Public Meeting Agenda: October 9, 2018 at 6:00 PM - Board of Education Regular Meeting

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October 9, 2018 at 6:00 PM - Board of Education Regular Meeting Agenda

October 9, 2018 at 6:00 PM - Board of Education Regular Meeting
1. LPS BOARD OF EDUCATION INFORMATION
Rationale: 

Notice of the time and place of the Lincoln Board of Education meeting was e-mailed to an extensive list of local and regional news media.  A mailing list is maintained at the Lincoln Public Schools District Office.  A public notice was published in the LINCOLN JOURNAL STAR.

 

The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.

2. CALL TO ORDER
3. ROLL CALL
4. ANNOUNCE OPEN MEETING ACT POSTING AND LOCATION
5. APPROVAL OF MINUTES
Rationale:  The attached minutes are intended to accurately reflect the action of the Board at its previous meetings.

Explanation
The minutes have been prepared for Board approval.
Attachments:
6. SPECIAL REPORTS, PRESENTATIONS AND CELEBRATIONS OF SUCCESS
6.1. Staff Celebration: Ten Lincoln Public Schools business teachers honored with B.E.S.T. (Belong, Excel, Study, and Travel) awards by the Nebraska Department of Education
Rationale: 
BACKGROUND:

The Nebraska Department of Education recently honored ten Lincoln Public Schools’ business teachers with B.E.S.T. (Belong, Excel, Study, and Travel) Awards. The award recognizes involvement in professional associations, community and school activities, professional leadership development and service to the business education profession; as well as their dedication to students, community outreach and continual classroom improvement efforts. The honored teachers are: Lori Anderson-Stowe, East High School; Jocelyn Crabtree, Northeast High School; Jodi Gehr, Southeast High School; Julie Hippen, Lincoln Public Schools District Office; Matt Maw, East High School; Kim Pickering, Lincoln High School; Shannon Quible, North Star High School; Jessica Thompson, Southeast High School; Lindsay Tillinghast, Southeast High School; and Deb Wolken, Northeast High School.
 
 

EXPLANATION:

The Nebraska Department of Education honored ten Lincoln Public Schools business teachers with B.E.S.T. (Belong, Excel, Study, and Travel) Awards. The teachers received their awards this summer at the Nebraska Career Education Conference. The honored teachers represent five LPS high schools, and LPS District Office.
Sydney Kobza, State Future Business Leaders of America Adviser with the Nebraska Department of Education, had this to say about the honored teachers:
"These teachers have been recognized for being actively involved in their classrooms, communities and professional associations. They are dedicated educators providing leadership, professional development and service to the business profession."

 
6.2. Native Youth College and Career Readiness Project
7. PUBLIC COMMENT
Rationale: 

In keeping with Board Policy 8420:

  1. Persons speaking during Public Comment will be called forward individually by the Board Chair to the location identified for such purpose. 
  2. A time limit of five minutes will be allotted for any speaker. At the discretion of the chair, the speaker may be allotted additional time. Board members may share, address or consider comments from the public during public comment, at the end of public comment or when related business is on the agenda.
  3. Each individual speaking to the Board will be required to identify himself or herself prior to giving public comment. A "Record of Appearance" card is provided for this purpose.
  4. Persons wishing to appear will be heard in the order in which the Chair of the meeting determines appropriate.
  5. In cases where more than one person wishes to speak on the same topic, their presentations to the Board may, at the discretion of the chair, be grouped together by topic.
  6. If the number of people wishing to speak under the public participation portions of the agenda is large, the chair may rule that a public hearing be scheduled or the discussion be limited on the issue in question.
  7. Persons speaking to the Board during public comment may make printed materials available to the Board but may not use any other form of media.
If at any time persons appearing before the Board exceed the time limitations set forth in this policy or on the agenda or if persons appearing before the Board or who are present at the Board meeting or public hearing become abusive in language or behavior, it shall be the responsibility of the chair to declare that person or persons out of order and to refuse permission to continue to address the Board, require a change in behavior and may require the person or persons to leave the premises of the Board meeting.
8. CONSENT AGENDA
8.1. Human Resources Matters
Rationale: 

Explanation:

The Human Resources Division also includes the Office of Risk Management.  As such, in addition to the Lincoln Board of Education approving all contractual agreements with employees, all employee benefit issues, all personnel actions, and all other matters within the scope of the Human Resources Division, as part of the Human Resources Matters agenda; the Lincoln Board of Education also must approve the settlement of Workers’ Compensation claims, take action on tort claims filed against the district, and take action on all other matters within the scope of the Office of Risk Management.

