September 11, 2023 at 5:30 PM - Regular Board Meeting

Background:  The following personnel are presented for the board’s consideration:

New Hire (Certificated): Deb Wilburn, testing coordinator, district-wide, $30.00/hr, eff. 9/1/2023; Josie Brown, teacher, Piedmont Valley Elementary, $46,390.00, eff. 9/1/2023.

New Hire (Support Staff): Kathy Willuweit, lunchroom/playground, Sturgis Elementary, $14.00/hr, eff. 8/28/2023; Karla Aplan, special services paraprofessional, Sturgis Elementary, $18.00/hr, eff. 8/28/2023; Emma Hayes, after school aid, Whitewood Elementary, $18.00/hr (3hrs/day), eff. 8/28/2023; Kristin Smiley, paraprofessional/cleaning, Elm Springs, $16.00/hr, eff. 8/22/2023; Sue Varner, lunchroom/playground, Sturgis Elementary, $14.00/hr, eff. 8/28/2023; Gabriel Zerbst, computer  technician, district-wide, $16.50/hr, eff. 8/14/2023; Tayla Thorstenson, after school aid, Whitewood Elementary, $18.00/hr, eff. 8/28/2023; Isabella Barff, special services paraprofessional, Sturgis Williams Middle School, $18.00/hr. eff. 9/11/2023.

New Hire (Extracurricular): Dan Graf, assistant football coach, Sturgis Brown High School, $3,691.00, eff. beginning of the 2023-24 school year; Rachel Neuschwander, assistant cheer coach, Sturgis Brown High School, $3,691.00, eff. beginning of the 2023-24 school year; Hunter Harrison, assistant football coach, Sturgis Williams Middle School, $2,058.00, eff. beginning of the 2023-24 school year; Nikolas Scott, head boys basketball coach, Stagebarn Middle School, $2,381.00, assistant football coach, Stagebarn Middle School, $2,058.00, eff. beginning of the 2023-24 school year; David Olson, assistant cross country coach, Stagebarn Middle School, $2,130.00, eff. beginning of the 2023-24 school year; Daniel Skinner, head boys basketball coach, Sturgis Brown High School, $5,257.00, eff. beginning of the 2023-24 school year; Makenzie Skovlund, assistant special olympics coach, district-wide, $2,058.00, eff. beginning of the 2023-24 school year; Scott Peterson, assistant cross country coach, Sturgis Brown High School, $4,717.00, eff. beginning of the 2023-24 school year; Tiana Kassis, knowledge bowl coach, Stagebarn Middle School, $1,192.00, eff. 9/6/2023; Justin Burnham, assistant football coach, Sturgis Brown High School, $3,805.00.

Contract Amendment (Extracurricular): Jimi Olson, student council, Stagebarn Middle School, $1,522.00. eff. beginning of the 2023-24 school year; Tyler Lewis, head wrestling coach, $2,494.00 to assistant wrestling coach, Stagebarn Middle School, $2,166.00, eff. beginning of the 2023-24 school year.

Change of Assignment (Support Staff): Codi Tchida, food service head cook, Sturgis Williams Middle School, $15.00/hr to food service head cook, Sturgis Brown High School, $16.00/hr, eff. beginning of the 2023-24 school year.

Resignation/Termination (Support Staff): Samantha Maxwell, paraprofessional, Piedmont Valley Elementary, eff. 8/21/2023; Megan Spring, custodian, Atall Elementary, eff. end of the 2022-23 school year; Tiffany Nelson, custodian, Sturgis Brown High School, eff. 8/28/2023.

Contract Amendments (Teachers who advanced on the salary structure):

Staff	Former Ed Differential	New Ed Differential	Amount of Advance
Rebecca Christman	BA	BA+12	$500
Kristi Langenbau	BA	BA+12	$500
Shawna Fitzpatrick	BA+12	BA+24	$550
Shane Whidby	BA+24	MA	$3000
Tyler Lewis	BA	MA	$4050
Abbie Waitman	MA	MA+12	$600
Michele Paulson	MA	MA+12	$600
Grace Steinley	MA+24	MA+36	$1000
Cheri Isaacson	MA+24	MA+36	$1000
Brit Porterfield	MA+24	MA+48	$1700
Sarah Lyons	MA+24	MA+48	$1700
Julie Bernard	MA+36	MA+48	$700
Twyla Barden	MA+36	MA+48	$700
Melissa Wood	MA+36	MA+48	$700

Background:  Community members who have volunteered to work in schools throughout the district:  Bryan Tweedy will be volunteering as the boys assistant soccer coach at SBHS.

