Public Meeting Agenda: February 25, 2014 at 6:00 PM - Board of Education Regular Meeting

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February 25, 2014 at 6:00 PM - Board of Education Regular Meeting Agenda

February 25, 2014 at 6:00 PM - Board of Education Regular Meeting
1. LPS BOARD OF EDUCATION INFORMATION
Rationale: 

Notice of the time and place of the Lincoln Board of Education meeting was e-mailed to an extensive list of local and regional news media.  A mailing list is maintained at the Lincoln Public Schools District Office.  A public notice was published in the LINCOLN JOURNAL STAR.



The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
2. CALL TO ORDER
3. ROLL CALL
4. ANNOUNCE OPEN MEETING ACT POSTING AND LOCATION
5. APPROVAL OF MINUTES
Rationale:  The attached minutes are intended to accurately reflect the action of the Board at its previous meetings.

Explanation
The minutes have been prepared for Board approval.
Attachments:
6. SPECIAL REPORTS, PRESENTATIONS AND CELEBRATIONS OF SUCCESS
6.1. Welcome Wendy Van, Foundation for Lincoln Public Schools President
6.2. Wellness Update
Attachments:
7. PUBLIC COMMENT
Rationale:  In keeping with Policy 8420, a time limit of five minutes will be allotted for any speaker. At the discretion of the Chair, the speaker may be allotted additional time.
8. CONSENT AGENDA
Rationale: 
8.1. Human Resources Matters
Rationale: 
Explanation:
The Human Resources Division also includes the Office of Risk Management.  As such, in addition to the Lincoln Board of Education approving all contractual agreements with employees, all employee benefit issues, all personnel actions, and all other matters within the scope of the Human Resources Division, as part of the Human Resources Matters agenda; the Lincoln Board of Education also must approve the settlement of Workers’ Compensation claims, take action on tort claims filed against the district, and take action on all other matters within the scope of the Office of Risk Management.

This report includes routine Human Resources changes:
   a.  Administrator Certificated Employees:
             Elections
– 1
             Separations – 5
   b.  Certificated Employees:
             Elections – 2
             Re-Elections New Assignment – 3
             Leaves of Absence – 2
             Separations – 2
   c.  Substitute Certificated Employees:
             Elections – 36
             Changes of Status – 2
             Separations – 9
   d.  Classified Employees:
             Elections – 36
             Changes of Status – 5
             Separations – 15

Proposal:
That the Board approve the Human Resources items presented in the attachment(s).


*The information in the attachment(s) may be protected by privacy legislation until the Board of Education takes action on the staff recommendations.  Therefore, this attachment(s) is not included in agenda materials provided the public and the news media.  Any information in the attachment(s) that is not protected by privacy legislation, however, is available for public inspection from the Associate Superintendent for Human Resources upon request.

That the Board is approving the Human Resources items attached with the information as presented or as on file with official district records and documents relating to each such item, or in such other form as may be approved by the Associate Superintendent for Human Resources, or her designee, and that the Board hereby authorizes the Associate Superintendent for Human Resources, or her designee, to transact and complete each such item approved hereby, and to sign, execute, and deliver necessary documents or contracts, and to take or cause to be taken any and all other action as may be necessary to complete each such item of transaction as contemplated, for and on behalf of this school district.

8.2. Routine Business
Rationale:  At each meeting, the Board of Education is asked to approve certain items of routine business of the school district.      

Explanation
The items included in routine business for this meeting are:

a.  REGULAR CLAIMS – Claims for the period ending February 25, 2014, were previously provided.                

     Federal Tax ACH Deposit of $55,049.16.                

     State Tax ACH Deposit of $658,098.05.                

     Procurement Card ACH Transfer of $72,788.02.                

     Office Depot ACH Transfer of $38,579.72.               

     Vendor ACH Transfer of $5,078.66.

b.  PAYROLL FOR RATIFICATION – Payroll for the periods ending February 6 and February 14, 2014, in the amount of $190,034.66.

c.  GIFTS – Approval for the gifts listed on the attached gift report.

d.  BIDS/CONTRACTS/OTHER ROUTINE BUSINESS – Bids/contracts/other routine business will be presented for approval of a proposal for installation of new turf at Beechner Field, professional design services for the Security/Technology-Ready Facilities Improvements Program, extension of the contract for auditing services of Lincoln Public Schools and ESU 18, an agreement providing professional development sessions, an agreement with a Program Manager for the Security/Technology-Ready Facilities Program projects, renewal of the agreement for financial consultant and advisor services to Lincoln Public Schools, an agreement for educational services; and any other bids/contracts/routine business as presented.      

