November 19, 2019 at 7:00 PM - CITY OF SEWARD
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CALL TO ORDER
Agenda Item Type:
Procedural Item
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PLEDGE OF ALLEGIANCE
Agenda Item Type:
Procedural Item
Discussion:
Mayor Eickmeier announced that a copy of the Agenda for this meeting is posted on the north wall of the Municipal Building and copies are available on the north wall where a copy of the Open Meetings Act is also posted for public inspection. He also noted that any citizen wishing to address the Council should come to the podium, state their name and address and limit their comments to five minutes. All remarks should be directed to the Mayor/Chairperson, who will then determine who will make any appropriate response. The City of Seward reserves the right to adjust the order of items on this agenda if necessary and may elect to take action on any of the items listed.
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DISCLOSURE OF OPEN MEETINGS ACT & OTHER NOTIFICATIONS
Agenda Item Type:
Procedural Item
Rationale:
This is an Open Meeting of the Seward Nebraska Governing Body. The City of Seward abides by the Nebraska Open Meetings Act in conducting business. A copy of the Nebraska Open Meetings Act is displayed on the north wall of this meeting room facility as required. Disclosure of meeting recording processes is posted in the Meeting Room. A participant sign-in sheet is available for use by any Citizen addressing the Council. Presenters shall approach the podium, state their name & address for the Clerk’s record and are asked to limit remarks to five minutes. All remarks shall be directed to the Mayor who shall determine by whom any appropriate response shall be made. The City of Seward reserves the right to adjust the order of items on this Agenda if necessary and may elect to take action on any of the items listed.
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ROLL CALL
Agenda Item Type:
Procedural Item
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MINUTES
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Procedural Item
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1. Minutes of November 5, 2019 - City Clerk Otte
Agenda Item Type:
Action Item
Recommended Motion(s):
Councilmember {Insert Board Member} moved, seconded by Councilmember {Insert Board Member}, that the minutes of the November 5, 2019 City Council meeting be approved.
Attachments:
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CONSENT AGENDA
Agenda Item Type:
Consent Agenda
Recommended Motion(s):
Councilmember {Insert Board Member} moved, seconded by Councilmember {Insert Board Member}, approve in one single motion the following consent items:.
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1. Claims & Payables Reports
Agenda Item Type:
Consent Item
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2. City Treasurer's Report
Agenda Item Type:
Consent Item
Attachments:
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3. Police Department Report
Agenda Item Type:
Consent Item
Attachments:
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4. Add Francee Moul to Volunteer Firefighter Roster
Agenda Item Type:
Consent Item
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5. Infrastructure Cost Items Reimbursable Back to the City
Agenda Item Type:
Consent Item
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PUBLIC HEARINGS
Agenda Item Type:
Group
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1. Public Hearing - 7:00 p.m. - Tax Increment Financing Application of Fitzpatrick Enterprises, dba Seward Dairy Queen, 344 N 6th St & 345 N 5th St - TIF Attorney Willis
Agenda Item Type:
Procedural Item
Discussion:
David Fitzpatrick submitted an application for the demolition of the current Dairy Queen building and the structure to the east and the construction of a new Dairy Queen, parking lot, and drive-through on both parcels. The CRA and the Planning Commission approved the redevelopment project.
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1.A. Presentation and Review of Redevelopment Application
Agenda Item Type:
Procedural Item
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1.B. Presentation and Review of Redevelopment Plan Amendment and Cost Benefit Analysis
Agenda Item Type:
Procedural Item
Attachments:
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1.C. Presentation and Review of Redevelopment Agreement
Agenda Item Type:
Procedural Item
Attachments:
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1.D. Resolution Approving the Redevelopment Plan Amendment and Adopting a Cost Benefit Analysis for the Redevelopment Project
Agenda Item Type:
Action Item
Recommended Motion(s):
Councilmember {Insert Board Member} moved, seconded by Councilmember {Insert Board Member}, that Resolution No. xx approving the Redevelopment Plan Aemendment and Adopting a Cost Benefit Analysis for the Dairy Queen Redevelopment Project be approved.
