Public Meeting Agenda: April 22, 2014 at 6:00 PM - Board of Education Regular Meeting

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April 22, 2014 at 6:00 PM - Board of Education Regular Meeting Agenda

April 22, 2014 at 6:00 PM - Board of Education Regular Meeting
1. LPS BOARD OF EDUCATION INFORMATION
Rationale: 

Notice of the time and place of the Lincoln Board of Education meeting was e-mailed to an extensive list of local and regional news media.  A mailing list is maintained at the Lincoln Public Schools District Office.  A public notice was published in the LINCOLN JOURNAL STAR.



The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
2. CALL TO ORDER
3. ROLL CALL
4. ANNOUNCE OPEN MEETING ACT POSTING AND LOCATION
5. PUBLIC HEARING ON STUDENT FEES POLICY 5520
6. APPROVAL OF MINUTES
Rationale:  The attached minutes are intended to accurately reflect the action of the Board at its previous meetings.

Explanation
The minutes have been prepared for Board approval.
Attachments:
7. SPECIAL REPORTS, PRESENTATIONS AND CELEBRATIONS OF SUCCESS
7.1. Ramp Schools: Recognized ASCA Model Program
Rationale: 

The American School Counselor Association (ASCA) recognizes schools with a comprehensive, data-driven approach to school counseling.  The school must have successfully implemented the program and applied for the status from the ASCA.  The RAMP designation stands for: Recognized ASCA Model Program.

Explanation
This school year the American School Counselor Association (ASCA) has honored two Lincoln Public Schools with the RAMP designation (Recognized ASCA Model Program): Schoo Middle School and Lincoln East High School (which has earned its second such honor).  This special designation recognizes schools with a comprehensive, data-driven approach to school counseling.

The application starts with the question, “How are students different because of what school counselors do?”  And, as one LPS school counselor said, “A school counselor is the only one in the school building who sees the student from all angles: career planning, academic achievement and personal/social development.”

At Lincoln East High School, counselors have targeted two key areas of challenge: students who started high school somewhere besides East and struggled to succeed academically, and students who struggled in math.  After interventions over a period of years, counselors noted the academic failure rate of student who didn’t start high school at East dropped by 50 percent.  When targeting students with math struggles, the number of students repeating a math class dropped by 25 percent, and the school’s percentage of students attaining or exceeding the ACT benchmark for success in college math increased nine percent.  During that same time period, graduation rates increased about four percentage points.  Staff members continue to work with at-risk students to prepare for graduation.  Counselors at Lincoln East include Karen Dress, Kim Glathar, Diane Wilson-Dunning and Kristin Murphy.

At Schoo Middle School, counselors focused on the three target areas developed by the RAMP model: academics, social and emotional behavior, and career readiness.  The counselors approached career planning at each grade level, starting with goal setting, then identifying career opportunities based on students’ interest, and finally hosting a career fair for eighth-grade students.  For social skills, Schoo expanded a First Friends model, which helps new students meet new friends, as well as boosting an array of leadership opportunities in the school.  In academics, counselors use a test-readiness approach where students learn strategies, meet with coaches and set goals.  Results indicate that scores, participation and the amount of time taking the test all improved.  Schoo counselors include Jodie Green, Rachael Kluck-Spann and Renee McClure.

There are eight schools in Nebraska who have earned the RAMP status, and seven of them are in Lincoln Public Schools.

Proposal
That the Lincoln Board of Education adopt the following resolution:

WHEREAS, this school year the American School Counselor Association (ASCA) has honored two Lincoln Public Schools with the RAMP designation (Recognized ASCA Model Program):  Schoo Middle School, and Lincoln East High School; and

WHEREAS, this special designation recognizes schools with a comprehensive, data-driven approach to school counseling; and

WHEREAS, the counseling department of Lincoln East High School has successfully targeted and improved two key areas of challenge: students who started high school somewhere besides East and struggled to succeed academically, and students who struggled in math; and

WHEREAS, the counseling department at Schoo Middle School has successfully targeted and improved three target areas: academics, social and emotional behavior, and career readiness; and

WHEREAS, the Lincoln Public Schools counseling department continues to excel and distinguish itself for its performance-driven work in all areas with students.

NOW THEREFORE BE IT RESOLVED that the Lincoln Board of Education does hereby congratulate the counseling departments and the schools of Lincoln East High School and Schoo Middle School for earning the ASCA’s RAMP designation, highlighting the hard-work and proven results these teams have demonstrated for the betterment of their schools, their students and their community.

