Public Meeting Agenda: January 8, 2019 at 6:00 PM - Board of Education Regular Meeting

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January 8, 2019 at 6:00 PM - Board of Education Regular Meeting Agenda

January 8, 2019 at 6:00 PM - Board of Education Regular Meeting
1. LPS BOARD OF EDUCATION INFORMATION
Rationale: 

Notice of the time and place of the Lincoln Board of Education meeting was e-mailed to an extensive list of local and regional news media.  A mailing list is maintained at the Lincoln Public Schools District Office.  A public notice was published in the LINCOLN JOURNAL STAR.

 

The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools. The Lincoln Board of Education shall also make available for examination and copying as requested by members of the public, at least one copy of all reproducible written materials to be discussed at the meeting.

2. CALL TO ORDER
3. ROLL CALL
4. ANNOUNCE OPEN MEETING ACT POSTING AND LOCATION
5. APPROVAL OF MINUTES
Rationale:  The attached minutes are intended to accurately reflect the action of the Board at its previous meetings.

Explanation
The minutes have been prepared for Board approval.
Attachments:
6. SPECIAL REPORTS, PRESENTATIONS AND CELEBRATIONS OF SUCCESS
6.1. Employee Recognition for 25 Years of Service
Rationale: 

The following employees have achieved the goal of 25-years of professional service to the youth of Lincoln and Lincoln Public Schools:
 

  1. Kari Amen
  2. Molly Baird
  3. Christopher Baum
  4. Stephanie Boesiger
  5. Traci Boothe
  6. Anica Brown
  7. Cynthia Brown
  8. Jacqueline Burmeister
  9. Melissa Cochrane
  10. Kelly Cockle
  11. Joel Cornwell
  12. Janet Creech
  13. Lora Curtis
  14. Gary Czapla
  15. Kathy Dawson
  16. Sherri Day
  17. Kevin Deutsch
  18. Doug Dickeson
  19. Denise Ebeler
  20. Chantel Ehrenfried
  21. Kimberly Flamme
  22. Bradley Gilbreath
  23. Jeff Hansen
  24. Jonathan Heithold
  25. Mary Herrington
  26. Dennis Hershberger
  27. Mary Hiller
  28. Shelly Hillis
  29. Nancy Hoppe
  30. Tom Houchen
  31. Ko Inamura
  32. Kristin Johnson
  33. Marge Kneifl
  34. Carry Koebernick
  35. David Leader
  36. Amy Lipins
  37. Paula McClung
  38. David Medina
  39. Anthony Meints
  40. Mary (Shelly) Mitchell
  41. Shawnie Motschenbacher
  42. Amy Moyer
  43. Todd Noble
  44. Margaret Odgers
  45. Lisa Oltman
  46. Carole Owen
  47. Tony Quattrocchi
  48. Debra Rasmussen
  49. Bobbi Roesler
  50. Phillip Rudebusch
  51. Ron Schinkel
  52. Lisa Schmutte
  53. Scott Schwartz
  54. Daniel Sheridan
  55. Brendon Sibley
  56. David Smith
  57. Sarah Smith
  58. Grayson Spomer
  59. Lynn Strack
  60. Sherri Svoboda
  61. Susan Townsend
  62. Amanda Williams
7. PUBLIC COMMENT
Rationale: 

In keeping with Board Policy 8420:

  1. Persons speaking during Public Comment will be called forward individually by the Board Chair to the location identified for such purpose. 
  2. A time limit of five minutes will be allotted for any speaker. At the discretion of the chair, the speaker may be allotted additional time. Board members may share, address or consider comments from the public during public comment, at the end of public comment or when related business is on the agenda.
  3. Each individual speaking to the Board will be required to identify himself or herself prior to giving public comment. A "Record of Appearance" card is provided for this purpose.
  4. Persons wishing to appear will be heard in the order in which the Chair of the meeting determines appropriate.
  5. In cases where more than one person wishes to speak on the same topic, their presentations to the Board may, at the discretion of the chair, be grouped together by topic.
  6. If the number of people wishing to speak under the public participation portions of the agenda is large, the chair may rule that a public hearing be scheduled or the discussion be limited on the issue in question.
  7. Persons speaking to the Board during public comment may make printed materials available to the Board but may not use any other form of media.
If at any time persons appearing before the Board exceed the time limitations set forth in this policy or on the agenda or if persons appearing before the Board or who are present at the Board meeting or public hearing become abusive in language or behavior, it shall be the responsibility of the chair to declare that person or persons out of order and to refuse permission to continue to address the Board, require a change in behavior and may require the person or persons to leave the premises of the Board meeting.
8. CONSENT AGENDA
Rationale: 
8.1. Human Resources Matters
Rationale: 

