Public Meeting Agenda: July 7, 2014 at 6:00 PM - Board of Education Regular Meeting

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July 7, 2014 at 6:00 PM - Board of Education Regular Meeting Agenda

July 7, 2014 at 6:00 PM - Board of Education Regular Meeting
1. LPS BOARD OF EDUCATION INFORMATION
Rationale: 

Notice of the time and place of the Lincoln Board of Education meeting was e-mailed to an extensive list of local and regional news media.  A mailing list is maintained at the Lincoln Public Schools District Office.  A public notice was published in the LINCOLN JOURNAL STAR.



The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
2. CALL TO ORDER
3. ROLL CALL
4. ANNOUNCE OPEN MEETING ACT POSTING AND LOCATION
5. APPROVAL OF MINUTES
Rationale:  The attached minutes are intended to accurately reflect the action of the Board at its previous meetings.

Explanation
The minutes have been prepared for Board approval.
Attachments:
6. SPECIAL REPORTS, PRESENTATIONS AND CELEBRATIONS OF SUCCESS
7. PUBLIC COMMENT
Rationale:  In keeping with Policy 8420, a time limit of five minutes will be allotted for any speaker. At the discretion of the Chair, the speaker may be allotted additional time.
8. CONSENT AGENDA
Rationale: 
8.1. Human Resources Matters
Rationale: 

The Human Resources Division also includes the Office of Risk Management.  As such, in addition to the Lincoln Board of Education approving all contractual agreements with employees, all employee benefit issues, all personnel actions, and all other matters within the scope of the Human Resources Division, as part of the Human Resources Matters agenda; the Lincoln Board of Education also must approve the settlement of Workers’ Compensation claims, take action on tort claims filed against the district, and take action on all other matters within the scope of the Office of Risk Management.
Explanation
This report includes routine Human Resources changes:
    a.  Certificated Employees:
             Elections – 55
             Re-Elections Same Assignment – 5
             Re-Elections New Assignment – 4
             Changes of Status – 6
             Leaves of Absence – 4
    b.  Substitute Certificated Employees:
             Separations – 18
    c.  Classified Employees:
             Elections – 21
             Changes of Status – 2
             Separations – 24
    d.  Other:
             Civic Leaves – 2
             Workers' Compensation Lump Sum Settlements – 2
    e.  Approval of a tort claim settlement.
    f.  Approval of recommended agreement with Continuum Employee Assistance Program.
Proposal
That the Board approve the Human Resources items presented in the attachment(s).*


*The information in the attachment(s) may be protected by privacy legislation until the Board of Education takes action on the staff recommendations.  Therefore, this attachment(s) is not included in agenda materials provided the public and the news media.  Any information in the attachment(s) that is not protected by privacy legislation, however, is available for public inspection from the Associate Superintendent for Human Resources upon request.

That the Board is approving the Human Resources items attached with the information as presented or as on file with official district records and documents relating to each such item, or in such other form as may be approved by the Associate Superintendent for Human Resources, or her designee, and that the Board hereby authorizes the Associate Superintendent for Human Resources, or her designee, to transact and complete each such item approved hereby, and to sign, execute, and deliver necessary documents or contracts, and to take or cause to be taken any and all other action as may be necessary to complete each such item of transaction as contemplated, for and on behalf of this school district.

8.2. Routine Business
Rationale: 

At each meeting, the Board of Education is asked to approve certain items of routine business of the school district.

Explanation
The items included in routine business for this meeting are:  

a.  REGULAR CLAIMS – Claims for the period ending July 7, 2014, were previously provided.                

     Federal Tax ACH Deposit of $5,424,297.80.

     Procurement Card ACH Transfer of $85,342.92.

     Office Depot ACH Transfer of $62,670.17.

