Public Meeting Agenda: July 23, 2013 at 6:00 PM - Board of Education Regular Meeting

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July 23, 2013 at 6:00 PM - Board of Education Regular Meeting Agenda

July 23, 2013 at 6:00 PM - Board of Education Regular Meeting
1. LPS BOARD OF EDUCATION INFORMATION
Rationale: 

Notice of the time and place of the Lincoln Board of Education meeting was e-mailed to an extensive list of local and regional news media.  A mailing list is maintained at the Lincoln Public Schools District Office.  A public notice was published in the LINCOLN JOURNAL STAR.



The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
2. CALL TO ORDER
3. ROLL CALL
4. ANNOUNCE OPEN MEETING ACT POSTING AND LOCATION
5. APPROVAL OF MINUTES
Rationale:  The attached minutes are intended to accurately reflect the action of the Board at its previous meetings.

Explanation
The minutes have been prepared for Board approval.
Attachments:
6. SPECIAL REPORTS, PRESENTATIONS AND CELEBRATIONS OF SUCCESS
7. PUBLIC COMMENT
Rationale:  In keeping with Policy 8420, a time limit of five minutes will be allotted for any speaker. At the discretion of the Chair, the speaker may be allotted additional time.
8. CONSENT AGENDA
Rationale: 
8.1. Human Resources Matters
Rationale: 
The Human Resources Division also includes the Office of Risk Management.  As such, in addition to the Lincoln Board of Education approving all contractual agreements with employees, all employee benefit issues, all personnel actions, and all other matters within the scope of the Human Resources Division, as part of the Human Resources Matters agenda; the Lincoln Board of Education also must approve the settlement of Workers’ Compensation claims, take action on tort claims filed against the district, and take action on all other matters within the scope of the Office of Risk Management.
Explanation
This report includes routine Human Resources changes:
   a.  Administrator Certificated Employees:
             Elections – 2
   b.  Certificated Employees:
             Elections – 104
             Re-Elections Same Assignment – 17
             Re-Elections New Assignment – 7
             Changes of Status – 8
             Leaves of Absence – 5
             Separations – 5
   c.  Substitute Certificated Employees:
             Changes of Status – 1
             Separations – 44
   d.  Classified Employees:
             Elections – 35
             Changes of Status – 12
             Separations – 46
   e.  Other:
             Workers' Compensation Lump Sum Settlements – 2
Proposal
That the Board approve the Human Resources items presented in the attachment(s).*


*The information in the attachment(s) may be protected by privacy legislation until the Board of Education takes action on the staff recommendations.  Therefore, this attachment(s) is not included in agenda materials provided the public and the news media.  Any information in the attachment(s) that is not protected by privacy legislation, however, is available for public inspection from the Associate Superintendent for Human Resources upon request.

That the Board is approving the Human Resources items attached with the information as presented or as on file with official district records and documents relating to each such item, or in such other form as may be approved by the Associate Superintendent for Human Resources, or her designee, and that the Board hereby authorizes the Associate Superintendent for Human Resources, or her designee, to transact and complete each such item approved hereby, and to sign, execute, and deliver necessary documents or contracts, and to take or cause to be taken any and all other action as may be necessary to complete each such item of transaction as contemplated, for and on behalf of this school district.
8.2. Routine Business
Rationale:  At each meeting, the Board of Education is asked to approve certain items of routine business of the school district.

Explanation
The items included in routine business for this meeting are:

a.    REGULAR CLAIMS – Claims for the period ending July 23, 2013, were previously provided.

       Federal Tax ACH Deposit of $5,469,358.87.

       Procurement Card ACH Transfer of $194,464.37.

       Office Depot ACH Transfer of $107,189.78.

       Vendor ACH Transfers of $59,433.31.

b.    PAYROLL FOR RATIFICATION – Payroll for the period ending July 15, 2013, in the amount of $14,185,275.75.

c.    BIDS/CONTRACTS/OTHER ROUTINE BUSINESS – Bids/contracts/other routine business will be presented for approval for curriculum materials for ELL reading programs; bakery products for all locations; concrete and playground projects for Saratoga and Adams elementary schools; air filters for use at all locations; computer hardware; district licensing of Microsoft software; authorization for student branch banking at Norwood Park Elementary School; an interlocal cooperation act agreement for LPS Southeast Nebraska Region Program and Norris Public Schools; an amendment to a cell site lease agreement with STC Five LLC at Seacrest Field; and any other bids/contracts/routine business as presented.

