September 9, 2024 at 5:30 PM - Regular Board Meeting

Background:  The following personnel are presented for the board’s consideration:

New Hire (Contracted Services): Jeremiah Weeldreyer, assistant maintenance supervisor, district-wide, $57,143.00, eff., 8/27/2024.

New Hire (Support Staff): Mary Stiefvater, special services paraprofessional (mild to moderate), Sturgis Williams Middle School, $16.50/hr., eff. 8/19/2024; Nicole Huber, special services paraprofessional (self-contained), Sturgis Elementary, $17.50/hr, eff. 8/19/2024; Katy Edwards, lunchroom/playground, Piedmont Valley Elementary, $14.50/hr., eff. 8/26/2024; Lisa Miller, paraprofessional, Piedmont Valley Elementary, $16.10/hr., eff. 8/26/2024; Laura Bahrami, food service worker, Sturgis Brown High School, $14.70/hr., eff. 8/26/2024; Kasha Wels, food service worker, Sturgis Williams Middle School, $14.70/hr., eff. 8/26/2024; Jennifer Raatz, food service worker, Sturgis Brown High School, $14.70/hr., eff. 8/26/2024; Maggie Walker, lunchroom/playground, Sturgis Elementary, $15.30/hr., eff. 8/20/2024; Darla Parsons, special services paraprofessional (self-contained), Sturgis Brown High School, $19.50/hr., eff. 8/20/2024; Shauna Sigman, administrative assistant, Sturgis Williams Middle School, $16.60/hr., eff. 8/19/2024; Jackie Thies, playground/lunchroom, Sturgis Elementary, $14.50/hr., eff. 8/26/2024; Mary Hunt-O'Brien, lunch supervisor, Piedmont Valley Elemantary, $14.50/hr., eff. 9/9/2024; Sierra Wilson, special services paraprofessional (mild to moderate), Sturgis Williams Middle School, $16.50/hr., eff. 9/6/2024.

Resignation (Support Staff): Adam West, food service worker, Sturgis Brown High School, eff. 8/1/2024; Miranda Grosz, special services paraprofessional, Stagebarn Middle School, eff. 8/22/2024; Bridget Lundeen, special services paraprofessional, Sturgis Elementary, eff. 8/20/2024; Billie Harris, special services paraprofessional, Stagebarn Middle School, eff. 8/18/2024.

Contract Amendments (Teachers who advanced on the salary structure):

Staff	Former Ed Differential	New Ed Differential	Amount of Advance
Becky Kosters	MA	MA+12	$600
Taylor Olson	BA	MA+12	$4650
Carlie Fallon	BA	BA+12	$500
Shelbi Bulat	BA	BA+12	$500
Cheri Isaacson	MA+36	MA+48	$700
Shanna Dschaak	MA+12	MA+36	$1700
Lisa Kleinsasser	BA	BA+12	$500
Jennifer Monahan	MA+12	MA+24	$700
Jenece Holzbauer	BA	BA+24	$1050
Lindsey Woods	BA	BA+12	$500
Aden Roy	BA+12	BA+24	$550
Kayleen Selfridge	BA	BA+12	$500
Ashley Abell	BA	BA+12	$500
Heidi Kruse	MA+12	MA+24	$700

Background:  Community members who have volunteered to work in schools throughout the district: Katherine Behrens, Sturgis Elementary; Sivel Tyson, Whitewood Elementary.

Background:  Extracurricular coaches and volunteer coaches will be updated monthly. Any changes will be highlighted in yellow.

Background:  Board members and school administrators/officials need to request a conflict of interest waiver before participating in or voting upon a decision concerning an application in which that member has a direct personal or financial interest.  

Background:  Open Forum is an opportunity for patrons to share their thoughts and concerns.  The school board will listen, but no discussion takes place and there will not be board action.  Board members may ask clarifying questions. The protocol established for open forum is to provide a time limit of three minutes to share concerns.  If a patron would like to have a two-way discussion, they are encouraged to schedule a meeting with the superintendent. 

Background:  The Character Education Word of the Month for September is "sportsmanship" which includes equality, justice, taking turns, playing by the rules, and treating all people fairly.

Background:  The monthly financial reports for the board’s review.  Brett Burditt will answer any questions you might have regarding financials. 

Background:  Business Manager, Brett Burditt is requesting the Board to amend the enterprise fund budget for Whitewood Elementary after-school program by $9,203.00 on the expenditure side and $10,250.00 on the revenue side with resources generated through donations.

