Public Meeting Agenda: January 22, 2019 at 6:00 PM - Board of Education Regular Meeting - CANCELLED DUE TO WEATHER

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January 22, 2019 at 6:00 PM - Board of Education Regular Meeting - CANCELLED DUE TO WEATHER Agenda

January 22, 2019 at 6:00 PM - Board of Education Regular Meeting - CANCELLED DUE TO WEATHER
1. LPS BOARD OF EDUCATION INFORMATION
Rationale: 

Notice of the time and place of the Lincoln Board of Education meeting was e-mailed to an extensive list of local and regional news media.  A mailing list is maintained at the Lincoln Public Schools District Office.  A public notice was published in the LINCOLN JOURNAL STAR.

 

The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools. The Lincoln Board of Education shall also make available for examination and copying as requested by members of the public, at least one copy of all reproducible written materials to be discussed at the meeting.

2. CALL TO ORDER
3. ROLL CALL
4. ANNOUNCE OPEN MEETING ACT POSTING AND LOCATION
5. APPROVAL OF MINUTES
Rationale:  The attached minutes are intended to accurately reflect the action of the Board at its previous meetings.

Explanation
The minutes have been prepared for Board approval.
Attachments:
6. SPECIAL REPORTS, PRESENTATIONS AND CELEBRATIONS OF SUCCESS
6.1. Doreen Ainslie: Honored with California Casualty Award for Teaching Excellence
Rationale: 
Doreen Ainslie, a social studies teacher at Mickle Middle School, was honored with the California Casualty Award for Teaching Excellence from the National Education Association Foundation (NEA). The national award recognizes dedication to the profession, community engagement, professional development, attention to diversity and advocacy for fellow educators. Ms. Ainslie will be honored in February at the Salute to Excellence in Education Gala in Washington, D.C.

Explanation
The National Education Association Foundation (NEA), honored Mickle Middle School social studies teacher, Doreen Ainslie, with the California Casualty Award for Teaching Excellence. The NEA Foundation is a public charity founded in 1969 by educators, for educators, to improve public education for all students. The award recognizes dedication to the profession, community engagement, professional development, attention to diversity and advocacy to fellow educators. She was one of only 46 teachers in the country to receive the award and will be honored in February during an event in Washington, D.C.

NEA Foundation President and CEO, Harriet Sanford, said this about Ms. Ainslie and her fellow award winners:

"These educators are keeping the promise of public education by creating learning opportunities for their students that are relevant and rigorous. They advocate for each other, the profession and public education."


Lincoln Public Schools K-12 Social Studies Curriculum Specialist Jaci Kellison praised Ainslie for her dedication to teaching and to Lincoln Public Schools:

"Doreen is actively involved in ensuring that high-quality teaching and learning happens in social studies classrooms. Doreen is passionate about teaching and is willing to tackle new challenges, whether it be new content, a new instructional strategy or a new technology tool. The social studies curriculum department appreciates Doreen's continued commitment to helping LPS students achieve at high levels."
 
 
6.2. Student Celebration: Lincoln Public Schools Celebrates Culinary Curriculum and Culinary Extracurricular Activities
Rationale: 

Lincoln Public Schools celebrates our culinary curriculum and culinary extracurricular activities.


Explanation
Lincoln Public Schools celebrates our culinary curriculum and culinary extracurricular activities with a presentation from Denise Haag, Assistant Curriculum Specialist for Family and Consumer Sciences/Health Sciences, as well as LPS high school culinary educators and students.
6.3. LPS Honored as National "Champion for Computer Science" School District for 2018
Rationale:  Lincoln Public Schools has been named the national "Champion for Computer Science" school district for 2018 by the Computer Science Teachers Association and Code.org. The Association cited efforts by LPS to make computer science education accessible for all students. Awards were given in the categories of students, teachers, schools and school districts. LPS Curriculum Specialist for Computer Science, Kent Steen, accepted the award on behalf of the school district during a ceremony in Seattle, Washington on December 3, 2018, that featured Melinda Gates. The event kicked off national Computer Science Education Week. It’s the second year for the award. Last year’s winner was the San Francisco United School District.
Explanation:

The Computer Science Teachers Association and Code.org named Lincoln Public Schools the national "Champion for Computer Science" for 2018. The Association cited efforts by LPS to make computer science accessible for all students, including its goal of "50/50 by 2020," meaning equal representation of female and male students in computer science courses. LPS now offers computer science courses in all 39 elementary schools, eight of 12 middle schools and all six high schools.


