Public Meeting Agenda: October 22, 2013 at 6:00 PM - Board of Education Regular Meeting

Download

View Options:

Show Everything
Hide Everything

October 22, 2013 at 6:00 PM - Board of Education Regular Meeting Agenda

October 22, 2013 at 6:00 PM - Board of Education Regular Meeting
1. LPS BOARD OF EDUCATION INFORMATION
Rationale: 

Notice of the time and place of the Lincoln Board of Education meeting was e-mailed to an extensive list of local and regional news media.  A mailing list is maintained at the Lincoln Public Schools District Office.  A public notice was published in the LINCOLN JOURNAL STAR.



The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
2. CALL TO ORDER
3. ROLL CALL
4. ANNOUNCE OPEN MEETING ACT POSTING AND LOCATION
5. APPROVAL OF MINUTES
Rationale:  The attached minutes are intended to accurately reflect the action of the Board at its previous meetings.

Explanation
The minutes have been prepared for Board approval.
Attachments:
6. SPECIAL REPORTS, PRESENTATIONS AND CELEBRATIONS OF SUCCESS
7. PUBLIC COMMENT
Rationale:  In keeping with Policy 8420, a time limit of five minutes will be allotted for any speaker. At the discretion of the Chair, the speaker may be allotted additional time.
8. CONSENT AGENDA
Rationale: 
8.1. Human Resources Matters
Rationale: 
Explanation
The Human Resources Division also includes the Office of Risk Management.  As such, in addition to the Lincoln Board of Education approving all contractual agreements with employees, all employee benefit issues, all personnel actions, and all other matters within the scope of the Human Resources Division, as part of the Human Resources Matters agenda; the Lincoln Board of Education also must approve the settlement of Workers’ Compensation claims, take action on tort claims filed against the district, and take action on all other matters within the scope of the Office of Risk Management.

This report includes routine Human Resources changes:
   a.
  Certificated Employees:
             Elections – 3
             Changes of Status – 2
             Leaves of Absence – 4
             Separations – 1
   b.  Substitute Certificated Employees:
             Elections – 24
             Changes of Status – 5
             Separations – 213
   c.  Classified Employees:
             Elections – ???
             Changes of Status – 6
             Leaves of Absence – 1
             Separations – 19

Proposal:
That the Board approve the Human Resources items presented in the attachment(s).*


*The information in the attachment(s) may be protected by privacy legislation until the Board of Education takes action on the staff recommendations.  Therefore, this attachment(s) is not included in agenda materials provided the public and the news media.  Any information in the attachment(s) that is not protected by privacy legislation, however, is available for public inspection from the Associate Superintendent for Human Resources upon request.

That the Board is approving the Human Resources items attached with the information as presented or as on file with official district records and documents relating to each such item, or in such other form as may be approved by the Associate Superintendent for Human Resources, or her designee, and that the Board hereby authorizes the Associate Superintendent for Human Resources, or her designee, to transact and complete each such item approved hereby, and to sign, execute, and deliver necessary documents or contracts, and to take or cause to be taken any and all other action as may be necessary to complete each such item of transaction as contemplated, for and on behalf of this school district.
8.2. Routine Business
Rationale:  At each meeting, the Board of Education is asked to approve certain items of routine business of the school district.

Explanation
The items included in routine business for this meeting are:

a.    REGULAR CLAIMS – Claims for the period ending October 22, 2013, were previously provided.

       Insurance ACH Transfer of $5,036.31

       Federal Tax ACH Deposit of $42,691.56.

       Procurement Card ACH Transfer of $107,428.67.

       Office Depot ACH Transfer of $8,595.41.

       Retirement ACH Transfer of $4,109,645.90.

       Vendor ACH Transfer of $670.86.

b.    PAYROLL FOR RATIFICATION – Payroll for the period ending October 15, 2013, in the amount of $167,650.60.

c.    GIFTS – Approval for the gifts listed on the attached gift report.

d.    BIDS/CONTRACTS/OTHER ROUTINE BUSINESS – Bids/contracts/other routine business will be presented for approval for an agreement with Focus on Family Learning, Inc.; membership participation fee for Partnerships for Innovation; and any other bids/contracts/routine business as presented.

