Public Meeting Agenda: January 28, 2014 at 6:00 PM - Board of Education Regular Meeting

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January 28, 2014 at 6:00 PM - Board of Education Regular Meeting Agenda

January 28, 2014 at 6:00 PM - Board of Education Regular Meeting
1. LPS BOARD OF EDUCATION INFORMATION
Rationale: 

Notice of the time and place of the Lincoln Board of Education meeting was e-mailed to an extensive list of local and regional news media.  A mailing list is maintained at the Lincoln Public Schools District Office.  A public notice was published in the LINCOLN JOURNAL STAR.



The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
2. CALL TO ORDER
3. ROLL CALL
4. ANNOUNCE OPEN MEETING ACT POSTING AND LOCATION
5. APPROVAL OF MINUTES
Rationale:  The attached minutes are intended to accurately reflect the action of the Board at its previous meetings.

Explanation
The minutes have been prepared for Board approval.
Attachments:
6. SPECIAL REPORTS, PRESENTATIONS AND CELEBRATIONS OF SUCCESS
7. PUBLIC COMMENT
Rationale:  In keeping with Policy 8420, a time limit of five minutes will be allotted for any speaker. At the discretion of the Chair, the speaker may be allotted additional time.
8. CONSENT AGENDA
Rationale: 
8.1. Human Resources Matters
Rationale:  The Human Resources Division also includes the Office of Risk Management.  As such, in addition to the Lincoln Board of Education approving all contractual agreements with employees, all employee benefit issues, all personnel actions, and all other matters within the scope of the Human Resources Division, as part of the Human Resources Matters agenda; the Lincoln Board of Education also must approve the settlement of Workers’ Compensation claims, take action on tort claims filed against the district, and take action on all other matters within the scope of the Office of Risk Management.

Explanation

This report includes routine Human Resources changes:
   a.  Certificated Employees:
             Elections – 2
             Re-Elections Same Assignment – 2
             Changes of Status – 3
             Leaves of Absence – 3
             Separations – 1
   b.  Substitute Certificated Employees:
             Elections – 29
             Changes of Status – 15
             Separations – 3
   c.  Classified Employees:
             Elections – 42
             Changes of Status – 5
             Separations – 23
   d.  Board Resolution regarding recognition of Maintenance Employees Association, Nutrition Service Workers Association
        and Transportation Employees Association as the official barbaining agents for 2014-2015.

Proposal
That the Board approve the Human Resources items presented in the attachment(s).*


*The information in the attachment(s) may be protected by privacy legislation until the Board of Education takes action on the staff recommendations.  Therefore, this attachment(s) is not included in agenda materials provided the public and the news media.  Any information in the attachment(s) that is not protected by privacy legislation, however, is available for public inspection from the Associate Superintendent for Human Resources upon request.

That the Board is approving the Human Resources items attached with the information as presented or as on file with official district records and documents relating to each such item, or in such other form as may be approved by the Associate Superintendent for Human Resources, or her designee, and that the Board hereby authorizes the Associate Superintendent for Human Resources, or her designee, to transact and complete each such item approved hereby, and to sign, execute, and deliver necessary documents or contracts, and to take or cause to be taken any and all other action as may be necessary to complete each such item of transaction as contemplated, for and on behalf of this school district.

8.2. Routine Business
Rationale:  At each meeting, the Board of Education is asked to approve certain items of routine business of the school district.

Explanation
The items included in routine business for this meeting are:
a. REGULAR CLAIMS – Claims for the period ending January 28, 2014, were previously provided.

Federal Tax ACH Deposit of $33,497.37.

State Diesel Tax ACH Transfer of $15,220.00

Procurement Card ACH Transfer of $45,495.14.

Office Depot ACH Transfer of $11,068.22.

Retirement ACH Transfer of $4,056,579.57

Vendor ACH Transfer of $31,976.48.

b. PAYROLL FOR RATIFICATION – Payroll for the period ending January 15, 2014, in the amount of $124,031.10.

c. BIDS/CONTRACTS/OTHER ROUTINE BUSINESS – Bids/contracts/other routine business will be presented for approval for an agreement with the City of Lincoln to provide school resource officers to all six high schools; and any other bids/contracts/routine business as presented.

Proposal
That the Lincoln Board of Education approve the following items of routine business:
a. The regular claims for period ending January 28, 2014.

b. Payroll for the period ending January 15, 2014.

c. Bids/contracts/other routine business for an agreement with the City of Lincoln to provide school resource officers to all six high schools; and any other bids/contracts/routine business as presented.
Attachments:
8.3. Option Enrollment Student Applications for 2013-14
Rationale:  On February 12, 2013, the Board adopted a resolution to accept option students for the 2013-14 school year.  Applications have been received from students requesting that they be accepted as option students for the 2013-14 school year.  Staff recommends that the students referred to in this agenda item be accepted for enrollment as they are in compliance with the Board resolution of February 12, 2013.

Explanation
Staff has examined the applications of the students included in this proposal.  The students meet one of the criteria (currently enrolled) set forth by the Board in its resolution of February 12, 2013.  Staff recommends approval of these applications.

Proposal
That the Board adopt the following resolution:

WHEREAS the students who have been assigned student numbers 280227 and 292629 (for purposes of confidentiality, assigned numbers are being used) meet one or more of the criteria (currently enrolled and attended within the current school year) of the Board resolution of February 12, 2013, with regard to such option students; 

THEREFORE BE IT RESOLVED that the aforementioned students be accepted as option students on the condition and with the express understanding that all programs, all classes and all buildings of assignment, except as otherwise required by law, shall at all times and from time to time during attendance at Lincoln Public Schools be determined solely by Lincoln Public Schools.