Attachments:
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1.E. Resolution Approving the Redevelopment Agreement for a Redevelopment Project Including the Issuance of TIF Indebtedness for the Redevelopment Project and Other Such Actions Under the Community Development Law
Agenda Item Type:
Action Item
Recommended Motion(s):
Councilmember {Insert Board Member} moved, seconded by Councilmember {Insert Board Member}, that Resolution No. ## approving the Redevelopment Agreement for the Dairy Queen Redevelopment Project Including the Issuance of TIF Indebtedness for the Redevelopment Project and Other Such Actions Under the Community Development Law be adopted.
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ADMINISTRATIVE ITEMS
Agenda Item Type:
Information Item
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1. House Moving Permit Application of Dave Fitzpatrick- City Administrator Butcher
Agenda Item Type:
Action Item
Recommended Motion(s):
Councilmember {Insert Board Member} moved, seconded by Councilmember {Insert Board Member}, that a House Moving Permit be issued to David Fitzpatrick to move the house from 345 N 5th Street to 243 S 2nd Street.
Discussion:
Mr. Fitzpatrick submitted an application to move a house from 345 N 5th Street to 243 S 2nd St. The house will either be demolished or moved. The house move is part of the demolition/construction project for the new/expansion of the Dairy Queen restaurant and parking lot. The proposed new location of the house will require an administrative replat to meet setback requirements.
Attachments:
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2. Maintenance Agreement No. 28 Renewal with the Nebraska Department of Transportation - City Administrator Butcher
Agenda Item Type:
Action Item
Recommended Motion(s):
Councilmember {Insert Board Member} moved, seconded by Councilmember {Insert Board Member}, that Maintenance Agreement No. 28 Renewal with the Nebraska Department of Transportation be approved.
Discussion:
The annual maintenance agreement with the Nebraska Department of Transportation, outlining the maintenance responsibility of the State and the City for streets designated as part of the State Highway System, is up for renewal. The State is responsible for 11.66 lane miles for surface maintenance within the City limits and the City is responsible for 3.94 lane miles for snow removal.
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3. Change Order #3 with Van Kirk Bros. for the Rail Campus Improvement Project - City Engineer Vasa
Agenda Item Type:
Action Item
Recommended Motion(s):
Councilmember {Insert Board Member} moved, seconded by Councilmember {Insert Board Member}, that Change Order #3 with Van Kirk Bros. for the Rail Campus Improvement Project be approved.
Discussion:
This item will adjust dirt work quantities based on contract quantities that were adjusted to better represent work at the site, lowering the project cost by $2,005.78.
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4. Change Order #1 and Final Payment to ME Collins Contracting for the South Farm Levee Culvert Improvements Project - City Engineer Vasa
Agenda Item Type:
Action Item
Recommended Motion(s):
Councilmember {Insert Board Member} moved, seconded by Councilmember {Insert Board Member}, that Change Order #1 be approved and final payment in the amount of $80,962.50 be authorized to Me Collins Contracting for the South Farm Levee Culvert Improvements project.
Discussion:
The change order is for the addition of CMP pipe that was removed and replaced adjacent to the levee culvert, and to add a new flap gate to the project as the existing was not sufficient to salvage.
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5. Job description for Administrative Assistant - City Administrator Butcher
Agenda Item Type:
Action Item
Recommended Motion(s):
Councilmember {Insert Board Member} moved, seconded by Councilmember {Insert Board Member}, Approve the job description for the Administrative Assistant.
Discussion:
The current budget includes one full-time addition to the City Hall administrative staff. The position will assist the City Administrator, Finance Director and Assistant Administrator/Clerk-Treasurer/Budget & HR Director as well as assist in the Utilities office. The plan is to use the pay line for the Account Clerk I position.
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6. Resolution Designating City Items as Surplus - City Administrator Butcher
Agenda Item Type:
Action Item
Recommended Motion(s):
Councilmember {Insert Board Member} moved, seconded by Councilmember {Insert Board Member}, that Resolution No. ## designating City items as surplus be adopted.