Explanation:
The Human Resources Division also includes the Office of Risk Management.  As such, in addition to the Lincoln Board of Education approving all contractual agreements with employees, all employee benefit issues, all personnel actions, and all other matters within the scope of the Human Resources Division, as part of the Human Resources Matters agenda; the Lincoln Board of Education also must approve the settlement of Workers’ Compensation claims, take action on tort claims filed against the district, and take action on all other matters within the scope of the Office of Risk Management.

This report includes routine Human Resources changes:

   a.  Certificated Employees:
             Elections - 18
             Re-Elections Same Assignment - 1
             Changes of Status - 2
             Leaves of Absence - 4
             Separations - 5
   b.  Substitute Certificated Employees:
             Elections - 20
             Separations - 6

   c.  Classified Employees:
             Elections - 33
             Changes of Status - 6
             Separations - 35

   d.  Other:
             Workers Compensation Lump Sum Settlements - 1

Proposal:
That the Board approve the Human Resources items presented in the attachment(s).*


*The information in the attachment(s) may be protected by privacy legislation until the Board of Education takes action on the staff recommendations.  Therefore, this attachment(s) is not included in agenda materials provided the public and the news media.  Any information in the attachment(s) that is not protected by privacy legislation, however, is available for public inspection from the Associate Superintendent for Human Resources upon request.

That the Board is approving the Human Resources items attached with the information as presented or as on file with official district records and documents relating to each such item, or in such other form as may be approved by the Associate Superintendent for Human Resources, or the Associate Superintendent’s designee, and that the Board hereby authorizes the Associate Superintendent for Human Resources, or the Associate Superintendent’s designee, to transact and complete each such item approved hereby, and to sign, execute, and deliver necessary documents or contracts, and to take or cause to be taken any and all other action as may be necessary to complete each such item of transaction as contemplated, for and on behalf of this school district.
8.2. Routine Business
Rationale: 
At each meeting, the Board of Education is asked to approve certain items of routine business of the school district.

Explanation
The items included in routine business for this meeting are:

a.  REGULAR CLAIMS - Claims for the period ending January 8, 2019, were previously provided.

                Federal Tax ACH Deposit of $5,930,099.98.

                State Tax ACH Deposit of $877,396.90.

                Procurement Card ACH Transfer of $89,768.34.

                Child Support ACH Transfer of $19,901.26.

                Office Depot ACH Transfer of $3,518.18.

                Blue Cross/Blue Shield ACH Transfer of $5,139,643.64.

                Retirement ACH Transfer of $5,133,416.52.

                Vendor ACH Transfer of $228,992.55.

b.  PAYROLL FOR RATIFICATION - Payroll for the periods ending December 6, 14, 26, and 28, 2018, in the amount of $17,227,479.38.
 
c.  GIFTS - Approval for the gifts listed on the attached gift report.
 
d.  BIDS/CONTRACTS/OTHER ROUTINE BUSINESS - Bids/contracts/other routine business will be presented for approval for the payment of International Baccalaureate fees; the purchase of new radio systems for six high schools; a work-based learning internship agreement; items listed for auction; and any other bids/contracts/routine business as presented.
 
Proposal
That the Lincoln Board of Education approve the following items of routine business:

a.  The regular claims for period ending January 8, 2019.
 
b.  Payroll for the periods ending December 6, 14, 26, and 28, 2018.
 
c.  Gifts for Northeast and Randolph.
 
d.  Bids/contracts/other routine business for the payment of International Baccalaureate fees; the purchase of new radio systems for six high schools; a work-based learning internship agreement; items listed for auction; and any other bids/contracts/routine business as presented.
Attachments:
8.3. Late Requests for Enrollment Option Out 2018-19
Rationale: 

March 15, 2018, was the deadline for enrollment option applications to be completed for students wishing to attend school in a district other than the one in which they reside for the 2018-19 school year.  The Lincoln Public Schools Board of Education has authority to waive the deadline for late enrollment option requests (NDE Rule 7, Section 004.05).    

