Public Meeting Agenda: April 10, 2018 at 6:00 PM - Board of Education Regular Meeting

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April 10, 2018 at 6:00 PM - Board of Education Regular Meeting Agenda

April 10, 2018 at 6:00 PM - Board of Education Regular Meeting
1. LPS BOARD OF EDUCATION INFORMATION
Rationale: 

Notice of the time and place of the Lincoln Board of Education meeting was e-mailed to an extensive list of local and regional news media.  A mailing list is maintained at the Lincoln Public Schools District Office.  A public notice was published in the LINCOLN JOURNAL STAR.

 

The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.

2. CALL TO ORDER
3. ROLL CALL
4. ANNOUNCE OPEN MEETING ACT POSTING AND LOCATION
5. APPROVAL OF MINUTES
Rationale:  The attached minutes are intended to accurately reflect the action of the Board at its previous meetings.

Explanation
The minutes have been prepared for Board approval.
Attachments:
6. SPECIAL REPORTS, PRESENTATIONS AND CELEBRATIONS OF SUCCESS
6.1. James Blake: Elected President of the National Science Education Leadership Association
Rationale:  James Blake, Lincoln Public Schools K-12 Science Curriculum Specialist, was elected President of the National Science Education Leadership Association (NSELA).
 
EXPLANATION:
 
The National Science Education Leadership Association recently elected James Blake to serve as the Association’s President. Dr. Blake is the K-12 Science Curriculum Specialist for Lincoln Public Schools.  He will begin his three-year term in June 2018 as President-Elect, before taking office as President in 2019. NSELA's primary goal is to promote leadership in science education through annual professional development and leadership institutes, as well as various publications. As NSELA president, Blake will be the primary public representative for the association, facilitating decisions made by its board of directors and acting as a liaison to government, education, and business organizations.  

Dr. Jane Stavem, Associate Superintendent for Instruction for Lincoln Public Schools, said the following about Blake:
"James is committed to quality science instruction that is highly engaging for students. We are grateful for his leadership and look forward to the opportunities our district will have as he interacts with science educators across the nation."

Takako Olson, Lincoln Public Schools Director of Curriculum and Instruction, said this about Blake:
"James gets everyone excited about science. With the wealth of knowledge he has in science education, we can honestly say that NSELA is in good hands. We’re looking forward to the positive impact he will make through this work for science educators across the country."
 

 
6.2. Adam Bonesteel: Named Nebraska State Activities Association Assistant Activities Director of the Year
Rationale:  Adam Bonesteel, Lincoln Public Schools Assistant Director of Athletics and Student Activities has been named the 2017-18 Assistant Activities Director of the Year by the Nebraska State Activities Association.
 
EXPLANATION:

Adam Bonesteel, Assistant Director of Athletics and Student Activities for Lincoln Public Schools, has been named the 2017-18 Assistant Activities Director of the Year by the Nebraska State Activities Association.

Mr. Bonesteel has served as Assistant Director of Athletics and Student Activities at Lincoln Public Schools for the past twelve years. His job duties include facilitating athletics and activities programming, distributing information and coordinating athletics schedules, facilities, and officials for all LPS middle schools.  Additionally, Bonesteel assists with the high school athletics programs by acquiring advertisers for seasonal programs, assigning event staffing, handling media requests, and coordinating summer clinics.

In her letter about Adam, Director of Athletics for Lincoln Public Schools, Kathi Wieskamp wrote:
 
"Adams has taken on the responsibility of broadening the availability of technology for our department and he is always willing to help in any way he can."
6.3. FLPS Update
7. PUBLIC COMMENT
Rationale: 

In keeping with Board Policy 8420:

