Public Meeting Agenda: February 26, 2019 at 6:00 PM - Board of Education Regular Meeting

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February 26, 2019 at 6:00 PM - Board of Education Regular Meeting Agenda

February 26, 2019 at 6:00 PM - Board of Education Regular Meeting
1. LPS BOARD OF EDUCATION INFORMATION
Rationale: 

Notice of the time and place of the Lincoln Board of Education meeting was e-mailed to an extensive list of local and regional news media.  A mailing list is maintained at the Lincoln Public Schools District Office.  A public notice was published in the LINCOLN JOURNAL STAR.

 

The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools. The Lincoln Board of Education shall also make available for examination and copying as requested by members of the public, at least one copy of all reproducible written materials to be discussed at the meeting.

2. CALL TO ORDER
3. ROLL CALL
4. ANNOUNCE OPEN MEETING ACT POSTING AND LOCATION
5. APPROVAL OF MINUTES
Rationale:  The attached minutes are intended to accurately reflect the action of the Board at its previous meetings.

Explanation
The minutes have been prepared for Board approval.
Attachments:
6. SPECIAL REPORTS, PRESENTATIONS AND CELEBRATIONS OF SUCCESS
6.1. STAFF CELEBRATION:  Lincoln Public Schools Honored as the National "Champion for Computer Science" School District for 2018
Rationale: 
BACKGROUND:

Lincoln Public Schools has been named the national "Champion for Computer Science" school district for 2018 by the Computer Science Teachers Association and Code.org. The Association cited efforts by LPS to make computer science education accessible for all students. Awards were given in the categories of students, teachers, schools and school districts. LPS Curriculum Specialist for Computer Science, Kent Steen, accepted the award on behalf of the school district during a ceremony in Seattle, Washington on December 3, 2018, that featured Melinda Gates. The event kicked off national Computer Science Education Week. It’s the second year for the award. Last year’s winner was the San Francisco United School District.
 

EXPLANATION:

The Computer Science Teachers Association and Code.org named Lincoln Public Schools the national "Champion for Computer Science" for 2018. The Association cited efforts by LPS to make computer science accessible for all students, including its goal of "50/50 by 2020," meaning equal representation of female and male students in computer science courses. LPS now offers computer science courses in all 39 elementary schools, eight of 12 middle schools and all six high schools.

Lincoln Public Schools Curriculum Specialist for Computer Science, Kent Steen, said the following about this honor:

"To say that I am proud is an understatement. This award is a reflection of the past five years of hard work, leadership, willingness to learn and change, and passion for bringing computer science to all LPS students."

Lincoln Public Schools Associate Superintendent for Instruction, Matt Larson, had this to say about the award:

"This is a tremendous honor for Lincoln Public Schools, not only for Kent Steen, but for all our computer science teachers from kindergarten through 12th grade, staff, community partners and especially our students who have worked so hard to make this significant honor possible. Our staff and students continue to innovate and demonstrate the curiosity and dedication that make this school district special."
6.2. STUDENT CELEBRATION:  Lincoln Public Schools Celebrates Music Curriculum and Instruction
Rationale: 

BACKGROUND:

Lincoln Public Schools celebrates our music curriculum and instruction.

 
EXPLANATION:
 

Lincoln Public Schools celebrates our music curriculum and instruction.  Lance Nielsen, Supervisor of Music for Lincoln Public Schools, will speak to the meaning and value of the solo and ensemble experience.  Student members of the Lincoln Southwest High School Vocal Octet will speak and perform.

