Public Meeting Agenda: March 26, 2019 at 6:00 PM - Board of Education Regular Meeting

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March 26, 2019 at 6:00 PM - Board of Education Regular Meeting Agenda

March 26, 2019 at 6:00 PM - Board of Education Regular Meeting
1. LPS BOARD OF EDUCATION INFORMATION
Rationale: 

Notice of the time and place of the Lincoln Board of Education meeting was e-mailed to an extensive list of local and regional news media.  A mailing list is maintained at the Lincoln Public Schools District Office.  A public notice was published in the LINCOLN JOURNAL STAR.

 

The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools. The Lincoln Board of Education shall also make available for examination and copying as requested by members of the public, at least one copy of all reproducible written materials to be discussed at the meeting.

2. CALL TO ORDER
3. ROLL CALL
4. ANNOUNCE OPEN MEETING ACT POSTING AND LOCATION
5. APPROVAL OF MINUTES
Rationale:  The attached minutes are intended to accurately reflect the action of the Board at its previous meetings.

Explanation
The minutes have been prepared for Board approval.
Attachments:
6. SPECIAL REPORTS, PRESENTATIONS AND CELEBRATIONS OF SUCCESS
6.1. Student Celebration:  Lincoln Public Schools Celebrates Culinary Curriculum and Culinary Extracurricular Activities
Rationale: 

Lincoln Public Schools celebrates our culinary curriculum and culinary extracurricular activities.

EXPLANATION:
Lincoln Public Schools celebrates our culinary curriculum and culinary extracurricular activities with a presentation from Denise Haag, assistant curriculum specialist for Family and Consumer Sciences/Health Sciences, as well as LPS high school culinary educators and students - and a few delicious samples of their work.

 

6.2. Megan O'Brien - 2018 Nebraska Outstanding Young Music Educator
Rationale: 

BACKGROUND:

The Nebraska Music Education Association (NMEA) named Zeman Elementary School teacher Megan O’Brien the 2018 Outstanding Young Music Educator. The NMEA represents all phases of music education in Nebraska schools, colleges and universities, with more than 1,200 members from across the state. The Outstanding Young Music Educator award recognizes excellence in music education by someone who has taught for between three and seven years.

 


EXPLANATION:

The Nebraska Music Education Association named Megan O’Brien the 2018 Outstanding Young Music Educator.

Lance Nielsen, supervisor of music for Lincoln Public Schools, said the following about O’Brien:

"When you walk into her classroom, you will observe excellence in teaching. She designs lessons with clear learning objectives that engage all students, regardless of their ability level. You also see active music-making by all students with support systems for them to succeed. You can’t help but leave her classroom smiling.  She brings happiness to the classroom and the students love her."

One of her students said this about O’Brien:

"Miss O’Brien makes learning fun and gives chances for all grades to have concerts. After each one she congratulates us for the hard effort we put in. She’s never afraid to try new things and is always open to new ideas."

6.3. Nissa Sturgeon - 2018 Nebraska Middle School Art Educator of the Year
Rationale: 
BACKGROUND:

The Nebraska Art Teachers Association named Nissa Sturgeon the 2018 Middle School Art Educator of the Year. Sturgeon teaches at Park Middle School. The Middle School Art Educator of the Year award honors a teacher who has made outstanding contributions to art education in the classroom and beyond, including the school, district, community and state levels.
 

EXPLANATION:

The Nebraska Art Teachers Association has named Park Middle School teacher Nissa Sturgeon as the 2018 Middle School Art Educator of the Year.

During her career, Sturgeon has distinguished herself as an innovative and passionate teacher, as well as a leader in art education among her Lincoln Public Schools colleagues and peers across Nebraska.

Lorinda Rice, visual art curriculum specialist for Lincoln Public Schools, said the following about Sturgeon when nominating her for this award:

"In the classroom, Nissa works above and beyond to meet the needs of her diverse students. When you walk into Nissa’s classroom, you are embraced with her smile, laughter and energy. Park Middle School students come from a wide range of cultures and the work that students create in her class often reflect that.

