Public Meeting Agenda: November 10, 2015 at 6:00 PM - Board of Education Regular Meeting

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November 10, 2015 at 6:00 PM - Board of Education Regular Meeting Agenda

November 10, 2015 at 6:00 PM - Board of Education Regular Meeting
1. Option Enrollment Student Applications for 2015-16
Rationale:  On February 10, 2015, the Board adopted a resolution to accept option students for the 2015-16 school year.  Applications have been received from students requesting that they be accepted as option students for the 2015-16 school year.  Staff recommends that the students referred to in this agenda item be accepted for enrollment as they are in compliance with the Board resolution of February 10, 2015.      

Explanation
Staff has examined the applications of the students included in this proposal.  The students meet one of the criteria set forth by the Board in its resolution of February 10, 2015.  Staff recommends approval of these applications.      

Proposal  
That the Board adopt the following resolution:  

WHEREAS, the students who have been assigned student numbers 401475 and 269985 (for purposes of confidentiality, assigned numbers are being used) meet one or more of the criteria of the Board resolution of February 10, 2015, with regard to such option students;  

THEREFORE BE IT RESOLVED that the aforementioned students be accepted as option students on the condition and with the express understanding that all programs, all classes and all buildings of assignment, except as otherwise required by law, shall at all times and from time to time during attendance at Lincoln Public Schools be determined solely by Lincoln Public Schools.
2. Option Enrollment Student Applications for 2015-16
Rationale:  On February 10, 2015, the Board adopted a resolution to accept option students for the 2015-16 school year.  Applications have been received from students requesting that they be accepted as option students for the 2015-16 school year.  Staff recommends that the students referred to in this agenda item be accepted for enrollment as they are in compliance with the Board resolution of February 10, 2015.      

Explanation
Staff has examined the applications of the students included in this proposal.  The students meet one of the criteria set forth by the Board in its resolution of February 10, 2015.  Staff recommends approval of these applications.      

Proposal  
That the Board adopt the following resolution:  

WHEREAS, the students who have been assigned student numbers 401475 and 269985 (for purposes of confidentiality, assigned numbers are being used) meet one or more of the criteria of the Board resolution of February 10, 2015, with regard to such option students;  

THEREFORE BE IT RESOLVED that the aforementioned students be accepted as option students on the condition and with the express understanding that all programs, all classes and all buildings of assignment, except as otherwise required by law, shall at all times and from time to time during attendance at Lincoln Public Schools be determined solely by Lincoln Public Schools.
3. Option Enrollment Student Applications for 2015-16
Rationale:  On February 10, 2015, the Board adopted a resolution to accept option students for the 2015-16 school year.  Applications have been received from students requesting that they be accepted as option students for the 2015-16 school year.  Staff recommends that the students referred to in this agenda item be accepted for enrollment as they are in compliance with the Board resolution of February 10, 2015.      

Explanation
Staff has examined the applications of the students included in this proposal.  The students meet one of the criteria set forth by the Board in its resolution of February 10, 2015.  Staff recommends approval of these applications.      

Proposal  
That the Board adopt the following resolution:  

WHEREAS, the students who have been assigned student numbers 401475 and 269985 (for purposes of confidentiality, assigned numbers are being used) meet one or more of the criteria of the Board resolution of February 10, 2015, with regard to such option students;  

THEREFORE BE IT RESOLVED that the aforementioned students be accepted as option students on the condition and with the express understanding that all programs, all classes and all buildings of assignment, except as otherwise required by law, shall at all times and from time to time during attendance at Lincoln Public Schools be determined solely by Lincoln Public Schools.
1. LPS BOARD OF EDUCATION INFORMATION
Rationale: 

Notice of the time and place of the Lincoln Board of Education meeting was e-mailed to an extensive list of local and regional news media.  A mailing list is maintained at the Lincoln Public Schools District Office.  A public notice was published in the LINCOLN JOURNAL STAR.