Explanation  
Requests from students who reside in the district of Lincoln Public Schools and wish to attend school outside of Lincoln Public Schools have been received after the March 15, 2018, deadline.  The Lincoln Board of Education may deny or approve these requests.  If the requests are approved by the Board of Education, they will be forwarded to the option school districts for their approval. 

Student Number            Option District
234348                            Omaha
264505                            Omaha
279000                            Norris

Proposal  
That the Board approve the requests for option out for the 2018-19 school year.

9. FIRST READING, ACTION AT NEXT MEETING
Rationale:  *The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education  Board releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
9.1. From Board Committees
9.1.1. Lincoln High and East High School - School Choice Filing Deadline January 31, 2019
Rationale:  Staff monitors enrollment trends in Lincoln Public Schools facilities, as provided in policy and regulation, as to available capacity, impact on educational program within the building, prior enrollment levels, and anticipated future growth within the building attendance area in order to determine availability for transfer.
    
Explanation
In particular, staff has been continuously monitoring the enrollment trends at Lincoln High and East High as the student population at these schools continues to grow.

The enrollment at Lincoln High is projected to exceed 2,400 and 2,300 at East High in the 2019-2020 school year.

Due to the factors noted above and in particular, the increasing enrollment and the ability of the school facilities to serve students, staff has determined and recommended that high school selection forms for ninth (9th) grade students only living outside of the respective Lincoln High and East High attendance areas, selecting to attend either school for the 2019-2020 school year, be approved through the standard process for if such forms are filed by the filing deadline of January 31, 2019 and that all other selection forms filed after Board of Education approval of this recommendation and the filing deadline of January 31, 2019 for all other grade levels will be denied.

Staff has further determined and recommended that the Lincoln High and East High buildings are to be considered unavailable to transfers for all grade levels of students living outside of the Lincoln High and East High attendance areas and selecting to attend either school for the 2019-2020 school year with high school selection forms filed after the filing deadline of January 31, 2019 and that all such selection forms will be denied.

The above determinations and recommendations are to be reviewed annually by staff and the Board of Education for all school years after the 2019-2020 school year.

Proposal
That the Board approve the following resolution:
RESOLUTION
WHEREAS, as provided by policy and regulation, staff is to monitor enrollment trends in Lincoln Public Schools facilities as to available capacity, impact on educational program within the building, prior enrollment levels, and anticipated future growth within the building attendance area in order to determine availability for transfer; and

WHEREAS, considering the listed factors and in particular, the increasing enrollment and the ability of the school facility to serve students, staff has determined and recommended that high school selection forms for ninth (9th) grade students only living outside of the respective Lincoln High or East High attendance areas, selecting to attend either Lincoln High or East High for the 2019-2020 school year, be approved through the standard process for all forms filed by the filing deadline of January 31, 2019 and that all other selection forms filed after Board of Education approval of this resolution and the filing deadline of January 31, 2019 for all other grade levels will be denied; and

WHEREAS, staff has further determined and recommended that the Lincoln High and East High buildings are to be considered unavailable to transfers of all grade level students living outside of the Lincoln High and East High attendance areas and selecting to attend either school for the 2019-2020 school year with high school selection forms filed after the filing deadline of January 31, 2019, and that the filing of all such selection forms will be denied; and

WHEREAS, the above determinations and recommendations are to be reviewed annually by staff and the Board of Education for all school years after the 2019-2020 school year.

NOW, THEREFORE BE IT RESOLVED pursuant to policy 8314, that any policies or regulations inconsistent with this action are hereby suspended as provided herein and that the Lincoln Public Schools Board of Education hereby supports, approves, and adopts the staff recommendations as provided above in this Resolution to take effect immediately upon passage, and to continue in effect for the 2019-2020 school year to be further examined annually thereafter with staff recommendations or Board of Education action for all school years after the 2019-2020 school year.
9.1.2. Policy 6000 Series - Instruction
Rationale: 
Periodically, new circumstances or changes in legislation or regulation from the state or federal government requires the school district to make a number of minor updates to align existing policy without changing its original intent.  When the Board has a number of such policies to revise, it collects them into a single Board agenda item.
 
EXPLANATION:
Policy 6521 contains a minor grammatical correction.  Policy 6603 contains an updated acronym.  