"For her fellow educators, Nissa is the core of our middle-level teacher team. She pulls from her prior knowledge and listens carefully for new information that might be added to her daily practice. Teachers listen to her to learn from the past, and aim for new heights as they prepare units for the future."
7. PUBLIC COMMENT
Rationale: 

In keeping with Board Policy 8420:

  1. Persons speaking during Public Comment will be called forward individually by the Board Chair to the location identified for such purpose. 
  2. A time limit of five minutes will be allotted for any speaker. At the discretion of the chair, the speaker may be allotted additional time. Board members may share, address or consider comments from the public during public comment, at the end of public comment or when related business is on the agenda.
  3. Each individual speaking to the Board will be required to identify himself or herself prior to giving public comment. A "Record of Appearance" card is provided for this purpose.
  4. Persons wishing to appear will be heard in the order in which the Chair of the meeting determines appropriate.
  5. In cases where more than one person wishes to speak on the same topic, their presentations to the Board may, at the discretion of the chair, be grouped together by topic.
  6. If the number of people wishing to speak under the public participation portions of the agenda is large, the chair may rule that a public hearing be scheduled or the discussion be limited on the issue in question.
  7. Persons speaking to the Board during public comment may make printed materials available to the Board but may not use any other form of media.
If at any time persons appearing before the Board exceed the time limitations set forth in this policy or on the agenda or if persons appearing before the Board or who are present at the Board meeting or public hearing become abusive in language or behavior, it shall be the responsibility of the chair to declare that person or persons out of order and to refuse permission to continue to address the Board, require a change in behavior and may require the person or persons to leave the premises of the Board meeting.
8. CONSENT AGENDA
Rationale: 
8.1. Human Resources Matters
Rationale: 

Explanation:

The Human Resources Division also includes the Office of Risk Management.  As such, in addition to the Lincoln Board of Education approving all contractual agreements with employees, all employee benefit issues, all personnel actions, and all other matters within the scope of the Human Resources Division, as part of the Human Resources Matters agenda; the Lincoln Board of Education also must approve the settlement of Workers’ Compensation claims, take action on tort claims filed against the district, and take action on all other matters within the scope of the Office of Risk Management.

This report includes routine Human Resources changes:
   a.  Certificated Administrator Employees:
             Changes of Status - 1
             Separations - 1
   b.  Certificated Employees:
             Elections - 16
             Re-Elections Same Assignment - 1
             Changes of Status - 1
             Leaves of Absence - 31
             Separations - 60
   c,  Substitute Certificated Employees:
             Elections - 38
             Changes of Status - 2
             Separations - 4
   d.  Classified Employees:
             Elections - 45
             Separations - 92

   e.  Other:
             Workers' Compensation Lump Sum Settlements - 1
             Civic Leaves -
             Employment of Family Members - 3


Proposal:
That the Board approve the Human Resources items presented in the attachment(s).*


*The information in the attachment(s) may be protected by privacy legislation until the Board of Education takes action on the staff recommendations.  Therefore, this attachment(s) is not included in agenda materials provided the public and the news media.  Any information in the attachment(s) that is not protected by privacy legislation, however, is available for public inspection from the Associate Superintendent for Human Resources upon request.


That the Board is approving the Human Resources items attached with the information as presented or as on file with official district records and documents relating to each such item, or in such other form as may be approved by the Associate Superintendent for Human Resources, or the Associate Superintendent’s designee, and that the Board hereby authorizes the Associate Superintendent for Human Resources, or the Associate Superintendent’s designee, to transact and complete each such item approved hereby, and to sign, execute, and deliver necessary documents or contracts, and to take or cause to be taken any and all other action as may be necessary to complete each such item of transaction as contemplated, for and on behalf of this school district.

8.2. Routine Business
Rationale: 
At each meeting, the Board of Education is asked to approve certain items of routine business of the school district.

Explanation
The items included in routine business for this meeting are:

a.  REGULAR CLAIMS - Claims for the period ending March 26, 2019, were previously provided.

                Federal Tax ACH Deposit of $5,976,511.46.

                State Tax ACH Deposit of $897,956.95.

                Procurement Card ACH Transfer of $263,710.62.

                Child Support ACH Transfer of $19,653.91.

                Office Depot ACH Transfer of $53,868.68.

                Blue Cross/Blue Shield ACH Transfer of $5,110,754.44.