The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
2. CALL TO ORDER
3. ROLL CALL
4. ANNOUNCE OPEN MEETING ACT POSTING AND LOCATION
5. APPROVAL OF MINUTES
Rationale:  The attached minutes are intended to accurately reflect the action of the Board at its previous meetings.

Explanation
The minutes have been prepared for Board approval.
Attachments:
6. SPECIAL REPORTS, PRESENTATIONS AND CELEBRATIONS OF SUCCESS
6.1. Nora Treat, named Nebraska School Social Worker of the Year by the School Social Work Association of Nebraska
Rationale: 

Nora Treat, a school social worker at Lincoln Public Schools has been named the School Social Worker of the Year by the School Social Work Association of Nebraska.

Explanation

For 25 years, Nora Treat has been improving the mental health of students in Lincoln Public Schools. She has been highly involved as a team leader, working to educate students and families on a wide range of social issues, supporting a wide diversity of students, and even acting as a webmaster.

Treat’s commitment to students and staff at Lincoln Northeast High School and Morley Elementary School has had a tremendous impact of the lives of many.

Treat has developed a reputation as the go-to person at LPS in times of crisis, whether there are needs for an individual student or needs that impact all students and staff at a school. She shares her knowledge with LPS social workers and other staff members and has been highly involved at the state and regional level, helping others in her profession regardless of their school.

Russ Uhing, director of Student Services for LPS, noted Treat’s exemplarary work and dedication to her profession and her students:

“Nora’s demeanor and approach is inviting to the diverse population of students we serve.  It is very apparent through her interactions with students that she works to build positive relationships and create an atmosphere that is safe for any student to seek help.  She is very effective in communicating with students and is able to do it in ways that develop trust and respect.”

Treat’s co-workers remarked:

“Nora maintains a calm, caring, knowledgeable presence in crisis situations, as evidenced by her 20 plus years on the LPS Crisis Response Team.  Communication skills are a strength adding to her leadership abilities.  Nora easily connects and develops relationships in her work with minority, disadvantaged, and multiple diverse populations.”

6.2. Foundation for Lincoln Public Schools Update
7. PUBLIC COMMENT
Rationale: 

In keeping with Board Policy 8420:

  • A time limit of five minutes will be allotted for any speaker.
  • Members of the Board of Education will not respond or engage with speakers.
  • Persons speaking to the Board during public comment may hand out printed materials to the Board but may not use any other form of media.
  • The Board Chair may make adjustments to the public comment guidelines, according to Policy 8420.
  • If at any time persons appearing before the Board exceed the time limitations or become abusive in language or behavior, the Chair may declare that person out of order and to refuse permission to continue to address the Board.
  • Anyone refusing to be identified will be prohibited from speaking.
8. CONSENT AGENDA
Rationale: 
8.1. Human Resources Matters
Rationale: 

The Human Resources Division also includes the Office of Risk Management.  As such, in addition to the Lincoln Board of Education approving all contractual agreements with employees, all employee benefit issues, all personnel actions, and all other matters within the scope of the Human Resources Division, as part of the Human Resources Matters agenda; the Lincoln Board of Education also must approve the settlement of Workers’ Compensation claims, take action on tort claims filed against the district, and take action on all other matters within the scope of the Office of Risk Management.

Explanation
This report includes routine Human Resources changes:

   a.  Certificated Employees:

             Elections – 1

             Re-Elections Same Assignment – 1

             Changes of Status – 1

             Leaves of Absence – 4

             Separations – 4

   b.  Substitute Certificated Employees:

             Elections – 11

             Separations – 1

   c.  Classifies Employees:

             Elections – 36

             Changes of Status – 2

             Separations – 13

Proposal
That the Board approve the Human Resources items presented in the attachment(s).*

 *The information in the attachment(s) may be protected by privacy legislation until the Board of Education takes action on the staff recommendations.  Therefore, this attachment(s) is not included in agenda materials provided the public and the news media.  Any information in the attachment(s) that is not protected by privacy legislation, however, is available for public inspection from the Associate Superintendent for Human Resources upon request.