The following policies are submitted for affirmation as written and do not require revisions: 6000, 6100, 6110, 6120, 6121, 6130, 6200, 6210, 6222, 6230, 6283, 6300, 6310, 6320, 6330, 6340, 6350, 6400, 6410, 6411, 6412, 6420, 6421, 6430, 6442, 6443, 6445, 6450, 6500, 6510, 6520, 6522, 6523, 6524, 6525, 6526, 6530, 6550, 6570, 6580, 6600, 6601, 6602, 6604, 6610, 6620, 6621, 6720, 6740.
 
9.1.3. Policy 6220 - Program for Students Requirements For Graduation, Beginning With Class of 2010
Rationale: 
Lincoln Public Schools reviews policies on an on-going basis and updates policies to ensure that they accurately reflect the ever-changing work of the district.
 
EXPLANATION:
Deletion of this policy is needed as the graduation requirements of the class of 2010 have expired. 
9.1.4. Policy 6441 - Technology Resources and Internet Safety Policy
Rationale: 
Lincoln Public Schools reviews policies on an on-going basis and updates policies to ensure that they accurately reflect the ever-changing work of the district.

EXPLANATION:
The revisions included in Policy 6441 have been made to accurately reflect current technology and terminology used at Lincoln Public Schools.
9.1.5. Policy 6700 - Authorization of Student Activities
Rationale: 
Lincoln Public Schools policies include some policies that require annual approval by the Board of Education.  These policies are reviewed by staff and forward to the Board at appropriate times during the year to be considered by the Board.

EXPLANATION:
The revisions included in Policy 6700 include updates to the activity program for students in secondary schools and identifies which activities may include participation in Nebraska Schools Activities Association (NSAA) competitions.  Finally, the policy revision clarifies that LPS will follow rules and guidelines that meet or exceed the standards of the NSAA when participating in NSAA activities.
9.1.6. Kooser Outlot Property #9549
Rationale: 
It is recommended that Lincoln Public Schools (LPS) surplus and sell approximately 4.36 acres of real estate owned by LPS located in the Kooser Addition near North 14th Street and Alvo Road.  The property originally was purchased by LPS in 1998.  Kooser Elementary was constructed and opened in August 2009 on a portion of the original tract.  The excess property not used for the elementary school has been platted and subdivided into outlots, which generally are sized for residential lots.

The exact legal description for the property proposed to be sold will be determined before closing by survey or plat, but generally will consist of:

Outlots G, H and I, Kooser Addition, Lincoln, Lancaster County, Nebraska; and a portion of Outlot F, Kooser Addition, as subdivided and replatted ("Property").

The sale calls for a sale price of $36,842 per acre for the Property.  The exact sale price to be determined at Closing based on the final number of acres based on subdivision and platting.

Explanation
It is recommended under Policy 8314 that Regulation 3400.1 and any other relevant policies or regulations be suspended and that the Lincoln Public Schools Board of Education authorize and approve the Property sale as so provided.  Under Section 79-10,114, R.R.S., an affirmative vote of two-thirds (5 of 7) is required to approve this transaction, sale, and conveyance of interests in the Property at this regular meeting.  It is further recommended that Lincoln Public Schools approve the proposal.
 

Proposal
That the Board discuss the proposed resolution.

BE IT RESOLVED, by Lancaster County School District No. 0001, a/k/a Lincoln Public Schools ("LPS") pursuant to Policy 8314 that Regulation 3400.1 and any other relevant Policies or Regulations should be and are hereby suspended.

BE IT FURTHER RESOLVED, by LPS, a Class IV School District under the laws and statutes of the State of Nebraska, at this regular meeting of its Board of Education, that the Real Estate Purchase and Sale Agreement for the Kooser Addition, Outlots G, H, and I, and portion of Outlot F ("Agreement"), in the form on file with official LPS records and as presented at this meeting, or with such changes as are approved by the Associate Superintendent of Business Affairs, should be and is hereby authorized and approved;

BE IT FURTHER RESOLVED, that the Associate Superintendent for Business Affairs or a designee for the School District should be and is hereby delegated the authority and is authorized and directed to sign execute and deliver such Agreement and any other documents or agreements called for in such Agreement or determined to be in the best interest of the District, for and on behalf of LPS, and is further hereby delegated the authority and is authorized and directed to take or cause to be taken all other action necessary or appropriate to complete requirements as set forth in the Agreement, to pay necessary and required closing and transaction costs and expenses, and to complete and close the sale and conveyance transaction upon satisfactory completion of due diligence, presentation by LPS of good title and an acceptable warranty deed or other necessary documents on the described property to be sold by LPS under the Agreement.