Proposal
That the Lincoln Board of Education approve the following items of routine business:*

a.    The regular claims for period ending July 23, 2013.

b.    Payroll for the period ending July 15, 2013.

c.    Bids/contracts/other routine business for curriculum materials for ELL reading programs; bakery products for all locations; concrete and playground projects for Saratoga and Adams elementary schools; air filters for use at all locations; computer hardware; district licensing of Microsoft software; authorization for student branch banking at Norwood Park Elementary School; an interlocal cooperation act agreement for LPS Southeast Nebraska Region Program and Norris Public Schools; an amendment to a cell site lease agreement with STC Five LLC at Seacrest Field; and any other bids/contracts/routine business as presented.

*That the Board is approving routine business and the listed bids and contracts with the information and in the form as presented, and except as to amount bid or total contract price, in such other form as may be approved by the Associate Superintendent for Business Affairs, or his designee, and that the Board hereby authorizes the Associate Superintendent for Business Affairs, or his designee, to sign, execute, and deliver necessary documents or contracts, and to take or cause to be taken any and all other action as may be necessary to complete the transaction as contemplated, for and on behalf of this school district.
Attachments:
8.3. Option Enrollment Student Applications for 2013-14
Rationale:  Background
On February 12, 2013, the Board adopted a resolution to accept option students for the 2013-14 school year.  An application has been received from a student requesting that they be accepted as an option student for the 2013-14 school year.  Staff recommends that the student referred to in this agenda item be accepted for enrollment as they are in compliance with the Board resolution of February 12, 2013.

Explanation
Staff has examined the application of the student included in this proposal.  The student meets one of the criteria set forth by the Board in its resolution of February 12, 2013.  Staff recommends approval of this application.

Proposal
That the Board adopt the following resolution:

WHEREAS the student who has been assigned student number 295989 (for purposes of confidentiality, assigned numbers are being used) meet one of the criteria of the Board resolution of February 12, 2013, with regard to such option students;

THEREFORE BE IT RESOLVED that the aforementioned student be accepted as an option student on the condition and with the express understanding that all programs, all classes and all buildings of assignment, except as otherwise required by law, shall at all times and from time to time during attendance at Lincoln Public Schools be determined solely by Lincoln Public Schools.
Attachments:
8.4. Late Request for Enrollment Option Out 2013-14
Rationale:  Background
March 15, 2013 was the deadline for enrollment option applications to be completed for students wishing to attend school in a district other than the one in which they reside for the 2013-14 school year.  The Lincoln Public Schools Board of Education has authority to waive the deadline for late enrollment option requests (NDE Rule 7, Section 004.05).

Explanation
Requests from students who reside in the Lincoln Public Schools District and wish to attend school outside of the Lincoln Public Schools District have been received after the March 15, 2013, deadline.  The Lincoln Public Schools Board of Education may deny or approve these requests.  If these requests are approved by the Board of Education, they will be forwarded to the option school district for their approval.

                                               Student Number                             Option District

                                               253110                                            Palmyra
                                               246262                                            Crete
                                               250003                                            Crete

Proposal
That the Board approve these requests for option out for the 2013-14 school year. 
Attachments:
9. FIRST READING, ACTION AT NEXT MEETING
Rationale:  *The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education  Board releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
9.1. From Board Committees
9.2. From the Superintendent
10. SECOND READING, RECOMMENDED FOR ACTION
10.1. From Board Committees
10.1.1. 2013-14 Transportation Plan
Rationale:  Each spring a transportation plan is prepared for the following school year.  District Policy 3710 is reviewed and recommendations for operational changes are solicited from individual school buildings and various departments.  Schedules are prepared and a summary of needs is balanced against staff and equipment available to the district.  Each year a review of all routes for the current year are reconsidered.

Explanation
The Lincoln Public Schools Transportation Department will transport only those students that qualify under provisions of state law, including:

1.    Elementary and middle school students residing over four miles from the school in their attendance area within which they reside.

2.    Special education students whose individual education plan (IEP) require transportation as essential to learning.

3.    Students that have been moved for the benefit of the district in instances to relieve overcrowding, major facility renovations, and efficiency in use of buildings and/or staff.  

In addition, the Board, at its discretion, may approve other transportation areas based upon unique circumstances and for the purpose of equalizing school enrollments and facilitating programs.