                Term Life/Disability ACH Transfer of $198,968.70

                Retirement ACH Transfer of $5,179,141.91.

                Vendor ACH Transfer of $253,337.70.

b.  PAYROLL FOR RATIFICATION - Payroll for the periods ending February 28, March 6, and March 15, 2019, in the amount of $1,922,941.60.
 
c.  GIFTS - Approval for the gifts listed on the attached gift report.
 
d.  BIDS/CONTRACTS/OTHER ROUTINE BUSINESS - Bids/contracts/other routine business will be presented for approval for the purchase of kitchen equipment; the purchase of band uniforms for East High; the purchase of science equipment and supplies; the purchase of music equipment and supplies; replacement of a skylight at Lefler; an agreement for mental health services; items listed for auction; and any other bids/contracts/routine business as presented.

Proposal
That the Lincoln Board of Education approve the following items of routine business:

a.  The regular claims for period ending March 26, 2019.
 
b.  Payroll for the periods ending February 28, March 6, March 15, 2019.
 
c.  Gifts for the district.
 
d. Bids/contracts/other routine business for the purchase of kitchen equipment; the purchase of band uniforms for East High; the purchase of science equipment and supplies; the purchase of music equipment and supplies; replacement of a skylight at Lefler; an agreement for mental health services; items listed for auction; and any other bids/contracts/routine business as presented.
Attachments:
8.3. Option Enrollment Student Applications for 2018-19
Rationale: 

On February 13, 2018, the Board adopted a resolution to accept an option enrollment student for the 2018-19 school year.  An application for enrollment during the 2018-19 school year has been received and is in compliance with the Board resolution of February 13, 2018.      

Explanation
The applications included in this agenda item have been examined by staff and meet one of the criteria set forth by the Board in the resolution of February 13, 2018.  Staff recommends approval of these application.  

Proposal   
That the Board adopt the following resolution:

WHEREAS, the students who have been assigned student numbers 293105, 287625, 287930 and 268752 (for purposes of confidentiality, assigned numbers are being used) meet one or more of the criteria of the Board resolution of February 13, 2018, with regard to such option students;

THEREFORE, BE IT RESOLVED that the aforementioned students be accepted as option students on the condition and with the express understanding that all programs, all classes and all buildings of assignment, except as otherwise required by law, shall at all times and from time to time during attendance at Lincoln Public Schools be determined solely by Lincoln Public Schools.

Attachments:
8.4. Option Enrollment Student Applications for 2019-20
Rationale: 

On March 26, 2019, the Board adopted a resolution to accept an option enrollment student for the 2019-20 school year.  An application for enrollment during the 2019-20 school year has been received and is in compliance with the Board resolution of March 26, 2019.      

Explanation
The applications included in this agenda item have been examined by staff and meet one of the criteria set forth by the Board in the resolution of March 26, 2019.  Staff recommends approval of these application.  

Proposal   
That the Board adopt the following resolution:

WHEREAS, the students who have been assigned student numbers 400177, 429199, 239216, 291260, 429726, 412427, 412428, 429791, 259493, 428382, 298481, 429730, 429772, 429721, 299583, 429775, 242793, 429776, 299060, 298892, 406623, 429780, 301484, 223806, 430140, 430282, 222690, 430290, 430294, 240315, 275355 and 246966 (for purposes of confidentiality, assigned numbers are being used) meet one or more of the criteria of the Board resolution of March 26, 2019, with regard to such option students;

THEREFORE, BE IT RESOLVED that the aforementioned students be accepted as option students on the condition and with the express understanding that all programs, all classes and all buildings of assignment, except as otherwise required by law, shall at all times and from time to time during attendance at Lincoln Public Schools be determined solely by Lincoln Public Schools.

Attachments:
8.5. Late Requests for Enrollment Option Out 2019-20
Rationale: 

March 15, 2019, was the deadline for enrollment option applications to be completed for students wishing to attend school in a district other than the one in which they reside for the 2018-19 school year.  The Lincoln Public Schools Board of Education has authority to waive the deadline for late enrollment option requests (NDE Rule 7, Section 004.05).    