Attachments:
8.4. Late Request for Enrollment Option Out 2013-14
Rationale:  March 15, 2013, was the deadline for enrollment option applications to be completed for students wishing to attend school in a district other than the one in which they reside for the 2013-14 school year.  The Lincoln Public Schools Board of Education has authority to waive the deadline for late enrollment option requests (NDE Rule 7, Section 004.05).

Explanation
A request from a student who resides in the Lincoln Public Schools District and wishes to attend school outside of the Lincoln Public Schools District has been received after the March 15, 2013, deadline.  The Lincoln Public Schools Board of Education may deny or approve this request.  If this request is approved by the Board of Education, it will be forwarded to the option school district for their approval.

                                    Student Number                             Option District
                                          280536                                        Waverly

Proposal
That the Board approve this request for option out for the 2013-14 school year.
Attachments:
9. FIRST READING, ACTION AT NEXT MEETING
Rationale:  *The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education  Board releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
9.1. From Board Committees
9.2. From the Superintendent
9.2.1. TeamMates-Lancaster County Juvenile Justice Grant
Rationale:  Lancaster County contracts with local organizations to support programs that prevent youth from entering or re-entering the juvenile justice system. A key focus of these funds is to reduce the over-representation of minority youth in the justice system. Lancaster County is focused on preventing youth from entering the justice system because it costs $90,036 a year to incarcerate a youth offender in Nebraska.

Explanation
The LPS TeamMates Program is requesting $35,805.07 from Lancaster County to provide 118 students with an adult mentor. The positive adult mentors will meet with students weekly to provide support and encouragement. TeamMates mentors use a strengths-based approach that has been proven to increase academic achievement and reduce negative behavior of mentees. This project will help achieve Objective One of the LPS Strategic Plan: Increase graduation rate by three-percentage points for on-time (four year) graduation rate by 2016, with focus on subgroups graduating below average and continued support of fifth- and sixth-year graduates.

Proposal

That the Board discuss submission of this TeamMates grant application to Lancaster County. The request is for $35,805.07 and requires a cash match of $13,766.24 (33%), which will be provided by United Way funds. Grant funds will be used for staff salaries and mentor recruitment.

Application due date was January 3, 2014.

10. SECOND READING, RECOMMENDED FOR ACTION
10.1. From Board Committees
10.1.1. Governmental Relations
Rationale: 

On January 8, 2014, the legislature began a 60-day session.  During that time, the Lincoln Public Schools representative will be actively engaged in the process of attempting to influence legislation.

Explanation
In the process of attempting to influence legislation, there are occasions when it is not possible to survey the Legislative Subcommittee of the Board for specific guidance on a particular piece of legislation.  In order for the representative to be most effective, it is recommended that the attached guidelines be adopted so that the representation of Lincoln Public Schools is not hindered.  Whenever possible the representative will seek direction from the Board prior to engaging in legislative activities.

Proposal

That the Board approve the legislative guidelines.

 

Attachments:
10.2. From the Superintendent
10.2.1. Proposed Negotiated Agreement with the Lincoln Education Association
Rationale:  The Lincoln Board of Education has recognized the Lincoln Education Association (LEA) as the exclusive bargaining agent to negotiate salary, fringe benefits, and working conditions for members of that employee group.  The negotiation teams, representing LEA and Lincoln Public Schools, have reached a tentative agreement for the 2014-15 year and the LEA has approved the tentative agreement.

Explanation

The proposed agreement calls for a 3.95 percent total package increase for 2014-15.  This settlement is within the parameters set by the Board of Education.  Included in the package increase are all district costs including the district’s contributions to health insurance, state retirement, and Social Security.

Proposal
That the Board of Education ratify the proposed negotiated agreement for the 2014-15 school year with the Lincoln Education Association.


10.2.2. Item(s) Removed from Consent Agenda
10.2.3. Expedited/Emergency Actions
11. INFORMATIONAL ITEMS/REPORTS
11.1. From Board Committees
11.2. From the Superintendent
11.2.1. Superintendent Update
11.2.2. Monthly Financial Report
Rationale:  At the second Board meeting of the month, information regarding the district’s monthly financial report is presented.

Explanation
The monthly financial report for the month ending December 31, 2013, is attached.

Proposal
Information item; no Board action required.  
Attachments:
12. ANNOUNCEMENTS OF UPCOMING EVENTS FOR THE BOARD
Rationale:  Wednesday, February 5
8:00 a.m. - Chamber Coffee, Chamber Office
12:00 p.m. - Face the Chamber w/Steve Joel, Lincoln Country Club

Saturday, February 8
8:30 a.m. - District Wide Spelling Bee, Culler Middle School

Tuesday, February 11
6:00 p.m. - Board Meeting, LPSDO
13. PUBLIC COMMENT
Rationale:  In keeping with Policy 8420, a time limit of five minutes will be allotted for any speaker. At the discretion of the Chair, the speaker may be allotted additional time.
14. REQUEST FOR CLOSED SESSION
14.1. Request for Closed Session - Negotiations/Collective Bargaining, Property/Real Estate, Litigation, Security, Criminal Misconduct, Personnel, and Legal Advice Matters
Rationale:  The Lincoln Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

15. ADJOURNMENT
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