Proposal 
That the Lincoln Board of Education approve the following items of routine business:

a.  The regular claims for period ending February 25, 2014.  

b.  Payroll for the periods ending February 6 and February 14, 2014.  

c.  Gifts for the Information Technology Focus Program and Northeast High School.  

d.  Bids/contracts/other routine business for a proposal for installation of new turf at Beechner Field, professional design services for the Security/Technology-Ready Facilities Improvements Program, extension of the contract for auditing services of Lincoln Public Schools and ESU 18, an agreement providing professional development sessions, an agreement with a Program Manager for the Security/Technology-Ready Facilities Program projects, renewal of the agreement for financial consultant and advisor services to Lincoln Public Schools, an agreement for educational services; and any other bids/contracts/routine business as presented.
Attachments:
8.3. Resolution for Option Enrollment Students 2014-15
Rationale:  Background

Nebraska students may attend a school other than the one in the district in which they reside under the option enrollment statutes.


Explanation

The attached resolution would admit as option students any K-12 student who meets the statutory and legal conditions and whose application is received by August 8, 2014.

The resolution specifies the circumstances under which late-filed applications would be accepted. 


Proposal

That the Board approve the option resolution for the 2014-15 school year.

Attachments:
8.4. Option Enrollment Student Applications for 2014-15
Rationale:  Background

On February 25, 2014, the Board adopted a resolution to accept option students for the 2014-15 school year.  Applications have been received from students requesting that they be accepted as option students for the 2014-15 school year.  Staff recommends that the students referred to in this agenda item be accepted for enrollment as they are in compliance with the Board resolution of February 25, 2014.


Explanation

Staff has examined the applications of the students included in this proposal.  The students meet one of the criteria set forth by the Board in its resolution of February 25, 2014.  Staff recommends approval of these applications.


Proposal

That the Board adopt the following resolution: 

WHEREAS the students who have been assigned student numbers 300256, 297332, 297996, 290275, 298969, 299369, 299370, 274087, 270830, 265195, 200255, 300288, 269647, 207051, 299316, 207382, 196752, 300508, 300509, 300593, 280596, 266037, 291506, 267907, and 248040, (for purposes of confidentiality, assigned numbers are being used) meet one of the criteria (currently attending) of the Board resolution of February 25, 2014 with regard to such option students; 

THEREFORE BE IT RESOLVED that the aforementioned students be accepted as option students on the condition and with the express understanding that all programs, all classes and all buildings of assignment, except as otherwise required by law, shall at all times and from time to time during attendance at Lincoln Public Schools be determined solely by Lincoln Public Schools.

Attachments:
9. FIRST READING, ACTION AT NEXT MEETING
Rationale:  *The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education  Board releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
9.1. From Board Committees
9.1.1. Series 2014 Bond Issue
Rationale: 
On February 11, 2014, the legal voters of Lincoln Public Schools approved a proposition to issue bonds of the District in a principal amount not to exceed one hundred fifty-three million two hundred ninety-five thousand dollars ($153,295,000) for the purpose of paying the costs of:  
(1) constructing, furnishing, and equipping technology and security improvements to facilities of the district; (2) constructing, furnishing, and equipping a new elementary school and a new middle school in the southeast area of the district;
(3) constructing, furnishing, and equipping a career academy high school facility;
(4) constructing additions to and furnishing, equipping, renovating, remodeling, and repairing facilities of the district; and
(5) acquiring sites for school facilities of the district.      

Explanation
Staff has created a spend-down schedule for the first 36 months to determine the amount needed for the first issuance and has worked with the district’s financial advisor (Ameritas Investment Corp.), with its bond counsel (Gilmore & Bell), and with its general counsel (Perry, Guthery, Haase & Gessford) to prepare the attached draft resolution and to meet all other requirements necessary for the first issuance of bonds (“Series 2014”) authorized in the February 11, 2014, bond election.    

Proposal
That the Board of Education discuss the attached resolution, including the following parameters:
a.  The date of original issue of the Bonds shall not be later than July 15, 2014.
b.  The aggregate principal amount of Bonds to be issued shall not exceed $120,000,000.
c.  The date of final maturity of the Bonds shall not be later than January 31, 2039.
d.  The rate or rates of interest to be carried by each maturity of the Bonds such that the true interest cost on the Bonds shall not exceed 5.00 percent.
e.  The underwriting discount, not to exceed 1.00 percent and the price, not less than 98.00 percent of the principal amount thereof, at which the Bonds shall be sold to the Purchaser.
Attachments:
9.2. From the Superintendent
10. SECOND READING, RECOMMENDED FOR ACTION
10.1. From Board Committees
10.1.1. Policy 1111 - Production of Lincoln Public Schools Print, Broadcast, and Electronic Media
Rationale: 
Policy 1111 supports the district’s responsibility of keeping the community informed through the use of the most effective media available by the school district.