Lincoln Public Schools Curriculum Specialist for Computer Science, Kent Steen, said the following about this honor:

"To say that I am proud is an understatement. This award is a reflection of the past five years of hard work, leadership, willingness to learn and change, and passion for bringing computer science to all LPS students."

Lincoln Public Schools Associate Superintendent for Instruction, Matt Larson, had this to say about the award:

"This is a tremendous honor for Lincoln Public Schools, not only for Kent Steen, but for all our computer science teachers from kindergarten through 12th grade, staff, community partners and especially our students who have worked so hard to make this significant honor possible. Our staff and students continue to innovate and demonstrate the curiosity and dedication that make this school district special."

 
7. PUBLIC COMMENT
Rationale: 

In keeping with Board Policy 8420:

  1. Persons speaking during Public Comment will be called forward individually by the Board Chair to the location identified for such purpose. 
  2. A time limit of five minutes will be allotted for any speaker. At the discretion of the chair, the speaker may be allotted additional time. Board members may share, address or consider comments from the public during public comment, at the end of public comment or when related business is on the agenda.
  3. Each individual speaking to the Board will be required to identify himself or herself prior to giving public comment. A "Record of Appearance" card is provided for this purpose.
  4. Persons wishing to appear will be heard in the order in which the Chair of the meeting determines appropriate.
  5. In cases where more than one person wishes to speak on the same topic, their presentations to the Board may, at the discretion of the chair, be grouped together by topic.
  6. If the number of people wishing to speak under the public participation portions of the agenda is large, the chair may rule that a public hearing be scheduled or the discussion be limited on the issue in question.
  7. Persons speaking to the Board during public comment may make printed materials available to the Board but may not use any other form of media.
If at any time persons appearing before the Board exceed the time limitations set forth in this policy or on the agenda or if persons appearing before the Board or who are present at the Board meeting or public hearing become abusive in language or behavior, it shall be the responsibility of the chair to declare that person or persons out of order and to refuse permission to continue to address the Board, require a change in behavior and may require the person or persons to leave the premises of the Board meeting.
8. CONSENT AGENDA
Rationale: 
8.1. Human Resources Matters
Rationale:  Explanation:
The Human Resources Division also includes the Office of Risk Management.  As such, in addition to the Lincoln Board of Education approving all contractual agreements with employees, all employee benefit issues, all personnel actions, and all other matters within the scope of the Human Resources Division, as part of the Human Resources Matters agenda; the Lincoln Board of Education also must approve the settlement of Workers’ Compensation claims, take action on tort claims filed against the district, and take action on all other matters within the scope of the Office of Risk Management.

This report includes routine Human Resources changes:
   a.  Certificated Employees:
             Elections - 13
             Re-Elections Same Assignment - 1
             Changes of Status - 3
             Leaves of Absence - 1
             Separations - 2
   b.  Substitute Certificated Employees:
             Elections - 10
             Changes of Status - 1
             Separations - 11
   c.  Classified Employees:
             Elections - 30
             Changes of Status - 8
             Separations - 20
   d.  Other:
             Employment of Family Members - 2

Proposal:
That the Board approve the Human Resources items presented in the attachment(s).*

 
*The information in the attachment(s) may be protected by privacy legislation until the Board of Education takes action on the staff recommendations.  Therefore, this attachment(s) is not included in agenda materials provided the public and the news media.  Any information in the attachment(s) that is not protected by privacy legislation, however, is available for public inspection from the Associate Superintendent for Human Resources upon request.

