Public Meeting Agenda: November 11, 2014 at 6:00 PM - Board of Education Regular Meeting

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November 11, 2014 at 6:00 PM - Board of Education Regular Meeting Agenda

November 11, 2014 at 6:00 PM - Board of Education Regular Meeting
1. LPS BOARD OF EDUCATION INFORMATION
Rationale: 

Notice of the time and place of the Lincoln Board of Education meeting was e-mailed to an extensive list of local and regional news media.  A mailing list is maintained at the Lincoln Public Schools District Office.  A public notice was published in the LINCOLN JOURNAL STAR.



The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
2. CALL TO ORDER
3. ROLL CALL
4. ANNOUNCE OPEN MEETING ACT POSTING AND LOCATION
5. APPROVAL OF MINUTES
Rationale:  The attached minutes are intended to accurately reflect the action of the Board at its previous meetings.

Explanation
The minutes have been prepared for Board approval.
Attachments:
6. SPECIAL REPORTS, PRESENTATIONS AND CELEBRATIONS OF SUCCESS
6.1. Update from the Foundation for Lincoln Public Schools
7. PUBLIC COMMENT
Rationale:  In keeping with Policy 8420, a time limit of five minutes will be allotted for any speaker. At the discretion of the Chair, the speaker may be allotted additional time.
8. CONSENT AGENDA
Rationale: 
8.1. Human Resources Matters
Rationale: 

Explanation
The Human Resources Division also includes the Office of Risk Management.  As such, in addition to the Lincoln Board of Education approving all contractual agreements with employees, all employee benefit issues, all personnel actions, and all other matters within the scope of the Human Resources Division, as part of the Human Resources Matters agenda; the Lincoln Board of Education also must approve the settlement of Workers’ Compensation claims, take action on tort claims filed against the district, and take action on all other matters within the scope of the Office of Risk Management.

This report includes routine Human Resources changes:
   a.  Certificated Employees:
             Elections – 2
             Changes of Status – 1
             Separations – 6
   b.  Substitute Certificated Employees:
             Elections – 24
             Separations – 250
   c.  Classified Employees:
             Elections – 18
             Changes of Status – 9
             Separations – 10

Proposal
That the Board approve the Human Resources items presented in the attachment(s).*


*The information in the attachment(s) may be protected by privacy legislation until the Board of Education takes action on the staff recommendations.  Therefore, this attachment(s) is not included in agenda materials provided the public and the news media.  Any information in the attachment(s) that is not protected by privacy legislation, however, is available for public inspection from the Associate Superintendent for Human Resources upon request.

That the Board is approving the Human Resources items attached with the information as presented or as on file with official district records and documents relating to each such item, or in such other form as may be approved by the Associate Superintendent for Human Resources, or her designee, and that the Board hereby authorizes the Associate Superintendent for Human Resources, or her designee, to transact and complete each such item approved hereby, and to sign, execute, and deliver necessary documents or contracts, and to take or cause to be taken any and all other action as may be necessary to complete each such item of transaction as contemplated, for and on behalf of this school district.

8.2. Routine Business
Rationale: 

At each meeting, the Board of Education is asked to approve certain items of routine business of the school district.      

Explanation

The items included in routine business for this meeting are:  

a.  REGULAR CLAIMS – Claims for the period ending November 11, 2014, were previously provided.

    Federal Tax ACH Deposit of $5,280,842.97.                

    State Tax ACH Deposit of $715,236.30.                

    Procurement Card ACH Transfer of $85,384.13.                

    Office Depot ACH Transfer of $7,966.66.                

    Vendor ACH Transfer of $45,632.02. 

b. PAYROLL FOR RATIFICATION – Payroll for the period ending October 31, 2014, in the amount of $13,910,575.28. 

c.  GIFTS – Approval for the gifts listed on the attached gift report. 

d. BIDS/CONTRACTS/OTHER ROUTINE BUSINESS – Bids/contracts/other routine business will be presented for approval for security and technology improvements at Beattie, Everett, Saratoga, Park, Yankee Hill, and Lincoln High; the renovation of the Seacrest Activities Complex; the purchase of eight servers for the Electronic Video Surveillance Systems; canned and frozen fruits and vegetables; termination of the shared space interlocal agreement withthe City; a building space lease with Boys & Girls Club; agreements to provide direct supplemental education services; consent to the production of merchandise bearing LPS school names or logos; renewal of maintenance for IP phones and equipment; items to be listed for auction; and any other bids/contracts/routine business as presented.      

Proposal

That the Lincoln Board of Education approve the following items of routine business:  

a.  The regular claims for period ending November 11, 2014.  

b.  Payroll for the period ending October 31, 2014.  

c.  Gifts for Clinton, Eastridge, Kooser, North Star, Northeast, Saratoga, and Southeast.  

d.  Bids/contracts/other routine business for security and technology improvements at Beattie, Everett, Saratoga, Park, Yankee Hill, and Lincoln High; the renovation of the Seacrest Activities Complex; the purchase of eight servers for the Electronic Video Surveillance Systems; canned and frozen fruits and vegetables; termination of the shared space interlocal agreement with  the City; a building space lease with Boys & Girls Club; agreements to provide direct supplemental education services; consent to the production of merchandise bearing LPS school names or logos; renewal of maintenance for IP phones and equipment; items to be listed for auction; and any other bids/contracts/routine business as presented.        

