Public Meeting Agenda: January 14, 2014 at 6:00 PM - Board of Education Regular Meeting

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January 14, 2014 at 6:00 PM - Board of Education Regular Meeting Agenda

January 14, 2014 at 6:00 PM - Board of Education Regular Meeting
1. LPS BOARD OF EDUCATION INFORMATION
Rationale: 

Notice of the time and place of the Lincoln Board of Education meeting was e-mailed to an extensive list of local and regional news media.  A mailing list is maintained at the Lincoln Public Schools District Office.  A public notice was published in the LINCOLN JOURNAL STAR.



The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
2. CALL TO ORDER
3. ROLL CALL
4. ANNOUNCE OPEN MEETING ACT POSTING AND LOCATION
5. APPROVAL OF MINUTES
Rationale:  The attached minutes are intended to accurately reflect the action of the Board at its previous meetings.

Explanation
The minutes have been prepared for Board approval.
Attachments:
6. SPECIAL REPORTS, PRESENTATIONS AND CELEBRATIONS OF SUCCESS
7. PUBLIC COMMENT
Rationale:  In keeping with Policy 8420, a time limit of five minutes will be allotted for any speaker. At the discretion of the Chair, the speaker may be allotted additional time.
8. CONSENT AGENDA
Rationale: 
8.1. Human Resources Matters
Rationale: 
The Human Resources Division also includes the Office of Risk Management.  As such, in addition to the Lincoln Board of Education approving all contractual agreements with employees, all employee benefit issues, all personnel actions, and all other matters within the scope of the Human Resources Division, as part of the Human Resources Matters agenda; the Lincoln Board of Education also must approve the settlement of Workers’ Compensation claims, take action on tort claims filed against the district, and take action on all other matters within the scope of the Office of Risk Management.

Explanation
This report includes routine Human Resources changes:
    a.  Administrator Certificated Employees:
             Substitute Administrator Elections – 1
             Separations – 1
    b.  Certificated Employees:
             Elections – 19
             Changes of Status – 4
             Re-Elections New Assignment – 3
             Leaves of Absence
– 4
             Separations – 2
    c.  Substitute Certificated Employees:
             Elections – 39
             Separations – 8
    d.  Classified Employees:
             Elections – 33
             Changes of Status – 7
             Leaves of Absence – 2
             Separations – 51
    e.  Other:
             Workers' Compensation Lump Sum Settlements – 1
    f.   Approval of a tort claim settlement.

Proposal
That the Board approve the Human Resources items presented in the attachment(s).*


*The information in the attachment(s) may be protected by privacy legislation until the Board of Education takes action on the staff recommendations.  Therefore, this attachment(s) is not included in agenda materials provided the public and the news media.  Any information in the attachment(s) that is not protected by privacy legislation, however, is available for public inspection from the Associate Superintendent for Human Resources upon request.

That the Board is approving the Human Resources items attached with the information as presented or as on file with official district records and documents relating to each such item, or in such other form as may be approved by the Associate Superintendent for Human Resources, or her designee, and that the Board hereby authorizes the Associate Superintendent for Human Resources, or her designee, to transact and complete each such item approved hereby, and to sign, execute, and deliver necessary documents or contracts, and to take or cause to be taken any and all other action as may be necessary to complete each such item of transaction as contemplated, for and on behalf of this school district.

8.2. Routine Business
Rationale:  At each meeting, the Board of Education is asked to approve certain items of routine business of the school district.

Explanation
The items included in routine business for this meeting are: 

REGULAR CLAIMS – Claims for the period ending January 14, 2014, were previously provided.

Federal Tax ACH Deposit of $4,973,585.72.

Procurement Card ACH Transfer of $154,420.96.

Office Depot ACH Transfer of $13,397.90.

Retirement ACH Transfer of $4,086,109.61

Vendor ACH Transfer of $39,353.02.

PAYROLL FOR RATIFICATION – Payroll for the periods ending December 5, December 13, December 26, and December 30, 2013, in the amount of $13,286,682.25.