That the Board is approving the Human Resources items attached with the information as presented or as on file with official district records and documents relating to each such item, or in such other form as may be approved by the Associate Superintendent for Human Resources, or the Associate Superintendent’s designee, and that the Board hereby authorizes the Associate Superintendent for Human Resources, or the Associate Superintendent’s designee, to transact and complete each such item approved hereby, and to sign, execute, and deliver necessary documents or contracts, and to take or cause to be taken any and all other action as may be necessary to complete each such item of transaction as contemplated, for and on behalf of this school district.
8.2. Routine Business
Rationale: 
At each meeting, the Board of Education is asked to approve certain items of routine business of the school district.

Explanation
The items included in routine business for this meeting are:

a.  REGULAR CLAIMS - Claims for the period ending January 22, 2019, were previously provided.

                Federal Tax ACH Deposit of $88,883.67.

                State Tax ACH Deposit of $888,506.93.

                Procurement Card ACH Transfer of $60,742.45.

                Child Support ACH Transfer of $490.50.

                Office Depot ACH Transfer of $6,890.31.

                Retirement ACH Transfer of $5,149,247.95.

                Vendor ACH Transfer of $93,871.43.

b.  PAYROLL FOR RATIFICATION - Payroll for the period ending January 15, 2019, in the amount of $261,162.44.
 
c.  GIFTS - Approval for the gifts listed on the attached gift report.
 
d.  BIDS/CONTRACTS/OTHER ROUTINE BUSINESS - Bids/contracts/other routine business will be presented for approval press box HVAC upgrades at Seacrest and Den Hartog; the purchase of a brush chipper and sprayer for use by Grounds; license of an asset and service management system; items listed for auction; and any other bids/contracts/routine business as presented.

Proposal
That the Lincoln Board of Education approve the following items of routine business:

a.  The regular claims for period ending January 22, 2019.
 
b.  Payroll for the period ending January 15, 2019.
 
c.  Gifts for Meadow Lane, West Lincoln, and the district.
 
d. Bids/contracts/other routine business for press box HVAC upgrades at Seacrest and Den Hartog; the purchase of a brush chipper and sprayer for use by Grounds; license of an asset and service management system; items listed for auction; and any other bids/contracts/routine business as presented.
Attachments:
8.3. Option Enrollment Student Application for 2018-19
Rationale: 

On February 13, 2018, the Board adopted a resolution to accept an option enrollment student for the 2018-19 school year.  An application for enrollment during the 2018-19 school year has been received and is in compliance with the Board resolution of February 13, 2018.      

Explanation
The application included in this agenda item has been examined by staff and meets one of the criteria set forth by the Board in the resolution of February 13, 2018.  Staff recommends approval of this application.  

Proposal   
That the Board adopts the following resolution:

WHEREAS, the student who has been assigned student number 272098 (for purposes of confidentiality, assigned numbers are being used) meets one or more of the criteria of the Board resolution of February 13, 2018, with regard to such option student;

THEREFORE, BE IT RESOLVED that the aforementioned student be accepted as an option student on the condition and with the express understanding that all programs, all classes and all buildings of assignment, except as otherwise required by law, shall at all times and from time to time during attendance at Lincoln Public Schools be determined solely by Lincoln Public Schools.

Attachments:
8.4. Late Requests for Enrollment Option Out 2018-19
Rationale: 

March 15, 2018, was the deadline for enrollment option applications to be completed for students wishing to attend school in a district other than the one in which they reside for the 2018-19 school year.  The Lincoln Public Schools Board of Education has authority to waive the deadline for late enrollment option requests (NDE Rule 7, Section 004.05).    

Explanation  
Requests from students who reside in the district of Lincoln Public Schools and wish to attend school outside of Lincoln Public Schools have been received after the March 15, 2018, deadline.  The Lincoln Board of Education may deny or approve these requests.  If the requests are approved by the Board of Education, they will be forwarded to the option school districts for their approval. 

