Public Meeting Agenda: December 10, 2013 at 6:00 PM - Board of Education Regular Meeting

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December 10, 2013 at 6:00 PM - Board of Education Regular Meeting Agenda

December 10, 2013 at 6:00 PM - Board of Education Regular Meeting
1. LPS BOARD OF EDUCATION INFORMATION
Rationale: 

Notice of the time and place of the Lincoln Board of Education meeting was e-mailed to an extensive list of local and regional news media.  A mailing list is maintained at the Lincoln Public Schools District Office.  A public notice was published in the LINCOLN JOURNAL STAR.



The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
2. CALL TO ORDER
3. ROLL CALL
4. ANNOUNCE OPEN MEETING ACT POSTING AND LOCATION
5. APPROVAL OF MINUTES
Rationale:  The attached minutes are intended to accurately reflect the action of the Board at its previous meetings.

Explanation
The minutes have been prepared for Board approval.
Attachments:
6. SPECIAL REPORTS, PRESENTATIONS AND CELEBRATIONS OF SUCCESS
6.1. Employee Recognition for 25-Years of Service
Rationale:  The following employees have achieved the goal of 25-years of professional service to the students of Lincoln and Lincoln Public Schools:

  1. Carol Andringa
  2. Thomas Bare
  3. Sandra Barker
  4. Selma Bartels
  5. Shari Bitney
  6. Carol Bolubasz
  7. Melinda Bonnett
  8. Mary Boyle
  9. Cynthia Brunken
  10. Debra Buchholz
  11. Scott Buckner
  12. Patti Buis
  13. Michael Carroll
  14. Sheri Christen
  15. Lana Christensen
  16. Rogene Cihal
  17. Marilyn Cobb
  18. Cora Corning
  19. Carol Crum
  20. Karen Devine
  21. Linda Dickeson
  22. Kristi Diehl
  23. Ken Dittenber
  24. Allison Doty
  25. Floyd Doughty
  26. Jerome Ehrlich
  27. Mary Ells
  28. Janice Enstrom
  29. Jeff Ertl
  30. Nancy Falter
  31. Joni Finley
  32. Kathryn Friesen
  33. Melanie Frohberg
  34. Cynthia George
  35. Barbara Gray
  36. David Grothen
  37. Jacqueline Hafer
  38. Clayton Heath
  39. Micah Heibel
  40. David Hellerich
  41. Kathleen Herz
  42. Alisa High Johnson
  43. Lynne Hughes
  44. Katherine Janda
  45. Barbara Johnson
  46. Sue Johnson
  47. Terrence Keefe
  48. Laura Keller
  49. Diana Klein
  50. Michelle Kroeker
  51. Constance Lacy
  52. Jacquelyn Lafollette
  53. Diane Lewis
  54. Alice Louthan
  55. Wendi Mandl
  56. David Maw
  57. Hugh McDermott
  58. Barbara Miller
  59. Lisa Mischke
  60. Pamela Mitchell
  61. Alyce Monroe
  62. Kristin Noble
  63. Cheryl Nyhoff
  64. Cheryl Parent
  65. Jill Pauley
  66. Connie Philippi
  67. Shirley Prochazka
  68. Delores Radek
  69. Teresa Searls
  70. Julie Shepard
  71. Roderick Shepard
  72. Charlene Simpson
  73. Michelle Speidell
  74. Peggy Stewart
  75. Kristie Vodehnal
  76. Pamela West
  77. Dawn Whitlow
  78. Harriette Woodward
  79. Scott Wright
7. PUBLIC COMMENT
Rationale:  In keeping with Policy 8420, a time limit of five minutes will be allotted for any speaker. At the discretion of the Chair, the speaker may be allotted additional time.
8. CONSENT AGENDA
Rationale: 
8.1. Human Resources Matters
Rationale:  The Human Resources Division also includes the Office of Risk Management.  As such, in addition to the Lincoln Board of Education approving all contractual agreements with employees, all employee benefit issues, all personnel actions, and all other matters within the scope of the Human Resources Division, as part of the Human Resources Matters agenda; the Lincoln Board of Education also must approve the settlement of Workers’ Compensation claims, take action on tort claims filed against the district, and take action on all other matters within the scope of the Office of Risk Management.

