL FOR RATIFICATION - Payroll for the periods ending February 28, March 6, and March 15, 2018, in the amount of $16,269,091.54. c. GIFTS - Approval for the gifts listed on the attached gift report. d. BIDS/CONTRACTS/OTHER ROUTINE BUSINESS - Bids/contracts/other routine business will be presented for approval for the purchase of rubber playground tile; the purchase of large and small nutrition services equipment; the purchase of a rotary commercial mower; the purchase of iPads for Kindergarten classrooms; the purchase of Chromebook repair parts; renovations at Park Middle School; renewal of World Book digital subscriptions; extension of the time and attendance software maintenance; renewal of PebbleGo software subscriptions; an agreement to provide breakfasts and lunches for summer feeding; ratification of a memorandum of understanding with Lincoln Police Department; the purchase of anti-virus software; items listed for auction; and any other bids/contracts/routine business as presented. Proposal That the Lincoln Board of Education approve the following items of routine business:* a. The regular claims for period ending March 27, 2018. b. Payroll for the periods ending February 28, March 6, and March 15, 2018. c. Gifts for Eastridge, Hill, Kooser, Northeast, Sheridan, and the district.
d. Bids/contracts/other routine business for the purchase of rubber playground tile; the purchase of large and small nutrition services equipment; the purchase of a rotary commercial mower; the purchase of iPads for Kindergarten classrooms; the purchase of Chromebook repair parts; renovations at Park Middle School; renewal of World Book digital subscriptions; extension of the time and attendance software maintenance; renewal of PebbleGo software subscriptions; an agreement to provide breakfasts and lunches for summer feeding; ratification of a memorandum of understanding with Lincoln Police Department; the purchase of anti-virus software; items listed for auction; and any other bids/contracts/routine business as presented.
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8.3. Option Enrollment Student Applications for 2017-18
Rationale:
On February 14, 2017, the Board adopted a resolution to accept an option enrollment student for the 2017-18 school year. An application for enrollment during the 2017-18 school year has been received and is in compliance with the Board resolution of February 14, 2017. Explanation WHEREAS, the students who have been assigned student numbers 421836 and 421774 (for purposes of confidentiality, assigned numbers are being used) meet one or more of the criteria of the Board resolution of February 14, 2017, with regard to such option students; THEREFORE, BE IT RESOLVED that the aforementioned students be accepted as option students on the condition and with the express understanding that all programs, all classes and all buildings of assignment, except as otherwise required by law, shall at all times and from time to time during attendance at Lincoln Public Schools be determined solely by Lincoln Public Schools.
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8.4. Option Enrollment Student Applications for 2018-19
Rationale:
On February 13, 2018, the Board adopted a resolution to accept an option enrollment student for the 2018-19 school year. An application for enrollment during the 2018-19 school year has been received and is in compliance with the Board resolution of February 13, 2018. Explanation WHEREAS, the students who have been assigned student numbers 413053, 425094, 425095, 425096, 425257, 424952, 425290, 425301 and 422443 (for purposes of confidentiality, assigned numbers are being used) meet one or more of the criteria of the Board resolution of February 13, 2018, with regard to such option students; THEREFORE, BE IT RESOLVED that the aforementioned students be accepted as option students on the condition and with the express understanding that all programs, all classes and all buildings of assignment, except as otherwise required by law, shall at all times and from time to time during attendance at Lincoln Public Schools be determined solely by Lincoln Public Schools.
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8.5. Late Request for Enrollment Option Out 2018-19
Rationale:
March 15, 2018, was the deadline for enrollment option applications to be completed for students wishing to attend school in a district other than the one in which they reside for the 2018-19 school year. The Lincoln Public Schools Board of Education has authority to waive the deadline for late enrollment option requests (NDE Rule 7, Section 004.05). Explanation Student Number Option District Proposal |
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9. FIRST READING, ACTION AT NEXT MEETING
Rationale:
*The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education Board releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
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9.1. From Board Committees
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9.1.1. School Meal Prices
Rationale:
The Lincoln Public Schools Nutrition Services Department operates a school meal program that provides breakfast and lunch meals to LPS students. Annually, the Board of Education reviews and approves school breakfast and lunch prices.