Student Number            Option District
286382                            Raymond Central
261772                            Raymond Central
273850                            Omaha
414790                            Omaha
401472                            Omaha

Proposal  
That the Board approve the requests for option out for the 2018-19 school year.

9. FIRST READING, ACTION AT NEXT MEETING
Rationale:  *The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education  Board releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
9.1. From Board Committees
9.1.1. Newly Annexed Property to the City of Lincoln
Rationale: 
The Board of Education assigns school attendance areas to property newly annexed to the City of Lincoln or newly platted.  This action establishes school attendance areas prior to the sale of residential lots, allowing purchasers to know what schools their children will attend.

Explanation
The City of Lincoln has annexed a parcel of land, which automatically brings this property into the district of Lincoln Public Schools.  This property needs to be assigned attendance centers so that potential purchasers of homes in this area will know which schools they will be attending:

Wandering Creek PUD, Annexation Ordinance #20731, for 2018-19 school year:  Pyrtle Elementary School, Lux Middle School, East High School.
 

Proposal
That the Board discuss the proposed attendance area assignments of the newly annexed property.
Attachments:
9.1.2. Policy 5504 - Child Abuse and Neglect
Rationale: 
Lincoln Public Schools reviews policies on an on-going basis and updates policies to ensure that they accurately reflect the ever-changing work of the district.
 
Explanation
Revisions to this policy add clarity in regard to responsibility and reporting procedures for child abuse and neglect. 
 

 
Attachments:
9.2. From the Superintendent
9.2.1. Resolution for Option Enrollment Students 2019-20
Rationale:  Nebraska students may attend a school other than the one in the district in which they reside under the option enrollment statutes.      

Explanation
The attached resolution would admit any K-12 option students who meet the statutory and legal conditions and whose application is received by August 2, 2019.  

The resolution specifies the circumstances under which late-filed applications would be accepted.       

Proposal
That the Board discuss the option resolution for the 2019-20 school year.
Attachments:
9.2.2. High School Auxiliary Cooling Project
Rationale: 
Bids were requested from interested vendors for the auxiliary cooling projects at North Star, Southeast, and Southwest High Schools.  The project includes the installation of Air-Cooled Fluid Coolers, Heat Exchangers, and Pumps at all three schools, corresponding electrical, general and control work as required.

Explanation
It is recommended that award be confirmed to the lowest responsible bidder meeting specifications:

Hayes Mechanical (La Vista, Nebraska)                                   $1,142,000.00

There were two other bidders.

Grunwald Mechanical (Omaha, Nebraska)                                $1,425,500.00
NIFCO Mechanical (Lincoln, Nebraska)                                     $1,599,930.00

A complete bid tabulation is available in the Purchasing Department.

This will be a total expenditure of $1,142,000.00 from the Building and other facility funds.

Proposal
The Board, by approving this agreement with Hayes Mechanical, is approving the award, the contract documents for this project, and all associated documents related thereto according to the terms and conditions as on file with district records or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent for Business Affairs or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent for Business Affairs or a designee to sign, execute, and deliver the contract documents and all such related documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and/or implement the contract and all associated documents related thereto on a day-to-day basis during this project as contemplated thereby, for and on behalf of this school district, and hereby designates the Director of Operations, or another person as selected by the Associate Superintendent for Business Affairs or a designee from time to time as its program administrator under this agreement.
10. SECOND READING, RECOMMENDED FOR ACTION
10.1. From Board Committees
10.1.1. Policy 6000 Series - Instruction
Rationale: 
Periodically, new circumstances or changes in legislation or regulation from the state or federal government requires the school district to make a number of minor updates to align existing policy without changing the original leadership or organizational intent of the Board.  When the Board has a number of such policies to revise, it collects them into a single Board agenda item.
 
Explanation
Policy 6521 contains a minor grammatical correction.  Policy 6603 contains an update in acronym.  