7.2. Back Pack Extra Mile Recognition
8. PUBLIC COMMENT
Rationale:  In keeping with Policy 8420, a time limit of five minutes will be allotted for any speaker. At the discretion of the Chair, the speaker may be allotted additional time.
9. CONSENT AGENDA
Rationale: 
9.1. Human Resources Matters
Rationale: 

The Human Resources Division also includes the Office of Risk Management.  As such, in addition to the Lincoln Board of Education approving all contractual agreements with employees, all employee benefit issues, all personnel actions, and all other matters within the scope of the Human Resources Division, as part of the Human Resources Matters agenda; the Lincoln Board of Education also must approve the settlement of Workers’ Compensation claims, take action on tort claims filed against the district, and take action on all other matters within the scope of the Office of Risk Management.

Explanation
This report contains routine Human Resources changes:
   a.  Administrator Certificated Employees:
             Elections – 2

             Separations – 1
   b.  Certificated Employees:
             Elections – 13
             Re-Elections New Assignment – 6
             Changes of Status – 2
             Leaves of Absence – 61
             Separations – 34
   c.  Substitute Certificated Employees:
             Elections – 13
             Separations – 5
   d.  Classified Employees:
             Elections – 20
             Changes of Status – 4
             Leaves of Absence – 2
             Separations – 17

Proposal
That the Board approve the Human Resources items presented in the attachment(s).*


*The information in the attachment(s) may be protected by privacy legislation until the Board of Education takes action on the staff recommendations.  Therefore, this attachment(s) is not included in agenda materials provided the public and the news media.  Any information in the attachment(s) that is not protected by privacy legislation, however, is available for public inspection from the Associate Superintendent for Human Resources upon request.

That the Board is approving the Human Resources items attached with the information as presented or as on file with official district records and documents relating to each such item, or in such other form as may be approved by the Associate Superintendent for Human Resources, or her designee, and that the Board hereby authorizes the Associate Superintendent for Human Resources, or her designee, to transact and complete each such item approved hereby, and to sign, execute, and deliver necessary documents or contracts, and to take or cause to be taken any and all other action as may be necessary to complete each such item of transaction as contemplated, for and on behalf of this school district.

9.2. Routine Business
Rationale: 

At each meeting, the Board of Education is asked to approve certain items of routine business of the school district.

Explanation
The items included in routine business for this meeting are:  

a.  REGULAR CLAIMS – Claims for the period ending April 22, 2014, were previously provided.                   

  Federal Tax ACH Deposit of $36,610.37.                

  State Tax ACH Deposit of $664,580.53.                

  Retirement ACH Transfer of $4,064,616.69                

  Procurement Card ACH Transfer of $78,893.19.                

  Office Depot ACH Transfer of $21,210.13.                

  Vendor ACH Transfer of $4,381.97. 

b.  PAYROLL FOR RATIFICATION – Payroll for the periods ending April 4, 2014, and April 15, 2014, in the amount of $139,461.98. 

c.  GIFTS – Approval for the gifts listed on the attached gift report. 

d.  BIDS/CONTRACTS/OTHER ROUTINE BUSINESS – Bids/contracts/other routine business will be presented for approval for robotics curriculum and kits to be used at Southeast, Lincoln High, and East High Schools; a 35,000 GVW Cab and Chassis to be used by Grounds; a 29,000 GVW Cab and Chassis to be used by Food Service; a 2014 ¾ ton Ford F250 pick-up for use by Facilities & Maintenance; a 2014 1 ton Ford F450 pick-up for use by Grounds; a 2014 ¾ ton Ford F250 pick-up for use by Transportation; refrigerators and sewing machines for Irving Middle, Northeast High, and Southeast High Schools; recommendation of architectural/engineering professional services for design and construction administration services for Phase 1 2014 Bond Program projects; an agreement with the University of Nebraska for administration of the UNL-LPS Title I Mathematics Professional Development Partnership; items to be listed for auction; a statement of written assurances with regards to the career academy joint venture; and any other bids/contracts/routine business as presented.

Proposal
That the Lincoln Board of Education approve the following items of routine business:

a.  The regular claims for period ending April 22, 2014.  

b.  Payroll for the periods ending April 4, 2014, and April 15, 2014.  

c.  Gifts for East, Northeast, and Lincoln High Schools.  

d.  Bids/contracts/other routine business for robotics curriculum and kits to be used at Southeast, Lincoln High, and East High Schools; a 35,000 GVW Cab and Chassis to be used by Grounds; a 29,000 GVW Cab and Chassis to be used by Food Service; a 2014 ¾ ton Ford F250 pick-up for use by Facilities & Maintenance; a 2014 1 ton Ford F450 pick-up for use by Grounds; a 2014 ¾ ton Ford F250 pick-up for use by Transportation; refrigerators and sewing machines for Irving Middle, Northeast High, and Southeast High Schools; recommendation of architectural/engineering professional services for design and construction administration services for Phase 1 2014 Bond Program projects; an agreement with the University of Nebraska for administration of the UNL-LPS Title I Mathematics Professional Development Partnership; items to be listed for auction; a statement of written assurances with regards to the career academy joint venture; and any other bids/contracts/routine business as presented.

