Public Meeting Agenda: January 8, 2013 at 6:00 PM - Board of Education Regular Meeting

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January 8, 2013 at 6:00 PM - Board of Education Regular Meeting Agenda

January 8, 2013 at 6:00 PM - Board of Education Regular Meeting
1. LPS BOARD OF EDUCATION INFORMATION
Rationale: 

Notice of the time and place of the Lincoln Board of Education meeting was e-mailed to an extensive list of local and regional news media.  A mailing list is maintained at the Lincoln Public Schools District Office.  A public notice was published in the LINCOLN JOURNAL STAR.



The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
2. CALL TO ORDER
3. ROLL CALL
4. ANNOUNCE OPEN MEETING ACT POSTING AND LOCATION
5. APPROVAL OF MINUTES
Rationale:  The attached minutes are intended to accurately reflect the action of the Board at its previous meetings.

Explanation
The minutes have been prepared for Board approval.
Attachments:
6. SPECIAL REPORTS, PRESENTATIONS AND CELEBRATIONS OF SUCCESS
6.1. 2013-14 Combined Community Campaign
Rationale: 

Lincoln Public Schools conducted the 2012-13 Combined Community Campaign from September 17 through September 28, 2012.  This year’s campaign raised $150,238.  This year 43 percent of Lincoln Public Schools employees contributed to the campaign. 

Explanation
The following departments/schools have achieved the goal of largest increase in participation this campaign:  Brownell Elementary 41.42 percent, Dawes Middle School 28.49 percent, North Star High School 26.05 percent, Elementary/Secondary Behavioral Skills Program 25.29 percent, and the Multicultural Department 50.0 percent.

In addition, the following schools and departments had 50 percent or higher donor participation:  Adams Elementary, Beattie Elementary, Brownell Elementary, Business Affairs, Clinton Elementary, Communications, Curriculum, Dawes Middle, ESU, Eastridge Elementary, Elementary/Secondary Behavioral Skills Program, Federal Programs, Focus Programs, Fredstrom Elementary, Governmental Relations, Hill Elementary, Human Resources, Humann Elementary, Huntington Elementary, Instruction, Kahoa Elementary, Kloefkorn Elementary, Lakeview Elementary, LPSDO Custodial Department, Maxey Elementary, Meadow Lane Elementary, Media Services, Morley Elementary, Multicultural Department, Park Middle, Pound Middle, Prescott Elementary Pyrtle Elementary, Riley Elementary, Roper Elementary, Rousseau Elementary, Saratoga Elementary, Schoo Middle, Sheridan Elementary, Student Services, Superintendent’s Office, and TeamMates Mentoring Program.

Lincoln Public Schools is proud of its employees and would like to thank them for the contributions made to the many agencies represented by the United Way, Community Health Charities of Nebraska, and the Community Services Fund.

Proposal
Special recognition; no Board action required.

7. PUBLIC COMMENT
Rationale:  In keeping with Policy 8420, a time limit of five minutes will be allotted for any speaker. At the discretion of the Chair, the speaker may be allotted additional time.
8. CONSENT AGENDA
Rationale: 
8.1. Human Resources Matters
Rationale: 
Explanation
The Human Resources Division also includes the Office of Risk Management.  As such, in addition to the Lincoln Board of Education approving all contractual agreements with employees, all employee benefit issues, all personnel actions, and all other matters within the scope of the Human Resources Division, as part of the Human Resources Matters agenda; the Lincoln Board of Education also must approve the settlement of Workers’ Compensation claims, take action on tort claims filed against the district, and take action on all other matters within the scope of the Office of Risk Management.

This report includes routine Human Resources changes:
   a.  Administrator Certificated Employees:
             Separations – 1
   b.  Certificated Employees:
             Elections – 11
             Re-Elections Same Assignment – 3
             Changes of Status – 5
             Leaves of Absence – 6
             Separations – 8
   c.  Substitute Certificated Employees:
             Elections – 30
             Separations – 12
   d.  Classified Employees:
             Elections – 32
             Changes of Status – 3
             Separations – 19

Proposal
That the Board approve the Human Resources items presented in the attachment(s).*


*The information in the attachment(s) may be protected by privacy legislation until the Board of Education takes action on the staff recommendations.  Therefore, this attachment(s) is not included in agenda materials provided the public and the news media.  Any information in the attachment(s) that is not protected by privacy legislation, however, is available for public inspection from the Associate Superintendent for Human Resources upon request.