Background:  We are currently short a vehicle in the special services department, which has resulted in a shortage in the rural area due to the reassignment of vehicles. Business Manager and Superintendent recommend purchasing a vehicle using funds from the capital outlay, as we have the resources available for this expense. 

Background:  Business Manager, Brett Burditt is recommending the Board amend the FY25 capital outlay budget by $26,000.00 for the purchase of a 2023 Chevy Equinox from Liberty Motors.

Background:  The Special Education Department is required to annually submit the Special Education Comprehensive Plan to the SD Department of Education.  The Meade Comprehensive Plan has in effect policies, procedures, and programs that meet all state and federal requirements. 

Background:  Superintendent, Mr. Wormstadt is requesting the Board approve the recommended changes to the 2024-25 school academic calendars. The changes for Sturgis Brown High School parent/teacher conferences include:

• removal of October 3, February 10 & 13
• addition of January 13 and April 7
• adjustment of conference times from 4:00 - 7:00 pm to 4:00 - 8:00 pm
• elimination of quarter end dates, transitioning to trimester end dates district-wide

Background:  ASBSD delegate and alternative will need to be appointed for Friday, November 22nd in Fort Pierre at the Drifters Event Center 12:00 MDT/1:00 CDT.

Background:  A study session for Monday, September 30 at 5:30 pm will need to be scheduled per School Board Policy BDB: School Board Study Sessions and Work Retreats.

Strategic Planning Discussion will cover results of the priorities and feedback from South Dakota Districts on who they have used.

Review Letters of Intent with City of Sturgis.

Other items TBD.

 

Background:  The Business Office is requesting the Board to accept the renewal contract with Johnson Controls, Inc. in the amount of $17,300.00. The agreement will take place on 9/1/2024 and continue until 8/31/2025 and will automatically renew. 

Background:  Business Manager, Brett Burditt is recommending the Board approve the contract extension with Otis Elevator Company for maintenance services at Sturgis Elementary School and Piedmont Valley Elementary.

Background:  This is the Third and Final Reading of School Board Policy JFCD: Bullying/Cyber Bullying. District administrators and Policy Committee members recommend rolling current Policy JFCE: Anti-Bullying/Harassment into Policy JFCD as outlined. Policy JFCE will be eliminated.

Background:  Business Manager, Brett Burditt is recommending the district enter into an agreement with Black Hills Pest Control to provide pest control management where needed to prevent recurring pest problems and control pest problems that do arise. Action will take place at the October board meeting.

Background:  Negotiations with the city's legal and finance committee regarding Woodle Field and nine acres of the fairgrounds for potential school development have resulted in the following agreements:
1. Letter of Intent Woodle Field for $67,500.00.
2. Letter of Intent for fairgrounds to negotiate in good faith.

We will have letters to review at the Special School Board Meeting - Study Session and Work Retreat that is scheduled for Monday, September 30, 2024.

Background:  Below is the unofficial preliminary fall enrollment count taken on Thursday, September 5, 2024. The official fall enrollment count is taken as of the last Friday in September.

Unofficial preliminary numbers: 
3033 students in k-12 
    10 students in out of district placement 
3043 students estimated for funding

 

Background:  Business Manager, Brett Burditt has provided the Board with a timeline of the district budgetary process for the next 10 months.

Background:  Board President, Justin Jutting and Superintendent, Mr. Wormstadt, have compiled information on priorities in hiring support for strategic planning for the district.

Background:  Board reports are enclosed in the Board packet.

Background:  Board President, Justin Jutting has provided a board report.

Background: 
Information on Initiative Measure 28 (attached)

I am scheduling a Board visit to Career Technical Education in Spearfish to see possible facility space and usage for programming for consideration at Sturgis Brown High School.

Woodle Field Turf 
Buildings and Grounds committee over the past year has discussed the condition of the field, our increased usage of activities and the amount of maintenance time currently on Woodle.  Our next step is to do bore samples to get an accurate cost estimate to determine the feasibility after the season.  We will get estimates to do boring of soil samples.  We also have all the plans for the track installation which will be shared with Mammoth Fields to review the drainage and work done to help with the estimate.  We will then look at our 5-year capital outlay planning and possible fundraising/sponsorship to complete a project.

Background:  September 23: B&G Committee Meeting
September 23: Policy Committee Meeting
September 23–27: Homecoming Week
September 30: Special Board Meeting - Study Session & Work Retreat
October 4: Teacher In-Service (No School)
October 14: Native American Day (No School)
October 15: School Board Meeting
October 16: ASBSD GAVEL Training