That the Board is approving the Human Resources items attached with the information as presented or as on file with official district records and documents relating to each such item, or in such other form as may be approved by the Associate Superintendent for Human Resources, or the Associate Superintendent’s designee, and that the Board hereby authorizes the Associate Superintendent for Human Resources, or the Associate Superintendent’s designee, to transact and complete each such item approved hereby, and to sign, execute, and deliver necessary documents or contracts, and to take or cause to be taken any and all other action as may be necessary to complete each such item of transaction as contemplated, for and on behalf of this school district.

8.2. Routine Business
Rationale: 

At each meeting, the Board of Education is asked to approve certain items of routine business of the school district.      

Explanation

The items included in routine business for this meeting are:  

REGULAR CLAIMS – Claims for the period ending November 10, 2015, were previously provided.                    

Federal Tax ACH Deposit of $5,482,438.48.                    

State Tax ACH Deposit of $755,907.31.                    

Procurement Card ACH Transfer of $112,925.02.                    

Office Depot ACH Transfer of $10,134.68.                    

Vendor ACH Transfer of $123,274.97.

PAYROLL FOR RATIFICATION – Payroll for the period ending October 30, 2015, in the amount of $14,366,274.08.

GIFTS – Approval for the gifts listed on the attached gift report.

BIDS/CONTRACTS/OTHER ROUTINE BUSINESS – Bids/contracts/other routine business will be presented for approval for canned and frozen fruits and vegetables and potatoes; secured entrances at six elementary schools; agreements for educational services; an agreement to provide recycling sites; the fee for participation in a statewide consortium; a review of special education; agreements to provide therapy with immigrant and refugee students; and any other bids/contracts/routine business as presented.      

Proposal
That the Lincoln Board of Education approve the following items of routine business:

The regular claims for period ending November 10, 2015.  

Payroll for the period ending October 30, 2015.  

Gifts for Arnold and Lincoln High.  

Bids/contracts/other routine business for canned and frozen fruits and vegetables and potatoes; secured entrances at six elementary schools; agreements for educational services; an agreement to provide recycling sites; the fee for participation in a statewide consortium; a review of special education; agreements to provide therapy with immigrant and refugee students; and any other bids/contracts/routine business as presented.      

Attachments:
8.3. Option Enrollment Student Applications for 2015-16
Rationale:  On February 10, 2015, the Board adopted a resolution to accept option students for the 2015-16 school year.  Applications have been received from students requesting that they be accepted as option students for the 2015-16 school year.  Staff recommends that the students referred to in this agenda item be accepted for enrollment as they are in compliance with the Board resolution of February 10, 2015.      

Explanation
Staff has examined the applications of the students included in this proposal.  The students meet one of the criteria set forth by the Board in its resolution of February 10, 2015.  Staff recommends approval of these applications.      

Proposal  
That the Board adopt the following resolution:  

WHEREAS, the students who have been assigned student numbers 274087, and 409874 (for purposes of confidentiality, assigned numbers are being used) meet one or more of the criteria of the Board resolution of February 10, 2015, with regard to such option students;  

THEREFORE BE IT RESOLVED that the aforementioned students be accepted as option students on the condition and with the express understanding that all programs, all classes and all buildings of assignment, except as otherwise required by law, shall at all times and from time to time during attendance at Lincoln Public Schools be determined solely by Lincoln Public Schools.  
Attachments:
8.4. Late Request for Enrollment Option Out 2015-16
Rationale:  March 15, 2015, was the deadline for enrollment option applications to be completed for students wishing to attend school in a district other than the one in which they reside for the 2015-16 school year.  The Lincoln Public Schools Board of Education has authority to waive the deadline for late enrollment option requests (NDE Rule 7, Section 004.05).      