7. PUBLIC COMMENT
Rationale: 

In keeping with Board Policy 8420:

  1. Persons speaking during Public Comment will be called forward individually by the Board Chair to the location identified for such purpose. 
  2. A time limit of five minutes will be allotted for any speaker. At the discretion of the chair, the speaker may be allotted additional time. Board members may share, address or consider comments from the public during public comment, at the end of public comment or when related business is on the agenda.
  3. Each individual speaking to the Board will be required to identify himself or herself prior to giving public comment. A "Record of Appearance" card is provided for this purpose.
  4. Persons wishing to appear will be heard in the order in which the Chair of the meeting determines appropriate.
  5. In cases where more than one person wishes to speak on the same topic, their presentations to the Board may, at the discretion of the chair, be grouped together by topic.
  6. If the number of people wishing to speak under the public participation portions of the agenda is large, the chair may rule that a public hearing be scheduled or the discussion be limited on the issue in question.
  7. Persons speaking to the Board during public comment may make printed materials available to the Board but may not use any other form of media.
If at any time persons appearing before the Board exceed the time limitations set forth in this policy or on the agenda or if persons appearing before the Board or who are present at the Board meeting or public hearing become abusive in language or behavior, it shall be the responsibility of the chair to declare that person or persons out of order and to refuse permission to continue to address the Board, require a change in behavior and may require the person or persons to leave the premises of the Board meeting.
8. CONSENT AGENDA
Rationale: 
8.1. Human Resources Matters
Rationale:  Explanation:
The Human Resources Division also includes the Office of Risk Management.  As such, in addition to the Lincoln Board of Education approving all contractual agreements with employees, all employee benefit issues, all personnel actions, and all other matters within the scope of the Human Resources Division, as part of the Human Resources Matters agenda; the Lincoln Board of Education also must approve the settlement of Workers’ Compensation claims, take action on tort claims filed against the district, and take action on all other matters within the scope of the Office of Risk Management.

This report includes routine Human Resources changes:
   a.  Administrator Employees:
             Separations - 5
   b.  Certificated Employees:
             Changes of Status - 1
             Separations - 1
   c.  Substitute Certificated Employees:
             Elections - 25
             Changes of Status - 3
             Separations - 2
   d.  Classified Employees:
             Elections - 24
             Changes of Status - 2
             Separations - 22

Proposal:
That the Board approve the Human Resources items presented in the attachment(s).*


*The information in the attachment(s) may be protected by privacy legislation until the Board of Education takes action on the staff recommendations.  Therefore, this attachment(s) is not included in agenda materials provided the public and the news media.  Any information in the attachment(s) that is not protected by privacy legislation, however, is available for public inspection from the Associate Superintendent for Human Resources upon request.

That the Board is approving the Human Resources items attached with the information as presented or as on file with official district records and documents relating to each such item, or in such other form as may be approved by the Associate Superintendent for Human Resources, or the Associate Superintendent’s designee, and that the Board hereby authorizes the Associate Superintendent for Human Resources, or the Associate Superintendent’s designee, to transact and complete each such item approved hereby, and to sign, execute, and deliver necessary documents or contracts, and to take or cause to be taken any and all other action as may be necessary to complete each such item of transaction as contemplated, for and on behalf of this school district.
8.2. Routine Business
Rationale: 
At each meeting, the Board of Education is asked to approve certain items of routine business of the school district.
 
Explanation
The items included in routine business for this meeting are:

a.  REGULAR CLAIMS - Claims for the period ending February 26, 2019, were previously provided.

                Federal Tax ACH Deposit of $73,936.31.

                State Tax ACH Deposit of $871,700.54.

                Procurement Card ACH Transfer of $105,258.61.

                Child Support ACH Transfer of $490.50.

                Office Depot ACH Transfer of $19,933.09.

                Tern Life/Disability ACH Transfer of $199,120.03.

                Retirement ACH Transfer of $5,137,903.39.

                Vendor ACH Transfer of $90,907.37.

b.  PAYROLL FOR RATIFICATION - Payroll for the period ending February 6, 2019, in the amount of $232,378.47.
 
c.  GIFTS - Approval for the gifts listed on the attached gift report.

d.  BIDS/CONTRACTS/OTHER ROUTINE BUSINESS - Bids/contracts/other routine business will be presented for approval for the purchase of classroom furniture; resurfacing the tennis courts at North Star; the purchase of school buses; the purchase of sheet rubber flooring; the purchase of first aid supplies; the purchase of Chromebook bags; subscriptions for online periodicals and research tools; subscription to PebbleGo digital software; an agreement for mentoring at Northeast; items listed for auction; and any other bids/contracts/routine business as presented.
 