This report includes routine Human Resources changes:
   a.  Certificated Employees:
             Elections - 1
             Changes of Status - 4
             Leaves of Absence - 1
  b.  Substitute Certificated Employees:
             Elections - 27
             Changes of Status - 1
             Separations - 5
  c.  Classified Employees:
             Elections - 55
             Changes of Status - 6
             Separations - 17

   d.  Board Resolution regarding recognition of the Custodial Employees
        Association, the Maintenance Employees Association, the Nutrition
        Service Workers Association, the Lincoln Public Schools Association of
        Office Professionals, the Lincoln Paraeducators Association, and the
        Transportation Employees Association as official bargaining agents for
        2019-20.

Proposal:
That the Board approve the Human Resources items presented in the attachment(s).*

*The information in the attachment(s) may be protected by privacy legislation until the Board of Education takes action on the staff recommendations.  Therefore, this attachment(s) is not included in agenda materials provided the public and the news media.  Any information in the attachment(s) that is not protected by privacy legislation, however, is available for public inspection from the Associate Superintendent for Human Resources upon request.

 

 

That the Board is approving the Human Resources items attached with the information as presented or as on file with official district records and documents relating to each such item, or in such other form as may be approved by the Associate Superintendent for Human Resources, or the Associate Superintendent’s designee, and that the Board hereby authorizes the Associate Superintendent for Human Resources, or the Associate Superintendent’s designee, to transact and complete each such item approved hereby, and to sign, execute, and deliver necessary documents or contracts, and to take or cause to be taken any and all other action as may be necessary to complete each such item of transaction as contemplated, for and on behalf of this school district.

8.2. Routine Business
Rationale: 
At each meeting, the Board of Education is asked to approve certain items of routine business of the school district.

Explanation
The items included in routine business for this meeting are:

a.  REGULAR CLAIMS - Claims for the period ending October 9, 2018, were previously provided.

                Federal Tax ACH Deposit of $5,832,830.25.

                Procurement Card ACH Transfer of $103,704.12.

                Child Support ACH Transfer of $18,004.40.

                Office Depot ACH Transfer of $9,995.88.

                Term Life/Disability ACH Transfer of $190,693.48.

                Vendor ACH Transfer of $110,580.72.

b.  PAYROLL FOR RATIFICATION - Payroll for the period ending September 28, 2018, in the amount of $16,896,945.31.
 
c.  GIFTS - Approval for the gifts listed on the attached gift report.
 
d.  BIDS/CONTRACTS/OTHER ROUTINE BUSINESS - Bids/contracts/other routine business will be presented for approval for the purchase of a truck; a sound system for the Southeast gym; an agreement for professional development and software subscriptions; items listed for auction; and any other bids/contracts/routine business as presented.

Proposal
That the Lincoln Board of Education approve the following items of routine business:

a.  The regular claims for period ending October 9, 2018.
 
b.  Payroll for the period ending September 28, 2018.
 
c.  Gifts for Arnold, Arts & Humanities, Belmont, The Career Academy, Cavett, Clinton, Don Sherrill, East, Hartley, Humann, Irving, Kooser, Lincoln High, Meadow Lane, North Star, Northeast, Nuernberger, Pershing, Prescott, Sheridan, Southeast, Yankee Hill, Zeman, and the district.
 
d.  Bids/contracts/other routine business for the purchase of a truck; a sound system for the Southeast gym; an agreement for professional development and software subscriptions; items listed for auction; and any other bids/contracts/routine business as presented.
Attachments:
8.3. Late Request for Enrollment Option Out 2018-19
Rationale: 

March 15, 2018, was the deadline for enrollment option applications to be completed for students wishing to attend school in a district other than the one in which they reside for the 2018-19 school year.  The Lincoln Public Schools Board of Education has authority to waive the deadline for late enrollment option requests (NDE Rule 7, Section 004.05).    