Explanation  
Requests from students who reside in the district of Lincoln Public Schools and wish to attend school outside of Lincoln Public Schools has been received after the March 15, 2015, deadline.  The Lincoln Public Schools Board of Education may deny or approve these requests.  If these requests is approved by the Board of Education, it will be forwarded to the option school district for their approval.  

                                    Student Number                             Option District                                                                         250241                                            Waverly                                       
                                    275207                                             Waverly                                        

Proposal 
That the Board approves the requests for option out for the 2015-16 school year.   
Attachments:
9. FIRST READING, ACTION AT NEXT MEETING
Rationale:  *The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education  Board releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
9.1. From Board Committees
9.1.1. Newly Annexed Property to the City of Lincoln
Rationale: 

The Board of Education assigns school attendance areas to property newly annexed to the City of Lincoln or newly platted.  This action establishes school attendance areas prior to the sale of residential lots, allowing purchasers to know which schools their children will attend.

Explanation
The City of Lincoln has annexed two parcels of land, which automatically brings these properties into the Lincoln Public Schools District.  These properties need to be assigned attendance centers so that potential purchasers of homes in this area will know which schools they will be attending:  

Eastmont at Yankee Hill, Annexation Ordinance #20214, for the 2015-16 school year:  Cavett Elementary School, Pound Middle School, and Southeast High School  

N 70th St & Arbor Road, Annexation Ordinance #20237, for the 2015-16 school year:  Norwood Park Elementary School, Dawes Middle School, and Northeast High School      

Proposal

That the Board discuss the proposed attendance area assignments of the newly annexed properties.  

Attachments:
9.2. From the Superintendent
9.2.1. Community Aid Enhancement Grant Through Lancaster County
Rationale:  Juvenile Services Grant Funds are state funds appropriated by the Nebraska Legislature and administered by the Nebraska Crime Commission. Availability of funds is announced on an annual basis and applications are accepted through a competitive grant process.  In Lancaster County, interested potential applicants apply to the Lancaster County Human Services Administrator, who uses the local Juvenile Justice Review Committee to advise her on applications that should go forward to the Nebraska Crime Commission.  

Primary funding goes to grants developed through LB561 (2014-2015) and LB193 (2013-2014), which can support communities in the implementation and operation of programs or services identified in their comprehensive juvenile services plan, such as programs for assessment and evaluation, the prevention of delinquent behavior, diversion, detention, or shelter care.  One additional grant fund is the Community Aid Enhancement Grant for Juvenile Justice, the purpose of which is to support the county’s Comprehensive Juvenile Services Plan through a one-time request such as equipment or training.      

Explanation 
Lincoln Public Schools proposes to request Community Aid Enhancement Grant funds to support a joint training opportunity for one Associate Principal at each of the six high schools along with their assigned School Resource Officers (SRO).  The National Association of School Resource Officers (NASRO) holds an annual conference each summer to provide information to attendees on the latest trends in effective use of police officers in high school environments.  Our attendees will also explore the latest equipment and technology in the field, and most importantly, it will provide dedicated time and opportunity to build consensus among educators and law enforcement around student safety and school discipline. Attendees will return to Lincoln and present to their peers from both fields on lessons learned from the conference, which will  provide a springboard for a more cohesive and comprehensive plan across all high schools regarding school discipline that is focused on the prevention of initial and ongoing involvement of youth in the juvenile justice system. This project also has the potential to improve cultural competency in high schools, and it addresses Lancaster County’s Juvenile Justice Comprehensive Plan priorities regarding multi-disciplinary collaboration and the prevention of juvenile justice system involvement.      

Proposal
That the Board discuss the submission of a proposal through Lancaster County to the Nebraska Crime Commission for $26,616 to support travel and conference costs for six Associate Principals and six School Resource Officers to attend the NASRO Conference in July 2016. No matching funds are required by Lincoln Public Schools.  Applications are due January 2016.  
10. SECOND READING, RECOMMENDED FOR ACTION
10.1. From Board Committees
10.1.1. Governmental Relations
Rationale: 
Throughout the 2016 calendar year, the federal Senate and House of Representatives will be in session and the Legislature of the State of Nebraska will hold a 60-day session.  These legislative bodies will consider legislation that could have an impact on Lincoln Public Schools. 