  1. Persons speaking during Public Comment will be called forward individually by the Board Chair to the location identified for such purpose. 
  2. A time limit of five minutes will be allotted for any speaker. At the discretion of the chair, the speaker may be allotted additional time. Board members may share, address or consider comments from the public during public comment, at the end of public comment or when related business is on the agenda.
  3. Each individual speaking to the Board will be required to identify himself or herself prior to giving public comment. A "Record of Appearance" card is provided for this purpose.
  4. Persons wishing to appear will be heard in the order in which the Chair of the meeting determines appropriate.
  5. In cases where more than one person wishes to speak on the same topic, their presentations to the Board may, at the discretion of the chair, be grouped together by topic.
  6. If the number of people wishing to speak under the public participation portions of the agenda is large, the chair may rule that a public hearing be scheduled or the discussion be limited on the issue in question.
  7. Persons speaking to the Board during public comment may make printed materials available to the Board but may not use any other form of media.
If at any time persons appearing before the Board exceed the time limitations set forth in this policy or on the agenda or if persons appearing before the Board or who are present at the Board meeting or public hearing become abusive in language or behavior, it shall be the responsibility of the chair to declare that person or persons out of order and to refuse permission to continue to address the Board, require a change in behavior and may require the person or persons to leave the premises of the Board meeting.
8. CONSENT AGENDA
Rationale: 
8.1. Human Resources Matters
Rationale:  Explanation:
The Human Resources Division also includes the Office of Risk Management.  As such, in addition to the Lincoln Board of Education approving all contractual agreements with employees, all employee benefit issues, all personnel actions, and all other matters within the scope of the Human Resources Division, as part of the Human Resources Matters agenda; the Lincoln Board of Education also must approve the settlement of Workers’ Compensation claims, take action on tort claims filed against the district, and take action on all other matters within the scope of the Office of Risk Management.

This report includes routine Human Resources changes:
   a. Administrator Certificated Employees:
             Changes of Status - 1
   b.  Certificated Employees:
             Elections - 17
             Re-Elections Same Assignment - 9
             Re-Elections New Assignment - 1
             Changes of Status - 1
             Leaves of Absence - 94
             Separations - 47
   c.  Substitute Certificated Employees:
             Elections - 15
             Changes of Status - 1
             Separations - 4
   d.  Classified Employees:
             Elections - 17
             Separations - 20
   e.  Other:
             Workers' Compensation Lump Sum Settlements - 2
   f.   Approval of recommended agreement with Gallup Inc. to subscribe to
        TeacherInsight, PrincipalInsight and SupportInsight.
   g.  Approval of settlement agreements.

Proposal:
That the Board approve the Human Resources items presented in the attachment(s).*

*The information in the attachment(s) may be protected by privacy legislation until the Board of Education takes action on the staff recommendations.  Therefore, this attachment(s) is not included in agenda materials provided the public and the news media.  Any information in the attachment(s) that is not protected by privacy legislation, however, is available for public inspection from the Associate Superintendent for Human Resources upon request.

That the Board is approving the Human Resources items attached with the information as presented or as on file with official district records and documents relating to each such item, or in such other form as may be approved by the Associate Superintendent for Human Resources, or the Associate Superintendent’s designee, and that the Board hereby authorizes the Associate Superintendent for Human Resources, or the Associate Superintendent’s designee, to transact and complete each such item approved hereby, and to sign, execute, and deliver necessary documents or contracts, and to take or cause to be taken any and all other action as may be necessary to complete each such item of transaction as contemplated, for and on behalf of this school district.
8.2. Routine Business
Rationale: 
At each meeting, the Board of Education is asked to approve certain items of routine business of the school district.

Explanation
The items included in routine business for this meeting are:

a.  REGULAR CLAIMS - Claims for the period ending April 2, 2018, were previously provided.

                Federal Tax ACH Deposit of $5,640,169.75.

                Procurement Card ACH Transfer of $92,670.79.

                Child Support ACH Transfer of $17,868.90.

                Office Depot ACH Transfer of $52,248.27.

                Blue Cross/Blue Shield ACH Transfer of $4,913,947.93.