Attachments:
9.3. Option Enrollment Student Applications for 2013-14
Rationale:  On February 12, 2013, the Board adopted a resolution to accept option students for the 2013-14 school year.  Applications have been received from students requesting that they be accepted as option students for the 2013-14 school year.  Staff recommends that the students referred to in this agenda item be accepted for enrollment as they are in compliance with the Board resolution of February 12, 2013.

Explanation
Staff has examined the application of the student included in this proposal.  The student meets one of the criteria (currently enrolled) set forth by the Board in its resolution of February 12, 2013.  Staff recommends approval of this application.

Proposal
That the Board adopt the following resolution:

WHEREAS the student who has been assigned student number 213059 (for purposes of confidentiality, an assigned number is being used) meets one or more of the criteria (currently enrolled) of the Board resolution of February 12, 2013, with regard to such option students;

THEREFORE BE IT RESOLVED that the aforementioned student be accepted as an option student on the condition and with the express understanding that all programs, all classes and all buildings of assignment, except as otherwise required by law, shall at all times and from time to time during attendance at Lincoln Public Schools be determined solely by Lincoln Public Schools.

Attachments:
9.4. Option Enrollment Student Applications for 2014-15
Rationale:  Background
On February 25, 2014, the Board adopted a resolution to accept option students for the 2014-15 school year.  Applications have been received from students requesting that they be accepted as option students for the 2014-15 school year.  Staff recommends that the students referred to in this agenda item be accepted for enrollment as they are in compliance with the Board resolution of February 25, 2014.

Explanation

Staff has examined the application of the student included in this proposal.  The student meets one of the criteria set forth by the Board in its resolution of February 25, 2014.  Staff recommends approval of this application.

Proposal

That the Board adopt the following resolution: 

WHEREAS the student who has been assigned student number 291490 (for purposes of confidentiality, an assigned number is being used) meets one of the criteria (sibling of current option student) of the Board resolution of February 25, 2014, with regard to such option students;

THEREFORE BE IT RESOLVED that the aforementioned student be accepted as an option student on the condition and with the express understanding that all programs, all classes and all buildings of assignment, except as otherwise required by law, shall at all times and from time to time during attendance at Lincoln Public Schools be determined solely by Lincoln Public Schools.

Attachments:
10. FIRST READING, ACTION AT NEXT MEETING
Rationale:  *The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education  Board releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
10.1. From Board Committees
10.1.1. 2014-15 Transportation Plan
Rationale: 

Each spring a transportation plan is prepared for the following school year.  District policy 3710 is reviewed and recommendations for operational changes are solicited from individual school buildings and various departments.  Schedules are prepared and a summary of needs is balanced against staff and equipment available to the district.  Each year a review of all routes for the current year are reconsidered.

Explanation
The Lincoln Public Schools Transportation Department will transport only those students who qualify under provisions of state law, including:  

1.  Elementary and Middle School students residing more than four (4) miles from the school in the attendance area within which they reside.  

2.  Special Education students whose individual education plan (IEP) require transportation as essential to learning.  

3.  Students who have been moved for the benefit of the district to relieve overcrowding, due to major facility renovations, efficiency in use of buildings and/or staff.  

In addition, the Board, at its discretion, may approve other transportation areas based upon unique circumstances and for the purpose of equalizing school enrollments and facilitating programs.   Attached is a tentative listing of all routes recommended for the 2014-15 school year.

Proposal
That the Board discuss the 2014-15 Transportation Plan, including the proposed reductions.

Attachments:
10.2. From the Superintendent
11. SECOND READING, RECOMMENDED FOR ACTION
11.1. From Board Committees
11.1.1. Newly Annexed Property to the City of Lincoln
Rationale:  The Board of Education assigns school attendance areas to property newly annexed to the City of Lincoln or newly platted.  This action establishes school attendance areas prior to the sale of residential lots, allowing purchasers to know what schools their children will attend.

Explanation
The City of Lincoln has annexed three parcels of land, which automatically brings these properties into the Lincoln Public Schools District.  These properties need to be assigned attendance centers so that potential purchasers of homes in this area will know which schools they will be attending.  

Grandview Estates Addition, South 70th Street and Countryview Road, Annexation #19877, for 2013-14 school year:  Maxey Elementary School, Pound Middle School, and Southeast High School  

Railpark, Northwest 27th and Highway 34, Annexation #19952, for 2013-14 school year:  Arnold Elementary School, Schoo Middle School, and North Star High School  

Broadmoor Ashbrook Apartments, Highway 2 and Ashbrook Drive, Annexation #20000, for 2013-14 school year:  Maxey Elementary School, Lux Middle School, and East High School?

