Public Meeting Agenda: June 25, 2013 at 6:00 PM - Board of Education Regular Meeting

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June 25, 2013 at 6:00 PM - Board of Education Regular Meeting Agenda

June 25, 2013 at 6:00 PM - Board of Education Regular Meeting
1. LPS BOARD OF EDUCATION INFORMATION
Rationale: 

Notice of the time and place of the Lincoln Board of Education meeting was e-mailed to an extensive list of local and regional news media.  A mailing list is maintained at the Lincoln Public Schools District Office.  A public notice was published in the LINCOLN JOURNAL STAR.



The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
2. CALL TO ORDER
3. ROLL CALL
4. ANNOUNCE OPEN MEETING ACT POSTING AND LOCATION
5. APPROVAL OF MINUTES
Rationale:  The attached minutes are intended to accurately reflect the action of the Board at its previous meetings.

Explanation
The minutes have been prepared for Board approval.
Attachments:
6. SPECIAL REPORTS, PRESENTATIONS AND CELEBRATIONS OF SUCCESS
6.1. Wellness Update
Attachments:
7. PUBLIC COMMENT
Rationale:  In keeping with Policy 8420, a time limit of five minutes will be allotted for any speaker. At the discretion of the Chair, the speaker may be allotted additional time.
8. CONSENT AGENDA
Rationale: 
8.1. Human Resources Matters
Rationale:  The Human Resources Division also includes the Office of Risk Management.  As such, in addition to the Lincoln Board of Education approving all contractual agreements with employees, all employee benefit issues, all personnel actions, and all other matters within the scope of the Human Resources Division, as part of the Human Resources Matters agenda; the Lincoln Board of Education also must approve the settlement of Workers’ Compensation claims, take action on tort claims filed against the district, and take action on all other matters within the scope of the Office of Risk Management.

Explanation

This report includes routine Human Resources changes:
   a.  Administrator Certificated Employees:
             Elections – 3
   b.  Certificated Employees
             Elections – 19
             Re-Elections Same Assignment – 1
             Leaves of Absence – 2
             Separations – 2
   c.  Substitute Certificated Employees:
             Elections – 1
             Changes of Status – 6
             Separations – 10
   d.  Classified Employees:
             Elections – 19
             Changes of Status – 2
             Leaves of Absence – 1
             Separations – 31
   e.  The 2012-2013 evaluation of Steve Joel, Superintendent, is being recommended for approval to be
        placed in his personnel file and his contract is being recommended for a one year extension with
        a total package compensation increase of 1.89% along with a return to the administrative
        guidelines for in-district travel allotment and a conversion of his current cell phone allowance to
        salary.  Copies of the public summary of the Superintendent’s evaluation and the proposed
        contract for approval are attached.
   f.   The contracts of Jane Stavem, Associate Superintendent for Instruction, and John Neal, Assistant
        to the Superintendent for General Administration and Governmental Relations, are being
        recommended for one year extensions along with a total package compensation increase of
        1.89%. Copies of the proposed contracts for approval are attached.
   g.  Approval of recommended agreement with Continuum Employee Assistance Program
   h.  Board Resolution regarding delegation of authority for the Health Reimbursement Arrangement.


Proposal
That the Board approve the Human Resources items presented in the attachment(s).*


*The information in the attachment(s) may be protected by privacy legislation until the Board of Education takes action on the staff recommendations.  Therefore, this attachment(s) is not included in agenda materials provided the public and the news media.  Any information in the attachment(s) that is not protected by privacy legislation, however, is available for public inspection from the Associate Superintendent for Human Resources upon request.

That the Board is approving the Human Resources items attached with the information as presented or as on file with official district records and documents relating to each such item, or in such other form as may be approved by the Associate Superintendent for Human Resources, or her designee, and that the Board hereby authorizes the Associate Superintendent for Human Resources, or her designee, to transact and complete each such item approved hereby, and to sign, execute, and deliver necessary documents or contracts, and to take or cause to be taken any and all other action as may be necessary to complete each such item of transaction as contemplated, for and on behalf of this school district.
8.2. Routine Business
Rationale: 
At each meeting, the Board of Education is asked to approve certain items of routine business of the school district.