Attachment One is a tentative listing of all routes recommended for the 2013-14 school year.  Attachment Two details the recommended elimination of bus routes.

Proposal
That the Board approve the 2013-14 transportation plan, including proposed reductions.
Attachments:
10.2. From the Superintendent
10.2.1. Career and Technical High School
Rationale: 

In the fall of 2011, the Lincoln Public Schools Board of Education established strategic goals that included the objective to increase the on-time graduation rate by three percent by the year 2016.  During its strategic planning in June of 2012, the Board adopted a 2012-13 priority for Superintendent Steve Joel to complete the research and develop a recommendation for a career and technical high school.  Career and Technical High Schools that adopt certain well-researched strategies have been successful in increasing graduation rates and other academic indicators for decades.  The research and recommendation centered on determining which of the most effective strategies would be the right match for the Lincoln Public Schools in meeting its strategic goals.

Explanation
Research on effective career and technical high schools indicates that only those high schools that utilized effective researched-based practices, were closely aligned with a post-secondary institution, and partnered with local business and industry have demonstrated the types of positive impact that are being sought.

As a result, a team consisting of LPS staff, SCC staff, Nebraska Department of Career Education staff, and representatives of local business and industry have collaboratively investigated the potential of a career and technical high school in Lincoln. 

During this investigation, this team of individuals under the coordination of LPS staff took part in the following inquiries:

  • Read Educational Research Regarding Best Practices in Career Centers
  • Conducted Site Investigations
  • Facilitated Meetings among LPS, SCC, and other Post-secondary Teachers
  • Held Input Sessions with Business and Industry Leaders
  • Met with Teachers, Counselors, Administrators
  • Provided Information Sessions for Parent Groups, Parents, and Students

After the information about best practice was collected, the team determined how the best practices could be implemented in Lincoln and if the potential positive impacts that were seen in other programs were likely to be experienced in Lincoln.

The potential positive impacts could include:

  • Higher Graduation Rate
  • Higher Grade Point Averages of Students
  • Higher Post-Secondary Attendance Rate
  • Higher Rate of Completing Post-secondary Degrees in both 2-year and 4-year Institutions
  • Greater Engagement with the Community
  • Greater Access to Career Programs
  • More High School Students Earning College Credits while in High School
  • More College Credits being Earned by High School Students
  • More Opportunities for Advanced Study in Career Areas
  • More Efficient Use of Facilities

 

To this end, draft copies of the following studies are included with this recommendation:
What It Means to Say “Yes”

    • What It Means to Say “Yes”
    • Financial Impact of Program Start-Up and Annual Cost
From all of the information that was collected during the inquiries and from the determination of staff about our ability and capacity to implement a high-quality Career Center in Lincoln, staff is recommending that the Board approve the district’s commitment to a Career and Technical High School and approve staff continuing its development.

Proposal

That the Board approve the district’s commitment to the Career and Technical High School and approve staff continuing its development.
Attachments:
10.2.2. Item(s) Removed from Consent Agenda
10.2.3. Expedited/Emergency Actions
11. INFORMATIONAL ITEMS/REPORTS
11.1. From Board Committees
11.2. From the Superintendent
11.2.1. Superintendent Update
11.2.2. Monthly Financial Report
Rationale:  Information regarding the district’s monthly financial report is presented each month.

Explanation
The monthly financial report for the month ending June 30, 2013, is attached.

Proposal

Information item; no Board action required.

Attachments:
12. ANNOUNCEMENTS OF UPCOMING EVENTS FOR THE BOARD
Rationale:  Wednesday, July 24, 4:00 p.m., Board Retreat, Nebraska Club

Thursday, August 8, 8:00 a.m., Chamber Legislative Summit
                             11:30 a.m., LPSDO Tour for Lincoln Senators

Tuesday, August 13, 6:00 p.m., Board Meeting, County-City Building
                                                 First Day of School
13. PUBLIC COMMENT
Rationale:  In keeping with Policy 8420, a time limit of five minutes will be allotted for any speaker. At the discretion of the Chair, the speaker may be allotted additional time.
14. REQUEST FOR CLOSED SESSION
14.1. Request for Closed Session - Negotiations/Collective Bargaining, Property/Real Estate, Litigation, Security, Criminal Misconduct, Personnel, and Legal Advice Matters
Rationale:  The Lincoln Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

15. ADJOURNMENT
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