September 30, 2024 at 5:30 PM - Special Board Meeting - School Board Study Session

Background:  Open Forum is an opportunity for patrons to share their thoughts and concerns.  The school board will listen, but no discussion takes place and there will not be board action.  Board members may ask clarifying questions. The protocol established for open forum is to provide a time limit of three minutes to share concerns.  If a patron would like to have a two-way discussion, they are encouraged to schedule a meeting with the superintendent. 

Background:  American Engineering Testing has provided the cost proposal and scope of services for the planning and design for consideration of turf at Woodle Field.

Background:  Attached are proposals from FLR Sanders and Combined Building Specialties with a contract to FLR Sanders Inc. for your review. 

This project is being moved forward by three months due scheduling of floor install by FLR Sanders.  FLR Sanders is the contract that we are recommending signing at October meeting in order to book the dates.  Original plan was summer of 2025, but that is not possible and we recommend install Spring of 2025 and has been coordinated with the high school.  The FLR contract is through cooperative purchasing contract that has met bid law requirements.

Building Specialties is an estimate on services it includes the bleacher purchase estimate, but this will be removed (see next paragraph).  This will be broken down by the labor of Building Specialties to make changes to the gym standards for basketball and volleyball, removal and installation of bleachers.

Bleachers will be purchased separately through a cooperative purchasing contract that has met bid law requirements.

Cooperative purchasing agencies follow state bid laws to create contracts that meet state guidelines that school districts may direct purchase from.  They set requests for proposal and vet vendors to meet criteria to meet state bid laws.  We have used these for review of vehicles, purchase of door security contracts, etc.

Background:  The City of Sturgis has provided letter of intents with exhibits for Woodle Field and the Fairgrounds for the Board to review.

Background:  Board President, Justin Jutting, Vice President, Aaron Odegaard and Superintendent, Mr. Wormstadt, have compiled information on priorities in hiring support for strategic planning for the district.

Background:  The board budget area covers items such as district website, quorum, survey system, and other items that may come up beyond professional development.  Budget code is 10 2319 for school board.

Registration budget is $4,300 and used for ASBSD workshops, Gavel Training, online webinar training, Title IX staff training, etc.
Travel Budget is $7,000 for expenses to and from conferences including hotel stays.