That the Board is approving the Human Resources items attached with the information as presented or as on file with official district records and documents relating to each such item, or in such other form as may be approved by the Associate Superintendent for Human Resources, or her designee, and that the Board hereby authorizes the Associate Superintendent for Human Resources, or her designee, to transact and complete each such item approved hereby, and to sign, execute, and deliver necessary documents or contracts, and to take or cause to be taken any and all other action as may be necessary to complete each such item of transaction as contemplated, for and on behalf of this school district.
8.2. Routine Business
Rationale:  At each meeting, the Board of Education is asked to approve certain items of routine business of the school district.

Explanation
The items included in routine business for this meeting are:

a.    REGULAR CLAIMS – Claims for the periods ending January 8, 2013, were previously provided.

       Federal Tax ACH Deposit of $4,608,311.28.

       Insurance ACH Transfer of $7,551.54.

       Procurement Card ACH Transfer of $147,120.19.

       Office Depot ACH Transfer of $15,185.02.

       Vendor ACH Transfer of $39,445.08.

b.    PAYROLL FOR RATIFICATION – Payroll for the periods ending December 28, 2012, in the amount of $13,653,802.00.

c.    GIFTS – Approval for the gifts listed on the attached gift report.

d.    BIDS/CONTRACTS/OTHER ROUTINE BUSINESS – Bids/contracts/other routine business will be presented for approval for custodial large cleaning equipment; classroom calculators; fire alarm systems replacement; Dell computers; agreement for training and website development with Socialmentum, LLC; interlocal agreement with the County of Lancaster, Nebraska, to provide funding for reentry implementation grant program; interlocal agreement with the City of Lincoln for school resource officers; authorize student branch banking; and any other bids/contracts/routine business as presented.

Proposal
That the Lincoln Board of Education approve the following items of routine business:*

a.    The regular claims for periods ending January 8, 2013.

b.    Payroll for the periods ending December 28, 2012.

c.    Gifts for Hill, Kahoa, Kloefkorn, Lux, and the district.

d.    Bids/contracts/other routine business for custodial large cleaning equipment; classroom calculators; fire alarm systems replacement; Dell computers; agreement for training and website development with Socialmentum, LLC; interlocal agreement with the County of Lancaster, Nebraska, to provide funding for reentry implementation grant program; interlocal agreement with the City of Lincoln for school resource officers; authorize student branch banking; and any other bids/contracts/routine business as presented.

*That the Board is approving routine business and the listed bids and contracts with the information and in the form as presented, and except as to amount bid or total contract price, in such other form as may be approved by the Associate Superintendent for Business Affairs, or his designee, and that the Board hereby authorizes the Associate Superintendent for Business Affairs, or his designee, to sign, execute, and deliver necessary documents or contracts, and to take or cause to be taken any and all other action as may be necessary to complete the transaction as contemplated, for and on behalf of this school district.
Attachments:
8.3. Option Enrollment Student Applications for 2012-13
Rationale:  On January 24, 2012, the Board adopted a resolution to accept option students for the 2012-13 school year.  Applications have been received from students requesting that they be accepted as option students for the 2012-13 school year.  Staff recommends that the student referred to in this agenda item be accepted for enrollment as this student is in compliance with the Board resolution of January 24, 2012.

Explanation

Staff has examined the application of the student included in this proposal.  The student meets the criteria set forth by the Board in its resolution of January 24, 2012.  Staff recommends approval of this application.

Proposal
That the Board adopt the following resolution:

WHEREAS the student who has been assigned student number 257770 (for purposes of confidentiality, an assigned number is being used) meet one of the criteria of the Board resolution of January 24, 2012, with regard to such option students;

THEREFORE BE IT RESOLVED that the aforementioned student be accepted as an option student on the condition and with the express understanding that all programs, all classes and all buildings of assignment, except as otherwise required by law, shall at all times and from time to time during attendance at Lincoln Public Schools be determined solely by Lincoln Public Schools.