The following policies are submitted for affirmation as written and do not require revisions: 6000, 6100, 6110, 6120, 6121, 6130, 6200, 6210, 6222, 6230, 6283, 6300, 6310, 6320, 6330, 6340, 6350, 6400, 6410, 6411, 6412, 6420, 6421, 6430, 6442, 6443, 6445, 6450, 6500, 6510, 6520, 6522, 6523, 6524, 6525, 6526, 6530, 6550, 6570, 6580, 6600, 6601, 6602, 6604, 6610, 6620, 6621, 6720, and 6740.
Attachments:
10.1.2. Policy 6220 - Program for Students, Requirements for Graduation, Beginning With Class of 2010
Rationale:  Lincoln Public Schools reviews policies on an on-going basis and updates policies to ensure that they accurately reflect the ever-changing work of the district.
 
Explanation
Deletion of this policy is needed as the graduation requirements of the class of 2010 have expired. 
Attachments:
10.1.3. Policy 6441 - Technology Resources and Internet Safety Policy
Rationale: 
Lincoln Public Schools reviews policies on an on-going basis and updates policies to ensure that they accurately reflect the ever-changing work of the district.
 
Explanation
The revisions included in Policy 6441 have been made to accurately reflect current technology and terminology used at Lincoln Public Schools .
Attachments:
10.1.4. Policy 6700 - Authorization of Student Activities
Rationale:  Lincoln Public Schools reviews policies on an on-going basis and updates policies to ensure that they accurately reflect the ever-changing work of the district.
 
Explanation
The revisions included in Policy 6700 updates the activity program for students in secondary schools including Nebraska Schools Activities Association (NSAA) competitive activities.  The revision includes Lincoln Public Schools commitment as members of NSAA to follow rules and guidelines that meet or exceed the standards of the NSAA when participating in NSAA activities.
Attachments:
10.1.5. Kooser Outlot Property #9549
Rationale: 
It is recommended that Lincoln Public Schools (LPS) surplus and sell approximately 4.36 acres of real estate owned by LPS located in the Kooser Addition near North 14th Street and Alvo Road.  The property originally was purchased by LPS in 1998.  Kooser Elementary was constructed and opened in August 2009 on a portion of the original tract.  The excess property not used for the elementary school has been platted and subdivided into outlots, which generally are sized for residential lots.

The exact legal description for the property proposed to be sold will be determined before closing by survey or plat, but generally will consist of:

Outlots G, H and I, Kooser Addition, Lincoln, Lancaster County, Nebraska; and a portion of Outlot F, Kooser Addition, as subdivided and replatted ("Property").

The sale calls for a sale price of $36,842 per acre for the Property.  The exact sale price to be determined at Closing based on the final number of acres based on subdivision and platting.

Explanation
It is recommended under Policy 8314 that Regulation 3400.1 and any other relevant policies or regulations be suspended and that the Lincoln Public Schools Board of Education authorize and approve the Property sale as so provided.  Under Section 79-10,114, R.R.S., an affirmative vote of two-thirds (5 of 7) is required to approve this transaction, sale, and conveyance of interests in the Property at this regular meeting.  It is further recommended that Lincoln Public Schools approve the proposal.
 

Proposal
That the Board approve the proposed resolution.
 
BE IT RESOLVED, by Lancaster County School District No. 0001, a/k/a Lincoln Public Schools ("LPS") pursuant to Policy 8314 that Regulation 3400.1 and any other relevant Policies or Regulations should be and are hereby suspended.

BE IT FURTHER RESOLVED, by LPS, a Class IV School District under the laws and statutes of the State of Nebraska, at this regular meeting of its Board of Education, that the Real Estate Purchase and Sale Agreement for the Kooser Addition, Outlots G, H, and I, and portion of Outlot F ("Agreement"), in the form on file with official LPS records and as presented at this meeting, or with such changes as are approved by the Associate Superintendent of Business Affairs, should be and is hereby authorized and approved;

BE IT FURTHER RESOLVED, that the Associate Superintendent for Business Affairs or a designee for the School District should be and is hereby delegated the authority and is authorized and directed to sign execute and deliver such Agreement and any other documents or agreements called for in such Agreement or determined to be in the best interest of the District, for and on behalf of LPS, and is further hereby delegated the authority and is authorized and directed to take or cause to be taken all other action necessary or appropriate to complete requirements as set forth in the Agreement, to pay necessary and required closing and transaction costs and expenses, and to complete and close the sale and conveyance transaction upon satisfactory completion of due diligence, presentation by LPS of good title and an acceptable warranty deed or other necessary documents on the described property to be sold by LPS under the Agreement.