Explanation
This report includes routine Human Resources changes:
a.  Certificated Employees:
             Elections – 2
             Leaves of Absence – 1
             Separations – 4
b.  Substitute Certificated Employees:

             Elections – 7
             Separations – 3
c.  Classified Employees:
             Elections – 15
             Changes of Status – 4
             Leaves of Absence – 1
             Separations – 31
d. Other:
    Workers’ Compensation Lump Sum Settlements – 3
e.  Approval of recommended agreement with UNICO to subscribe to insurance brokerage services.
f. Board Resolution regarding recognition of Lincoln Public Schools Association of Office Professionals and Lincoln Paraeducators Association as the official bargaining agents for 2014-2015.
g.  Approval of a settlement agreement.

Proposal
That the Board approve the Human Resources items presented in the attachment(s).*

*The information in the attachment(s) may be protected by privacy legislation until the Board of Education takes action on the staff recommendations.  Therefore, this attachment(s) is not included in agenda materials provided the public and the news media.  Any information in the attachment(s) that is not protected by privacy legislation, however, is available for public inspection from the Associate Superintendent for Human Resources upon request.

That the Board is approving the Human Resources items attached with the information as presented or as on file with official district records and documents relating to each such item, or in such other form as may be approved by the Associate Superintendent for Human Resources, or her designee, and that the Board hereby authorizes the Associate Superintendent for Human Resources, or her designee, to transact and complete each such item approved hereby, and to sign, execute, and deliver necessary documents or contracts, and to take or cause to be taken any and all other action as may be necessary to complete each such item of transaction as contemplated, for and on behalf of this school district.

8.2. Routine Business
Rationale: 
At each meeting, the Board of Education is asked to approve certain items of routine business of the school district.

Explanation
The items included in routine business for this meeting are:  
a.  REGULAR CLAIMS – Claims for the period ending December 10, 2013, were previously provided.                

Federal Tax ACH Deposit of $5,026,420.08.                

Procurement Card ACH Transfer of $77,369.73.               

Vendor ACH Transfer of $49,299.50.

b.  PAYROLL FOR RATIFICATION – Payroll for the period ending November 30, 2013, in the amount of $13,297,281.75.

c.  BIDS/CONTRACTS/OTHER ROUTINE BUSINESS – Bids/contracts/other routine business will be presented for approval for a pilot program for auctioning district surplus inventory, custodial large cleaning equipment, a distributed antenna system to increase cell phone and public radio frequency coverage, an agreement with Berniklau Education Solutions Team, agreements with Elkhorn Public Schools and Douglas County West Community Schools, an agreement to provide direct supplemental education services for up to forty (40) students; and any other bids/contracts/routine business as presented.
Proposal
That the Lincoln Board of Education approve the following items of routine business:*
a.  The regular claims for period ending December 10, 2013.
 
b.  Payroll for the period ending November 30, 2013.  

c.  Bids/contracts/other routine business for a pilot program for auctioning district surplus inventory, custodial large cleaning equipment, a distributed antenna system to increase cell phone and public radio frequency coverage, an agreement with Berniklau Education Solutions Team, agreements with Elkhorn Public Schools and Douglas County West Community Schools, an agreement to provide direct supplemental education services for up to forty (40) students; and any other bids/contracts/routine business as presented.
Attachments:
9. FIRST READING, ACTION AT NEXT MEETING
Rationale:  *The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education  Board releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
9.1. From Board Committees
9.2. From the Superintendent
10. SECOND READING, RECOMMENDED FOR ACTION
10.1. From Board Committees
10.1.1. 10-Year Facilities and Infrastructure Plan
Rationale: 

In 2005, the Board of Education adopted a LPS 10-Year Facilities Plan to serve as a guideline for district facility and infrastructure needs.  The LPS 10-Year Facilities Plan is subject to annual review and change as circumstances and conditions may demand.  As such, the Board of Education updated the Plan in 2007, 2008 and 2010.  Since that time, the Planning Committee has been continually reviewing the LPS 10-Year Facilities Plan and district facility and infrastructure needs.