Attachments:
8.4. Late Request For Enrollment Option Out 2012-13
Rationale:  March 15, 2012 was the deadline for enrollment option applications to be completed for students wishing to attend school in a district other than the one in which they reside for the 2012-13 school year.  The Lincoln Public Schools Board of Education has authority to waive the deadline for late enrollment option requests (NDE Rule 7, Section 004.05).

Explanation

A request from a student who resides in the Lincoln Public Schools District and wishes to attend school outside of the Lincoln Public Schools District has been received after the March 15, 2012, deadline.  The Lincoln Public Schools Board of Education may deny or approve this request.  If this request is approved by the Board of Education, it will be forwarded to the option school district for their approval.

                                    Student Number                                    Option District

                                    293110                                                  Crete
Proposal
That the Board approve this request for option out for the 2012-13 school year. 

Attachments:
8.5. State 21st Century Community Learning Center Continuation Grant Application
Rationale: 
The 21st Century Community Learning Centers (CLC) federally funded grant program provides grants to eligible schools for the purpose of creating or expanding Community Learning Centers.  The primary purpose of the 21st Century funds is to provide students with academic enrichment opportunities designed to compliment their regular academic program.  All CLC services are provided during non-school hours or periods when school is not in session.  The Community Learning Centers programs and activities are designed to build on the capacity of community partners and neighborhood schools.  Each site is to have an academic focus to assist participating students in meeting state and local academic achievement standards.  Families of students served may also receive services in areas that support family literacy, health, other family support services, and childcare.

Explanation
This 21st Century CLC grant application is a continuation-funding grant for the Everett and Lakeview CLC schools.  The identified schools have specific needs that are in line with the goals of the 21st Century grant process and have successfully achieved stated outcomes in the continuation grant award.  Community partners that have been identified to serve as the CLC lead agency and to assist in the planning and service provision include:  Lincoln Parks and Recreation and Willard Community Center.  These community partners will be essential to the successful delivery of quality after-school opportunities for students.  The continuation grant will build on the success these sites have experienced over the past five years.  Successes have included:  1) consistently serving an average of 206 students for thirty plus days each year when the grant award was for 123 students; 2) NeSA data indicates students in after-school programs meet or exceed in reading and math at a higher percentage than non-attending after-school students; 3) the CLC sites and partnering agencies have become more intentional in their alignment of before- and after-school programs with the school-day program; 4) in continuation grant years six through nine, both of these CLC sites exceeded the state benchmark of 3.5 on the State Site Observation Tool which evaluates program quality in six domain areas.  The average score for these sites was 4.61 on a 5.0 scale.  Core program activities will include homework/academic support, enrichment activities, recreation and leisure, character education and development, and service learning as well as activities to support nutrition and healthy lifestyles.  It is projected that approximately 225 students will be impacted by the CLC programs at these two sites.

The following program goals will guide the program design and delivery:

         Goal 1:  Improve student learning performance in one or more core academic areas.

         Goal 2:  Increase social benefits and improve behavior.

         Goal 3:  Increase family and community involvement in schools.

Proposal
That the Board of Education approve the submission of this federally funded grant application to the Nebraska Department of Education.  The total grant amount over a five-year period is projected to be $323,750.  The 100 percent match requirement is met by the grant community partners.  No financial match is needed from Lincoln Public Schools.

9. FIRST READING, ACTION AT NEXT MEETING
Rationale:  *The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education  Board releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
9.1. From Board Committees
9.1.1. Legislative Guidelines
Rationale: 

On January 9, 2013, the legislature will begin a 90-day session.  During that time, the Lincoln Public Schools staff lobbyist will be actively engaged in the process of attempting to influence legislation

Explanation

In the process of attempting to influence legislation, there are occasions when it is not possible to survey the Legislative Subcommittee of the Board for specific guidance on a particular piece of legislation.  In order for the lobbyist to be most effective, it is recommended that the attached guidelines be adopted so that the representation of Lincoln Public Schools is not hindered.  Whenever possible the lobbyist will seek direction from the Board prior to engaging in lobbying activities on a given piece of legislation.

Proposal

That the Board discuss the legislative guidelines.