                Vendor ACH Transfer of $158,665.20.

b.  PAYROLL FOR RATIFICATION - Payroll for the period ending March 29, 2018, in the amount of $16,239,342.31.
 
c.  BIDS/CONTRACTS/OTHER ROUTINE BUSINESS - Bids/contracts/other routine business will be presented for approval for the purchase of Chromebook bags; repair of the vault at Saratoga; the replacement of a heat pump at Hill; the purchase of textbooks for private and parochial schools; a storm sewer extension project at Nuernberger; items listed for auction; and any other bids/contracts/routine business as presented.

Proposal
That the Lincoln Board of Education approve the following items of routine business:

a.  The regular claims for period ending April 10, 2018.
 
b.  Payroll for the period ending March 29, 2018.
 
c.  Bids/contracts/other routine business for the purchase of Chromebook bags; repair of the vault at Saratoga; the replacement of a heat pump at Hill; the purchase of textbooks for private and parochial schools; a storm sewer extension project at Nuernberger; items listed for auction; and any other bids/contracts/routine business as presented.
Attachments:
8.3. Option Enrollment Student Application for 2018-19
Rationale: 

On February 13, 2018, the Board adopted a resolution to accept an option enrollment student for the 2018-19 school year.  An application for enrollment during the 2018-19 school year has been received and is in compliance with the Board resolution of February 13, 2018.      

Explanation
The applications included in this agenda item have been examined by staff and meet one of the criteria set forth by the Board in the resolution of February 13, 2018.  Staff recommends approval of the applications.  

Proposal   
That the Board adopts the following resolution:

WHEREAS, the students who have been assigned student numbers 425519 and 259544 (for purposes of confidentiality, assigned numbers are being used) meet one or more of the criteria of the Board resolution of February 13, 2018, with regard to such option students;

THEREFORE, BE IT RESOLVED that the aforementioned students be accepted as option students on the condition and with the express understanding that all programs, all classes and all buildings of assignment, except as otherwise required by law, shall at all times and from time to time during attendance at Lincoln Public Schools be determined solely by Lincoln Public Schools.

Attachments:
9. FIRST READING, ACTION AT NEXT MEETING
Rationale:  *The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education  Board releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
9.1. From Board Committees
9.2. From the Superintendent
9.2.1. Tuition Charges for 2018-19
Rationale: 
Each year, the Business Affairs Office makes recommendations to the Board of Education for tuition charges for regular and special education programs.  This is done in accordance with Policy 3300 and Regulation 3300.1.

Explanation
The following is the recommendation for tuition charges for the 2018-19 school year for the programs noted.  The rates are intended to recover the district’s anticipated actual costs for the 2018-19 school year.
  1. Regular Instructional Program:
2018-19 Rates                           Per Year                Per Semester       Per Day
          Grades K-6                    $  9,700.00                  $4,850.00          $55.11
          Grades 7-8                    $11,650.00                  $5,825.00          $64.72
          Grades 9-12                  $13,600.00                  $6,800.00          $75.56

          Based on 176 days elementary and 180 days secondary.
  1. Specialized Services for Special Education Programs:
Special education tuition rates will be determined using the calculation provided by the Nebraska Department of Education.  The rate will include Lincoln Public Schools’ cost per student calculated pursuant to Neb. Rev. Stat. 79-598(3) plus Lincoln Public Schools’ average cost per student for special education services adjusted upward for students receiving an even more intense program.

Proposal
That the Board discuss the proposed tuition rates.
10. SECOND READING, RECOMMENDED FOR ACTION
10.1. From Board Committees
10.1.1. School Meal Prices
Rationale: 
The Lincoln Public Schools Nutrition Services Department operates a school meal program that provides breakfast and lunch meals to LPS students.  Annually, the Board of Education reviews and approves school breakfast and lunch prices.

Explanation
As part of the Healthy, Hunger-Free Kids Act of 2010 (Public Law 111-296), Section 205 addresses equity in school lunch pricing.  School Food Authorities (SFA) must annually review their paid lunch revenue to assure compliance with the paid lunch equity requirement.  The average paid lunch price requirement by USDA is $2.83.  LPS weighted average price for a paid lunch meal is $2.49.  USDA standard indicates we are thirty cents behind in what it costs to produce a school meal.  SFA are only required to increase meal prices by 10 cents.  Because the district’s price was less than the paid lunch equity requirement, the district is required to adjust its lunch prices for 2018-19.  SFAs are required to utilize the Paid Lunch Equity Calculator to determine the amount of paid lunch price increases.  The required increase for paid lunch meals for the 2018-19 school year is 10 cents.  The Finance Committee is in agreement with staff’s recommendation of this price increase for full-priced meals.

