July 13, 2026 The meeting will begin immediately following the adjournment of the Old Board meeting. An exact start time cannot be determined in advance. - Regular Board Meeting (New Board)

Background:  Business Manager, Brett Burditt will administer the oath of office to reelect board member Megan Snyder for a two-year term and newly elected board member, Tami Hannan for a four-year term.

Background:  Business Manager, Brett Burditt, will conduct the election for the School Board President per School Board Policy BCA. Superintendent Wormstadt will preside during the election of the school board president.

Background:  The Board President will assume office and will conduct the election of the school board vice president. Superintendent Wormstadt will preside during the election of the school board president.

Background:  The following Items may be approved as Consent Items within one motion.  For each one, the present status of the Item will be given and commented on. 

Any individual board member may ask to have Items removed for Action as a single Item under (Item 6) Organizational Items — Individual Action Items.

Background:  Regular meeting time is 5:30 p.m. the second Monday of each month in the board room of the Williams Administrative Building. We suggest the following board meetings be rescheduled due to holiday's and the rally:

• August 10: reschedule to August 17 due to rally.
• October 12: reschedule to October 13 to observe Native American Day.

Background:  The present distribution of our accounts: Payroll/Checking, Trust and Agency/Brown High School, and Trust and Agency/Williams Middle School at First Interstate Bank; Trust and Agency/Central Administration and Advanced Payments at First Interstate Bank; Trust and Agency/Central Administration (Scholarships) at First Interstate Bank; QZAB Bonds and CDs at Pioneer Bank and Trust.

Background:  Brett Burditt is business manager and custodian of General Fund, Capital Outlay Fund, Special Education Fund, Food Service Fund, Trust and Agency Fund/Sturgis Brown High School, Trust and Agency Fund/Sturgis Williams Middle School, and Trust and Agency Fund/Central Administration. He also should be authorized to invest district funds pursuant to Board Policy DI, electronically transfer funds for specifically authorized purposes, and to borrow funds with Board approval.

Background:  This authorizes the business manager to move funds electronically between CD's, investments, savings, checking and pay through ACH methods in order to meet district obligations.

Background:  Black Hills Pioneer has been the district’sofficial local newspaper and is the district’s legal newspaper. Legal publications will also be published in the Faith Independent newspaper.

Background:  Brett Burditt is business manager and authorized to file all state and federal grant claims: Comprehensive School Reform, Title I, Title II Part A, IDEA 611/619, Title IV, Perkins Grant, and all other approved grant claims.

Background:  It is recommended that the new Board adopt the policies of the old Board as a formality so that there can be no question that existing Board policies are still in effect.  This does not prevent the new Board from changing policies during the year.  

Board Policy BBAA establishes that a majority of the Board constitutes a quorum to transact business.  The Board should also establish a minimum number of votes for passage of board action. The standard number for a nine (9) member board is five (5) members for a quorum. The majority of the quorum present shall be established as the minimum number of votes necessary for Board action, unless otherwise noted in SDCL or board policy.

Background:  Rhonda Ramsdell is recommended to be the authorized representative for the Food Service Department.

Background:  Authorize all building principals as truancy officers for the district.

Background:  The federal compliance coordinators should be appointed:  ADA Compliance and Asbestos-Brett Burditt; Section 504-Melisssa Pankratz; Age Discrimination Act, Titles VI and IX-Maranda McGillivray.

Background:  Authorize membership for the 2026-27 school year in Associated School Boards of South Dakota.

Background:  The district recommends appointing the following legal counsel for the 2026-27 school year:

• General Legal Counsel: Continue to retain Eric Nies, Nies & Karras, P.C. as the District's general legal counsel.
• Special Education and 504 Legal Counsel: Continue to retain Christian Shafer, Ratwik, Roszak & Moloney, P.A. as the District's legal counsel for special education matters.

Background:  School boards have the right to designate which school board member or members, in addition to the school board president, have the authority to countersign checks drawn by the business manager.