Proposal
That the Lincoln Board of Education approve the following items of routine business:*

a.    The regular claims for period ending October 22, 2013.

b.    Payroll for the period ending October 15, 2013.

c.    Gifts for Culler, Lincoln High, Park, Southwest, and the district.

d.    Bids/contracts/other routine business for an agreement with Focus on Family Learning, Inc.; membership participation fee for Partnerships for Innovation; and any other bids/contracts/routine business as presented.

*That the Board, by approving Routine Business, is approving Regular Claims, Payroll for Ratification, and all listed Bids, Contracts, and Other Routine Business items or transactions with the information and in the form as presented, and except as to conclusive award or contract amounts, in such other form and with such other or modified terms and conditions as may be negotiated and/or approved by the Associate Superintendent for Business Affairs, or a designee, and that the Board by this approval delegates to and is hereby authorizing the Associate Superintendent for Business Affairs, or a designee, to (a) sign, execute, and deliver all necessary documents or contracts, (b) make all transaction or contract payments and designate a transaction or program administrator, (c) take or cause to be taken any and all other action as may be necessary to complete the transaction, and (d) administer, operate, exercise renewals, terminate, and/or implement each listed and approved item or transaction and all matters thereto on a day-to-day basis during its term as contemplated, for and on behalf of this school district.
Attachments:
8.3. Late Request for Enrollment Option Out 2013-14
Rationale:  March 15, 2013, was the deadline for enrollment option applications to be completed for students wishing to attend school in a district other than the one in which they reside for the 2013-14 school year.  The Lincoln Public Schools Board of Education has authority to waive the deadline for late enrollment option requests (NDE Rule 7, Section 004.05).

Explanation
A request from a student who resides in the Lincoln Public Schools District and wishes to attend school outside of the Lincoln Public Schools District has been received after the March 15, 2013, deadline.  The Lincoln Public Schools Board of Education may deny or approve this request.  If this request is approved by the Board of Education, it will be forwarded to the option school district for their approval.

 

                                    Student Number                             Option
                                     223645                                           Raymond Central

Proposal
That the Board approve this request for option out for the 2013-14 school year. 
Attachments:
8.4. Sixpence Early Learning Fund
Rationale:  The Early Childhood Education Endowment Grant Program was established to serve children from birth to age three. The Sixpence Early Learning Fund was then established to expand the Continuation Endowment Grant, and is a public-private partnership funded from the State and from the private sector. Sixpence is used primarily for grants to school districts to provide programs and services for infants and toddlers who are at risk of school failure in partnership with community agencies and child care programs serving this age group. The purpose of the grant is to help promote opportunities for children to experience positive environments that provide for their healthy growth and development during their earliest years. Sixpence grant funds are available to promote community level partnerships that focus on meeting the developmental needs of very young children and to fund services for children birth to age three that will promote their success in school and later in life.

Explanation

The program services to be supported with these funds will enhance home-based Early Childhood Special Education services by providing twice monthly center-based family engagement and socialization events in partnership with CEDARS Youth Services. Approximately 60 children will receive this service.  CEDARS will also expand services by offering Healthy Families America home visitation services that promote positive parenting and child health and development, thereby preventing child abuse and other poor childhood outcomes.  It will allow CEDARS to work with 12 additional families that would not otherwise be served by its recently funded Sixpence grant due to capacity.

Additional community partners include: Nebraska Children’s Home Society, Food Bank, and Community Action of Lancaster and Saunders County Early Head Start.

This is a continuation grant. 


Proposal
That the Board approve submission of this Sixpence Endowment Grant application. The grant money will assist in funding children ages birth – three with disabilities to receive socialization and family engagement opportunities, and will also expand home visitation services through CEDARS. The grant application request is for $100,000. The total amount requested requires a local dollar-for-dollar match, which will come from CEDARS. 

Application due date was October 9, 2013.

9. FIRST READING, ACTION AT NEXT MEETING
Rationale:  *The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education  Board releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
9.1. From Board Committees
9.2. From the Superintendent
9.2.1. Student Calendar for 2015-2016
Rationale: 

Each year a joint LPS/LEA committee, composed of parents, education association leaders, teachers and administrators, recommends a student calendar for the Board’s consideration.  It has been the practice of the Board to adopt calendars in the spring of the year, and a full year in advance of its implementation.

Explanation
In the spring of 2012 the Board approved a calendar for the 2013-14 and 2014-2015 school year.  Scheduling two school years in advance assists students, parents, and district personnel in planning.  The Calendar Committee believes that the calendar variables approved by the Board have helped strike an effective balance of instructional days for students, allowances for annual assessments, and the needs of families.  With this in mind, the Calendar Committee, following those same calendar variables has prepared a student calendar recommendation for the 2015-16 school year.  This will continue the process of approving calendars two-years in advance and will allow staff and families to more confidently make advanced instructional and family plans.