Proposal
That the Lincoln Board of Education approve the following items of routine business:

a.  The regular claims for period ending February 26, 2019, 2019.
 
b.  Payroll for the period ending February 6, 2019.
 
c.  Gifts for Eastridge, Fredstrom, Lincoln High, and Pershing.
 
d.  Bids/contracts/other routine business for the purchase of classroom furniture; resurfacing the tennis courts at North Star; the purchase of school buses; the purchase of sheet rubber flooring; the purchase of first aid supplies; the purchase of Chromebook bags; subscriptions for online periodicals and research tools; subscription to PebbleGo digital software; an agreement for mentoring at Northeast; items listed for auction; and any other bids/contracts/routine business as presented.
Attachments:
8.3. Option Enrollment Student Applications for 2019-20
Rationale: 

On February 12, 2019, the Board adopted a resolution to accept an option enrollment student for the 2019-20 school year.  An application for enrollment during the 2019-20 school year has been received and is in compliance with the Board resolution of February 12, 2019.      

Explanation
The applications included in this agenda item have been examined by staff and meet one of the criteria set forth by the Board in the resolution of February 12, 2019.  Staff recommends approval of these application.  

Proposal   
That the Board adopt the following resolution:

WHEREAS, the students who have been assigned student numbers 400177, 429199, 439216, 291260, 429726, 412427, 412428, 429791, 259493, 428382, 298481, 429730, 429772, 429721, 299583, 429775, 242793, 429776, 299060, 298892, 406623, 429780, 301484, 420358 and 223806 (for purposes of confidentiality, assigned numbers are being used) meet one or more of the criteria of the Board resolution of February 12, 2019, with regard to such option students;

THEREFORE, BE IT RESOLVED that the aforementioned students be accepted as option students on the condition and with the express understanding that all programs, all classes and all buildings of assignment, except as otherwise required by law, shall at all times and from time to time during attendance at Lincoln Public Schools be determined solely by Lincoln Public Schools.

Attachments:
8.4. Late Requests for Enrollment Option Out 2018-19
Rationale: 

March 15, 2018, was the deadline for enrollment option applications to be completed for students wishing to attend school in a district other than the one in which they reside for the 2018-19 school year.  The Lincoln Public Schools Board of Education has authority to waive the deadline for late enrollment option requests (NDE Rule 7, Section 004.05).    

Explanation  
Requests from students who reside in the district of Lincoln Public Schools and wish to attend school outside of Lincoln Public Schools have been received after the March 15, 2018, deadline.  The Lincoln Board of Education may deny or approve these requests.  If the requests are approved by the Board of Education, they will be forwarded to the option school districts for their approval. 

Student Number            Option District
408720                            Waverly

Proposal  
That the Board approve the requests for option out for the 2018-19 school year.
9. FIRST READING, ACTION AT NEXT MEETING
Rationale:  *The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education  Board releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
9.1. From Board Committees
9.1.1. Student Calendar Committee Recommendation: 2021-2022
Rationale:  BACKGROUND:

Each year a joint LPS/LEA committee, composed of parents, Board members, education association leaders, teachers and administrators, recommends a student calendar for the Board’s consideration. It has been the practice of the Board to adopt calendars more than a full calendar year before it is in place. 
 

EXPLANATION:

As in previous years, the Calendar Committee has followed Board approved student calendar primary and secondary variables to design and recommend a student calendar that meets the Calendar Committee’s purpose statement, "The school calendar demonstrates the district’s commitment to learning.  It is based on sound instructional considerations and priorities ensuring the continuity, efficiency, and effectiveness of teaching and learning."