Background:  Board members and school administrators/officials need to request a conflict of interest waiver before participating in or voting upon a decision concerning an application in which that member has a direct personal or financial interest. 

Background:  Sturgis Elementary Principal, Chantal Ligtenberg submitted a conflict of interest waiver for the 2023-24 school year.

Background:  Piedmont Valley Elementary Principal, Ethan Dschaak has submitted a conflict of interest waiver for the 2023-24 school year.

Background:  Sturgis Brown High School Principal, Pete Wilson has submitted a conflict of interest waiver for the 2023-24 school year.

Background:  Ryan Casteel will provide a brief update on the Rodeo Club.

Background:  Business Manager, Brett Burditt will provide a brief overview of FY23.

Background:  Open Forum is an opportunity for patrons to share their thoughts and concerns.  The school board will listen, but no discussion takes place and there will not be board action.  Board members may ask clarifying questions. The protocol established for open forum is to provide a time limit of three minutes to share concerns.  If a patron would like to have a two-way discussion, they are encouraged to schedule a meeting with the superintendent. 

Background:  The Character Education Word of the Month for September is "sportsmanship", which includes equality, justice, taking turns, playing by the rules, and treating all people fairly.

Background:  Three members from Sturgis Brown High School, Gracie Sauer, Kylee Phillips, and Katie Wilkins, competed in the National STAR Event Competition at the 2023 FCCLA National Leadership Conference in Denver, CO, July 2-6, 2023. 

Background:  The Meade School Board earned a gold level award in ASBSD’s statewide board recognition program: ALL, which stands for Act, Learn, Lead and awards points for a board’s collective participation in activities and trainings related to school board work and for demonstrating leadership in public education at the local, state and national level, throughout the previous school year.  

Background:  The monthly financial reports for the board’s review.  Brett Burditt will answer any questions you might have regarding financials. 

Background:  Business Manager, Brett Burditt is requesting the Board to amend the general fund budget by $39,893.00 for the after-school program at Whitewood Elementary and supplies for Sturgis Elementary and Whitewood Elementary to be funded with Title I funds.

Background:  Business Manager, Brett Burditt is requesting the Board to amend the general fund budget by $52,754.00 for a Title II teacher at Piedmont Valley Elementary. Carry-over funds will be used for this position.

Background:  In July, the new Board approved the SRO agreement with the City of Sturgis but the agreement did not list the contract amount and payment schedule for the 2023-24 school year. The updated agreement outlines the financial terms and schedule for the SRO services provided to the schools as presented.

Background:  Meade County Sheriff’s Department will be providing a SRO for Piedmont Valley Elementary for the 2023-24 school year. 

Background:  The Superintendent's office is requesting approval for the purchase of Apptegy/Thrillshare, the new publishing platform for the new website design, mobile app services and parent communication.

Our current website will no longer be supported and will not function as of March 1, 2024.  After discussions with Homeslice Media Group, we agreed that a provider that focuses on schools and links parent communication and social media together would be the best option to pursue.

Two vendors met our criteria: School Messenger and Apptegy/Thrillshare.  Both focus on the K-12 school market and have communication platforms.  We chose Apptegy/Thrillshare for ease of use of the website, which includes a phone app with language translation and a combined social media/communication platform.  Apptegy/Thrillshare will also help our branding and support functions at individual buildings with social media.

Background:  In July, the Board approved the SchoolMessenger contract for three years at $6,300.00+ per year.  It is recommended to rescind the previous motion and approve the change from a three-year contract to a one-year contract due to a required website change and the availability of an integrated communication system with Apptegy/Thrillshare.  This will be the district's last year using SchoolMessenger for communicate notifications.

Mr. Wormstadt signed only a one-year agreement after the board meeting as we discovered our website had to be changed.  This will be the last year of using school messenger.

Background:  The MOU between the Meade School District and the Elk Creek Conservation District expired in 2022. The conservation district uses the building referred to as the "tree shed" located at Sturgis Brown High School for the purposes of storing and distributing trees through their conservation program. The MOU will need to be updated for the 2024-2034 calendar years. 