Proposal
That the Board discuss the proposed student calendar for the 2015-16 school years.

 

 

 

 

.
10. SECOND READING, RECOMMENDED FOR ACTION
10.1. From Board Committees
10.2. From the Superintendent
10.2.1. Item(s) Removed from Consent Agenda
10.2.2. Expedited/Emergency Actions
10.2.3. Nebraska Whole Child Project
Rationale: 

Lincoln Public Schools in accordance with the Child Nutrition and WIC Reauthorization Act of 2004 has established a Wellness Policy with goals in the area of nutrition education, physical activity, and other school-based activities.   The mission of Lincoln Public Schools is to create a health-promoting school community and to instill habits of lifelong learning and health.  The district’s Wellness Policy also states that this mission is best served through a collaborative process with school and community stakeholders with measureable outcomes for students.

Explanation
The Nebraska Association of School Boards (NASB) and the Nebraska Council of School Administrators (NCSA) has partnered with the Nebraska Whole Child Project to increase and promote student fitness and help lower student obesity.   Lincoln Public Schools will continue to support and recognize the efforts of NASB and NCSA in their effort to work with LPS and other school districts across the Nebraska to further the LPS wellness mission and supports the health and wellness of students across the state.

Proposal
That the board approve the following resolution:

WHEREAS, the Board of Education at Lincoln Public Schools recognizes the increasing trend of obesity and lack of physical activity of students, and

WHEREAS, Lincoln Public Schools is currently working to increase the fitness levels of its students and will continue to work with partners to improve the overall health of all students in regard to fitness, obesity, and eating disorders, and

WHEREAS, Lincoln Public Schools recognizes the efforts of the Nebraska Association of School Boards (NASB) and the Nebraska Council of School Administrators (NCSA) to work with schools across Nebraska to increase student fitness and lower student obesity called the Nebraska Whole Child Project, and

WHEREAS, Lincoln Public Schools supports the mission of the Nebraska Whole Child Project to bring schools together to collectively share best practices for student health and wellness, and

WHEREAS, Lincoln Public Schools Board of Education, its administrators and staff will partner with the Nebraska Whole Child Project in ways it determines will benefit the students of Lincoln Public Schools and K-12 students from across Nebraska.

NOW THEREFORE BE IT RESOLVED that the Lincoln Board of Education supports the efforts of NASB and NCSA to bring schools together to facilitate the sharing of best practices to improve the health and fitness of students across Nebraska.

BE IT FURTHER RESOLVED, that Lincoln Public Schools will work collaboratively with the Nebraska Whole Child Project in furtherance of its mission to increase fitness and lower obesity of Nebraska K-12 students.

 

 

 

11. INFORMATIONAL ITEMS/REPORTS
11.1. From Board Committees
11.2. From the Superintendent
11.2.1. Superintendent Update
11.2.2. Monthly Financial Report
Rationale: 
At the second Board meeting of the month, information regarding the district’s monthly financial report is presented.

Explanation
The monthly financial report for the month ending September 30, 2013, is attached.

Proposal
Information item; no Board action required.


Attachments:
11.2.3. Gallup Student Poll
Rationale:  The Gallup Student Poll is a 20-item online measure of hope, engagement, and well being for students in grades 5 through 12.  In 2012, students in Lincoln Public Schools participated in the poll.   Results are used to assist schools in developing strategies that support the engagement of all students, ultimately resulting in higher achievement and graduation rates. 

Attached is information from this survey. 

Explanation

Results from the Gallup Student Poll will be shared showing data from Lincoln Public Schools as compared to national results.  The results are used to support the district's Graduation Goal.

Proposal
This is an information report; no Board action is requested.
Attachments:
11.2.4. K-12 Reading Implementation Update
Rationale:  This year the district is implementing the new K-6 reading program that was adopted this past spring.   The implementation of the Wonders Reading Curriculum includes both new materials and new methods for delivering content, including some significant technology components.  In the past, adoptions have been done primarily in two phases:  primary followed by intermediate grades.   This adoption covered the span of grades K-6, making it one of the most comprehensive adoptions to date. 


Attached is information related to the implementation.