     Vendor ACH Transfer of $42,711.25.

b.  PAYROLL FOR RATIFICATION – Payroll for the period ending June 30, 2014, in the amount of $14,081,215.32.

c.   GIFTS – Approval for the gifts listed on the attached gift report. 

d.  BIDS/CONTRACTS/OTHER ROUTINE BUSINESS – Bids/contracts/other routine business will be presented for approval for fresh fruits and vegetables; a la carte pizza for high school cafeterias; concrete improvements at Beechner Plaza, Facilities and Maintenance, Southwest High School, and Eastridge Elementary; computer storage and charging carts to support the implementation of the K-6 reading curriculum; the purchase of Macbook Air computers for certificated staff; a lease of property to the Willard Community Center; an amendment to the Interlocal Agreement which created the Nebraska Schools Medicaid Consortium and appointment of Consortium Board representatives; an agreement with Cedars Youth Services to expand the Parent Support Program; and any other bids/contracts/routine business as presented.      

Proposal
That the Lincoln Board of Education approve the following items of routine business:

a.  The regular claims for period ending July 7, 2014.  

b.  Payroll for the period ending June 30, 2014.  

c.  Gifts for Saratoga.  

d.  Bids/contracts/other routine business for fresh fruits and vegetables; a la carte pizza for high school cafeterias; concrete improvements at Beechner Plaza, Facilities and Maintenance, Southwest High School, and Eastridge Elementary; computer storage and charging carts to support the implementation of the K-6 reading curriculum; the purchase of Macbook Air computers for certificated staff; a lease of property to the Willard Community Center; an amendment to the Interlocal Agreement which created the Nebraska Schools Medicaid Consortium and appointment of Consortium Board representatives; an agreement with Cedars Youth Services to expand the Parent Support Program; and any other bids/contracts/routine business as presented.  

Attachments:
8.3. Option Enrollment Student Applications For 2014-15
Rationale:  On February 25, 2014, the Board adopted a resolution to accept option students for the 2014-15 school year.  Application has been received from students requesting that they be accepted as option students for the 2014-15 school year.  Staff recommends that the students referred to in this agenda item be accepted for enrollment as they are in compliance with the Board resolution of February 25, 2014.    

Explanation
Staff has examined the applications of the students included in this proposal.  The students meet one of the criteria set forth by the Board in its resolution of February 25, 2014.  Staff recommends approval of these applications.      

Proposal
That the Board adopt the following resolution:  

WHEREAS the students who have been assigned student numbers 241404 and 204027 (for purposes of confidentiality, assigned numbers are being used) meet one or more of the criteria of the Board resolution of February 25, 2014, with regard to such option students;  

THEREFORE BE IT RESOLVED that the aforementioned students be accepted as option students on the condition and with the express understanding that all programs, all classes and all buildings of assignment, except as otherwise required by law, shall at all times and from time to time during attendance at Lincoln Public Schools be determined solely by Lincoln Public Schools.
Attachments:
8.4. Late Request for Enrollment Option Out 2014-15
Rationale:  March 15, 2014, was the deadline for enrollment option applications to be completed for students wishing to attend school in a district other than the one in which they reside for the 2014-15 school year.  The Lincoln Public Schools Board of Education has authority to waive the deadline for late enrollment option requests (NDE Rule 7, Section 004.05).      

Explanation
Request from a student who resides in the Lincoln Public Schools District and wishes to attend school outside of the Lincoln Public Schools District has been received after the March 15, 2014, deadline.  The Lincoln Public Schools Board of Education may deny or approve this request.  If this request is approved by the Board of Education, they will be forwarded to the option school district for their approval.

Student Number                                    Option District
  288873 Raymond    

Proposal
That the Board approve this request for option out for the 2014-15 school year.   
Attachments:
9. FIRST READING, ACTION AT NEXT MEETING
Rationale:  *The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education  Board releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
9.1. From Board Committees
9.1.1. 2014-15 Revised Transportation Plan
Rationale: 

Each spring, a transportation plan is prepared for the following school year.  District policy 3710 is reviewed and recommendations for operational changes are solicited from individual school buildings and various departments.  Schedules are prepared and a summary of needs is balanced against staff and equipment available to the district.  Each year, a review of all routes for the current year is conducted.

Explanation
The Lincoln Public Schools Transportation Department will transport only those students that qualify under provisions of state law, including:  

1.  Elementary and Middle School students residing over four (4) miles from the school in whose attendance area they reside.  

2.  Special Education students whose individual education plan (IEP) requires transportation as essential to learning.  

3.  Students that have been moved for the benefit of the district to relieve overcrowding, to accommodate major facility renovations, or to increase efficiency in the use of buildings and/or staff.  