The following is a listing of proposed meal prices for the 2018-19 school year:

                                                            Current                  Proposed
                                                            2017-18                    2018-19

Elementary Student Full-Priced       $2.35                       $2.45

Middle School Student Full-Priced   $2.55                       $2.65

 High School Student Full-Priced     $2.70                       $2.80

Proposal
That the Board approve the school meal prices for the 2018-19 school year.
10.1.2. Newly Annexed Property to the City of Lincoln
Rationale: 
The Board of Education assigns school attendance areas to property newly annexed to the City of Lincoln or newly platted.  This action establishes school attendance areas prior to the sale of residential lots, allowing purchasers to know what schools their children will attend.

Explanation
The City of Lincoln has annexed two parcels of land, which automatically bring these properties into the district of Lincoln Public Schools.  These properties need to be assigned attendance centers so that potential purchasers of homes in these areas will know which schools they will be attending:

Wandering Creek, Annexation Ordinance #20627, for 2017-18 school year:  Pyrtle Elementary Schools, Lux Middle School, and East High School.

Dominion at Stevens Creek, Annexation Ordinance #20630, for 2017-18 school year:  Meadow Lane Elementary School, Culler Middle School, and East High School.
 

Proposal
That the Board approve the proposed attendance area assignments of the newly annexed properties.
10.2. From the Superintendent
10.2.1. Chromebooks for 2018 Distribution #9235
Rationale: 
The CLASS technology plan provides budget resources in the 2017-18 fiscal year for the purchase of enough Chromebooks to provide one for each student in the 2017-18 sixth grade class (3,000 devices) and ninth grade class (3,300).

Quotes for 17 models of standard and touch Chromebooks were received from seven vendors in response to RFQ 9235.  Review and testing, including a review of serviceability by LPS repair technicians, was a required element of the vendor response and 12 models were delivered for this purpose.  The Dell 5190 standard and touch models were the lowest cost and best scoring on a weighted list of features resulting in a value quotient higher than any other models.  A complete tabulation of the cost and evaluation scoring is available from the Purchasing Department.
 

Explanation
The popularity of Chromebooks in K-12 education settings continues to grow leading to innovations in the Chrome operating system.  Most notably is the proliferation of Chromebooks featuring a touch screen and "2-in-1" form factor that allow the device to be used as both a standard laptop and tablet.  Beyond the screen and hinge mechanism, other performance-related components are the same between the standard and touch models.

Repair data shared with the Board Technology Committee suggest that a more costly touch screen and greater feature set is a good investment for high school students.  Thus, the recommendation is to adopt touch Chromebooks for 9th grade students who will use them throughout their high school years and standard Chromebooks for 6th grade students who will use them for their middle school years.

It is recommended that the Board award a total of $1,898,637.00 to Dell EMC Inc. (Round Rock, Texas) to purchase 3,000 Dell 5190 Standard Chromebooks with Chrome management and a 3-year warranty and 3,300 Dell 5190 2-in-1 Chromebooks including Chrome Management and a 4-year warranty.

 
Vendor Description Cost Extended Cost
Dell EMC Inc. Dell 5190 Standard Chromebook $248.99 $ 746,970.00
Dell EMC Inc. Dell 5190 2-in-1 Chromebook $348.99 $ 1,151,667.00

This will be an expenditure of $1,898,637.00 from the General Fund and Depreciation Fund.
 

Proposal
That the Board approve this award to Dell EMC Inc.  A complete project timeline has been shared with the Board Technology Committee.  The Board, by approving these purchases, hereby designates the Chief Technology Officer or another person as selected by the Associate Superintendent for Business Affairs or a designee from time to time as its program administrator under these purchase orders.
10.2.2. Southeast and Southwest High School Pool Mechanical Modifications #9213
Rationale: 
Proposals were requested from interested vendors for the mechanical modifications of the swimming pools at Southeast and Southwest High School.
 