Explanation
The items included in routine business for this meeting are:

a.    REGULAR CLAIMS – Claims for the periods ending June 25, 2013, were previously provided.

       Federal Tax ACH Deposit of $47,584.03.

       State Income Tax ACH Deposit of $656,116.14.

       Procurement Card ACH Transfer of $133,960.31.

       Office Depot ACH Transfer of $49,750.00.

       Retirement ACH Transfer of $4,003,610.37.

       Vendor ACH Transfer of $12,852.47.

b.    PAYROLL FOR RATIFICATION – Payroll for the periods ending June 14, 2013, in the amount of $183,655.19.

c.    GIFTS – Approval for the gifts listed on the attached gift report.

d.    BIDS/CONTRACTS/OTHER ROUTINE BUSINESS – Bids/contracts/other routine business will be presented for approval for Pebble-Go digital software subscriptions for 38 school library media centers; Hewlett Packard Windows computers for four high schools; All Stars health curriculum packages for middle schools; playground equipment and rubber tile for the Donald D. Sherrill Education Center; paper products for use by all Nutrition Services locations; interlocal cooperation act agreements for LPS Southeast Nebraska Region Program; a lease agreement with New Cingular Wireless PCS, LLC; a broadcast agreement with Time Warner Cable News and Local Programming LLC; an agreement with Lincoln Parks and Recreation for Community Learning Center activities; Community Learning Center agreements with Boys and Girls Club of Lincoln/Lancaster County, Cedars Youth Services, Family Service Association, Lincoln Housing Authority, Neighborhoods Inc. DBA NeighborWorks Lincoln, Northeast Family Center, Willard Community Center, and YMCA of Lincoln; an agreement between LPS and the Nebraska Department of Education to plan, coordinate, and provide network enrichment activities for children who are deaf and hard of hearing; and any other bids/contracts/routine business as presented.

Proposal
That the Lincoln Board of Education approve the following items of routine business:*

a.    The regular claims for periods ending June 25, 2013.

b.    Payroll for the periods ending June 14, 2013.

c.    Gifts for Eastridge, Fredstrom, Kahoa, Lincoln High, Randolph, Rousseau, Saratoga, and Sheridan.

d.    Bids/contracts/other routine business for Pebble-Go digital software subscriptions for 38 school library media centers; Hewlett Packard Windows computers for four high schools; All Stars health curriculum packages for middle schools; playground equipment and rubber tile for the Donald D. Sherrill Education Center; paper products for use by all Nutrition Services locations; interlocal cooperation act agreements for LPS Southeast Nebraska Region Program; a lease agreement with New Cingular Wireless PCS, LLC; a broadcast agreement with Time Warner Cable News and Local Programming LLC; an agreement with Lincoln Parks and Recreation for Community Learning Center activities; Community Learning Center agreements with Boys and Girls Club of Lincoln/Lancaster County, Cedars Youth Services, Family Service Association, Lincoln Housing Authority, Neighborhoods Inc. DBA NeighborWorks Lincoln, Northeast Family Center, Willard Community Center, and YMCA of Lincoln; an agreement between LPS and the Nebraska Department of Education to plan, coordinate, and provide network enrichment activities for children who are deaf and hard of hearing; and any other bids/contracts/routine business as presented.

*That the Board is approving routine business and the listed bids and contracts with the information and in the form as presented, and except as to amount bid or total contract price, in such other form as may be approved by the Associate Superintendent for Business Affairs, or his designee, and that the Board hereby authorizes the Associate Superintendent for Business Affairs, or his designee, to sign, execute, and deliver necessary documents or contracts, and to take or cause to be taken any and all other action as may be necessary to complete the transaction as contemplated, for and on behalf of this school district.


Attachments:
8.3. Option Enrollment Student Applications for 2013-14
Rationale:  On February 12, 2013, the Board adopted a resolution to accept option students for the 2013-14 school year.  Applications have been received from students requesting that they be accepted as option students for the 2013-14 school year.  Staff recommends that the students referred to in this agenda item be accepted for enrollment as they are in compliance with the Board resolution of February 12, 2013.