Explanation  
Requests from students who reside in the district of Lincoln Public Schools and wish to attend school outside of Lincoln Public Schools have been received after the March 15, 2019, deadline.  The Lincoln Board of Education may deny or approve these requests.  If the requests are approved by the Board of Education, they will be forwarded to the option school districts for their approval. 

Student Number            Option District
259493                            Waverly
220347                            Palmyra
253783                            Palmyra
430626                            Raymond Central
430627                            Raymond Central
430628                            Raymond Central

Proposal  
That the Board approve the requests for option out for the 2019-20 school year.
9. FIRST READING, ACTION AT NEXT MEETING
Rationale:  *The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education  Board releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
9.1. From Board Committees
9.2. From the Superintendent
9.2.1. County Funding for Truancy Diversion-Lite Program
Rationale:  Each year, the Lancaster County Board of Commissioners sets aside prevention funding to provide services to youth at risk of entering or re-entering the juvenile justice system. Approximately $400,000 of General Funds is set aside annually by the County Board. Prioritization for the use of these funds is given to projects focused on addressing:
  • youth ages 17 and under who are or have been involved in our juvenile justice system;
  • youth with high truancy rates, at risk of dropping out of school;
  • homeless youth without structure in their lives to enable to them to become productive adults; and
  • youth at risk of being removed.
All applications must address at least one priority area of the Lancaster County Comprehensive Juvenile Services Community Plan. 
    
Explanation
Funding will support prevention services by three Licensed School Social Workers at Park Middle School, Culler Middle School and Goodrich Middle School. The Social Worker will complete a collaborative plan with identified families prior to or at 10 days of absences to determine barriers to school attendance. The Social Worker would then collaborate with each family to offer and support their student with the following:
--Offer basic needs, offer community resources, conduct home visits
--Schedule changes for students’ classes to help improve attendance
--Conduct "check ins" for academic or social/emotional concerns including bi-weekly meetings with the family
--Conduct social/emotional intervention groups and homework club at school
--Complete functional behavior analysis, behavioral intervention plan, and 504 plans as appropriate.

Proposal
The Board approves the submission of an application to Lancaster County Human Services Department for Juvenile Justice Prevention Funding to support the Truancy Diversion-Lite Program for the 2019-2020 school year with $96,784. This will cover 0.6 FTE for three School Social Workers. The match requirement for this award will be provided by Lancaster County, which will cover the remaining 0.4 FTE for all three staff.
9.2.2. Bosch Community Fund Grant Proposal
Rationale:  Robert Bosch LLC seeks to invest in communities where they have a presence, including Lincoln, where Bosch Communication Systems (formerly Telex Communications) manufactures various communications equipment. The corporate foundation, Bosch Community Fund, has awarded over $20 million in grants to 48 communities since its inception. The focus of these grants is primarily to offer young people hands-on learning experiences in science, technology, engineering and math (STEM), though smaller grants focus on the environmental conservation and environmental education with stewardship. Focus must be on activities that impact under-represented groups, such as females, students in poverty or students of color.
    
Explanation
Lincoln Public Schools will request approximately $18,000 from Bosch Community Fund to continue to purchase VEX robotics equipment and sponsor robotics clubs in middle schools.

Proposal
That the Board discuss and vote on the submission of this grant application to the Bosch Community Fund for approximately $18,000. No district-funding match is required.

This grant application has a submission date of March 28, 2019.
10. SECOND READING, RECOMMENDED FOR ACTION
10.1. From Board Committees
10.1.1. Student Calendar Committee Recommendation:  2021-2022
Rationale: 
BACKGROUND:

Each year a joint LPS/LEA committee, composed of parents, Board members, education association leaders, teachers and administrators, recommends a student calendar for the Board’s consideration. It has been the practice of the Board to adopt calendars more than a full calendar year before it is in place. 
 

EXPLANATION:

As in previous years, the Calendar Committee has followed Board approved student calendar primary and secondary variables to design and recommend a student calendar that meets the Calendar Committee’s purpose statement, "The school calendar demonstrates the district’s commitment to learning.  It is based on sound instructional considerations and priorities ensuring the continuity, efficiency, and effectiveness of teaching and learning."

The Calendar Committee received additional input from neighborhood and parent groups and LEA faculty representatives during the process of creating this calendar.
 