BE IT FURTHER RESOLVED, that the property sale is approved by an affirmative vote of at least two-thirds of all members of this board as required to approve this transaction, sale and conveyance of the Property at this regular meeting.
 
10.1.6. Kooser Outlot Property #9550
Rationale: 
It is recommended that Lincoln Public Schools (LPS) surplus and sell approximately 4.15 acres of real estate owned by LPS located in the Kooser Addition near North 14th Street and Alvo Road.  The property originally was purchased by LPS in 1998.  Kooser Elementary was constructed and opened in August 2009 on a portion of the original tract.  The excess property not used for the elementary school has been platted and subdivided into outlots, which generally are sized for residential lots.

The exact legal description for the property proposed to be sold will be determined before closing by survey or plat, but generally will consist of:

Outlots B, C, D, and E, Kooser Addition, Lincoln Lancaster County, Nebraska; and a portion of Outlot F, Kooser Addition, as subdivided and replatted ("Property").

The sale calls for a sale price of $47,848.00 per acre for the Property.  The exact sale price to be determined at Closing based on the final number of acres based on subdivision and platting.

Explanation
It is recommended under Policy 8314 that Regulation 3400.1 and any other relevant policies or regulations be suspended and that the Lincoln Public Schools Board of Education authorize and approve the Property sale as so provided.  Under Section 79-10,114, R.R.S., an affirmative vote of two-thirds (5 of 7) is required to approve this transaction, sale, and conveyance of interests in the Property at this regular meeting.  It is further recommended that Lincoln Public Schools approve the proposal.
 

Proposal
That the Board approve the proposed resolution.

BE IT RESOLVED, by Lancaster County School District No. 0001, a/k/a Lincoln Public Schools ("LPS") pursuant to Policy 8314 that Regulation 3400.1 and any other relevant Policies or Regulations should be and are hereby suspended.

BE IT FURTHER RESOLVED, by LPS, a Class IV School District under the laws and statutes of the State of Nebraska, at this regular meeting of its Board of Education, that the Real Estate Purchase and Sale Agreement for the Kooser Addition, Outlots B, C, D, and E, and portion of Outlot F ("Agreement"), in the form on file with official LPS records and as presented at this meeting, or with such changes as are approved by the Associate Superintendent of Business Affairs, should be and is hereby authorized and approved;

BE IT FURTHER RESOLVED, that the Associate Superintendent for Business Affairs or a designee for the School District should be and is hereby delegated the authority and is authorized and directed to sign execute and deliver such Agreement and any other documents or agreements called for in such Agreement or determined to be in the best interest of the District, for and on behalf of LPS, and is further hereby delegated the authority and is authorized and directed to take or cause to be taken all other action necessary or appropriate to complete requirements as set forth in the Agreement, to pay necessary and required closing and transaction costs and expenses, to pay other amounts due and owing the buyer, and to complete and close the sale and conveyance transaction upon satisfactory completion of due diligence, presentation by LPS of good title and an acceptable warranty deed or other necessary documents on the described property to be sold by LPS under the Agreement.

BE IT FURTHER RESOLVED, that the property sale is approved by an affirmative vote of at least two-thirds of all members of this board as required to approve this transaction, sale and conveyance of the Property at this regular meeting.
10.2. From the Superintendent
11. EXPEDITED/EMERGENCY ACTIONS
12. ITEM(S) REMOVED FROM CONSENT AGENDA
13. INFORMATIONAL ITEMS/REPORTS
13.1. From Board Committees
13.2. From The Career Academy
13.3. From the Superintendent
13.3.1. Lincoln Public Schools External Accreditation Visit
Rationale:  Nebraska Rule 10, 009.01B, requires that every five years, the school improvement process include a visitation by a team of external representatives to review the school improvement process, progress on goals, and provide written recommendations.  The resulting external visit reports are provided to schools, to the district, and to the Nebraska Department of Education.