BIDS/CONTRACTS/OTHER ROUTINE BUSINESS – Bids/contracts/other routine business will be presented for approval for a fluid cooler for the well field at North Star High School, roofing for Facilities and Maintenance building, exam fees for the International Baccalaureate Program, scoring and reporting of tests taken by 10th grade students during fall, 2013, sanding, painting, sealing, and replacement of center court emblems at Lincoln Northeast and Lincoln High School gyms, a Toro Groundsmaster mower, travel services for Lincoln High School show choir and band students, agreements to donate non-recyclable left over food; and any other bids/contracts/routine business as presented.

Proposal
That the Lincoln Board of Education approve the following items of routine business:

The regular claims for period ending January 14, 2014.

Payroll for the periods ending December 5, December 13, December 26, and December 30, 2013.

Bids/contracts/other routine business for a fluid cooler for the well field at North Star High School, roofing for Facilities and Maintenance building, exam fees for the International Baccalaureate Program, scoring and reporting of tests taken by 10th grade students during fall, 2013, sanding, painting, sealing, and replacement of center court emblems at Lincoln Northeast and Lincoln High School gyms, a Toro Groundsmaster mower, travel services for Lincoln High School show choir and band students, agreements to donate non-recyclable left over food; and any other bids/contracts/routine business as presented.

 


Attachments:
8.3. Option Enrollment Student Application for 2013-14
Rationale:  On February 12, 2013, the Board adopted a resolution to accept option students for the 2013-14 school year.  Applications have been received from students requesting that they be accepted as option students for the 2013-14 school year.  Staff recommends that the students referred to in this agenda item be accepted for enrollment as they are in compliance with the Board resolution of February 12, 2013.

Explanation
Staff has examined the applications of the students included in this proposal.  The students meet one of the criteria (currently enrolled) set forth by the Board in its resolution of February 12, 2013.  Staff recommends approval of these applications.

Proposal
That the Board adopt the following resolution:

WHEREAS the students who have been assigned student numbers 170409 and 266980 (for purposes of confidentiality, assigned numbers are being used) meet one or more of the criteria (currently enrolled and attended within the current school year) of the Board resolution of February 12, 2013, with regard to such option students;

THEREFORE BE IT RESOLVED that the aforementioned students be accepted as option students on the condition and with the express understanding that all programs, all classes and all buildings of assignment, except as otherwise required by law, shall at all times and from time to time during attendance at Lincoln Public Schools be determined solely by Lincoln Public Schools.

Attachments:
8.4. State 21st Century Community Learning Center Continuation Grant Application
Rationale: 

The 21st Century Community Learning Centers federally funded grant program provides grants to eligible schools for the purpose of creating or expanding Community Learning Centers (CLC).  The primary purpose of 21st Century funds is to provide students with academic enrichment opportunities designed to complement their regular academic program.  All CLC services are provided during non-school hours or periods when school is not in session.  The CLC programs and activities are designed to build on the capacity of community partners and neighborhood schools.  Each site is to have an academic focus to assist participating students in meeting state and local academic achievement standards.  Families of students served may also receive services in areas which support family literacy, health, other family support services, and childcare.

Explanation
This 21st Century CLC grant application is a continuation-funding grant for the Pershing, Mickle, Lefler, and Holmes CLC schools.  The identified schools have specific needs, which are in line with the goals of the 21st Century grant process and have successfully achieved stated outcomes in the initial grant award.  Community partners that have been identified to serve as the CLC lead agency and to assist in the planning and service provision include:  YMCA of Lincoln and Family Service Association.  These community partners and others are essential to the successful delivery of quality expanded learning opportunities for students.  The continuation grant will build on the success these sites have experienced over the past five years.  Successes have included consistently meeting the grant attendance objectives and performance data on NeSA which indicates students in expanded learning (ELO) programs meet or exceed standards in reading and math at a higher percentage than non-attending ELO students.  Expanded learning opportunities will include homework/academic support, enrichment activities, recreation and leisure, character education and development, and service learning as well as activities to support nutrition and healthy lifestyles.

Other CLC successes include the continued partnership between school and community based organizations to improve alignment of activities to the school day curriculum, strengthening professional development, and sharing responsibility and accountability for program quality.  It is projected that approximately 215 students will be impacted by the CLC opportunities at these four sites.

The following program goals will guide the program design and delivery:

Goal 1: Improve student-learning performance in one or more core academic areas.