BE IT FURTHER RESOLVED, that the property sale is approved by an affirmative vote of at least two-thirds of all members of this board as required to approve this transaction, sale and conveyance of the Property at this regular meeting.
9.1.7. Kooser Outlot Property #9550
Rationale: 
It is recommended that Lincoln Public Schools (LPS) surplus and sell approximately 4.15 acres of real estate owned by LPS located in the Kooser Addition near North 14th Street and Alvo Road.  The property originally was purchased by LPS in 1998.  Kooser Elementary was constructed and opened in August 2009 on a portion of the original tract.  The excess property not used for the elementary school has been platted and subdivided into outlots, which generally are sized for residential lots.

The exact legal description for the property proposed to be sold will be determined before closing by survey or plat, but generally will consist of:

Outlots B, C, D, and E, Kooser Addition, Lincoln Lancaster County, Nebraska; and a portion of Outlot F, Kooser Addition, as subdivided and replatted ("Property").

The sale calls for a sale price of $47,848.00 per acre for the Property.  The exact sale price to be determined at Closing based on the final number of acres based on subdivision and platting.
 
Explanation
It is recommended under Policy 8314 that Regulation 3400.1 and any other relevant policies or regulations be suspended and that the Lincoln Public Schools Board of Education authorize and approve the Property sale as so provided.  Under Section 79-10,114, R.R.S., an affirmative vote of two-thirds (5 of 7) is required to approve this transaction, sale, and conveyance of interests in the Property at this regular meeting.  It is further recommended that Lincoln Public Schools approve the proposal.
 

Proposal
That the Board discuss the proposed resolution.

BE IT RESOLVED, by Lancaster County School District No. 0001, a/k/a Lincoln Public Schools ("LPS") pursuant to Policy 8314 that Regulation 3400.1 and any other relevant Policies or Regulations should be and are hereby suspended.

BE IT FURTHER RESOLVED, by LPS, a Class IV School District under the laws and statutes of the State of Nebraska, at this regular meeting of its Board of Education, that the Real Estate Purchase and Sale Agreement for the Kooser Addition, Outlots B, C, D, and E, and portion of Outlot F ("Agreement"), in the form on file with official LPS records and as presented at this meeting, or with such changes as are approved by the Associate Superintendent of Business Affairs, should be and is hereby authorized and approved;

BE IT FURTHER RESOLVED, that the Associate Superintendent for Business Affairs or a designee for the School District should be and is hereby delegated the authority and is authorized and directed to sign execute and deliver such Agreement and any other documents or agreements called for in such Agreement or determined to be in the best interest of the District, for and on behalf of LPS, and is further hereby delegated the authority and is authorized and directed to take or cause to be taken all other action necessary or appropriate to complete requirements as set forth in the Agreement, to pay necessary and required closing and transaction costs and expenses, to pay other amounts due and owing the buyer, and to complete and close the sale and conveyance transaction upon satisfactory completion of due diligence, presentation by LPS of good title and an acceptable warranty deed or other necessary documents on the described property to be sold by LPS under the Agreement.

BE IT FURTHER RESOLVED, that the property sale is approved by an affirmative vote of at least two-thirds of all members of this board as required to approve this transaction, sale and conveyance of the Property at this regular meeting.
9.1.8. Revision to the 2019-20 Student Calendar
Rationale: 
The student calendar demonstrates the commitment of the district to learning.  It is based on sound instructional considerations and priorities ensuring the continuity, efficiency, and effectiveness of teaching and learning.
 
EXPLANATION:
Correct and revise the 2019-20 school year student calendar by adding one additional day of instruction raising the current total number of days from 179 to the standard 180 instructional days. 

 
Attachments:
9.2. From the Superintendent
10. SECOND READING, RECOMMENDED FOR ACTION
10.1. From Board Committees
10.1.1. Newly Annexed Property to the City of Lincoln
Rationale: 
The Board of Education assigns school attendance areas to property newly annexed to the City of Lincoln or newly platted.  This action establishes school attendance areas prior to the sale of residential lots, allowing purchasers to know what schools their children will attend.