Explanation  
Requests from students who reside in the district of Lincoln Public Schools and wish to attend school outside of Lincoln Public Schools have been received after the March 15, 2018, deadline.  The Lincoln Board of Education may deny or approve these requests.  If the requests are approved by the Board of Education, they will be forwarded to the option school district for their approval. 

Student Number            Option District
283094                            Norris
408850                            Norris
220321                            Norris

Proposal  
That the Board approve the requests for option out for the 2018-19 school year.

9. FIRST READING, ACTION AT NEXT MEETING
Rationale:  *The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education  Board releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
9.1. From Board Committees
9.2. From the Superintendent
10. SECOND READING, RECOMMENDED FOR ACTION
10.1. From Board Committees
10.1.1. Policy 1102 - Recording of Others
Rationale: 
BACKGROUND:

It is the responsibility of the Board to ensure that educational records are kept private and guarantee access to these records by parents. In general, the only person who can authorize publication of educational records is the student’s parent(s)/guardian(s).

 

EXPLANATION:

Recent advances in technology have made it easier to record conversations, so many individuals do not realize the risk to privacy in such recordings.  Nebraska is a "one-party" consent state—meaning as long as one person knows that they are recording, it is allowed.  However, in a meeting at school at which educational records are being shared, it is important that all parties are aware of any recording, so students’ privacy can be protected and only the information that has been authorized for release can be taken from the meeting.  Policy 1102 establishes recording authorization requirements that better ensure the privacy and confidentiality of student information.
 
Attachments:
10.1.2. Policy 3500 - Funds Management
Rationale: 
BACKGROUND:

The Associate Superintendent for Business Affairs is authorized to sign contracts and agreements for the school district.  The workflow process is currently managed through paper documents in folders for signature.  Contracts and agreements at all funding thresholds are routed through the hard copy paper process.  All contracts and agreements are vetted to ensure that the appropriate administrator has approved the activity and budget authority is available for any cost.  Contracts and agreements in excess of $25,000 are approved by the Board of Education.

 

EXPLANATION:
 
In an effort to create efficiency, revisions in Policy 3500 would assist with the workflow process being developed for the new Enterprise Resource Data Program (ERP) by granting the position of Director of Purchasing or designee the authority to sign contracts under $5,000.  Establishing a threshold for approval in the Purchasing Department would allow workflow to be processed more effectively and ensure appropriate staff verify the activity.

 

 
Attachments:
10.1.3. Policy 3610 - Purchasing
Rationale: 
BACKGROUND:

The Associate Superintendent for Business Affairs is authorized to sign contracts and agreements for the school district.  The workflow process is currently managed through paper documents in folders for signature.  Contracts and agreements at all funding thresholds are routed through the hard copy paper process.  All contracts and agreements are vetted to ensure that the appropriate administrator has approved the activity and budget authority is available for any cost.  Contracts and agreements in excess of $25,000 are approved by the Board of Education.

 

EXPLANATION:
 
In an effort to create efficiency, revisions in Policy 3610 would assist with the workflow process being developed for the new Enterprise Resource Data Program (ERP) by granting the position of Director of Purchasing or designee the authority to sign contracts under $5,000.  Establishing a threshold for approval in the Purchasing Department would allow workflow to be processed more effectively and ensure appropriate staff verify the activity.
Attachments:
10.1.4. Policy 6443 - Parental and Family Engagement
Rationale: 
BACKGROUND:

According to Neb. Rev. Stat. § 79-533, the board must hold a public hearing on its parental involvement and engagement policy. After the hearing, the Board must either alter and adopt the revised policy or reaffirm it as written.