Attachments:
10.1.2. Policy 8000 Series- Board Operating Procedures
Rationale: 
Periodically, new circumstances or changes in legislation or regulation from the state or federal government requires the school district to make a number of minor updates to align existing policy without changing the original leadership or organizational intent of the Board.  When the Board has a number of such policies to revise, it collects them into a single Board agenda item.

 

EXPLANATION:
 
Policies 8002, 8004, 8006, 8100, 8120, 8220, 8250, 8310, 8350, 8430, 8450, 8480, and 8501 have the following edits for the purpose of consistency in language:

a.  "School Board" changed to "Board"
b.  "School District" changed to "District"
c.  "Superintendent of Schools" changed to "Superintendent"
d.  "he/she" changed to the appropriate noun

The following policies are submitted for affirmation as written and do not require revisions:  8003, 8005, 8110, 8122, 8260, 8311, 8320, 8330, 8340, 8410, 8420, 8440, 8442, 8443, 8470, 8500, 8504.
 

 

 
Attachments:
10.1.3. Policy 8000 - Philosophy & Vision Statement
Rationale:  BACKGROUND:
 
Lincoln Public Schools reviews policies on an on-going basis and updates policies to ensure that they accurately reflect the ever-changing work of the district.

 

EXPLANATION:
 
The revision to Policy 8000 adds the Board Vision Statement to policy and updates outdated language.

 

 
Attachments:
10.1.4. Policy 8001 - Statement of Purpose
Rationale: 
BACKGROUND:
 
Lincoln Public Schools reviews policies on an on-going basis and updates policies to ensure that they accurately reflect the ever-changing work of the district.

 

EXPLANATION:
 
The revisions to Policy 8001 removes unnecessary language and clarifies that the Statement of Purpose for the Board is established by the State of Nebraska.
Attachments:
10.1.5. Policy 8121 - President & Vice President
Rationale: 
BACKGROUND:
 
Lincoln Public Schools reviews policies on an on-going basis and updates policies to ensure that they accurately reflect the ever-changing work of the district.

 

EXPLANATION:
 
The revisions included in Policy 8121 have been made to put into policy current Board practice in terms of the Board President’s duties.  Revisions have also been made to bring consistency in policy language by replacing outdated verbiage.
 
Attachments:
10.1.6. Policy 8123 - Secretary
Rationale: 
BACKGROUND:
 
Lincoln Public Schools reviews policies on an on-going basis and updates policies to ensure that they accurately reflect the ever-changing work of the district.

 

EXPLANATION:
 
The revisions to Policy 8123 removes unnecessary language and provides clarity.  It provides for the Board Treasurer to receive notice, rather than the Board Secretary (currently designated to the Superintendent), when notice is given.
 
Attachments:
10.1.7. Policy 8130 - Committees
Rationale: 
BACKGROUND:
 
Lincoln Public Schools reviews policies on an on-going basis and updates policies to ensure that they accurately reflect the ever-changing work of the district.

 

EXPLANATION:
 
The revisions to Policy 8130 removes unnecessary verbiage and updates the policy language to reflect current Board Practice.  It replaces the listing of Committees of the Whole and instead references their function.  Revisions have been made to add Lincoln Safe and Successful Kids Inter-local Board and Joint Board of the Career Academy Board under committee Special Appointments.
Attachments:
10.1.8. Policy 8210 - Filling Vacancies
Rationale: 
BACKGROUND:
 
Lincoln Public Schools reviews policies on an on-going basis and updates policies to ensure that they accurately reflect the ever-changing work of the district.

 

EXPLANATION:
 
The revisions to Policy 8210 align the language of the policy with state law.
Attachments:
10.1.9. Policy 8230 - Opportunities For Development
Rationale: 
BACKGROUND:
 
Lincoln Public Schools reviews policies on an on-going basis and updates policies to ensure that they accurately reflect the ever-changing work of the district.

 

EXPLANATION:
 
The revision to Policy 8230 places a spending limit on Board member professional development opportunities not to exceed $1,000.00.  It provides direction for obtaining approval of staff development opportunities that may exceed the authorized amount.
 
Attachments:
10.1.10. Policy 8270 - Former Members of the Board
Rationale: 
BACKGROUND:
 
Lincoln Public Schools reviews policies on an on-going basis and updates policies to ensure that they accurately reflect the ever-changing work of the district.