 

Attachments:
9.2. From the Superintendent
9.2.1. Partnerships for Innovation Grant Application
Rationale:  Partnerships for Innovation (PFI) is a unique statewide consortium in Nebraska created to meet the requirements of the 2006 Carl D. Perkins Career and Technical Education Act. The Partnerships for Innovation is a collaboration of Nebraska secondary and post-secondary partners focused on building a better statewide system of Career and Technical Education (CTE) to improve student learning and better meet economic development priorities. PFI will do this by introducing innovation in CTE delivery systems to include Career Academies, professional development, and programs of study with coordinated curriculum between secondary and post-secondary education providers.

Explanation

Lincoln Public Schools and Southeast Community College would make application for Partnerships for Innovation (PFI) grant funds to address some of the communication and collaboration needs for the regional Capital Career Center. Applications are due January 31 for the grant period of July 1, 2013, through December 31, 2014. No matching funds are required.

Grant funds would be requested to support the following goals of the Capital Career Center that align with the mission and goals of Partnerships for Innovation:

  1. Develop regional agreements that create synergy for all partners and effectively implement regional programs and initiatives.
  2. Provide professional development for faculty and staff to improve the quality of career education curriculum and to provide training resources that enhance the quality and availability of Career and Technical courses for area students.
  3. Provide opportunities for collaboration between secondary and post-secondary programs.

     4.  Establish communications and marketing materials to serve the regional area in recruitment of
          students, information about the Capital Career Center, and to establish regional business partnership
          support.

A single application would be submitted jointly by Lincoln Public Schools and Southeast Community College for approximately $30,000.

Proposal

That the Board approve submission of the Partnership for Innovation grant application for approximately $30,000 for the grant period of July 2013 through December 2014 dependent upon final funding determination. No district-funding match is required.

9.2.2. Project Lead the Way Grant Application
Rationale:  Project Lead the Way (PLTW) is offering grant opportunities for PLTW schools to apply for funds to support the the growth and sustainability of PLTW programs in high schools.   Specifically these grants are to provide funds to offset the costs of PLTW program-required equipment, supplies, and professional development.  All of the Lincoln Public Schools high schools are certified PLTW schools through Career and Technical Education (CTE) programming.   

Explanation

LPS would apply for a PLTW sustainability grant for each of our six high schools to support the PLTW programs in those high schools.  Six grant applications (one per high school) would be submitted for up to $10,000 each or $60,000 collectively.  Grant funds would be requested to support equipment, supplies, and professional development for the PLTW program needs at that school.  Funds from the grant are to be spent during the 2013-14 school year.  

Proposal
That the Board approve submission of these Project Lead the Way grant applications for approximately $60,000 collectively for one year, dependent upon final funding determination.  No district-funding match is required.

10. SECOND READING, RECOMMENDED FOR ACTION
10.1. From Board Committees
10.2. From the Superintendent
10.2.1. Item(s) Removed from Consent Agenda
10.2.2. Expedited/Emergency Actions
11. INFORMATIONAL ITEMS/REPORTS
11.1. From Board Committees
11.2. From the Superintendent
11.2.1. Superintendent Update
11.2.2. Monthly Financial Report
Rationale:  At the second Board meeting of the month, information regarding the District’s monthly financial report is presented.  Because there was only one Board meeting in December 2012, the November 30, 2012, report is presented at the first Board meeting in January 2013.

Explanation
The monthly financial report for the month ending November 30, 2012, is attached.

Proposal
Information item; no Board action required.
Attachments:
11.2.3. Strategic Plan Update for Public Engagement
Attachments:
12. ANNOUNCEMENTS OF UPCOMING EVENTS FOR THE BOARD
13. PUBLIC COMMENT
Rationale:  In keeping with Policy 8420, a time limit of five minutes will be allotted for any speaker. At the discretion of the Chair, the speaker may be allotted additional time.
14. REQUEST FOR CLOSED SESSION
14.1. Request for Closed Session - Negotiations/Collective Bargaining, Property/Real Estate, Litigation, Security, Criminal Misconduct, Personnel, and Legal Advice Matters
Rationale:  The Lincoln Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

15. ADJOURNMENT
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