Goal 2: Increase social benefits and improve behavior.

Goal 3: Increase family and community involvement in schools.

Proposal
That the Board of Education discuss the submission of this federally funded grant application to the Nebraska Department of Education.  The total grant amount over a five-year period is projected to be $707,813.

The 100 percent match requirement is met by the grant community partners and the support of LPS for leadership to the CLC sites.

 

 

 

8.5. State 21st Century Community Learning Center Continuation Grant Application
Rationale: 

The 21st Century Community Learning Centers federally funded grant program provides grants to eligible schools for the purpose of creating or expanding Community Learning Centers (CLC).  The primary purpose of 21st Century funds is to provide students with academic enrichment opportunities designed to compliment their regular academic program.  All CLC services are provided during non-school hours or periods when school is not in session.  The CLC programs and activities are designed to build on the capacity of community partners and neighborhood schools.  Each site is to have an academic focus to assist participating students in meeting state and local academic achievement standards.  Families of students served may also receive services in areas which support family literacy, health, other family support services, and childcare.

Explanation
This 21st Century CLC grant application is a continuation-funding grant for the Clinton, Hartley, Elliott, Huntington, Riley, Saratoga, West Lincoln, and Goodrich CLC schools.  The identified schools have specific needs, which are in line with the goals of the 21st Century grant process and have successfully achieved stated outcomes in the first continuation grant award.  Community partners that have been identified to serve as the CLC lead agency and to assist in the planning and service provision include:  Cedars, YMCA of Lincoln, Family Service Association, and City of Lincoln Parks and Recreation.  These community partners and others are essential to the successful delivery of quality expanded learning opportunities for students.  The continuation grant will build on the success these sites have experienced over the past five years.  Successes have included consistently meeting the grant attendance objectives and performance data on NeSA which indicates students in expanded learning (ELO) programs meet or exceed standards in reading and math at a higher percentage than non-attending ELO students.  Expanded learning opportunities will include homework/academic support, enrichment activities, recreation and leisure, character education and development, and service learning as well as activities to support nutrition and healthy lifestyles.

Other CLC successes include the continued partnership between school and community based organizations to improve alignment of activities to the school day curriculum, strengthening professional development, and sharing responsibility and accountability for program quality.  It is projected that approximately 475 students will be impacted by the CLC opportunities at these eight sites.

The following program goals will guide the program design and delivery:

Goal 1: Improve student-learning performance in one or more core academic areas.

Goal 2: Increase social benefits and improve behavior.

Goal 3: Increase family and community involvement in schools.

Proposal
That the Board of Education discuss the submission of this federally funded grant application to the Nebraska Department of Education.  The total grant amount over a five-year period is projected to be $686,250.

The 100 percent match requirement is met by the grant community partners and the support of LPS for leadership to the CLC sites.

9. FIRST READING, ACTION AT NEXT MEETING
Rationale:  *The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education  Board releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
9.1. From Board Committees
9.1.1. Governmental Relations
Rationale: 
On January 8, 2014, the legislature began a 60-day session.  During that time, the Lincoln Public Schools representative will be actively engaged in the process of attempting to influence legislation.

Explanation
In the process of attempting to influence legislation, there are occasions when it is not possible to survey the Legislative Subcommittee of the Board for specific guidance on a particular piece of legislation.  In order for the representative to be most effective, it is recommended that the attached guidelines be adopted so that the representation of Lincoln Public Schools is not hindered.  Whenever possible the representative will seek direction from the Board prior to engaging in legislative activities.

Proposal
That the Board discuss the legislative guidelines.

 

Attachments:
9.2. From the Superintendent
9.2.1. Fuel Up to Play Grant
Rationale:  Fuel Up to Play 60 is an in-school nutrition and physical activity program launched by the National Dairy Council (NDC) and National Football League (NFL), with additional partnership support from the U.S. Department of Agriculture (USDA). The program encourages youth to consume nutrient-rich foods (low-fat and fat-free dairy, fruits, vegetables, and whole grains) and achieve at least 60 minutes of physical activity every day. Fuel Up to Play 60 is designed to engage and empower youth to take action for their own health by implementing long-term, positive changes for themselves and their schools. Customizable and non-prescriptive program components are grounded in research with youth, including tools and resources, in-school promotional materials, a website, and student challenges (taken from the Fuel Up to Play 60 website: http://school.fueluptoplay60.com).