Explanation
Staff would recommend the addition of social media to acknowledge our expanded communications with parents and the community.

Proposal
That the Board approve Policy 1111.

 

Attachments:
10.1.2. Policy 1210 - School-Community Associations
Rationale: 
The Board encourages each school to maintain a parent or parent/community advisory organization.
Explanation
The Communications Department will assist parent or parent/community advisory organizations to be more involved in supporting student learning and activities while aligning their efforts with district policies and regulations.
Proposal
That the Board approve Policy 1210.

 

Attachments:
10.1.3. Policy 1420 - State Legislature
Rationale: 
The Board intends that its positions be communicated with all governmental entities. The current policy speaks to State Legislature.

Explanation
This change in policy 1420 will include communication with all governmental entities on matters of proposed legislation.

Proposal
That the Board approve Policy 1420.

 

Attachments:
10.2. From the Superintendent
10.2.1. Item(s) Removed from Consent Agenda
10.2.2. Expedited/Emergency Actions
11. INFORMATIONAL ITEMS/REPORTS
11.1. From Board Committees
11.1.1. Budget Calendar for the 2014-15 Budget
Rationale:  Board Policy 3100 (Attachment One) directs staff to present a budget calendar.

Explanation
The budget calendar includes the following:  Publication of the budget hearing date on August 3, 2014; the public hearing/budget forum on August 12, 2014; and budget approval on August 26, 2014.  Attachment Two is the budget calendar for the 2014-15 budget.      

Proposal
An information item for Board comments and suggestions.  
Attachments:
11.1.2. Appoint Board Representative to Career Academy Center Joint Board
11.2. From the Superintendent
11.2.1. Superintendent Update
11.2.2. Monthly Financial Report
Rationale:  At the second Board meeting of the month, information regarding the district’s monthly financial report is presented.      

Explanation
The monthly financial report for the month ending January 31, 2014, is attached.      

Proposal
Information item; no Board action required.  
Attachments:
11.2.3. Lincoln Public Schools External Accreditation Visit
Rationale: 

Background

Nebraska Rule 10, 009.01B, requires that every five years, the school improvement process include a visitation by a team of external representatives to review the school improvement process, progress on goals, and provide written recommendations.  The resulting external visit reports are provided to schools, to the district, and to the Nebraska Department of Education.


Explanation

Lincoln Public Schools has successfully completed its 2013-14 External Accreditation Visit.  Freida Lange, Nebraska Department of Education, and Toby Boss, ESU #6, co-chaired the external visit of fifty-five (55) schools and one (1) focus program.  The sixty-three (63) member external visitation team spent from one – two days in their assigned schools, reviewing data and documents provided by the school, visiting classrooms, and interviewing over 1,730 staff, students, and parents.

The external report provided recommendations and commendations for each school. 

Commendation themes for the district are:

  • Professional Learning Communities
  • High Quality Staff
  • Effective Communication
  • Family Involvement and Sense of Community
  • Positive Behavior Intervention Support
  • Culture of Purpose and Direction

Recommendation themes for the district are:

  • More Consistent and Deliberate Use of Challenging, Intentional, and Engaging Instructional Strategies
  • More Effective Use of Data in Classrooms, in PLCs, in Schools, in the District
  • More Professional Development to Support the Recommendations

Schools and the District Continuous Improvement Committee are currently analyzing the external reports and developing five-year action plans to address the recommendations and establish school improvement goals for year one.  The Continuous Improvement process strongly supports District Strategic Goal 1: Learning.

 
Proposal

This is an information report; no Board action required.
Attachments:
12. ANNOUNCEMENTS OF UPCOMING EVENTS FOR THE BOARD
Rationale:  Wednesday, February 26, 2014 - GNSA, 9:30 a.m., NCSA

Tuesday, March 4, 2014 - Thank You Teacher Breakfast, 7:30 a.m., Governor's Mansion

Wednesday, March 5, 2014 - Chamber Coffee, 8:00 a.m., Chamber Office

Monday, March 10 - March, 14, 2014 - Spring Break, No School All Levels

Wednesday, March 19, 2014 - GNSA, 9:30 a.m., NCSA

Thursday, March 20, 2014 - LPS Science Fair, 5:00 p.m. - 8:00 p.m., Lancaster Event Center
13. PUBLIC COMMENT
Rationale:  In keeping with Policy 8420, a time limit of five minutes will be allotted for any speaker. At the discretion of the Chair, the speaker may be allotted additional time.
14. REQUEST FOR CLOSED SESSION
14.1. Request for Closed Session - Negotiations/Collective Bargaining, Property/Real Estate, Litigation, Security, Criminal Misconduct, Personnel, and Legal Advice Matters
Rationale:  The Lincoln Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

15. ADJOURNMENT
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