Attachments:
8.3. Option Enrollment Student Applications For 2014-15
Rationale:  On February 12, 2014, the Board adopted a resolution to accept option students for the 2014-15 school year.  Applications have been received from students requesting that they be accepted as option students for the 2014-15 school year.  Staff recommends that the students referred to in this agenda item be accepted for enrollment as they are in compliance with the Board resolution of February 12, 2014.      

Explanation
Staff has examined the application of the student included in this proposal.  The student meets one of the criteria (currently enrolled) set forth by the Board in its resolution of February 12, 2014.  Staff recommends approval of this application.      

Proposal
That the Board adopt the following resolution:  

WHEREAS the student who has been assigned student number 273010 (for purposes of confidentiality, an assigned number is being used) meets one or more of the criteria (currently enrolled) of the Board resolution of February 12, 2014, with regard to such option students;  

THEREFORE BE IT RESOLVED that the aforementioned student be accepted as an option student on the condition and with the express understanding that all programs, all classes and all buildings of assignment, except as otherwise required by law, shall at all times and from time to time during attendance at Lincoln Public Schools be determined solely by Lincoln Public Schools.
Attachments:
8.4. Late Request for Enrollment Option Out 2014-15
Rationale: 

March 15, 2014, was the deadline for enrollment option applications to be completed for students wishing to attend school in a district other than the one in which they reside for the 2014-15 school year.  The Lincoln Public Schools Board of Education has authority to waive the deadline for late enrollment option requests (NDE Rule 7, Section 004.05).

Explanation

Request from a student who resides in the Lincoln Public Schools District and wishes to attend school outside of the Lincoln Public Schools District has been received after the March 15, 2014, deadline.  The Lincoln Public Schools Board of Education may deny or approve this request.  If this request is approved by the Board of Education, they will be forwarded to the option school district for their approval.                                      

Student Number                             Option District                                                                    403068                                            Norris                                        

Proposal

That the Board approve this request for option out for the 2014-15 school year.

Attachments:
9. FIRST READING, ACTION AT NEXT MEETING
Rationale:  *The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education  Board releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
9.1. From Board Committees
9.2. From the Superintendent
9.2.1. Consolidated Application to NDE
Rationale: 

The Nebraska Department of Education has developed a Consolidated Application for formula grants under the Elementary and Secondary Education Act (ESEA) and No Child Left Behind (NCLB) that includes all funded programs under this legislation.

Explanation 

All accredited districts must develop and implement a Comprehensive Plan for School Improvement that integrates federal, state, and local programs.  The Comprehensive Plan for School Improvement must be approved by the Nebraska Department of Education prior to receiving the formula for federal grants the district is eligible to receive.  The budget amount listed below represents the estimated funding to be awarded to the district for the 2014-15 school year.

Proposal  

That the Board discuss the submission of the Consolidated Application to the Nebraska Department of Education, estimated at $10,371,080. There are no matching funds required.

10. SECOND READING, RECOMMENDED FOR ACTION
10.1. From Board Committees
10.1.1. Policy 3000-Business Affairs
Rationale: 

As part of its mission to provide safe environments for staff and students, the Board has included additional services  and  infrastructure  directly  related  to  security  which  did  not  fall  into  the description  of  the duties  of  any  one  particular  department.    After  careful  deliberation,  it  was determined that a great deal of work in this area was being done by Business Affairs, so it should be identified in the services that may be included in that division’s work.

Explanation
The revised Policy 3000 adds Security as a service that may be provided by Business Affairs.

Proposal
The Board discuss Policy 3000.

 

 

 

Attachments:
10.2. From the Superintendent
10.2.1. Item(s) Removed from Consent Agenda
10.2.2. Expedited/Emergency Actions
11. INFORMATIONAL ITEMS/REPORTS
11.1. From Board Committees
11.2. From The Career Academy
11.3. From the Superintendent
11.3.1. Superintendent Update
12. ANNOUNCEMENTS OF UPCOMING EVENTS FOR THE BOARD
Rationale:  November 12, The Career Academy Joint Board, 11:00 am, SCC Lincoln Campus
November 19-21, NASB State Education Conference, La Vista, Nebraska
November 25, Board Meeting, 6:00 pm, LPSDO
13. PUBLIC COMMENT
Rationale:  In keeping with Policy 8420, a time limit of five minutes will be allotted for any speaker. At the discretion of the Chair, the speaker may be allotted additional time.
14. REQUEST FOR CLOSED SESSION
Rationale: 
The Lincoln Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation
At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

14.1. Request for Closed Session - Negotiations/Collective Bargaining, Property/Real Estate, Litigation, Security, Criminal Misconduct, Personnel, and Legal Advice Matters
Rationale:  The Lincoln Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

15. ADJOURNMENT
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