 

EXPLANATION:
 
The revision to Policy 8270 adds the presentation of diplomas at graduation ceremonies as a service provided to former Board members.
Attachments:
10.1.11. Policy 8400 - Meetings
Rationale: 
BACKGROUND:
 
Lincoln Public Schools reviews policies on an on-going basis and updates policies to ensure that they accurately reflect the ever-changing work of the district.

 

EXPLANATION:
 
The revisions to Policy 8400 clarifies when the Board may hold a closed meeting session.
Attachments:
10.1.12. Policy 8460 - Annual Organizational Meeting
Rationale: 
BACKGROUND:
 
Lincoln Public Schools reviews policies on an on-going basis and updates policies to ensure that they accurately reflect the ever-changing work of the district.

 

EXPLANATION:
 
The revisions to Policy 8460 provide clarity in the procedures for election of officers and other business to take place at the annual organizational meeting of the Board.  It designates the Board’s legal counsel as the Acting Chair for the election of President, clarifies the procedure for electing the Secretary and Treasurer, and builds into policy the manner in which motions for the election of officers should be made.
Attachments:
10.2. From the Superintendent
10.2.1. Support for Improvement (SFI) Grant Through NDE
Rationale:  As part of Nebraska’s Every Student Succeeds Act Plan, the Nebraska Department of Education offers funding for improvement efforts at schools identified for Comprehensive Support and Improvement (CSI). The AQuESTT accountability system was used to identify schools identified for CSI support, including performance on NSCAS ELA & Math, growth and progress toward proficiency, and progress toward English language proficiency.

Federal law requires all CSI schools to complete a needs assessment and develop a plan of action for improvement based on that needs assessment, which is also a competitive application for financial support from NDE.  The goal for the school’s plan of action/application is to focus resources on student academic and support services that result in schoolwide improvement over three years.

The plan of action must be submitted by early March for competitive review.  
    
Explanation
Within Lincoln Public Schools, Clinton Elementary School has completed a needs assessment and proposes to develop a Plan of Action/Support for Improvement (SFI) application for funding consideration by NDE. The additional supports available through an SFI grant would provide an opportunity to create or enhance academic and support services at Clinton. 

Proposed activities will include additional support for teacher professional development and student learning, as well as additional summer opportunities for students.

Proposal
That the Board approve the submission of a Plan of Action/Support for Improvement Grant Application to the Nebraska Department of Education for an amount up to $800,000 for a total of three years, dependent upon final funding determination. There is no match or in-kind requirement for this award.
10.2.2. Resolution for Option Enrollment Students 2019-20
Rationale:  Nebraska students may attend a school other than the one in the district in which they reside under the option enrollment statutes.      

Explanation
The attached resolution would admit any K-12 option students who meet the statutory and legal conditions and whose application is received by August 2, 2019.  

The resolution specifies the circumstances under which late-filed applications would be accepted.       

Proposal
That the Board approves the option resolution for the 2019-20 school year.
Attachments:
10.2.3. Chromebooks for 2019 Distribution #9600
Rationale: 
The CLASS technology plan provides budget resources in the 2018-19 fiscal year for the purchase of enough Chromebooks to provide one for each student in the 2019-20 sixth grade class (3,250) and ninth grade class (3,055).

Quotes for 17 models of standard and touch Chromebooks were received from seven vendors in response to RFQ 9235.  Review and testing, including a review of serviceability by LPS repair technicians, was a required element of the vendor response and 12 models were delivered for this purpose.  The Dell 5190 standard and touch models were the lowest cost and best scoring on a weighted list of features resulting in a value quotient higher than any other model.  A complete tabulation of the cost and evaluation scoring is available from the Purchasing Department.
 

Explanation
The popularity of Chromebooks in K12 education settings is a catalyst for innovation in the Chrome operating system, Google Cloud ecosystem, and development of web apps with functionality equal to traditionally installed software.  This accounts for LPS teachers and students who report a high degree of satisfaction with the capability of Chromebooks as a tool for learning.