Explanation As part of the Healthy, Hunger-Free Kids Act of 2010 (Public Law 111-296), Section 205 addresses equity in school lunch pricing. School Food Authorities (SFA) must annually review their paid lunch revenue to assure compliance with the paid lunch equity requirement. The average paid lunch price requirement by USDA is $2.83. LPS weighted average price for a paid lunch meal is $2.49. USDA standard indicates we are thirty cents behind in what it costs to produce a school meal. SFA are only required to increase meal prices by 10 cents. Because the district’s price was less than the paid lunch equity requirement, the district is required to adjust its lunch prices for 2018-19. SFAs are required to utilize the Paid Lunch Equity Calculator to determine the amount of paid lunch price increases. The required increase for paid lunch meals for the 2018-19 school year is 10 cents. The Finance Committee is in agreement with staff’s recommendation of this price increase for full-priced meals. The following is a listing of proposed meal prices for the 2018-19 school year: Current Proposed 2017-18 2018-19 Elementary Student Full-Priced $2.35 $2.45Middle School Student Full-Priced $2.55 $2.65High School Student Full-Priced $2.70 $2.80Proposal
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9.1.2. Newly Annexed Property to the City of Lincoln
Rationale:
The Board of Education assigns school attendance areas to property newly annexed to the City of Lincoln or newly platted. This action establishes school attendance areas prior to the sale of residential lots, allowing purchasers to know what schools their children will attend.
Explanation
The City of Lincoln has annexed two parcels of land, which automatically bring these properties into the district of Lincoln Public Schools. These properties need to be assigned attendance centers so that potential purchasers of homes in these areas will know which schools they will be attending: Wandering Creek, Annexation Ordinance #20627, for 2017-18 school year: Pyrtle Elementary Schools, Lux Middle School, and East High School. Dominion at Stevens Creek, Annexation Ordinance #20630, for 2017-18 school year: Meadow Lane Elementary School, Culler Middle School, and East High School. Proposal That the Board discuss the proposed attendance area assignments of the newly annexed properties.
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9.2. From the Superintendent
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9.2.1. Chromebooks for 2018 Distribution #9235
Rationale:
The CLASS technology plan provides budget resources in the 2017-18 fiscal year for the purchase of enough Chromebooks to provide one for each student in the 2017-18 sixth grade class (3,000 devices) and ninth grade class (3,300).
Quotes for 17 models of standard and touch Chromebooks were received from seven vendors in response to RFQ 9235. Review and testing, including a review of serviceability by LPS repair technicians, was a required element of the vendor response and 12 models were delivered for this purpose. The Dell 5190 standard and touch models were the lowest cost and best scoring on a weighted list of features resulting in a value quotient higher than any other models. A complete tabulation of the cost and evaluation scoring is available from the Purchasing Department. Explanation
The popularity of Chromebooks in K-12 education settings continues to grow leading to innovations in the Chrome operating system. Most notably is the proliferation of Chromebooks featuring a touch screen and "2-in-1" form factor that allow the device to be used as both a standard laptop and tablet. Beyond the screen and hinge mechanism, other performance-related components are the same between the standard and touch models.Repair data shared with the Board Technology Committee suggest that a more costly touch screen and greater feature set is a good investment for high school students. Thus, the recommendation is to adopt touch Chromebooks for 9th grade students who will use them throughout their high school years and standard Chromebooks for 6th grade students who will use them for their middle school years. It is recommended that the Board award a total of $1,898,637.00 to Dell EMC Inc. (Round Rock, Texas) to purchase 3,000 Dell 5190 Standard Chromebooks with Chrome management and a 3-year warranty and 3,300 Dell 5190 2-in-1 Chromebooks including Chrome Management and a 4-year warranty.