EXPLANATION 
Staff has examined the applications of the students included in this proposal.  The students meet one of the criteria set forth by the Board in its resolution of February 12, 2013.  Staff recommends approval of these applications.

PROPOSAL
That the Board adopt the following resolution:

WHEREAS the students who have been assigned student numbers 264536 and 295763 (for purposes of confidentiality, assigned numbers are being used) meet one of the criteria of the Board resolution of February 12, 2013, with regard to such option students;

THEREFORE BE IT RESOLVED that the aforementioned students be accepted as option students on the condition and with the express understanding that all programs, all classes and all buildings of assignment, except as otherwise required by law, shall at all times and from time to time during attendance at Lincoln Public Schools be determined solely by Lincoln Public Schools.

Attachments:
8.4. Late Request for Enrollment Option Out 2013-14
Rationale:  March 15, 2013, was the deadline for enrollment option applications to be completed for students wishing to attend school in a district other than the one in which they reside for the 2013-14 school year.  The Lincoln Public Schools Board of Education has authority to waive the deadline for late enrollment option requests (NDE Rule 7, Section 004.05).

EXPLANATION
A request from a student who resides in the Lincoln Public Schools District and wishes to attend school outside of the Lincoln Public Schools District has been received after the March 15, 2013, deadline.  The Lincoln Public Schools Board of Education may deny or approve this request.  If this request is approved by the Board of Education, it will be forwarded to the option school district for their approval.

               Student Number                                    Option District
                    295761                                                 Malcolm

PROPOSAL
That the Board approve this request for option out for the 2013-14 school year.
Attachments:
9. FIRST READING, ACTION AT NEXT MEETING
Rationale:  *The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education  Board releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
9.1. From Board Committees
9.1.1. 2013-14 Transportation Plan
Rationale:  Each spring a transportation plan is prepared for the following school year.  District Policy 3710 is reviewed and recommendations for operational changes are solicited from individual school buildings and various departments.  Schedules are prepared and a summary of needs is balanced against staff and equipment available to the district.  Each year a review of all routes for the current year are reconsidered.

Explanation
The Lincoln Public Schools Transportation Department will transport only those students that qualify under provisions of state law, including:

1.    Elementary and middle school students residing over four miles from the school in their attendance area within which they reside.

2.    Special education students whose individual education plan (IEP) require transportation as essential to learning.

3.    Students that have been moved for the benefit of the district in instances to relieve overcrowding, major facility renovations, and efficiency in use of buildings and/or staff.  

In addition, the Board, at its discretion, may approve other transportation areas based upon unique circumstances and for the purpose of equalizing school enrollments and facilitating programs.

Attachment One is a tentative listing of all routes recommended for the 2013-14 school year.  Attachment Two details the recommended elimination of bus routes.

Proposal
That the Board discuss the 2013-14 transportation plan, including proposed reductions.
Attachments:
9.2. From the Superintendent
9.2.1. Toyota Family Learning Program (TFLP) Grant
Rationale:  The National Center for Family Literacy (NCFL) understands families today can learn anytime, anywhere. Engaging parents and families in education is a challenge and educators voice the need for support to make this happen. Simultaneously, the nation's policymakers are awakening to the potential of learning beyond the school walls—through parent and family engagement—and noted experts realize the potential value of mobile learning. The recent National Education Technology Plan advocates for diverse learning environments that utilize a "wider set of 'educators,' including . . . parents, experts, and mentors outside the classroom. It also should be used to enable 24/7 and lifelong learning." Toyota Family Learning will directly address these national educational needs and provide opportunities for families. Led by NCFL and funded by Toyota, it will feature an intergenerational solution to educational challenges that responds to societal changes and opportunities—including the latest innovations in mobile learning—while engaging families online, offline, and on the go. It will become a modern-day movement for families learning together and an example for families mentoring other families to learn and achieve together. Key elements of Toyota Family Learning include grants for communities to fund new family mentor programs and service learning programs targeting vulnerable families, mobile learning adventures for families, online resources, and a website community.

