December 20, 2022 at 7:00 PM - City of Seward - City Council Meeting
| Agenda |
|---|
|
CALL TO ORDER
Agenda Item Type:
Procedural Item
|
|
PLEDGE OF ALLEGIANCE
Agenda Item Type:
Procedural Item
Discussion:
Mayor Eickmeier announced that a copy of the Agenda for this meeting is posted on the north wall of the Municipal Building and copies are available on the north wall where a copy of the Open Meetings Act is also posted for public inspection. He also noted that any citizen wishing to address the Council should come to the podium, state their name and address and limit their comments to five minutes. All remarks should be directed to the Mayor/Chairperson, who will then determine who will make any appropriate response. The City of Seward reserves the right to adjust the order of items on this agenda if necessary and may elect to take action on any of the items listed.
|
|
DISCLOSURE OF OPEN MEETINGS ACT & OTHER NOTIFICATIONS
Agenda Item Type:
Procedural Item
Rationale:
This is an Open Meeting of the Seward Nebraska Governing Body. The City of Seward abides by the Nebraska Open Meetings Act in conducting business. A copy of the Nebraska Open Meetings Act is displayed on the north wall of this meeting room facility as required. Disclosure of meeting recording processes is posted in the Meeting Room. A participant sign-in sheet is available for use by any Citizen addressing the Council. Presenters shall approach the podium, state their name & address for the Clerk’s record and are asked to limit remarks to five minutes. All remarks shall be directed to the Mayor who shall determine by whom any appropriate response shall be made. The City of Seward reserves the right to adjust the order of items on this Agenda if necessary and may elect to take action on any of the items listed.
|
|
ROLL CALL
Agenda Item Type:
Procedural Item
|
|
CONSENT AGENDA
Agenda Item Type:
Consent Agenda
|
|
1. City Codes Director Report
Agenda Item Type:
Consent Item
Attachments:
()
|
|
2. City Treasurer Report
Agenda Item Type:
Consent Item
Attachments:
()
|
|
3. Claims & Payables Reports
Agenda Item Type:
Consent Item
Attachments:
()
|
|
4. Police Department Report
Agenda Item Type:
Consent Item
Attachments:
()
|
|
5. Draft Minutes of December 6, 2022, City Council Meetings
Agenda Item Type:
Action Item
Attachments:
()
|
|
6. Mayor Appointments to Various Boards and Committees:
Agenda Item Type:
Action Item
|
|
6.A. Appoint Noah Breece to the Seward Volunteer Fire Department
Agenda Item Type:
Action Item
|
|
ADMINISTRATIVE ITEMS
Agenda Item Type:
Information Item
|
|
1. Consideration of the Revised Cemetery Board Rules & Regulations - Cemetery Board Chair
Agenda Item Type:
Action Item
Discussion:
The Cemetery Rules & Regulations have undergone review from the Cemetery Board and are presented for consideration tonight. For specific review will be guidance regarding the opening/closure of the gate on 4th Street on the north side of the Seward Cemetery. Members of the Cemetery Board and City staff will be present to facilitate discussion on the item.
Attachments:
()
|
|
2. Discussion on Future Operations of the City Burn Site - City Administrator Butcher
Agenda Item Type:
Action Item
Discussion:
The City of Seward burn site located along Highway 15 near Rumery Lawn and Landscape has continued to see expanded use over recent years. The site not only serves as a location for dropping of trees and related wood debris, but also for the deposit of compost items such as lawn clippings and leaves. Due to the limited area of the site these to items continue to cause conflict with each other. The burn pile will ignite and then cause the compost pile to catch fire, or the compost pile will self-combust and then catch the burn pile on fire. With current drought and dry conditions this can be extremely dangerous in red flag conditions. The Seward Volunteer Fire Department has had to report numerous times to the site and manage fires. These conditions are not ideal as there is no water main or hydrant in the area to easily access water. This requires the use of water trucks that need to continually fill up to battle any blaze. A number of other items exist as well: the nominal amount we charge commercial users ($100-$200) to dump all commercial tree debris, lawn clippings, and leaves does not cover the cost and time associated with hazards and maintenance; Rumery has developable commercial/industrial land that will not be able to be developed with a fire hazard in close proximity; and lastly, we continue to see illegal dumping on both Rumery property and the burn site itself. This jeopardizes our license form the state of Nebraska to have the site in the first place. We hope to use the discussion at council to provide for some guidance to Administration and staff on how to move forward on possible site changes, regulations, fees, and related items.
Attachments:
()
|
|
3. Consideration of Adding 'Working Out of Classification' Item to Employee Personnel Handbook - City Administrator Butcher
Agenda Item Type:
Action Item
Discussion:
In consideration of compensation for City employees who assume greater responsibilities due to an extended leave of absence of a superior, the attached item describes how an employee could be compensated accordingly. The impetus behind this section is to recognize and reward City employees who are thrust into more responsibilities due to an unforeseen, prolonged absence by a more highly classified employee. If approved, this will be added to the employee handbook.
Attachments:
()
|
|
4. Authorization for Mayor to Sign All Documents Related to the City of Seward's Certificate of Compliance and 2023 Maintenance Agreement with the Nebraska Department of Transportation - City Administrator Butcher
Agenda Item Type:
Action Item
Discussion:
Attached, find an annual maintenance agreement between the City of Seward and the Nebraska Department of Transportation which designates responsibility regarding maintenance for lane miles in the City for 2023.
Attachments:
()
|
|
5. Update on the Wellness Center - City Adminstrator Butcher
Agenda Item Type:
Action Item
Discussion:
City Administrator Butcher will provide the latest updates in regards to the construction of the Seward Wellness Center. On December 14th, the selection committee conducted interviews with the top three scored firms from the RFQ submittal.
|
|
5.A. Authorization to Negotiate a Contract for Design Services with BVH Architecture for the Seward Wellness Center
Agenda Item Type:
Action Item
Attachments:
()
|
|
CITY ADMINISTRATOR'S REPORT
Agenda Item Type:
Information Item
Attachments:
()
|
|
FUTURE REQUESTS FOR COUNCIL AGENDA ITEMS OR ADMINSTRATIVE ACTION
Agenda Item Type:
Information Item
|
|
ANNOUNCEMENT OF UPCOMING EVENTS
Agenda Item Type:
Information Item
|
|
MOTION TO ADJOURN
Agenda Item Type:
Action Item
|