The Calendar Committee received additional input from neighborhood and parent groups and LEA faculty representatives during the process of creating this calendar.
Attachments:
9.1.2. Policy Series 8000 - Board Operating Procedures
Rationale: 
BACKGROUND:

Periodically, new circumstances or changes in legislation or regulation from the state or federal government requires the school district to make a number of minor updates to align existing policy without changing the original leadership or organizational intent of the Board.  When the Board has a number of such policies to revise, it collects them into a single Board agenda item.

 

EXPLANATION:

Policies 8002, 8004, 8006, 8100, 8120, 8220, 8250, 8310, 8350, 8441, 8450, 8480, and 8501 have the following edits for the purpose of consistency in language:
  1.  "School Board" changed to "Board"
  2. "School District" changed to "District"
  3. "the schools" changed to "the District"
  4. "Superintendent of Schools" changed to "Superintendent"
  5. "he/she" changed to the appropriate noun

The following policies are submitted for affirmation as written and do not require revisions: 8003, 8005, 8110, 8122, 8260, 8311, 8320, 8330, 8340, 8410, 8420, 8440, 8442, 8443, 8470, 8500, 8504.

 
Attachments:
9.1.3. Policy 8000 - Philosophy & Vision Statement
Rationale: 
BACKGROUND:
 
Lincoln Public Schools reviews policies on an on-going basis and updates policies to ensure that they accurately reflect the ever-changing work of the district.
 
EXPLANATION:
 
The revision to Policy 8000 adds the Board Vision Statement developed during the Strategic Planning process in 2017.
Attachments:
9.1.4. Policy 8001 - Statement of Purpose
Rationale: 
BACKGROUND:
 
Lincoln Public Schools reviews policies on an on-going basis and updates policies to ensure that they accurately reflect the ever-changing work of the district.

 

EXPLANATION:
 
The revisions to Policy 8001 removes unnecessary language and clarifies that the Statement of Purpose for the Board is established by the State of Nebraska.
 

 
Attachments:
9.1.5. Policy 8121 - President and Vice President
Rationale: 
BACKGROUND:
 
Lincoln Public Schools reviews policies on an on-going basis and updates policies to ensure that they accurately reflect the ever-changing work of the district.
 
EXPLANATION:
 
The revisions included in Policy 8121 have been made to put into policy current Board practice in terms of the Board President’s duties.  Revisions have also been made to bring consistency in policy language by replacing outdated verbiage.
 
Attachments:
9.1.6. Policy 8123 - Secretary
Rationale: 
BACKGROUND:
 
Lincoln Public Schools reviews policies on an on-going basis and updates policies to ensure that they accurately reflect the ever-changing work of the district.
 

EXPLANATION:
 
The revisions to Policy 8123 removes unnecessary language and provides clarity.  It provides for the Board Treasurer to receive notice, rather than the Board Secretary (currently designated to the Superintendent), when it is required that notice be given to the Secretary.
Attachments:
9.1.7. Policy 8130 - Committees
Rationale: 
BACKGROUND:
 
Lincoln Public Schools reviews policies on an on-going basis and updates policies to ensure that they accurately reflect the ever-changing work of the district.
 

EXPLANATION:
 
The revisions to Policy 8130 remove unnecessary verbiage and replaces the listing of Committee of the Whole with a description of their function.  The language has been revised to clarify that appointments to board are at-will appointments.  The Lincoln Safe and Successful Kids Interlocal Board and Joint Board of the Career Academy Board have been added under committee Special Appointments.
Attachments:
9.1.8. Policy 8210 - Filling Vacancies
Rationale: 
BACKGROUND:
 
Lincoln Public Schools reviews policies on an on-going basis and updates policies to ensure that they accurately reflect the ever-changing work of the district.
 
EXPLANATION:
 
The revisions to Policy 8210 align the language of the policy with state law.
Attachments:
9.1.9. Policy 8230 - Opportunities for Development
Rationale: 
BACKGROUND:
 
Lincoln Public Schools reviews policies on an on-going basis and updates policies to ensure that they accurately reflect the ever-changing work of the district.
 
EXPLANATION:
 
The revision to Policy 8230 provides direction for obtaining approval of staff development opportunities that may exceed the authorized amount, which is established at one-thousand dollars.
 