Explanation

To effectively communicate the positions of the Board to the State Legislature and federal delegations, a district relies on an administrator who is a registered lobbyist to share the messages of the district.  To ensure that communication is timely, the Board’s approval of the Legislative Guidelines provides guidance to the lobbyist communicating with legislators in the few instances when it is not possible to survey the Governmental Relations subcommittee of the Board for specific guidance on a particular piece of legislation.

Proposal

That the Board approve the legislative guidelines.

Attachments:
10.2. From the Superintendent
10.2.1. Wheelchair School Buses #8323
Rationale: 

Proposals were requested from interested vendors to purchase seven wheelchair school buses for use by the Transportation Department.  These buses would be an addition to the fleet.      

Explanation
It is recommended that award be made to:  

Truck Center Companies (Lincoln, Nebraska)                                 $746,550.00  

There were two other proposals:  
Cornhusker International (Lincoln, Nebraska)                                $784,000.00
Nebraska Central Equipment (Grand Island, Nebraska)                 $795,466.00  

A complete proposal tabulation is available in the Purchasing Office.  

This will be an expenditure of $746,550.00 from the Depreciation Fund.      

Proposal
That the Board approve this award to Truck Center Companies.  The Board, by approving this agenda item is approving the purchase order and purchase from Truck Center Companies according to the terms and conditions as presented or such other or additional terms and provisions as negotiated and approved by the Director of Custodial Services and Transportation or a designee, and the Board is hereby delegating to and authorizing the Director of Custodial Services and Transportation or a designee to take possession of the property and to sign, execute, and deliver all necessary contract documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete, administer, and implement the stated purchase order and the purchase transaction as contemplated thereby, for and on behalf of this school district.

11. EXPEDITED/EMERGENCY ACTIONS
12. ITEM(S) REMOVED FROM CONSENT AGENDA
13. INFORMATIONAL ITEMS/REPORTS
13.1. From Board Committees
13.2. From The Career Academy
13.3. From the Superintendent
13.3.1. Superintendent Update
14. ANNOUNCEMENTS OF UPCOMING EVENTS FOR THE BOARD
Rationale: 

November 11, TCA Joint Board Meeting, 8:15 am, at TCA

November 16, Scottish Rite Celebration, 4:00 pm, at LPSDO

November 18-20, NASB State Education Conference, La Vista, NE

November 24, Board Meeting, 6:00 pm, LPSDO

15. PUBLIC COMMENT
Rationale: 

In keeping with Board Policy 8420:

  • A time limit of five minutes will be allotted for any speaker.
  • Members of the Board of Education will not respond or engage with speakers.
  • Persons speaking to the Board during public comment may hand out printed materials to the Board but may not use any other form of media.
  • The Board Chair may make adjustments to the public comment guidelines, according to Policy 8420.
  • If at any time persons appearing before the Board exceed the time limitations or become abusive in language or behavior, the Chair may declare that person out of order and to refuse permission to continue to address the Board.
  • Anyone refusing to be identified will be prohibited from speaking.
16. REQUEST FOR CLOSED SESSION
Rationale: 
The Lincoln Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation
At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

16.1. Request for Closed Session - Negotiations/Collective Bargaining, Property/Real Estate, Litigation, Security, Criminal Misconduct, Personnel, and Legal Advice Matters
Rationale:  The Lincoln Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  Reasons that meet this standard include but are not limited to:  (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.

Explanation

At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law.

PROPOSAL:

That the Board hold a closed session:

1.  For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

2.  For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

3.  For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

4.  For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

5.  For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

6.  For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.

7.  For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of  needless injury to the reputation of an individual in compliance with the law.

17. ADJOURNMENT
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