NCFL is offering this opportunity to select school districts, proposing to adapt existing family involvement strategies that include the comprehensive, four-component family literacy programs consisting of: 1) Adult Education/ESL, 2) Children’s Education, 3) Parent and Child Together (PACT) Time, and 4) Parent Time.


Explanation
The proposed project for Lincoln Public Schools will work with families in Elliott, Everett, and West Lincoln Elementary Schools.  A comprehensive model will build, expand, and enhance current family literacy efforts by developing parent leadership, mobile learning adventures for families, online resources, and service learning.

Proposal
That the Board discuss submission of the Toyota Family Learning Program (TFLP) Grant application to the National Center for Family Literacy (NCFL) for approximately $175,000 distributed over a three-year period, dependent upon final funding determination. There is no specific required amount for a district match.

10. SECOND READING, RECOMMENDED FOR ACTION
10.1. From Board Committees
10.1.1. Policy 4615: Patient Protection and Affordable Care Act (PPACA)
Rationale: 
The Patient Protection and Affordable Care Act (PPACA) contains numerous mandates for employers.  Many significant mandates concerning employer responsibilities for the provision of adequate, affordable health insurance for full-time employees are effective January 1, 2014.

Board members discussed the proposed changes in policies at their June 11, 2013 meeting.

Explanation
Staff is recommending the adoption of the proposed Policy 4615.  The policy gives guidance to staff concerning the implementation of the PPACA mandates.

The Personnel Policy Committee of the Board of Education has met and discussed the proposed policy.

Proposal

That the Board approve the proposed policy concerning the implementation of the PPACA mandates.
10.2. From the Superintendent
10.2.1. Item(s) Removed from Consent Agenda
10.2.2. Expedited/Emergency Actions
11. INFORMATIONAL ITEMS/REPORTS
11.1. From Board Committees
11.1.1. PBIS/Student Discipline Planning
Rationale:  Throughout the 2012-13 school year, district personnel have been focusing on the need for consistent expectations, procedures, and training related to student behavior in all schools.  The result of this work is the development of a three-year implementation plan for Positive Behavioral Interventions and Supports (PBIS) across Lincoln Public Schools. 

EXPLANATION

Positive Behavioral Interventions and Supports (PBIS) provides a common language while implementing consistent expectations and positive reinforcement.  LPS goals are to provide consistent language and data systems district-wide to support ongoing programming to meet student behavioral needs at all levels and intensity.  The three-year plan provides a comprehensive implementation schedule to assure purposeful and full implementation of the PBIS model. 

PROPOSAL
This is an information report; no Board action is requested.
Attachments:
11.2. From the Superintendent
11.2.1. Superintendent Update
11.2.2. Monthly Financial Report
Rationale: 
At the second Board meeting of the month, information regarding the district’s monthly financial report is presented.

Explanation
The monthly financial report for the month ending May 31, 2013, is attached.

Proposal
Information item; no Board action required.

Attachments:
11.2.3. Channel 80 Update
Attachments:
11.2.4. Career and Technical High School Update
Attachments:
12. ANNOUNCEMENTS OF UPCOMING EVENTS FOR THE BOARD
Rationale:  Wednesday, June 26: 7:00 p.m., Budget Forum @ Lefler Middle School
Thursday, July 4: LPS Closed for Independence Day
Monday, July 8: 7:15 a.m., Greet LPSDO Third Floor Staff @ LPSDO
Monday, July 15: 7:15 a.m., Greet LPSDO Second Floor Staff @ LPSDO
Monday, July 22: 7:15 a.m., Greet LPSDO First Floor Staff @ LPSDO
Tuesday, July 23: 6:00 p.m., Board Meeting @ Co-City Building
13. PUBLIC COMMENT
Rationale:  In keeping with Policy 8420, a time limit of five minutes will be allotted for any speaker. At the discretion of the Chair, the speaker may be allotted additional time.
14. REQUEST FOR CLOSED SESSION
14.1. Request for Closed Session - Negotiations/Collective Bargaining, Property/Real Estate, Litigation, Security, Criminal Misconduct, Personnel, and Legal Advice Matters
Rationale:  The Lincoln Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

15. ADJOURNMENT
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