During the district strategic planning process in 2011, a goal related to facilities reaffirmed the district’s planning process and an objective was set to update the LPS 10-Year Facilities Plan.  An update of the LPS 10-Year Facilities Plan was presented to the Board of Education at a work session on February 12, 2013, at this point the term infrastructure was added to the plan to represent the needs of the district.  Last spring, Superintendent Steve Joel called together the Superintendent’s Facility Advisory Committee. The group was charged with developing recommendations for the facility and infrastructure needs, of the district, over the next ten years.  The group of approximately 80 community and school stakeholders, from across the city, made recommendations to Superintendent Steve Joel at the Board of Education meeting on September 10, 2013.

In recent months, the Planning Committee and the Board of Education held numerous meetings and work sessions to review district facility and infrastructure needs, student enrollment data, building utilization data, capacity information, and the recommendations of the Superintendent’s Facility Advisory Committee.

Explanation
Based on district needs and recognizing the significant growth in the student population, the Planning Committee recommends that the LPS 10-Year Plan be updated, approved and renamed the “LPS 10-Year Facilities and Infrastructure Plan.”

Proposal
That the Board of Education approve the Planning Committee recommendations, and approve and adopt the renamed “LPS 10-Year Facilities and Infrastructure Plan” rev: 12/3/2013.

 

Attachments:
10.1.2. Bond Resolution
Rationale: 

In 2005, the Board of Education adopted a LPS 10-Year Facilities Plan to serve as a guideline for district facility and infrastructure needs and, in 2006, held a bond election supported by the voters to fund the plan.  The Finance Committee continuously monitors the funding streams available to support the work on the LPS 10-Year Facilities and Infrastructure Plan and the needs of the school district. The LPS 10-Year Facilities and Infrastructure Plan has been routinely updated and most recently spells out significant needs.  Due to state-imposed levy limitations, the district does not have adequate resources to make necessary facility and infrastructure improvements nor to construct new schools and additions to support student growth.  Expiring principal and interest payments can be replaced with the new debt to support the LPS 10-Year Facilities and Infrastructure Plan, based on the current levy with no planned levy increases, as previously demonstrated and discussed at numerous meetings and work sessions.

In recent weeks, the Finance Committee and the Board of Education held numerous meetings and work sessions to review district facility and infrastructure needs in conjunction with funding available, financial analysis of debt capacity, and the potential proceeds from a successful bond issue based on the current levy.

Explanation
It is clear that funding for implementation of the Superintendent Facility Advisory Committee Recommendations, the district’s Strategic Plan, and the Planning Committee recommendations for the LPS 10-Year Facilities and Infrastructure Plan requires the issuance of bonds.  Issuance of such bonds must be approved by the voters of the school district. 

The Finance Committee recommends that the Board of Education approve the attached bond call resolution and associated documents.  A simple majority vote is required.  

Proposal
It is clear that funding for implementation of the Superintendent Facility Advisory Committee Recommendations, the district’s Strategic Plan, and the Planning Committee recommendations for the LPS 10-Year Facilities and Infrastructure Plan requires the issuance of bonds.  Issuance of such bonds must be approved by the voters of the school district.  

The Finance Committee recommends that the Board of Education approve the attached bond call resolution and associated documents.  A simple majority vote is required.  
Attachments:
10.2. From the Superintendent
10.2.1. Item(s) Removed from Consent Agenda
10.2.2. Expedited/Emergency Actions
11. INFORMATIONAL ITEMS/REPORTS
11.1. From Board Committees
11.2. From the Superintendent
11.2.1. Superintendent Update
12. ANNOUNCEMENTS OF UPCOMING EVENTS FOR THE BOARD
Rationale:  Monday, December 23-Friday, January 3, Winter Break

Tuesday, December 24, No Board Meeting

Tuesday, January 14, Board Meeting, 6:00 p.m., LPSDO Board Room
13. PUBLIC COMMENT
Rationale:  In keeping with Policy 8420, a time limit of five minutes will be allotted for any speaker. At the discretion of the Chair, the speaker may be allotted additional time.
14. REQUEST FOR CLOSED SESSION
14.1. Request for Closed Session - Negotiations/Collective Bargaining, Property/Real Estate, Litigation, Security, Criminal Misconduct, Personnel, and Legal Advice Matters
Rationale:  The Lincoln Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

15. ADJOURNMENT
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