Currently, board member Terry Koontz is authorized to countersign checks in the absence of the school board president. The board may choose to retain Terry in this role or appoint a different member to assume this responsibility.

Background:  State law entitles Board members to receive up to the same salary as that received by the State Board of Education Standards.  The amount has been raised to $166.00 per day.

Currently, the salary for board members is $100.00 per meeting and $75.00 per committee meeting.  The Board has been paid mileage for committee meetings not held on regular Board meeting nights and for meetings scheduled by the superintendent and/or board president that are not held on board meeting nights.  The maximum per day payment for meetings may not exceed $166.00.

Background:  The district uses state rates for lodging, meals, and mileage, except when staff members cannot obtain lodging at state rates, the actual room cost will be reimbursed.

Meal and mileage rates are aligned to the state rates and will be adjusted accordingly when the state changes rates (may happen mid-school year). There were no changes from last year's rates. 

Out-of-State Travel	Rate	In-State Travel	Rate
Breakfast	$10.00	Breakfast	$6.00
Lunch	$18.00	Lunch	$14.00
Dinner	$28.00	Dinner	$20.00
Rooms	$175.00	Rooms	$107.00
Mileage	$.70	Mileage	$.70

Background:  State statute change dictates we must list and approve the prepaid vendors list.

Background:  The attached 2026-27 stipend schedule outlines compensation for teachers who provide additional services beyond their regular contract responsibilities.

The schedule also includes the approved rates of pay for teachers who serve as substitute teachers during their contract day or outside their regular assignment.

Background:  State law requires that the Board publish the salaries of all school district employees on an annual basis. 
 

Background:  Extracurricular coaches and volunteer coaches will be updated monthly. Any changes will be highlighted in yellow.

Background:  Board members and school administrators/officials need to request a conflict of interest waiver before participating in or voting upon a decision concerning an application in which that member has a direct personal or financial interest.  

Background:  Open Forum is an opportunity for patrons to share their thoughts and concerns.  The school board will listen, but no discussion takes place and there will not be board action.  Board members may ask clarifying questions. The protocol established for open forum is to provide a time limit of three minutes to share concerns.  If a patron would like to have a two-way discussion, they are encouraged to schedule a meeting with the superintendent. 

Background:  Food Service Director, Rhonda Ramsdell, is requesting the Board approve the proposed food service meal prices for the 2026-27 school year. 

	Breakfast	Lunch
KG - 8 Grade	$2.25	$4.00
9 - 12 Grade	$2.50	$4.30
Adult	$3.25	$5.50

Students qualifying for reduced-price meals will now be at no charge.

Background:  The Board will need to select a BHSSC representative and an alternate. Terry Koontz served as the primary representative and Brian Voight as the alternate during the 2025-26 school year for BHSSC. 

Background:  ABC’s Project SUCCESS coordinator will be placed as needed at Sturgis Williams Middle School, Stagebarn Middle School and Sturgis Brown High School.

Project SUCCESS will provide prevention, intervention services and outpatient services for students.

Background:  The attached School Resource Officer (SRO) Agreement with the City of Sturgis reflects the terms for the 2026-27 school year. The City agreed to maintain the current rate for SRO services, resulting in no increase in costs to the District for the 2026–27 school year.

Background:  The South Dakota Legislature requires school boards in both the receiving school district and the resident school district to approve pick-up/drop-off locations for students within any incorporated municipality.  The Spearfish School District is requesting to continue the current bus stop location on Sherman Street in Whitewood. Meade School District is requesting to continue with five stops within the Rapid City Area Schools and to continue with the one stop at Plainview Hall with the Faith School District. 

Background:  The Meade School District Food Service Department participates in a buying group, RCLDM (Rapid City Lead-Deadwood Meade). The buying group has agreed to roll over the prime vendor agreement with Cashwa Distributing for the 2026-27 school year. 

Background:  The attached Property and Liability Insurance Policy Package is presented for the Board's review and approval for 2026–27. The total premium for 2026-27 is $614,526.64, a decrease of $16,434.64 from the 2025-26 premium of $630,961.28.