Background:  Superintendent, Mr. Wormstadt is requesting the Board approve the iAspire Education License in the amount of $14,500.00.  As we move forward with employee wellness, salary and benefits, we also need to focus on listening to our employees and creating the best work atmosphere and support to increase employee retention. 

iAspire will be used for:

• employee engagement and satisfaction surveys
• employee recognition and appreciation
• employee retention
• all information can be broken down by building or employee group to focus on areas of improvement

Future use to be considered and included in the program:

• Professional Development
• Administrative walk-throughs
• Evaluations

Background:  The Special Education Department is required to annually submit the Special Education Comprehensive Plan to the SD Department of Education.  The Meade Comprehensive Plan has in effect policies, procedures, and programs that meet all state and federal requirements. 

Background:  The Business Office is requesting the Board to accept the renewal contract with Johnson Controls, Inc. for the amount of $17,300.00. The agreement will take place on 9/1/2023 and continue until 8/31/2024 and will automatically renew. Business Manager, Mr. Burditt will answer any questions.

Background:  A special board meeting will need to be scheduled for Wednesday, October 11, 2023. GAVEL training for school board members is scheduled with ASBSD member services director, Wade Pogany. GAVEL training will run from 2:00 p.m. - 5:00 p.m. in the training room at the Williams Administration Building, followed by dinner and District Goal Setting in the board room.

Background:  In August, the Board approved the changes to Policy AC: Nondiscrimination to reflect the current district representatives. The policy has also recently been updated to reflect ASBSD law changes.

Background:  This is the First Reading of School Board Policy IGDK: Participation of Alternative Instruction Students. The committee recommends adopting the changes to the policy to reflect ASBSD law changes and the new format.

Background:  This is the First Reading of School Board Policy BD: School Board Meetings. This policy was tabled in July. The committee recommends adopting the changes to the policy to reflect ASBSD law changes and the new format.

Background:  This is the Third and Final Reading of School Board Policy, Section B - Governance and Operations. The committee recommends adopting the changes to the policies listed in Section B as presented.
1.    Third Reading of School Board Policy BA: Board Operational Goals 
2.    Third Reading of School Board Policy BB: School Board Legal Status 
3.    Third Reading of School Board Policy BBA: School Board Powers and Duties
4.   Third Reading of School Board Policy BBAA: Board Member Authority
5.    Third Reading of School Board Policy BBC: Board Member Resignation/Removal from office 
6.    Third Reading of School Board Policy BBF: Board Member Code of Ethics 7.    Third Reading of School Board Policy BCA: Annual Board Organizational 
8.   Third Reading of School Board Policy BCB: Board Officers
9.    Third Reading of School Board Policy BCE: Board Committees 
10.  Third Reading of School Board Policy BDA:  Electronic Communication by Board Members
11.   Third Reading of School Board Policy BDB: School Board Study Sessions and Work Retreat 12.   Third Reading of School Board Policy BDDA: Notifications of School Board Meetings
13.   Third Reading of School Board Policy BDDC:  Agenda Preparation and Dissemination
14.  Third Reading of School Board Policy BDDE:  Parliamentary Procedure 15.   Third Reading of School Board Policy BFCA: Board Regulation and Handbooks
16.   Third Reading of School Board Policy BHAA: Board Member Education 17.  Third Reading of School Board Policy BK: Evaluation of School Board Operational Procedures

Background:  Attached is the unofficial preliminary fall enrollment count taken on Thursday, September 7, 2023. We will not take an official count until Friday, September 29, 2023.

Background:  Board reports are enclosed in the Board packet.

Background:  Justin Jutting is the appointed delegate for the ASBSD Delegate Assembly; Lee Spring is the alternate delegate. The ASBSD Delegate Assembly is Friday, November 17th, at 1:00 p.m. (CST) in Pierre.  

Background:  September 18 - 22 - Homecoming Week
October 6 - Teacher In-Service (no school for students)
October 9 - No School (Native American Day)
October 11 -  Special Board Meeting

• Gavel Training 2:00 pm - 5:00 pm (board members)
• Dinner 5:00 pm (board members and leadership team)
• District Goal Setting 5:45 pm - 8:15 pm (board members and leadership team)