October 15, 2019 at 7:00 PM - CITY OF SEWARD
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CALL TO ORDER
Agenda Item Type:
Procedural Item
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PLEDGE OF ALLEGIANCE
Agenda Item Type:
Procedural Item
Discussion:
Mayor Eickmeier announced that a copy of the Agenda for this meeting is posted on the north wall of the Municipal Building and copies are available on the north wall where a copy of the Open Meetings Act is also posted for public inspection. He also noted that any citizen wishing to address the Council should come to the podium, state their name and address and limit their comments to five minutes. All remarks should be directed to the Mayor/Chairperson, who will then determine who will make any appropriate response. The City of Seward reserves the right to adjust the order of items on this agenda if necessary and may elect to take action on any of the items listed.
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DISCLOSURE OF OPEN MEETINGS ACT & OTHER NOTIFICATIONS
Agenda Item Type:
Procedural Item
Rationale:
This is an Open Meeting of the Seward Nebraska Governing Body. The City of Seward abides by the Nebraska Open Meetings Act in conducting business. A copy of the Nebraska Open Meetings Act is displayed on the north wall of this meeting room facility as required. Disclosure of meeting recording processes is posted in the Meeting Room. A participant sign-in sheet is available for use by any Citizen addressing the Council. Presenters shall approach the podium, state their name & address for the Clerk’s record and are asked to limit remarks to five minutes. All remarks shall be directed to the Mayor who shall determine by whom any appropriate response shall be made. The City of Seward reserves the right to adjust the order of items on this Agenda if necessary and may elect to take action on any of the items listed.
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ROLL CALL
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Procedural Item
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MINUTES
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Procedural Item
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1. Consideration of Approval of Draft Minutes of October 1, 2019 - City Clerk Otte
Agenda Item Type:
Action Item
Recommended Motion(s):
Councilmember {Insert Board Member} moved, seconded by Councilmember {Insert Board Member}, that the minutes of the ___________ City Council meeting be approved.
Attachments:
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CONSENT AGENDA
Agenda Item Type:
Consent Agenda
Recommended Motion(s):
Councilmember {Insert Board Member} moved, seconded by Councilmember {Insert Board Member}, approve in one single motion the following consent items:.
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1. Claims & Payables Reports
Agenda Item Type:
Consent Item
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2. City Treasurer's Report
Agenda Item Type:
Consent Item
Attachments:
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3. City Codes Director Report
Agenda Item Type:
Consent Item
Attachments:
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4. Police Department Report
Agenda Item Type:
Consent Item
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5. Infrastructure Cost Items Reimbursable Back to the City
Agenda Item Type:
Consent Item
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PUBLIC HEARINGS
Agenda Item Type:
Group
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1. Public Hearing - 7:00 PM - Consideration of a Special Use Permit for 2535 McKelvie Road, Unit 10, to Operate a Kennel Facility - City Administrator Butcher
Agenda Item Type:
Action Item
Discussion:
This is a Special Use permit application to operate a Commercial Kennel, which is required per the ULDO Use Matrix (410 attachment 1). The subject land is located in an Ag zoning district with adjacent Ag districts to the north, west, and south, with a current residential use to the south, and Rural Residential (RR) district to the east. The tract of land is located outside the City limits and within the City’s 2-mile Extra-Territorial Jurisdiction (ETJ), contains 6 acres and has an existing primary residential structure and accessory structure on the property. The use type is not consistent with the ULDO Future Land Use map, which if Special Use permit is approved, would require an amendment to the Future Land Use map. The applicant has also submitted letters of support for the occupancy use type.
Mr. Cornelius Sheehan (2535 McKelvie Rd. Unit 20, Seward, NE) has contacted the Zoning Dept and stated that he is in opposition of the Special Use permit and proposed Commercial Kennel. Sheehan stated that he believes that a commercial kennel will cause his property value to decrease. Sheehan also submitted a copy of a Protective Covenants Agreement that he stated indicates that only residential uses are permitted on the subject land (see enclosed Covenants). Sheehan was advised that the City does not enforce private covenant agreements however, the document would be forwarded to the City Attorney, Planning Commission, and City Council for review.
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ADMINISTRATIVE ITEMS
Agenda Item Type:
Information Item
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1. Consideration of a Request by Maverick Group, LLC, dba Par 15 Lounge, for a Special Designated Liquor License for an Event at Lula Belle Boutique, 341 North 6th Street on November 14, 2019 - City Clerk Otte
Agenda Item Type:
Action Item
Discussion:
Following review and discussion, a motion recommending approval to the Nebraska Liquor Control Commission would be in order.
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2. Consideration of an Interlocal Agreement with Seward County for the Waverly Road Improvements Project and Authorize the Mayor to Execute Said Agreement - City Engineer Vasa
Agenda Item Type:
Action Item
Discussion:
This interlocal agreement will allow us to bid the city project and county project as one, allowing us to realize savings by creating a more desirable project and also coordinate the project with one contractor. Following review and discussion, a motion to authorize the Mayor to execute the agreement would be in order.
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3. Consideration for Approval of Final Plans and Specifications for the Waverly Road Project and Authorize the City to Advertise for Bids - City Engineer Vasa
Agenda Item Type:
Action Item
Discussion:
The plans were completed by Schemmer Associates with some revision to the contract documents and plans for the purpose of combining the city and county projects. Project estimate is $3.75 million, of which the city’s portion is estimated at $2.9 million. Project deadline will be December of 2021, and a given schedule of 8 months to complete. Authorization now will put us at late November for a bid letting, which is good for competitive bids. Following review and discussion, a motion to approve the final plans and specifications and authorize the City to advertise for bids would be in order.