In addition, the Board, at its discretion, may approve other transportation areas based upon unique circumstances and for the purpose of equalizing school enrollments and facilitating programs.  

Attached is a revised listing of routes recommended for the 2014-15 school year.      

Proposal
That the Board discuss revisions to the 2014-15 Transportation Plan, previously approved on May 13, 2014, including previously approved reductions as well as newly proposed increases in services for students qualifying for transportation under the McKinney-Vento Education Act.

Attachments:
9.2. From the Superintendent
9.2.1. Proposed 2014-15 Pay Rates for Substitutes and Miscellaneous Employees
Rationale: 

The Board of Education must approve all salary schedules/pay rates for the employees of Lincoln Public Schools.

Explanation

Attached are the 2013-14 pay rates for substitute and miscellaneous employees and the proposed 2014-15 pay rates for such employees.

The recommended salary increases range from no increase to a one (1) percent increase, depending on the employee group.  The determination of what salary to recommend is made in conjunction with the supervisor of that employee group and an assessment of the availability of candidates for the positions.

Proposal
That the Board of Education discuss the proposed pay rates for substitute and miscellaneous employees for the 2014-15 school year.

10. SECOND READING, RECOMMENDED FOR ACTION
10.1. From Board Committees
10.1.1. Land Acquisition for New Middle School
Rationale: 

The Lincoln Public Schools (LPS) 10-Year Facilities & Infrastructure Plan has recommended a new middle school in southeast Lincoln.  In October 2013, LPS issued a Request for Proposal (RFP) seeking to acquire a land parcel suitable for such purpose and in the February 11, 2014, bond election, the voters approved acquiring sites for school facilities of the district and constructing, furnishing, and equipping a new middle school in the southeast area of the district.  Various land parcels have been evaluated according to the Lincoln Public Schools Board of Education’s School Site Selection Criteria and negotiations have been pursued with land owners offering land parcels that best met the criteria.

The City of Lincoln responded to the RFP with an offer to consider a portion of the “Jensen” property site located in the southeast corner of the school district at approximately 84th Street and Yankee Hill Road.

The Board’s Planning Committee recommends the property located on the southeast corner of 84th and Yankee Hill, based on several desirable features.

   The geographical location is well positioned to create capacity to serve portions of the Lux, Pound, and Scott attendance areas.  The new middle school will provide capacity for 850 students.  The attendance area for the new middle school will be made official by the fall of 2015, two years prior to opening the school.  

   The site provides the benefit of maintaining public property for a public purpose and does not take private property off the tax rolls.

   The proposed purchase and sale agreement with the City invests the purchase price in needed infrastructure and grading to begin the development of an adjacent future regional park, an additional public benefit.        

Explanation
The Planning Committee is recommending that LPS purchase the Jensen property for the new middle school site and enter into a Property Purchase and Sale Agreement for such site with the City of Lincoln.

The proposed Property Purchase and Sale Agreement is attached.

Proposal
That the Board of Education approve selection of the Jensen property for the new middle school site and entering into a Property Purchase and Sale Agreement for such site with the City of Lincoln.  

That the Board approve the agreement and hereby approve and adopt the following motion and resolutions:            
    BE IT RESOLVED, by Lancaster County School District No. 0001, a/k/a Lincoln Public Schools, a Class IV School District under the laws and statutes of the State of Nebraska, at this regular meeting of its Board of Education, ("LPS"), that the Purchase and Sale Agreement for the Jensen property (“Agreement”) between LPS and the City of Lincoln, Nebraska (“City”) in the form on file with official LPS records and as presented at this meeting, should be and is hereby authorized and approved;            

    BE IT FURTHER RESOLVED, that the Associate Superintendent for Business Affairs, or a designee for the school district, should be and is hereby authorized and directed to sign, execute, and deliver such Agreement and any development plans, documents, or agreements called for in such Agreement for and on behalf of LPS, and is further hereby authorized and directed to execute and deliver any necessary deed(s) under such Agreement or in the development of the described property according to the Agreement, and is authorized and directed to retain any necessary professionals for assistance, to pay all costs and expenses, and to take or cause to be taken all other action necessary or appropriate to close the sale, purchase, and conveyance transaction, and to develop the described property and pay all development costs and expenses as provided therein according to such Agreement or any approved changes thereto, or those in the best interest of the district upon presentation of deeds or other required plans, documents, or development proposals from the City, or others on the described property to be purchased, received, and developed by LPS under this Agreement.    