Explanation
This presentation is an informational update regarding the implementation of the new curriculum adoption in grades K-6, including professional development supports, technology integration, and ongoing work to assure the new adoption is successfully integrated into all classrooms.  This is an ongoing process, as is true of any major new curriculum adoption.

Proposal
This is an information report; no Board action is requeste
Attachments:
11.2.5. 2012-13 Perception Data
Rationale:  For the past 28 years, as part of the principal appraisal process, telephone surveys were administered to a random sample of parents of LPS students.  The surveys were conducted by the ESU 18 Assessment and Evaluation Team.  For the 2012-13 school year, the survey was updated to match the current principal appraisal process and was administered online by the Instruction Department.  Staff will be present to explain and discuss the attached information. 

Explanation
The 2012-13 parent survey was the 29th year that parents have been surveyed as part of the principal appraisal process.  The first survey was conducted during the 1983-84 school year and a survey has been conducted every year since except for 1986-87.  Technically the survey is not a district survey.  The district results are a composite of independent school surveys that are conducted during third and fourth quarter.  The school results are based on random samples of parents/guardians from that school.  District results are approximated by combining the school results.  A true district survey would involve surveying a random sample of district parents in a more compressed time frame.  The mix of schools varies from year to year, depending upon the appraisal cycle.

Parents from 34 schools were surveyed.  Surveys were administered for principals who received a summative appraisal or for principals who were new to their school.  Nine of the principals were first year principals.  Six of the principals were second year principals.  Three of the principals were third year principals.  Twelve of the principals were experienced principals who were on the summative year of the appraisal cycle.  Four of the principals were experienced principals, new to their schools not on the summative year of their appraisal cycle.  The thirty-four (34) included twenty-four (24) elementary principals, seven (7) middle school principals and three (3) high school principals.  The composite sample for the parent surveys in the thirty-four (34) schools consisted of 3,185 families.   Families received School Messenger calls and e-mails with the link to the survey. Principals also informed parents in newsletters and e-mails that a random sample of families would be receiving the School Messenger call and an e-mail with the link.  Reminder School Messenger e-mails were also sent near the end of the survey window.  Families identified as families that did not speak English as their first language were contacted by bilingual liaisons.  Bilingual liaisons assisted families in understanding and completing the survey.  A total of 1,213 families completed the survey for a return rate of 38 percent.

A five-year history of results on two questions that were on the former survey and are on the updated survey is presented below.  Two questions are similar to questions that are included in the annual Phi Delta Kappa Gallup Poll of the Public’s Attitudes Toward the Public Schools.  This poll is an annual poll designed to track public opinion about public schools.

Questions: 

Students are sometimes given grades of A, B, C, D and Fail, to denote the quality of their work. Suppose the public schools themselves were graded the same way, what grade would you give _____  School?

 

2008

2010

2011

2012

2013

School

% A-B

91%

92%

90%

91%

90%

PDK/Gallup

72%

77%

79%

77%

71%

Students are sometimes given grades of A, B, C, D and Fail, to denote the quality of their work. Suppose the public schools themselves were graded the same way, what grade would you give Lincoln Public Schools as a school district?

 

 

 

2008

2010

2011

2012

2013

District

% A-B

79%

81%

79%

85%

83%

PDK/Gallup

46%

49%

51%

48%

53%

 

Proposal

This is an information report; no Board action is requested.
Attachments:
12. ANNOUNCEMENTS OF UPCOMING EVENTS FOR THE BOARD
Rationale:  Tuesday, October 29, Board Work Session at 4:30 p.m., LPSDO Board Room
Wednesday, November 6, Chamber Coffee at 8:00 a.m., at the Chamber Office
Saturday, November 9, NAACP Freedom Banquet at 6:00 p.m., Cornhusker Hotel
Tuesday, November 12, Board Meeting at 6:00 p.m., LPSDO Board Room
13. PUBLIC COMMENT
Rationale:  In keeping with Policy 8420, a time limit of five minutes will be allotted for any speaker. At the discretion of the Chair, the speaker may be allotted additional time.
14. REQUEST FOR CLOSED SESSION
14.1. Request for Closed Session - Negotiations/Collective Bargaining, Property/Real Estate, Litigation, Security, Criminal Misconduct, Personnel, and Legal Advice Matters
Rationale:  The Lincoln Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

15. ADJOURNMENT
<< Back to the Public Page for Lincoln Public Schools