Attachments:
9.1.10. Policy 8270 - Former Members of the Board
Rationale: 
BACKGROUND:
 
Lincoln Public Schools reviews policies on an on-going basis and updates policies to ensure that they accurately reflect the ever-changing work of the district.
 
EXPLANATION:
 
The revision to Policy 8270 adds the presentation of diplomas at graduation ceremonies as a service provided to former Board members.
Attachments:
9.1.11. Policy 8400 - Meetings
Rationale: 
BACKGROUND:
 
Lincoln Public Schools reviews policies on an on-going basis and updates policies to ensure that they accurately reflect the ever-changing work of the district.

 
EXPLANATION:
 
The revisions to Policy 8400 clarify when the Board may hold a closed meeting session.
 
Attachments:
9.1.12. Policy 8460 - Annual Organizational Meeting
Rationale: 
BACKGROUND:
 
Lincoln Public Schools reviews policies on an on-going basis and updates policies to ensure that they accurately reflect the ever-changing work of the district.
 

EXPLANATION:
 
The revisions to Policy 8460 provide clarity in the procedures for election of officers and other business to take place at the annual organizational meeting of the Board.  It designates the Board’s legal counsel as the Acting Chair for the election of President; clarifies the procedure for electing the Secretary and Treasurer, and builds into policy the manner in which motions for the election of officers should be made.
Attachments:
9.2. From the Superintendent
9.2.1. Support for Improvement (SFI) Grant Through NDE
Rationale:  As part of Nebraska’s Every Student Succeeds Act Plan, the Nebraska Department of Education offers funding for improvement efforts at schools identified for Comprehensive Support and Improvement (CSI). The AQuESTT accountability system was used to identify schools identified for CSI support, including performance on NSCAS ELA & Math, growth and progress toward proficiency, and progress toward English language proficiency.

Federal law requires all CSI schools to complete a needs assessment and develop a plan of action for improvement based on that needs assessment, which is also a competitive application for financial support from NDE.  The goal for the school’s plan of action/application is to focus resources on student academic and support services that result in schoolwide improvement over three years.

The plan of action must be submitted by early March for competitive review.  
    
Explanation
Within Lincoln Public Schools, Clinton Elementary School has completed a needs assessment and proposes to develop a Plan of Action/Support for Improvement (SFI) application for funding consideration by NDE. The additional supports available through an SFI grant would provide an opportunity to create or enhance academic and support services at Clinton. 

Proposed activities will include additional support for teacher professional development and student learning, as well as additional summer opportunities for students.

Proposal
That the Board approve the submission of a Plan of Action/Support for Improvement Grant Application to the Nebraska Department of Education for an amount up to $800,000 for a total of three years, dependent upon final funding determination. There is no match or in-kind requirement for this award.
9.2.2. Chromebooks for 2019 Distribution #9600
Rationale: 
The CLASS technology plan provides budget resources in the 2018-19 fiscal year for the purchase of enough Chromebooks to provide one for each student in the 2019-20 sixth grade class (3,250) and ninth grade class (3,055).

Quotes for 17 models of standard and touch Chromebooks were received from seven vendors in response to RFQ 9235.  Review and testing, including a review of serviceability by LPS repair technicians, was a required element of the vendor response and 12 models were delivered for this purpose.  The Dell 5190 standard and touch models were the lowest cost and best scoring on a weighted list of features resulting in a value quotient higher than any other model.  A complete tabulation of the cost and evaluation scoring is available from the Purchasing Department.
 

Explanation
The popularity of Chromebooks in K12 education settings is a catalyst for innovation in the Chrome operating system, Google Cloud ecosystem, and development of web apps with functionality equal to traditionally installed software.  This accounts for LPS teachers and students who report a high degree of satisfaction with the capability of Chromebooks as a tool for learning.