Attachments:
10.1.2. Newly Annexed Property to the City of Lincoln
Rationale: 

The Board of Education assigns school attendance areas to property newly annexed to the City of Lincoln or newly platted.  This action establishes school attendance areas prior to the sale of residential lots, allowing purchasers to know what schools their children will attend.

Explanation
The City of Lincoln has annexed a parcel of land, which automatically brings this property into the Lincoln Public Schools district.  This property needs to be assigned attendance centers so that potential purchasers of homes in this area will know which schools they will be attending.  

S 88th St & Pioneers Blvd, Annexation #20021, for 2014-15 school year:  Maxey Elementary School, Lux Middle School, and East High School      

Proposal
That the Board approve the proposed attendance area assignments of the newly annexed properties.  

Attachments:
10.1.3. Policy 3999 - Facility Video Surveillance
Rationale: 

The use of video surveillance equipment is one of the measures used by the district to help ensure the safety of students, staff, and patrons, and provide for the security of equipment and grounds.  The use of video surveillance equipment has been established as an effective means of both deterring and responding to issues.  Policy 3999 outlines the district’s policy for using video surveillance when and where it is appropriate.

Explanation
Policy 3999 is a new policy.  It establishes the policy for how the use of video surveillance pertains to staff, community members, and property. 

Proposal
That the Board approve Policy 3999.

 

Attachments:
10.1.4. Policies 4890, 5480, and 6740 - Policy Changes Related to the Use of Tobacco
Rationale: 

It is illegal for staff, students, and patrons to use tobacco on school grounds.  The growing popularity of consuming tobacco through a process called “vaping” or through the use of electronic cigarettes requires an update in policy and regulations.  Policies 4890, 5480, and 6740 have references to tobacco use that are no longer current.

Explanation
Policies 4890, 5480, and 6740 have been amended to include more current language regarding the prohibitions to tobacco use on school grounds, at school events, and in school vehicles.

Proposal
That the Board approve Policies 4980, 5480, and 6740.

 

 

Attachments:
10.1.5. Policy 6525 - Student Trips
Rationale: 

Educational field trips related to curriculum objectives and other trips provide students with positive experiences that cannot be had without travel.  Legal restrictions on the funding of student trips are determined by the type of trip that is taken and who sponsors the trip.  Having clear guidelines for student trips ensures that staff and families make prudent and timely decisions that lead to positive experiences for students.

Explanation
Policy 6525 and its regulation have been amended to provide more detailed descriptions of the different types of student trips and guidance on the approval and funding of those trips.

Proposal
That the Board approve Policy 6525.

Attachments:
10.2. From the Superintendent
10.2.1. Item(s) Removed from Consent Agenda
10.2.2. Expedited/Emergency Actions
11. INFORMATIONAL ITEMS/REPORTS
11.1. From Board Committees
11.2. From The Career Academy
11.3. From the Superintendent
11.3.1. Superintendent Update
12. ANNOUNCEMENTS OF UPCOMING EVENTS FOR THE BOARD
Rationale:  Wednesday, July 9, Career Academy Joint Board Meeting, 11:00 a.m., SCC Lincoln Campus

Wednesday, July 30, New Teacher Breakfast, 7:30 a.m., Embassy Suites

Monday, August 4, Board Retreat, 4:00 p.m., LPSDO

Wednesday, August 6, Chamber Coffee, 8:00 a.m., Chamber Office

Tuesday, August 12, Board Meeting, 6:00 p.m., LPSDO
13. PUBLIC COMMENT
Rationale:  In keeping with Policy 8420, a time limit of five minutes will be allotted for any speaker. At the discretion of the Chair, the speaker may be allotted additional time.
14. REQUEST FOR CLOSED SESSION
14.1. Request for Closed Session - Negotiations/Collective Bargaining, Property/Real Estate, Litigation, Security, Criminal Misconduct, Personnel, and Legal Advice Matters
Rationale:  The Lincoln Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

15. ADJOURNMENT
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