Repair data and experience this school year using the Chromebook models proposed for purchase were shared with the Board Technology Committee. Both the data and first-hand experience affirmed the distribution of touch capable and standard Chromebooks.  Thus, the recommendation is to continue with touch Chromebooks for 9th grade students who will use them throughout their high school years and standard Chromebooks for 6th grade students who will use them for their middle school years.

It is recommended that the Board award a total of $1,875,381.95 to Dell EMC Inc. (Round Rock, Texas) to purchase 3,250 Dell 5190 Standard Chromebooks with Chrome management and a 3-year warranty and 3,055 Dell 5190 2-in-1 Chromebooks including Chrome Management and a 4-year warranty.
 
Vendor Description Quantity Cost Extended Cost
Dell EMC Inc. Dell 5190 Standard Chromebook 3,250 $248.99 $ 809,217.50
Dell EMC Inc. Dell 5190 2-in-1 Chromebook 3,055 $348.99 $1,066,164.45

This will be an expenditure of $1,875,381.95 from the General Fund and Depreciation Fund.
 

Proposal
That the Board approve this award to Dell EMC Inc.  A complete project timeline has been shared with the Board Technology Committee.
The Board, by approving this purchase with Dell EMC Inc., is approving the provisions of the agreement and all associated documents related thereto according to the terms and conditions as presented or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent for Business Affairs or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent for Business Affairs or a designee to sign, execute, and deliver such documents, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and implement the same on a day to day basis during its term as contemplated thereby, for and on behalf of this school district.
11. EXPEDITED/EMERGENCY ACTIONS
12. ITEM(S) REMOVED FROM CONSENT AGENDA
13. INFORMATIONAL ITEMS/REPORTS
13.1. From Board Committees
13.2. From The Career Academy
13.3. From the Superintendent
13.3.1. Superintendent Update
13.3.2. Monthly Financial Report
Rationale: 
At the second Board meeting of the month, information regarding the district’s monthly financial report is presented.

Explanation
The monthly financial report for the month ending February 28, 2019, is attached.
 

Proposal
Information item; no Board action required.
Attachments:
14. ANNOUNCEMENTS OF UPCOMING EVENTS FOR THE BOARD
Rationale:  March 30-April 1: NSBA Annual Conference
April 2: Thank You Teacher Reception, 4:30 pm, LPSDO
April 3: Chamber Coffee, 8:00 am, Chamber Office
April 8: Mayor's Neighborhood Roundtable, 5:30 pm, Mayor's Office
April 9: Board Meeting, 6:00 pm, LPSDO
15. PUBLIC COMMENT
Rationale: 

In keeping with Board Policy 8420:

  1. Persons speaking during Public Comment will be called forward individually by the Board Chair to the location identified for such purpose. 
  2. A time limit of five minutes will be allotted for any speaker. At the discretion of the chair, the speaker may be allotted additional time. Board members may share, address or consider comments from the public during public comment, at the end of public comment or when related business is on the agenda.
  3. Each individual speaking to the Board will be required to identify himself or herself prior to giving public comment. A "Record of Appearance" card is provided for this purpose.
  4. Persons wishing to appear will be heard in the order in which the Chair of the meeting determines appropriate.
  5. In cases where more than one person wishes to speak on the same topic, their presentations to the Board may, at the discretion of the chair, be grouped together by topic.
  6. If the number of people wishing to speak under the public participation portions of the agenda is large, the chair may rule that a public hearing be scheduled or the discussion be limited on the issue in question.
  7. Persons speaking to the Board during public comment may make printed materials available to the Board but may not use any other form of media.
If at any time persons appearing before the Board exceed the time limitations set forth in this policy or on the agenda or if persons appearing before the Board or who are present at the Board meeting or public hearing become abusive in language or behavior, it shall be the responsibility of the chair to declare that person or persons out of order and to refuse permission to continue to address the Board, require a change in behavior and may require the person or persons to leave the premises of the Board meeting.
16. REQUEST FOR CLOSED SESSION
Rationale: 
The Lincoln Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation
At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

16.1. Request for Closed Session - Negotiations/Collective Bargaining, Property/Real Estate, Litigation, Security, Criminal Misconduct, Personnel, and Legal Advice Matters
Rationale:  The Lincoln Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

 

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

17. ADJOURNMENT
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