Repair data and experience this school year using the Chromebook models proposed for purchase were shared with the Board Technology Committee.  Both the data and first-hand experience affirmed the distribution of touch capable and standard Chromebooks.  Thus, the recommendation is to continue with touch Chromebooks for 9th grade students who will use them throughout their high school years and standard Chromebooks for 6th grade students who will use them for their middle school years.

It is recommended that the Board award a total of $1,875,381.95 to Dell EMC Inc. (Round Rock, Texas) to purchase 3,250 Dell 5190 Standard Chromebooks with Chrome management and a 3-year warranty and 3,055 Dell 5190 2-in-1 Chromebooks including Chrome Management and a 4-year warranty.
 
Vendor Description Quantity Cost Extended Cost
Dell EMC Inc. Dell 5190 Standard Chromebook 3,250 $248.99 $ 809,217.50
Dell EMC Inc. Dell 5190 2-in-1 Chromebook 3,055 $348.99 $ 1,066,164.45

This will be an expenditure of $ 1,875,381.95 from the General Fund and Depreciation Fund.
 

Proposal
That the Board discuss this award to Dell EMC Inc.  A complete project timeline has been shared with the Board Technology Committee.

The Board, by approving this purchase with Dell EMC Inc., is approving the provisions of the agreement and all associated documents related thereto according to the terms and conditions as presented or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent for Business Affairs or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent for Business Affairs or a designee to sign, execute, and deliver such documents, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and implement the same on a day to day basis during its term as contemplated thereby, for and on behalf of this school district.
9.2.3. Wheelchair School Buses #9579
Rationale: 
Proposals were requested from interested vendors to purchase seven wheelchair school buses for use by the Transportation Department.  The buses will be an addition to the fleet.  Cost includes radios.
 
Explanation
It is recommended that award be made to:

Cornhusker International Trucking (Lincoln, Nebraska)                $791,490.00

There was one other proposal:

Nebraska Central Equipment (Alda, Nebraska)                           $819,056.00

The proposals contained alternates.  No alternates will be awarded.

Cornhusker International Trucking (Lincoln, Nebraska)               $712,677.00

A complete proposal tabulation is available in the Purchasing Office.

This will be an expenditure of $791,490.00 from the Depreciation Fund.
 
Proposal
The Board, by approving this agenda item, is approving the purchase order and purchase from Cornhusker International Trucking (Lincoln, Nebraska) according to the terms and conditions as presented or such other or additional terms and provisions as negotiated and approved by the Director of Transportation or a designee, and the Board is hereby delegating to and authorizing the Director of Transportation or a designee to take possession of the property and to sign, execute, and deliver all necessary contract documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete, administer and implement the  stated purchase order and the purchase transaction as contemplated thereby, for and on behalf of this school district.
9.2.4. Portable Classrooms #9578
Rationale: 
Bids were requested from interested vendors for the construction and installation of six portable classroom buildings:  one each at Kooser, West Lincoln, Wysong, and Goodrich, and two at East High School.
 

Explanation
It is recommended that award be made to the lowest responsible bidder meeting specifications:

Genesis Contracting Group (Lincoln, Nebraska)                          $677,500.00

There was one other bidder.

Brester Construction (Lincoln, Nebraska)                                     $720,000.00

A complete bid tabulation is available in the Purchasing Department.

This will be a total expenditure of $677,500.00 from the Deprecation Fund.
 

Proposal
The Board, by approving this agreement with Genesis Contracting Group, is approving the award, the contract documents for this project, and all associated documents related thereto according to the terms and conditions as on file with district records or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent for Business Affairs or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent for Business Affairs or a designee to sign, execute, and deliver the contract documents and all such related documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and/or implement the contract and all associated documents related thereto on a day-to-day basis during this project as contemplated thereby, for and on behalf of this school district, and hereby designates the Director of Operations, or another person as selected by the Associate Superintendent for Business Affairs or a designee from time to time as its program administrator under this agreement.
10. SECOND READING, RECOMMENDED FOR ACTION
10.1. From Board Committees
10.1.1. Newly Annexed Property to the City of Lincoln
Rationale: 
The Board of Education assigns school attendance areas to property newly annexed to the City of Lincoln or newly platted.  This action establishes school attendance areas prior to the sale of residential lots, allowing purchasers to know what schools their children will attend.
 