Proposal
That the Board approve the proposed attendance area assignments of the newly annexed properties.
Attachments:
11.1.2. 2000 Policies - Administration
Rationale: 
The Board of Education Policy Review and Revisions Committee is reviewing policies of the Board.  The committee has reviewed the 2000 Series, Administration, and has recommendations for Board consideration.

Explanation
The 2000 Series provides guidance and direction to the Board on policies related to leadership of the district, appraisal of the superintendent, the purpose of Multicultural Education, job descriptions for administrative positions, and long-range planning requirements of the superintendent.  The committee has reviewed the 2000 Series and is prepared to recommend policy changes to the Board.  The proposed policies reflect current state and federal laws and have been reviewed by legal counsel.

Proposal
That the Board approve the 2000 Series.

 

Attachments:
11.1.3. Policy 3972 - Service Animals
Rationale:  According to law, students and others may bring their service dog to school if the work of the service dog is essential for the student to receive an education or to perform required work in the schools.

Explanation
Policy 3972 is being introduced to set guidelines for the use of service dogs in Lincoln Public Schools including how to facilitate the safe and efficient inclusion of service dogs into buildings.

Proposal
That the Board approve Policy 3972.

 

Attachments:
11.1.4. Policy 5122 - Student Transfers (Elementary/Secondary)
Rationale: 
Policy 5122 was originally developed to govern the process of transferring students from one school to another for various reasons.

Explanation
Policy 5122 has been revised to permit the Student Services Department to deny a transfer or place a student when it deems that the transfer would not be in the student’s best interest. 

Proposal
That the Board approve Policy 5122.

 

Attachments:
11.1.5. Policy 5140 - Student Attendance
Rationale: 

Policy 5140 establishes the importance of regular attendance by every child.  Excessive absences negatively impact student achievement and affect student academic progress.

Explanation
Policy 5140 has been revised to align with new state attendance guidelines that will be passed as part of LB464.

Proposal
That the Board approve Policy 5140.

 

Attachments:
11.1.6. Policy 5430 - Emergency Exclusion
Rationale: 
Policy 5430 ensures that if students are dangerous to themselves or others, the district has the time necessary to develop plans to provide the least restrictive environment for students to continue their education safely.

Explanation
Policy 5430 has been revised to create a hearing process that allows for an extended emergency exclusion of a student by the superintendent under very limited circumstances, which are outlined in the policy.

Proposal
That the Board approve Policy 5430.

 

Attachments:
11.1.7. Policy 5520 - Student Fees
Rationale: 

The Nebraska Legislature adopted LB240, an amendment to the Student Fee Authorization Action, in 2003.  The statute defines purposes for which student fees may and may not be collected by public schools in Nebraska.  The act further requires boards of education to adopt a policy on student fees by August 1 of each year.

Explanation
The act further requires boards of education to adopt a policy on student fees by August 1 of each year, including a list of fees and/or specific materials that students will be required to pay or provide.  The policy is to be adopted following a public hearing on the proposed policy.  Policy 5520 has been revised to update the calendar language, the language on school meals, and clarify the difference between some required extracurricular equipment/clothing.

Proposal
That the Board approve Policy 5520.

 

Attachments:
11.2. From the Superintendent
11.2.1. Item(s) Removed from Consent Agenda
11.2.2. Expedited/Emergency Actions
12. INFORMATIONAL ITEMS/REPORTS
12.1. From Board Committees
12.1.1. Career Academy Update
12.2. From the Superintendent
12.2.1. Superintendent Update
12.2.2. Monthly Financial Report
Rationale:  At the second Board meeting of the month, information regarding the district's monthly financial report is presented.

Explanation
The monthly financial report for the month ending March 31, 2014, is attached.

Proposal
Information item; no Board action required.
Attachments:
13. ANNOUNCEMENTS OF UPCOMING EVENTS FOR THE BOARD
Rationale:  Friday, May 2
Career Academy Groundbreaking, 11:00 a.m., SCC Lincoln Campus

Tuesday, May 6
Super Commons Meeting, 9:00 a.m., LPSDO Board Room

Wednesday, May 7
Chamber Coffee, 8:00 a.m., Chamber Office

Tuesday, May 13
Board Meeting, 6:00 p.m., LPSDO Board Room
14. PUBLIC COMMENT
Rationale:  In keeping with Policy 8420, a time limit of five minutes will be allotted for any speaker. At the discretion of the Chair, the speaker may be allotted additional time.
15. REQUEST FOR CLOSED SESSION
15.1. Request for Closed Session - Negotiations/Collective Bargaining, Property/Real Estate, Litigation, Security, Criminal Misconduct, Personnel, and Legal Advice Matters
Rationale:  The Lincoln Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

16. ADJOURNMENT
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