Explanation
The City of Lincoln has annexed two parcels of land, which automatically brings these properties into the district of Lincoln Public Schools.  These properties need to be assigned attendance centers so that potential purchasers of homes in these areas will know which schools they will be attending:

93rd St & O St, Annexation Ordinance #20586, for 2018-19 school year:
Pyrtle Elementary School, Lux Middle School, East High School.

Hillcrest Addition, Annexation Ordinance #20718, for 2018-19 school year:
Pyrtle Elementary School, Lux Middle School, East High School.
 
Proposal
That the Board approve the proposed attendance area assignments of the newly annexed properties.
Attachments:
10.2. From the Superintendent
10.2.1. Proposed Negotiated Agreement with the Lincoln Education Association
Rationale: 

The Lincoln Board of Education has recognized the Lincoln Education Association (LEA) as the exclusive bargaining agent to negotiate salary, fringe benefits, and working conditions for members of that employee group.  The negotiation teams, representing LEA and Lincoln Public Schools, have reached a tentative agreement for the 2019-20 and 2020-21 years; and the LEA has approved the tentative agreement.

The proposed agreement calls for a 3.04 percent total package increase for 2019-20 and a 2.69 percent total package increase for 2020-21.  These settlements are within the parameters set by the Board of Education.  Included in the package increase are all district costs including the district’s contributions to health insurance, state retirement, and Social Security.  A complete copy of the proposed agreement is available for review at the office of the Associate Superintendent for Human Resources upon request.

Proposal:
That the Board of Education ratify the proposed negotiated agreement for the 2019-20 and 2020-21 school years with the Lincoln Education Association.

 

10.2.2. State 21st Century Community Learning Center Continuation Application
Rationale: 
The 21st Century Community Learning Centers (CLCs) federally-funded grant program provides grants to eligible schools for the purpose of creating or expanding Community Learning Centers.  The primary purpose of 21st Century funds is to provide students with academic enrichment opportunities designed to complement their regular academic program.  All CLC services are provided during non-school hours or periods when school is not in session.  The CLC programs and activities are designed to build on the capacity of community partners and neighborhood schools.  Each site is to have an academic focus to assist participating students in meeting state and local academic achievement standards.  Families of students served may also receive services in areas which support family literacy, health, other family support services, and childcare.

EXPLANATION:
These two 21st Century CLC grant applications are continuation funding grants for Holmes and Pershing Elementary Schools and Lefler Middle School (Grant 12) and Clinton, Hartley, Elliott, Huntington, Riley, Saratoga and West Lincoln Elementary Schools, and Goodrich Middle School (Grant 13).  The identified schools have specific needs which are in line with the goals of the 21st Century grant process and have successfully achieved stated outcomes in the continuation grant award.  Community partners that have been identified to serve as the CLC lead agencies and to assist in the planning and service provision include:  YMCA of Lincoln, Family Service, Cedars and Lincoln Parks and Recreation.  These community partners will be essential to the successful delivery of quality after-school opportunities for students.  The continuation grant will build on the success these sites have experienced over past years.  Successes have included: 

1) Consistently serving an average of 1,160 students attending thirty-plus days each year and over 2,610 total students attending after-school.
2) The CLC sites and partnering agencies are more intentional in their alignment of after-school programs with the school day program.
3) The State Site Observation tool, which evaluates program quality in eight domain areas, boasts an average score for these sites of 4.28 on a 5.0 scale. 

Core program activities will include homework / academic support, enrichment activities, recreation and leisure, character education and development, and service learning as well as activities to support nutrition and healthy lifestyles.  It is projected that approximately 2,700 students will be impacted by the CLC programs at these 11 sites.

The following program goals will guide the program design and delivery:
Goal 1: Improve student learning performance in one or more core academic areas.
Goal 2: Increase social benefits and improve behavior.
Goal 3: Increase family and community involvement in schools.
 
10.2.3. State 21st Century Community Learning Center New Grant Application
Rationale: 
The 21st Century Community Learning Centers (CLCs) federally-funded grant program provides grants to eligible schools for the purpose of creating or expanding Community Learning Centers.  The primary purpose of 21st Century funds is to provide students with academic enrichment opportunities designed to complement their regular academic program.  All CLC services are provided during non-school hours or periods when school is not in session.  The CLC programs and activities are designed to build on the capacity of community partners and neighborhood schools.  Each site is to have an academic focus to assist participating students in meeting state and local academic achievement standards.  Families of students served may also receive services in areas which support family literacy, health, other family support services, and childcare.