This will be an expenditure of $1,898,637.00 from the General Fund and Depreciation Fund. Proposal That the Board discuss this award to Dell EMC Inc. A complete project timeline has been shared with the Board Technology Committee. The Board, by approving these purchases, hereby designates the Chief Technology Officer or another person as selected by the Associate Superintendent for Business Affairs or a designee from time to time as its program administrator under these purchase orders. |
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9.2.2. Southeast and Southwest High School Pool Mechanical Modifications #9213
Rationale:
Proposals were requested from interested vendors for the Mechanical modifications of the swimming pools at Southeast and Southwest High School.
Explanation It is recommended that award be made to the lowest responsible vendor meeting specifications: Cheever Construction Company (Lincoln, Nebraska) $647,000.00 Bid Results: Cheever Construction Company (Lincoln, Nebraska) $647,000.00 IES Commercial, Inc. (Valparaiso, Nebraska) $779,990.00 A complete tabulation is available in the Purchasing Department. It is recommended the following alternate be accepted: Alternate #1 - Install additional pump at Southeast $62,000.00 Add This will be an expenditure of $709,000.00 from the Depreciation Fund. Proposal The Board, by approving this agreement with Cheever Construction Company, is approving the award, the contract documents for this project, and all associated documents related thereto according to the terms and conditions as on file with district records or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent for Business Affairs or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent for Business Affairs or a designee to sign, execute, and deliver the contract documents and all such related documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and/or implement the contract and all associated documents related thereto on a day-to-day basis during this project as contemplated thereby, for and on behalf of this school district, and hereby designates the Director of Operations, or another person as selected by the Associate Superintendent for Business Affairs or a designee from time to time as its program administrator under this agreement. |
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10. SECOND READING, RECOMMENDED FOR ACTION
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10.1. From Board Committees
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10.1.1. Newly Annexed Property to the City of Lincoln
Rationale:
The Board of Education assigns school attendance areas to property newly annexed to the City of Lincoln or newly platted. This action establishes school attendance areas prior to the sale of residential lots, allowing purchasers to know what schools their children will attend.
Explanation The City of Lincoln has annexed a parcel of land, which automatically brings this property into the district of Lincoln Public Schools. This property needs to be assigned attendance centers so that potential purchasers of homes in this area will know which schools they will be attending: Himark Estates, Annexation Ordinance #20620, for 2017-18 school year: Maxey Elementary School, Lux Middle School, and East High School. Proposal That the Board approve the proposed attendance area assignments of the newly annexed property.
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10.2. From the Superintendent
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11. EXPEDITED/EMERGENCY ACTIONS
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12. ITEM(S) REMOVED FROM CONSENT AGENDA
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13. INFORMATIONAL ITEMS/REPORTS
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13.1. From Board Committees
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13.2. From The Career Academy
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13.3. From the Superintendent
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13.3.1. Superintendent Update
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13.3.2. Monthly Financial Report
Rationale:
At the second Board meeting of the month, information regarding the district’s monthly financial report is presented.
Explanation The monthly financial report for the month ending February 28, 2018, is attached. Proposal Information item; no Board action required.
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14. ANNOUNCEMENTS OF UPCOMING EVENTS FOR THE BOARD
Rationale:
March 28: Chamber Public Policy Forum, 8:00 am, Chamber Office
April 4: Chamber Coffee, 8:00 am, Chamber Office April 6-9: NSBA Annual Conference, San Antonio Convention Center April 10: Board Meeting, 6:00 pm, LPSDO |
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15. PUBLIC COMMENT
Rationale:
In keeping with Board Policy 8420:
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16. REQUEST FOR CLOSED SESSION
Rationale:
The Lincoln Board of Education is authorized by state statute to hold closed sessions. Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.
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16.1. Request for Closed Session - Negotiations/Collective Bargaining, Property/Real Estate, Litigation, Security, Criminal Misconduct, Personnel, and Legal Advice Matters
Rationale:
The Lincoln Board of Education is authorized by state statute to hold closed sessions. Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.
Explanation
At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law. That the Board hold a closed session: 1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law. 2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law. |
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17. ADJOURNMENT
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