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4. Consideration of an Ordinance Approving the Final Plat, Twin Oaks Development, 7th Addition - City Administrator Butcher
Agenda Item Type:
Action Item
Discussion:
This is a continuation of the Major Subdivision, Final plat application submitted by Roger Lindner, for the property located between Cottonwood St. and Birch St, and west of Pine St. The Preliminary plat was approved by PC & CC at the September meetings, and the proposed final plat is consistent with the preliminary plat.
Walnut and Spruce Streets will be extended to the west, and have permanent access easements to provide access for public safety vehicles and City maintenance vehicles. City Administration agreed that the streets will be allowed to be constructed of gravel at this time however, when the City catches up and improves Pine St. to concrete with curb, gutters, and storm sewers, the Developer/succeeding property owners will have to similarly improve Walnut and Spruce Streets at their expense. This will be documented in the Subdivision Agreement. City W/WTR Superintendent has approved extending the water mains west on Walnut and Spruce streets with temporary dead-ends, which will be extended when future development continues. The Developer has designed a detention cell for the 3 replatted parcels, and has submitted a limited drainage study of the area, which indicates that the volume or rate of post development runoff does not exceed the amount of pre-development runoff. This is an Industrial subdivision, so no resources are required to be donated for dedicated Parks and public facilities (ULDO 410-41.5). There is a pre-existing natural drainage way which drains south to north into a pond on the north end of the property. City staff have requested that this drainage way be platted as on Outlot however, the developer’s engineer has indicated that this is not currently part of the replat and that it would require additional surveying, which is not part of his scope for this project. This will need to be addressed at some point in order to preserve the natural feature and drainage pattern and to minimize negative impact and alteration of the natural feature (ULDO 410-39.2, D). City staff also pointed out that the City’s new Comprehensive Plan indicates that this area could be part of a residential neighborhood with a walking trail next to the drainage way (see enclosed conceptual plan). The document states that there is no vision for this area which leaves it under threat from disorderly development.
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4.A. Consideration for Approval of Final Subdivision Agreement
Agenda Item Type:
Action Item
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5. Consideration of a Second Amendment to the Tower and Ground Space Lease Agreement with USCOC Nebraska/Kansas, LLC (US Cellular) for Placement of Equipment on the Water Tower at 223 North 7th Street - City Administrator Butcher
Agenda Item Type:
Action Item
Discussion:
Following review and discussion, a motion to approve the amendment would be in order.
Attachments:
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6. Consideration of a Statement of Works Agreement with GWorks for SimpleCity Physical Asset Management Cloud Application Subscription Renewal - City Administrator Butcher
Agenda Item Type:
Action Item
Discussion:
This is a renewal of an Agreement with GWorks for the GIS work for the City. The fee is the same as last year for a term of one year. Following review and discussion, a motion to approve the agreement would be in order.
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7. Consideration of an Ordinance Declaring a Portion of City Right-of-Way of Park Avenue Between the 11th Street and 12th Street of Heyen Addition Final Plat as Alley - City Engineer Vasa
Agenda Item Type:
Action Item
Discussion:
Following review and discussion, adoption of the ordinance would be in order.
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8. Consideration for Approval of Updated Job Descriptions - City Administrator Butcher
Agenda Item Type:
Non-Action Item
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8.A. Community Service Officer
Agenda Item Type:
Action Item
Discussion:
Following review and discussion, a motion to approve the updated job description would be in order.
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8.B. Public Properties Director (Current: Park/Rec/Cemetery/Golf Director)
Agenda Item Type:
Action Item
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8.C. Assistant Public Properties Director (Current: Assistant Park Director)
Agenda Item Type:
Action Item
Discussion:
Following review and discussion, a motion to approve the updated job description would be in order.
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8.D. Assistant Recreation Director
Agenda Item Type:
Action Item
Discussion:
Following review and discussion, a motion to approve the updated job description would be in order.
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8.E. Public Properties Maintenance Worker (Current: Public Properties Caretaker I and II combined)
Agenda Item Type:
Action Item
Discussion:
Following review and discussion, a motion to approve the updated job description would be in order.
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8.F. Golf Course Grounds Superintendent
Agenda Item Type:
Action Item
Discussion:
Following review and discussion, a motion to approve the updated job description would be in order.
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8.G. Golf Shop Manager
Agenda Item Type:
Action Item
Discussion:
Following review and discussion, a motion to approve the updated job description would be in order.
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9. Consideration of a Resolution Approving Stop Signs at the Intersection of Progressive Avenue and Twin Oaks Road for North and South-Bound Traffic - City Administrator Butcher
Agenda Item Type:
Action Item
Discussion:
Pursuant to a citizen request, City Administration reviewed replacing the yield signs with stop signs at the intersection of Progressive Avenue and Twin Oaks Road. Following review, Administration recommends placement of stop signs at this location.
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REPORTS
Agenda Item Type:
Information Item
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1. City Administrator's Report - City Administrator Butcher
Agenda Item Type:
Action Item
Attachments:
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FUTURE REQUESTS FOR COUNCIL AGENDA ITEMS OR ADMINSTRATIVE ACTION
Agenda Item Type:
Information Item
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ANNOUNCEMENT OF UPCOMING EVENTS
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Information Item
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STRATEGY SESSION
Agenda Item Type:
Information Item
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1. Strategy Session with City Attorney to Provide Negotiation Guidance Concerning Real Estate Interests at the Commercial Rail Campus Development Area - City Atty Hoffschneider
Agenda Item Type:
Action Item
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MOTION TO ADJOURN
Agenda Item Type:
Action Item
Recommended Motion(s):
Councilmember {Insert Board Member} moved, seconded by Councilmember {Insert Board Member}, that the ____________ City Council Meeting be adjourned.
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