EXPLANATION:
This 21st Century CLC grant application is a new funding grant for Randolph Elementary School, Lincoln High School, and  Northeast High School.  The identified schools have specific needs which are in line with the goals of the 21st Century grant process.  Community partners serving as the CLC lead agencies and before and after- school providers assisting in planning and service provision are yet to be determined.  A Request for Lead Agency Partners (RFP) and before and after-school providers will be conducted when the grant is approved by NDE in April/May 2019 timeframe.  As a result of the RFP the selected community partners, along with others, will be essential to the successful delivery of quality after-school opportunities for students.  The development of CLC activities at these schools will build on the success of Lincoln’s existing 26 CLC schools.  This grant in partnership with local funders will bring necessary resources and support to establish Randolph, Lincoln High, and Northeast as CLC schools.  CLC program activities will be developed and enhanced to include homework / academic support, STEM, enrichment activities, recreation and leisure, character education, and service learning.  It is projected that approximately 210 students will be impacted by programs at these CLC schools.

The following program goals will guide the program design and delivery:

Goal 1: Improve student learning performance in one or more core academic areas.
Goal 2: Increase social benefits and improve behavior.
Goal 3: Increase family and community involvement in schools

The total grant amount over a five-year period is projected to be $803,880.  In years four and five, grant funds will step-down (year four to 80%, year five to 60% of initial grant funding).  Community partnerships will contribute resources to meet the stepdown difference.  Lincoln Public Schools general funds will not be utilized to support Randolph, Lincoln High, and  Northeast CLCs.
 
11. EXPEDITED/EMERGENCY ACTIONS
12. ITEM(S) REMOVED FROM CONSENT AGENDA
13. INFORMATIONAL ITEMS/REPORTS
13.1. From Board Committees
13.2. From The Career Academy
13.3. From the Superintendent
13.3.1. Superintendent Update
13.3.2. Monthly Financial Report
Rationale: 
At the second Board meeting of the month, information regarding the district’s monthly financial report is presented.  Because there was only one Board meeting in December, the November report is presented at the first Board meeting in January.

Explanation
The monthly financial report for the month ending November 30, 2018, is attached.
 

Proposal
Information item; no Board action required.
Attachments:
14. ANNOUNCEMENTS OF UPCOMING EVENTS FOR THE BOARD
Rationale:  January 14: Mayor's Neighborhood Roundtable, Mayor's Office, 5:30 pm
January 16: GNSA Meeting, NCSA Offices, 9:30 am
January 18: MLK Freedom Breakfast, Embassy Suites, 7:30 am
January 21: No School All Levels
January 22: Board Meeting, LPSDO, 6:00 pm
 
15. PUBLIC COMMENT
Rationale: 

In keeping with Board Policy 8420:

  1. Persons speaking during Public Comment will be called forward individually by the Board Chair to the location identified for such purpose. 
  2. A time limit of five minutes will be allotted for any speaker. At the discretion of the chair, the speaker may be allotted additional time. Board members may share, address or consider comments from the public during public comment, at the end of public comment or when related business is on the agenda.
  3. Each individual speaking to the Board will be required to identify himself or herself prior to giving public comment. A "Record of Appearance" card is provided for this purpose.
  4. Persons wishing to appear will be heard in the order in which the Chair of the meeting determines appropriate.
  5. In cases where more than one person wishes to speak on the same topic, their presentations to the Board may, at the discretion of the chair, be grouped together by topic.
  6. If the number of people wishing to speak under the public participation portions of the agenda is large, the chair may rule that a public hearing be scheduled or the discussion be limited on the issue in question.
  7. Persons speaking to the Board during public comment may make printed materials available to the Board but may not use any other form of media.
If at any time persons appearing before the Board exceed the time limitations set forth in this policy or on the agenda or if persons appearing before the Board or who are present at the Board meeting or public hearing become abusive in language or behavior, it shall be the responsibility of the chair to declare that person or persons out of order and to refuse permission to continue to address the Board, require a change in behavior and may require the person or persons to leave the premises of the Board meeting.
16. REQUEST FOR CLOSED SESSION
Rationale: 
The Lincoln Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation
At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

16.1. Request for Closed Session - Negotiations/Collective Bargaining, Property/Real Estate, Litigation, Security, Criminal Misconduct, Personnel, and Legal Advice Matters
Rationale:  The Lincoln Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

17. ADJOURNMENT
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