Explanation
The City of Lincoln has annexed a parcel of land, which automatically brings this property into the district of Lincoln Public Schools.  This property needs to be assigned attendance centers so that potential purchasers of homes in this area will know which schools they will be attending:

Wandering Creek PUD, Annexation Ordinance #20731, for 2018-19 school year:  Pyrtle Elementary School, Lux Middle School, East High School.
 

Proposal
That the Board approve the proposed attendance area assignments of the newly annexed property.
Attachments:
10.1.2. Policy 5504 - Child Abuse and Neglect
Rationale:  BACKGROUND:
 
Lincoln Public Schools reviews policies on an on-going basis and updates policies to ensure that they accurately reflect the ever-changing work of the district.
 

EXPLANATION:
 
Revisions to this policy add clarity in regard to responsibility and reporting procedures for child abuse and neglect. 
10.2. From the Superintendent
11. EXPEDITED/EMERGENCY ACTIONS
12. ITEM(S) REMOVED FROM CONSENT AGENDA
13. INFORMATIONAL ITEMS/REPORTS
13.1. From Board Committees
13.1.1. Budget Calendar for the 2019-20 Budget
Rationale: 
Board Policy 3100 (Attachment One) directs staff to present a budget calendar.
 
Explanation
The budget calendar includes the following:  Publication of the budget hearing date on August 4, 2019; the public hearing/budget forum on August 13, 2019; and budget approval on August 27, 2019.  Attachment Three is the budget calendar for the 2019-20 budget.
 

Proposal
Information item; no Board action required.
Attachments:
13.2. From The Career Academy
13.3. From the Superintendent
13.3.1. Superintendent Update
13.3.2. Monthly Financial Report
Rationale: 
At the second Board meeting of the month, information regarding the district’s monthly financial report is presented.
 
Explanation
The monthly financial report for the month ending January 31, 2019, is attached.
 

Proposal
Information item; no Board action required.
Attachments:
14. ANNOUNCEMENTS OF UPCOMING EVENTS FOR THE BOARD
15. PUBLIC COMMENT
Rationale: 

In keeping with Board Policy 8420:

  1. Persons speaking during Public Comment will be called forward individually by the Board Chair to the location identified for such purpose. 
  2. A time limit of five minutes will be allotted for any speaker. At the discretion of the chair, the speaker may be allotted additional time. Board members may share, address or consider comments from the public during public comment, at the end of public comment or when related business is on the agenda.
  3. Each individual speaking to the Board will be required to identify himself or herself prior to giving public comment. A "Record of Appearance" card is provided for this purpose.
  4. Persons wishing to appear will be heard in the order in which the Chair of the meeting determines appropriate.
  5. In cases where more than one person wishes to speak on the same topic, their presentations to the Board may, at the discretion of the chair, be grouped together by topic.
  6. If the number of people wishing to speak under the public participation portions of the agenda is large, the chair may rule that a public hearing be scheduled or the discussion be limited on the issue in question.
  7. Persons speaking to the Board during public comment may make printed materials available to the Board but may not use any other form of media.
If at any time persons appearing before the Board exceed the time limitations set forth in this policy or on the agenda or if persons appearing before the Board or who are present at the Board meeting or public hearing become abusive in language or behavior, it shall be the responsibility of the chair to declare that person or persons out of order and to refuse permission to continue to address the Board, require a change in behavior and may require the person or persons to leave the premises of the Board meeting.
16. REQUEST FOR CLOSED SESSION
Rationale: 
The Lincoln Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation
At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

16.1. Request for Closed Session - Negotiations/Collective Bargaining, Property/Real Estate, Litigation, Security, Criminal Misconduct, Personnel, and Legal Advice Matters
Rationale:  The Lincoln Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

17. ADJOURNMENT
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