Background:  Each year, the district enters into cooperative agreements with BHSSC to provide services such as speech-language pathology, physical therapy, and vocational education/job development.

The agreement for the upcoming year will be in effect from July 1, 2026, through June 30, 2027.

Background:  Superintendent, Wayne Wormstadt is requesting the Board to accept the contract from KLH Consulting, LLC. for school psychology services as outlined in the agreement.

Background:  The study session & work retreats will need to be scheduled per School Board Policy BDB: School Board Study Sessions & Work Retreats.

• Monday, August 31, 2026
• Monday, November 30, 2026
• Tuesday, March 30, 2027 (Monday, March 29 is a holiday)
• Tuesday, June 1, 2027 (Monday, May 31 is a holiday)

Background:  Superintendent Wayne Wormstadt recommends scheduling Gavel training as a Special School Board Meeting on Monday, September 21. Dinner will be served at 5:00 p.m., with Gavel training beginning at 5:30 p.m.

Background:  Senate Bill 8 recently authorized schools to stock nasal epinephrine. Meade School District is eligible to receive free nasal epinephrine for all schools, similar to the stock epinephrine auto-injectors currently available. 

Because Policy JHCDB currently addresses only epinephrine for auto-injectors, the policy should be revised to include stock nasal epinephrine. 

Background:  As the district continues to receive requests seeking access to and copies of public records held by Meade School District 46-1, Superintendent Wayne Wormstadt recommends the Board approve the proposed revisions to the Application for Access to Public Records form.

Background:  The board permits the use of school facilities for activities that are cultural, educational, civic, social, recreational, governmental, or general political in nature. 

The Facility Use Fee Schedule and Facility Use Agreement are available upon request from the activities director or business manager and are reviewed annually by the board in July.

Background:  West Plains Engineering has submitted a proposal in the amount of $6,500 to conduct an electrical assessment at SBHS. The assessment will evaluate the building's electrical service, emergency power systems, generators, automatic transfer switches (ATSs), and electrical distribution at the panelboard level to determine the facility's ability to maintain essential heating systems during power outages.

Background:  In March 2026, the Board approved the purchase of Magnetic Literacy for the K-5 ELA adoption. This new ELA program is a partner program to iReady Assessment, which was approved in April of the previous year. This action item allows the district to lock in discounted, fixed-rate pricing for iReady Assessment over the next six years as part of the district's Magnetic Literacy package.

Background:  The elected Board President will be responsible for making committee assignments. Attached are the standing committees for 2025-26, along with the draft committee preferences of the 2026-27 board members.

Background:  The transportation committee and Dakota Bus are in the process of reviewing received bus route change requests. The transportation committee meeting is scheduled for Monday, July 27 at 4:00 pm.

Decisions on the requests will be made at the August board meeting.

Background:  Business Manager Brett Burditt recommends the Board approve of a $100,000 transfer from Capital Outlay to General Fund to reimburse the costs associated with the District's Early Retirement Incentive payouts.

The Capital Outlay budget authorizes transfers of up to $450,000 for this purpose; the recommended transfer amount of $100,000 reflects the actual Early Retirement Incentive expenditures paid from the General Fund. This transfer is consistent with the approved Capital Outlay budget and ensures the General Fund is reimbursed for eligible retirement incentive costs.

Background:  ASBSD & SASD Joint Convention will be held Thursday, August 6 and Friday, August 7 at the Sioux Falls Convention Center.

The new school board member workshop and board president workshop is scheduled for Wednesday, August 5.

Background: 
Report on AASA Governing Board meeting
Attending State Superintendent Conference July 20-23

 

Background:  July 27: Transportation Committee Meeting @ 4:00 pm
July 27: Policy Committee Meeting @ 5:00 pm
August 5: ASBSD New Board Member Workshop/New Board President Workshop
August 6-7: ASBSD/SASD Convention, Sioux Falls
August 17: School Board Meeting