April 21, 2020 at 7:00 PM - CITY OF SEWARD
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MEETING BEING HELD VIA VIDEO/TELE-CONFERENCE UNDER STATE OF NEBRASKA, GOVERNOR PETE RICKETTS, EXECUTIVE ORDER NO. 20-03 (CORONA VIRUS- PUBLIC MEETINGS REQUIREMENT WAIVER)
TO PARTICIPATE - Join Via Computer, Tablet, or Smart Phone: Enter this URL into your Browser: https://zoom.us/join Enter Meeting ID: 920 7571 5816 TO PARTICIPATE - Join Via Telephone - call one of the numbers below: 1-669-900-6833 1-346-248-7799 Enter Meeting ID: 920 7571 5816
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Procedural Item
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CALL TO ORDER
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PLEDGE OF ALLEGIANCE
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Discussion:
Mayor Eickmeier announced that a copy of the Agenda for this meeting is posted on the north wall of the Municipal Building and copies are available on the north wall where a copy of the Open Meetings Act is also posted for public inspection. He also noted that any citizen wishing to address the Council should come to the podium, state their name and address and limit their comments to five minutes. All remarks should be directed to the Mayor/Chairperson, who will then determine who will make any appropriate response. The City of Seward reserves the right to adjust the order of items on this agenda if necessary and may elect to take action on any of the items listed.
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DISCLOSURE OF OPEN MEETINGS ACT & OTHER NOTIFICATIONS
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Procedural Item
Rationale:
This is an Open Meeting of the Seward Nebraska Governing Body. The City of Seward abides by the Nebraska Open Meetings Act in conducting business. A copy of the Nebraska Open Meetings Act is displayed on the north wall of this meeting room facility as required. Disclosure of meeting recording processes is posted in the Meeting Room. A participant sign-in sheet is available for use by any Citizen addressing the Council. Presenters shall approach the podium, state their name & address for the Clerk’s record and are asked to limit remarks to five minutes. All remarks shall be directed to the Mayor who shall determine by whom any appropriate response shall be made. The City of Seward reserves the right to adjust the order of items on this Agenda if necessary and may elect to take action on any of the items listed.
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ROLL CALL
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MINUTES
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1. Draft Minutes of April 7, 2020- City Clerk Otte
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Action Item
Recommended Motion(s):
Councilmember {Insert Board Member} moved, seconded by Councilmember {Insert Board Member}, that the minutes of the ___________ City Council meeting be approved.
Attachments:
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CONSENT AGENDA
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Consent Agenda
Recommended Motion(s):
Councilmember {Insert Board Member} moved, seconded by Councilmember {Insert Board Member}, approve in one single motion the following consent items:.
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1. Claims & Payables Reports
Agenda Item Type:
Consent Item
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2. City Treasurer Report
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Consent Item
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3. Police Department Report
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Consent Item
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4. Infrastructure Cost Items Reimbursable Back to the City
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Consent Item
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CONFIRMATION OF MAYOR APPOINTMENTS
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1. Appoint Robert M. (Bob) Miers to Position of Street Superintendent
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Action Item
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1.A. Conduct Oath of Office
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ADMINISTRATIVE ITEMS
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Information Item
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1. Professional Services Agreement with Olsson for Material Testing Services for East Seward Street Project - City Administrator Butcher
Agenda Item Type:
Action Item
Discussion:
This is for material testing services for the East Seward Street Project this summer. The actual cost amount is on an hourly basis as needed and should be less than the $17,000 in the agreement. This was recommended by Jake Vasa, Engineer.
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2. Agreement with JEO Consulting Group, Inc for Survey Services for East Seward Street Improvement Project Construction Staking - City Administrator Butcher
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Action Item
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3. Resolution Adopting New Flood Insurance Rate Maps for the City of Seward and the City’s Two-mile Extraterritorial Jurisdiction - City Administrator Butcher
(Individual map panels accessible at: https://msc.fema.gov/portal/advanceSearch)
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Action Item
Discussion:
Approximately three (3) years ago FEMA and the Nebraska Department of Natural Resources (NDNR) began the process of updating Seward County Flood Insurance Rate Maps (FIRM). Information and public hearings and public sessions were held throughout the last two years and the time for adoption of the updated maps has come. This process was begun by John Hughes and then transferred to Ed Gonzalez, Jake Vasa, and then Tim Dworak. The City of Seward has attended a number of sessions with FEMA and NDNR over the last three years. The prior flood maps date back to 1976. Upon adoption the City of Seward will update GIS data and continue to enforce the floodplain improvement requirements of the City. For the most part the updated flood maps are beneficial to the City of Seward. Areas like Tenneco are shown in a reduced flood area due to improvements like Izaak Walton Road.
Attached hereto is the Seward County Index of Maps as well as the Study. The individual map panels (very large data files) can be accessed at the following: https://msc.fema.gov/portal/advanceSearch Choose Nebraska- Seward County - Seward from the pull down choices for state, county and jurisdiction. Then open Pending Products and review the materials and maps panels.
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4. Award Downtown Revitalization Program (CDBG 17DTR-107) Forgivable Loans: - City Administrator Butcher
A. Scott Dinslage, 511 Bradford Street, $10,037.50 B. Kach Roberts BLDG, LLC, 647 Seward Street, $50,000.00 C. Michael Mullally, 510 Seward Street, $2,250.00 D. Alison Koch, 514 Seward Street, $3,398.88 E. Thomas Suhr & Mark Suhr, 141 N. 5th Street, $1,977.50 F. Thomas Suhr & Mark Suhr, 145 N. 5th Street, $4,433.50
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Action Item
Discussion:
The City of Seward reopened applications for a second round of funding due to additional program dollars being freed up (due to incomplete projects and projects finishing under budget). Applications were taken through April 8, 2020. The City received six applications and forwarded the applications on to Trey Ertmer (CDBG Grant Administrator) with SENDD for review. The applications were also sent on for SHIPO review for historical review. The City of Seward will have enough additional funds to approve all applications as submitted.
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REPORTS
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1. City Administrator's Report - City Administrator Butcher
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Action Item
Discussion:
Following review and discussion, a motion to accept the City Administrator's report would be in order.
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FUTURE REQUESTS FOR COUNCIL AGENDA ITEMS OR ADMINSTRATIVE ACTION
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MOTION TO ADJOURN
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Action Item
Recommended Motion(s):
Councilmember {Insert Board Member} moved, seconded by Councilmember {Insert Board Member}, that the ____________ City Council Meeting be adjourned.
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