Explanation
It is recommended that award be made to the lowest responsible vendor meeting specifications:

Cheever Construction Company (Lincoln, Nebraska)                 $647,000.00

Bid Results:
Cheever Construction Company (Lincoln, Nebraska)                  $647,000.00
IES Commercial, Inc. (Valparaiso, Nebraska)                              $779,990.00

A complete tabulation is available in the Purchasing Department.

It is recommended the following alternate be accepted:

Alternate #1 - Install additional pump at Southeast                 $62,000.00 Add

This will be an expenditure of $709,000.00 from the Depreciation Fund.
 

Proposal
The Board, by approving this agreement with Cheever Construction Company, is approving the award, the contract documents for this project, and all associated documents related thereto according to the terms and conditions as on file with district records or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent for Business Affairs or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent for Business Affairs or a designee to sign, execute, and deliver the contract documents and all such related documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and/or implement the contract and all associated documents related thereto on a day-to-day basis during this project as contemplated thereby, for and on behalf of this school district, and hereby designates the Director of Operations, or another person as selected by the Associate Superintendent for Business Affairs or a designee from time to time as its program administrator under this agreement.
11. EXPEDITED/EMERGENCY ACTIONS
12. ITEM(S) REMOVED FROM CONSENT AGENDA
13. INFORMATIONAL ITEMS/REPORTS
13.1. From Board Committees
13.2. From The Career Academy
13.3. From the Superintendent
13.3.1. Superintendent Update
14. ANNOUNCEMENTS OF UPCOMING EVENTS FOR THE BOARD
Rationale:  April 11: TCA Joint Board Meeting, 8:00 am, TCA
April 16: Super Commons Meeting, 9:00 am, LPSDO
              Board Work Session, 6:00 pm, LPSDO
April 18: Face the Chamber, 12:00 pm, Country Club
April 19: FLPS Board Meeting, 8:15 am, LPSDO
              FLPS Inspire Awards, 5:30 pm, LSW
April 24: Board Meeting, 6:00 pm, LPSDO
 
15. PUBLIC COMMENT
Rationale: 

In keeping with Board Policy 8420:

  1. Persons speaking during Public Comment will be called forward individually by the Board Chair to the location identified for such purpose. 
  2. A time limit of five minutes will be allotted for any speaker. At the discretion of the chair, the speaker may be allotted additional time. Board members may share, address or consider comments from the public during public comment, at the end of public comment or when related business is on the agenda.
  3. Each individual speaking to the Board will be required to identify himself or herself prior to giving public comment. A "Record of Appearance" card is provided for this purpose.
  4. Persons wishing to appear will be heard in the order in which the Chair of the meeting determines appropriate.
  5. In cases where more than one person wishes to speak on the same topic, their presentations to the Board may, at the discretion of the chair, be grouped together by topic.
  6. If the number of people wishing to speak under the public participation portions of the agenda is large, the chair may rule that a public hearing be scheduled or the discussion be limited on the issue in question.
  7. Persons speaking to the Board during public comment may make printed materials available to the Board but may not use any other form of media.
If at any time persons appearing before the Board exceed the time limitations set forth in this policy or on the agenda or if persons appearing before the Board or who are present at the Board meeting or public hearing become abusive in language or behavior, it shall be the responsibility of the chair to declare that person or persons out of order and to refuse permission to continue to address the Board, require a change in behavior and may require the person or persons to leave the premises of the Board meeting.
16. REQUEST FOR CLOSED SESSION
Rationale: 
The Lincoln Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation
At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

16.1. Request for Closed Session - Negotiations/Collective Bargaining, Property/Real Estate, Litigation, Security, Criminal Misconduct, Personnel, and Legal Advice Matters
Rationale:  The Lincoln Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

17. ADJOURNMENT
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