Explanation
Lincoln Public Schools has successfully completed its 2018-19 External Accreditation Visit.  Don Loseke, Nebraska Department of Education, and Dr. Mark Adler, Superintendent of Ralston Public Schools, co-chaired the twenty-seven (27) member external visitation team. A representative sample of eighteen (18) schools were selected to receive an on-site visit; however, the district is accredited as one singular institution, rather than by individual schools. Teams spent one full day in each of their two assigned schools, reviewing data and documents provided by the school, visiting classrooms, and interviewing staff, students, and parents. The external team completed approximately 160 classroom visits across elementary, middle, and secondary levels. Each visit lasted approximately 15 minutes, for a total of 40 hours of classroom observations over the course of two consecutive days.

Commendation themes for the district are:
  • Positive culture and climate including strong community support
  • Effective school improvement processes and leadership
  • Dedicated and empowered school staff
  • Leadership: Effective and quality Board of Education, district and building administration, and teacher leadership
  • Facilities and technology
Recommendation themes for the district are:
  • Continued evaluation, development, and implementation of the District developed Instructional Design Model
  • Further refinement and implementation of a more deliberate and intentional Professional Learning Community process
  • Development and implementation of a way to evaluate the effectiveness of programming and process
  • Evaluate and strengthen the connections between the District Strategic Plan and the school building action plans
District leaders, school administrators, and school improvement teams are currently analyzing the external reports to address the recommendations and establish systematic processes to improve in each area.   

Proposal
This is an information report; no Board action required. 
Attachments:
13.3.2. Superintendent Update
13.3.3. Monthly Financial Report
Rationale: 
At the second Board meeting of the month, information regarding the district’s monthly financial report is presented.

Explanation
The monthly financial report for the month ending December 31, 2018, is attached.
 

Proposal
Information item; no Board action required.
Attachments:
14. ANNOUNCEMENTS OF UPCOMING EVENTS FOR THE BOARD
15. PUBLIC COMMENT
Rationale: 

In keeping with Board Policy 8420:

  1. Persons speaking during Public Comment will be called forward individually by the Board Chair to the location identified for such purpose. 
  2. A time limit of five minutes will be allotted for any speaker. At the discretion of the chair, the speaker may be allotted additional time. Board members may share, address or consider comments from the public during public comment, at the end of public comment or when related business is on the agenda.
  3. Each individual speaking to the Board will be required to identify himself or herself prior to giving public comment. A "Record of Appearance" card is provided for this purpose.
  4. Persons wishing to appear will be heard in the order in which the Chair of the meeting determines appropriate.
  5. In cases where more than one person wishes to speak on the same topic, their presentations to the Board may, at the discretion of the chair, be grouped together by topic.
  6. If the number of people wishing to speak under the public participation portions of the agenda is large, the chair may rule that a public hearing be scheduled or the discussion be limited on the issue in question.
  7. Persons speaking to the Board during public comment may make printed materials available to the Board but may not use any other form of media.
If at any time persons appearing before the Board exceed the time limitations set forth in this policy or on the agenda or if persons appearing before the Board or who are present at the Board meeting or public hearing become abusive in language or behavior, it shall be the responsibility of the chair to declare that person or persons out of order and to refuse permission to continue to address the Board, require a change in behavior and may require the person or persons to leave the premises of the Board meeting.
16. REQUEST FOR CLOSED SESSION
Rationale: 
The Lincoln Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation
At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

16.1. Request for Closed Session - Negotiations/Collective Bargaining, Property/Real Estate, Litigation, Security, Criminal Misconduct, Personnel, and Legal Advice Matters
Rationale:  The Lincoln Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

17. ADJOURNMENT
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