August 12, 2024 at 5:30 PM - Regular Board Meeting (Executive Session to follow)

Background:  The Board President will conduct the election for the Vice President.

Background:  The following personnel are presented for the board’s consideration:

New Hire (Certificated): Madison Lindsey, achievement special education evaluation coordinator, district-wide, $50,240.00, eff. beginning of the 2024-25 school year; Ashley Dean, special services teacher, Sturgis Brown High School, $59,162.00, eff. beginning of the 2024-25 school year.

New Hire (Support Staff): James Boelter, computer technician, district-wide, $20.20/hr, eff. 7/15/2024; Adam West, food service worker, Sturgis Brown High School, $14.82/hr., eff. 8/1/2024; Shilo Lamont, food service worker, Sturgis Brown High School, $14.68/hr, eff. beginning of the 2024-25 school year; Kelli Plymate, food service head cook, Piedmont Valley Elementary, $15.45/hr, eff. beginning of the 2024-25 school year.

Wage Adjustment (Support Staff): Emma Hayes, after-school program, Whitewood Elementary, $18.00/hr to $15.00/hr, line up with Meade School District pay schedule from ABC Program, eff. beginning the 2024-25 school year.

Contract Amendment (Extracurricular): Sage Robinson-Miller, athletic trainer, Sturgis Brown High School, $3,500.00, eff. beginning of the 2024-25 school year.

Resignation (Support Staff): Kelly Cleland, lead maintenance technician, district-wide, eff. 7/22/2024; Amanda Tarrant, custodian, Central Meade Co. School, eff. 8/1/2024; Terry Tarrant, custodian, Central Meade Co. School, eff. 8/1/2024; McKenzie Tarrant, custodian, Central Meade Co. School, eff. 8/1/2024.

Background:  Community members who have volunteered to work in schools throughout the district: None have been presented.

Background:  Extracurricular coaches and volunteer coaches will be updated monthly. Any changes will be highlighted in yellow.

Background:  ASBSD coordinates an Emergency School Bus Mutual Assistance Pact between school districts on the occasion a bus traveling outside of the district fails.

Background:  Board members and school administrators/officials need to request a conflict of interest waiver before participating in or voting upon a decision concerning an application in which that member has a direct personal or financial interest.  

Background:  Open Forum is an opportunity for patrons to share their thoughts and concerns.  The school board will listen, but no discussion takes place and there will not be board action.  Board members may ask clarifying questions. The protocol established for open forum is to provide a time limit of three minutes to share concerns.  If a patron would like to have a two-way discussion, they are encouraged to schedule a meeting with the superintendent. 

Background:  The Character Education Word of the Month for August is "Self-Discipline" which includes having patience, being disciplined, and being accountable for your choices.

 

Background:  Business Manager, Brett Burditt will provide a brief FY24 budget review.

Background:  The monthly financial reports for the board’s review.  Brett Burditt will answer any questions you might have regarding financials. 

Background:  Harlow’s submitted their contract rates with a 4.0% increase effective July 1, 2024. The new rate for general transportation for the 2024-25 school year will be $1,532,696.88. The letter outlines the per mile and hour rate for the activity busing, requested field trips, downtime rate, second driver and meals and cancelation policy. See attached document.

Background:  Business Manager, Brett Burditt is recommending the Board amend the general fund budget by $26,000.00, utilizing resources generated from the district-wide credit card rewards program.

Background:  Business Manager, Brett Burditt is requesting the Board to amend the general fund budget by $94,211.00 for Sturgis Elementary and Whitewood Elementary Title I 1003 School Improvement Grant. The grant provides Sturgis Elementary and Whitewood Elementary with resources for academic improvement.

Background:  Business Manager, Brett Burditt is requesting the Board to approve change order #2 to the SBHS Cafeteria Project. This is the final contract adjustment for adding or removing costs to this project and removes the final contingency and reduces the contract price by $64,831.43.

Background:  Due to the release of the new reimbursement rates for 2024-25, the proposed adult lunch price is $5.00 per lunch and the proposed adult breakfast price is $2.85. They were previously $4.85 and $2.75 respectively. The increase is due to the increase in reimbursement rates and the requirement that the adult prices be equal to or above the student reimbursement rates. 

Background:  The second Monday in October falls on Native American Day.  To accommodate the holiday, Mr. Wormstadt is recommending moving the school board meeting to Tuesday, October 15, 2024.  

Background:  The Transportation Committee meeting was held on July 29. For safety reasons, bus stops/pick-ups will no longer be listed on the district website.  Also, parents will need to register for transportation annually.

The Transportation Committee and Harlow's met on the following requests received and the following actions are being communicated by Harlow's:

1. 1/17/24 Requests reviewed on S-5 route.  The district will continue with a route solution of early-on from early-off and late-on, late-off.
2. 2/6/24 Request for a stop in Whitewood.  Harlow's will create a stop for all families south of railroad tracks to serve all families.
3. 3/26/24 Request for pickup in Summerset for multiple children.  Approved, Harlow's has two buses that go by the location.
4. 4/5/24 New family to district request and Harlow's informed parents of the bus pick-up location.
5. 5/24 Requests from open enrollment of transportation.  Harlow's communicated locations of pick up in Black Hawk and Weston Heights.

No costs were attributed to these changes and no additional routes were added.

Background:  Superintendent, Mr. Wormstadt is requesting the Board to approve the Black Hills Special Services Cooperative agreement as presented for the 2024-25 school year.

Background:  Superintendent, Mr. Wormstadt is requesting the Board approve the MOU between the Meade School District and special education teacher, Sunny Pierson, as she completes coursework to obtain an Educational Specialist in School Psychology degree.

Background:  Business Manager, Brett Burditt is requesting the Board approve the contracted services agreement as presented with the Newell School District for business office services for the 2024-25 school year. 

Background:  This is the Second Reading of School Board Policy JFCD: Bullying/Cyber Bullying. District administrators and Policy Committee members recommend rolling current Policy JFCE: Anti-Bullying/Harassment into Policy JFCD as outlined. Policy JFCE will be eliminated.

Background:  Teacher in-service is scheduled for Tuesday, August 20–Thursday, August 22, 2024, from 8:00 a.m. to 3:00 p.m. All staff in-service is scheduled for Wednesday, August 21 with breakfast and refreshments being served. Teachers are asked to check with their administrator for more information.

Background:  The number of registered voters of the school district on the date voter registration closed - 13,154. The number of registered voters of the school district who voted in the election - 4,165. The percentage of registered voters of the school district who voted in the election was 32%. The election was held in conjunction with Meade County.

Background:  School board committee assignments were made at the July 29 Special Board Meeting - School Board Study Session. The committee assignments were recently updated to reflect the correct committee members for the 2024-25 school year.

Background:  ASBSD delegate and alternative will need to be appointed. This will be brought back for approval at the September board meeting.

Background:  Board President, Justin Jutting and Superintendent, Mr. Wormstadt, discussed searching for an outside company to develop a new strategic plan for the district.

Background:  Board reports are enclosed in the Board packet.

Background:  1. Report on ASBSD Convention
 

Background:  Board President, Justin Jutting has provided a board report.

Background: 
1. Title IX Update
2. Legislative Meetings on Ellsworth Air Force Base
 

Background:  August 20–22: Teacher In-Service
August 21: All Staff In-Service @ SBHS
August 20 & 22: Open House Schedules
August 26: First Day of School
August 26: Policy Committee Meeting
August 27: B&G Committee Meeting
September 2: No School - Labor Day