Attachments:
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7. Ordinance Amending the Municipal Code Initiating a 1.5% Increase in Revenues Charged to Customers for the Electric System Service - City Administrator Butcher
Agenda Item Type:
Action Item
Recommended Motion(s):
Councilmember {Insert Board Member} moved, seconded by Councilmember {Insert Board Member}, that the ordinance amending the Municipal Code initiating a 1.5% increase in revenues charged to customers for electric system service be adopted.
Discussion:
Nebraska Municipal Power Pool provided the proforma information and rate study for the electric utility. Based on prior rate studies, the recommendation was to implement a 3% rate increase. Council approved a 1.5% increase with passage of the 2019-2020 FY budget. The proposed ordinance implements the 1.5% rate increase. The proforma recommends a 3% annual increase through 2024.If approved, the increase would appear on the January 2020 utility billing.
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8. Ordinance Amending the Municipal Code Initiating a 3.0% Increase in Revenues Charged to Customers for Sewer System Service - City Administrator Butcher
Agenda Item Type:
Action Item
Recommended Motion(s):
Councilmember {Insert Board Member} moved, seconded by Councilmember {Insert Board Member}, that the ordinance amending the Municipal Code initiating a 3.0% increase in revenues charged to customers for sewer system services be adopted.
Discussion:
Nebraska Municipal Power Pool conducted the rate study for the sewer system. They are recommending a 3.0% increase in revenues for the wastewater utility. Council approved a 3.0% increase in revenues in the 2019-2020 FY budget. NMPP is proposing a 3.0% increase in revenues charged each year through 2024. If approved, the increase would appear on the January 2020 utility billing.
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9. Review of Water Cost of Service/Rate Design for Water Utility Service - City Administrator Butcher
Agenda Item Type:
Unit Report Item
Discussion:
Nebraska Municipal Power Pool conducted the water service cost of service/rate study. There is no recommended rate changes at this time. The study projections are through 2024. No action required.
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10. Ordinance Approving a Lease-Purchase Agreement with Jones Bank for the Financing of a 2019 Kubota Tractor, 2019 Kubota Loader, and Snake S2 Mower and Authorizing the Mayor to Execute all Documents - City Administrator Butcher
Agenda Item Type:
Action Item
Recommended Motion(s):
Councilmember {Insert Board Member} moved, seconded by Councilmember {Insert Board Member}, that Ordinance No. ## approving a lease-purchase agreement with Jones Bank for the purchase of a 2019 Kubota Tractor, a 2019 Kubota Loader, and a Snake S2 Mower be adopted.
Discussion:
The Golf Course included the lease-purchase of the equipment in the current budget. The loan is $63,797.30 for a term of five years with an annual payment of $13,760, beginning March 2020.
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11. Ordinance Amending the Comprehensive Pay Plan, Creating Administrative Assistant Pay Line - City Administrative Butcher
Agenda Item Type:
Action Item
Recommended Motion(s):
Councilmember {Insert Board Member} moved, seconded by Councilmember {Insert Board Member}, that Ordinance No. ## adding a pay line for Administrative Assistant be adopted.
Discussion:
One additional administrative position was approved in the current budget to assist at City Hall, specifically working with the City Administrator, Finance Director, and City Clerk/Human Resources Director, as well as in the utility office. The position replaces the Account Clerk I position on the pay line.
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REPORTS
Agenda Item Type:
Information Item
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1. City Administrator's Report - City Administrator Butcher
Agenda Item Type:
Action Item
Discussion:
Following review and discussion, a motion to accept the City Administrator's report would be in order.
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FUTURE REQUESTS FOR COUNCIL AGENDA ITEMS OR ADMINSTRATIVE ACTION
Agenda Item Type:
Information Item
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ANNOUNCEMENT OF UPCOMING EVENTS
Agenda Item Type:
Information Item
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MOTION TO ADJOURN
Agenda Item Type:
Action Item
Recommended Motion(s):
Councilmember {Insert Board Member} moved, seconded by Councilmember {Insert Board Member}, that the ____________ City Council Meeting be adjourned.
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