 

EXPLANATION:
 
Policy 6443 has been revised to match new language crafted by the United States Department of Education.
Attachments:
10.1.5. Addition of Policy 6604 - Reading Instruction and Improvement
Rationale: 
BACKGROUND:

Each year, following the federal and state legislative sessions, LPS staff determines if any changes need to be made to LPS and ESU Policies to keep them aligned with changes in state and federal law.

 

EXPLANATION:

The following policy has been added to align LPS policy with new federal and/or state law:

LPS Policy 6604 is a new policy reflecting the Nebraska Department of Education’s "Cleanup Bill," which states that each school district must "develop policies to facilitate reading instruction and intervention services to address student reading needs, including, but not limited to dyslexia." Policy 6604 follows the language of the law to meet this requirement.
 
Attachments:
10.1.6. Policy 8250 - Reimbursement and Miscellaneous Expenditures
Rationale: 
BACKGROUND:

Each year, following the federal and state legislative sessions, LPS staff determines if any changes need to be made to LPS and ESU Policies to keep them aligned with changes in state and federal law.

 

EXPLANATION:

The following policies have been revised or added to align LPS policies with new federal or state law:

LPS Policy 8250 includes a proposed revision to align with the change in Neb. Rev. Stat.
§ 13-2203.  The change in law increased the maximum cost the Board can spend per person at the one recognition dinner that is allowed for Board members, employees or volunteers from $25 to $50
.
Attachments:
10.2. From the Superintendent
11. EXPEDITED/EMERGENCY ACTIONS
12. ITEM(S) REMOVED FROM CONSENT AGENDA
13. INFORMATIONAL ITEMS/REPORTS
13.1. From Board Committees
13.2. From The Career Academy
13.3. From the Superintendent
13.3.1. Superintendent Update
13.3.2. Summer School Update
Attachments:
14. ANNOUNCEMENTS OF UPCOMING EVENTS FOR THE BOARD
Rationale:  October 10:
Face the Chamber, 12:00 pm, Country Club of Lincoln
NASB Area Membership Meeting, 5:00 pm, La Vista Conference Center

October 15-16: Fall Break - No School All Levels
October 22: High School Task Force Public Forum, 5:30 pm, Goodrich
October 23: Board Meeting, 6:00 pm, LPSDO
 
15. PUBLIC COMMENT
Rationale: 

In keeping with Board Policy 8420:

  1. Persons speaking during Public Comment will be called forward individually by the Board Chair to the location identified for such purpose. 
  2. A time limit of five minutes will be allotted for any speaker. At the discretion of the chair, the speaker may be allotted additional time. Board members may share, address or consider comments from the public during public comment, at the end of public comment or when related business is on the agenda.
  3. Each individual speaking to the Board will be required to identify himself or herself prior to giving public comment. A "Record of Appearance" card is provided for this purpose.
  4. Persons wishing to appear will be heard in the order in which the Chair of the meeting determines appropriate.
  5. In cases where more than one person wishes to speak on the same topic, their presentations to the Board may, at the discretion of the chair, be grouped together by topic.
  6. If the number of people wishing to speak under the public participation portions of the agenda is large, the chair may rule that a public hearing be scheduled or the discussion be limited on the issue in question.
  7. Persons speaking to the Board during public comment may make printed materials available to the Board but may not use any other form of media.
If at any time persons appearing before the Board exceed the time limitations set forth in this policy or on the agenda or if persons appearing before the Board or who are present at the Board meeting or public hearing become abusive in language or behavior, it shall be the responsibility of the chair to declare that person or persons out of order and to refuse permission to continue to address the Board, require a change in behavior and may require the person or persons to leave the premises of the Board meeting.
16. REQUEST FOR CLOSED SESSION
Rationale: 
The Lincoln Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation
At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

16.1. Request for Closed Session - Negotiations/Collective Bargaining, Property/Real Estate, Litigation, Security, Criminal Misconduct, Personnel, and Legal Advice Matters
Rationale:  The Lincoln Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

17. ADJOURNMENT
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