The Fuel Up to Play 60 Program makes grants of up to $4,000 available to qualifying K-12 schools that are enrolled in the Fuel Up to Play 60 program. Schools must choose one Healthy Eating Play and one Physical Activity Play from the 2013-14 Playbook as part of their grant application. This is the first year that they are allowing school districts to apply for funding to support multiple school sites in one application.

Explanation
The LPS application will fund Make Your Case for School Breakfast Play and Walk for Wellness Club Activity Play at 18 LPS schools; 10 elementary: Adams, Beattie, Brownell, Calvert, Eastridge, Fredstrom, Hill, Holmes, Kloefkorn, and Randolph; 7 middle: Culler, Dawes, Goodrich, Irving, Lefler, Lux, and Pound; and 1 high school: Southwest. The grant-funded program will promote the school breakfast program and promote and/or create school walking clubs at participating schools.

Proposal
That the Board discuss submission of this Fuel Up to Play 60 grant application.  The grant application request is for $63,870, which is slightly under $4,000 per school.  Grant funds will be used for curbside signage, audio/video equipment, incentives including t-shirts, and supervision for breakfast and walking club outside of regular school hours.  The grant does not require matching funds and there is no obligation to financially sustain the program after grant funds expire. 

Grant application was due on December 6, 2013.


9.2.2. Proposed Negotiated Agreement with the Lincoln Education Association (UPON RATIFICATION BY LEA MEMBERSHIP)
Rationale: 
The Lincoln Board of Education has recognized the Lincoln Education Association as the exclusive bargaining agent to negotiate salary, fringe benefits, and working conditions for members of that employee group.  The negotiation teams, representing LEA and Lincoln Public Schools, have reached a tentative agreement for the 2014-15 year and the LEA has approved the tentative agreement.

Explanation
The proposed agreement calls for a 3.95 percent total package increase for 2014-15.  This settlement is within the parameters set by the Board of Education.  Included in the package increase are all District costs including the District’s contributions to health insurance, state retirement, and Social Security.

Proposal
That the Board of Education consider and discuss the proposed negotiated agreement for the 2014-15 school year with the Lincoln Education Association.


10. SECOND READING, RECOMMENDED FOR ACTION
10.1. From Board Committees
10.2. From the Superintendent
10.2.1. Item(s) Removed from Consent Agenda
10.2.2. Expedited/Emergency Actions
11. INFORMATIONAL ITEMS/REPORTS
11.1. From Board Committees
11.2. From the Superintendent
11.2.1. Superintendent Update
11.2.2. Monthly Financial Report
Rationale: 
At the second Board meeting of the month, information regarding the district’s monthly financial report is presented.

Explanation
The monthly financial report for the month ending November 30, 2013, is attached.

Proposal
Information item; no Board action required.

 

Attachments:
12. ANNOUNCEMENTS OF UPCOMING EVENTS FOR THE BOARD
Rationale:  Wednesday, January 15
9:30 a.m., GNSA Meeting, NCSA
4:00 p.m., Community Informational Presentation, Southwest High School Commons

Thursday, January 16
4:00 p.m., Community Informational Presentation, Lincoln High School Theater
6:00 p.m., Community Informational Presentation, Lincoln High School Theater

Friday, January 17
7:30 a.m., MLK Freedom Breakfast, Embassy Suites

Tuesday, January 21
6:00 p.m., Community Informational Presentation, LPSDO Board Room

Thursday, January 23
7:30 a.m., Vital Signs Community Breakfast, Cornhusker Hotel

Tuesday, January 28
6:00 p.m., Board Meeting, LPSDO Board Room
13. PUBLIC COMMENT
Rationale:  In keeping with Policy 8420, a time limit of five minutes will be allotted for any speaker. At the discretion of the Chair, the speaker may be allotted additional time.
14. REQUEST FOR CLOSED SESSION
14.1. Request for Closed Session - Negotiations/Collective Bargaining, Property/Real Estate, Litigation, Security, Criminal Misconduct, Personnel, and Legal Advice Matters
Rationale:  The Lincoln Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

15. ADJOURNMENT
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