January 17, 2023 at 7:00 PM - City of Seward - City Council Meeting
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CALL TO ORDER
Agenda Item Type:
Procedural Item
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PLEDGE OF ALLEGIANCE
Agenda Item Type:
Procedural Item
Discussion:
Mayor Eickmeier announced that a copy of the Agenda for this meeting is posted on the north wall of the Municipal Building and copies are available on the north wall where a copy of the Open Meetings Act is also posted for public inspection. He also noted that any citizen wishing to address the Council should come to the podium, state their name and address and limit their comments to five minutes. All remarks should be directed to the Mayor/Chairperson, who will then determine who will make any appropriate response. The City of Seward reserves the right to adjust the order of items on this agenda if necessary and may elect to take action on any of the items listed.
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DISCLOSURE OF OPEN MEETINGS ACT & OTHER NOTIFICATIONS
Agenda Item Type:
Procedural Item
Rationale:
This is an Open Meeting of the Seward Nebraska Governing Body. The City of Seward abides by the Nebraska Open Meetings Act in conducting business. A copy of the Nebraska Open Meetings Act is displayed on the north wall of this meeting room facility as required. Disclosure of meeting recording processes is posted in the Meeting Room. A participant sign-in sheet is available for use by any Citizen addressing the Council. Presenters shall approach the podium, state their name & address for the Clerk’s record and are asked to limit remarks to five minutes. All remarks shall be directed to the Mayor who shall determine by whom any appropriate response shall be made. The City of Seward reserves the right to adjust the order of items on this Agenda if necessary and may elect to take action on any of the items listed.
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ROLL CALL
Agenda Item Type:
Procedural Item
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CONSENT AGENDA
Agenda Item Type:
Consent Agenda
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1. City Codes Director Report
Agenda Item Type:
Consent Item
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2. City Treasurer Report
Agenda Item Type:
Consent Item
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3. Claims & Payables Reports
Agenda Item Type:
Consent Item
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4. Police Department Report
Agenda Item Type:
Consent Item
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5. Refuse Hauler's Annual License Renewal
Agenda Item Type:
Action Item
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6. Annual Certification of Fire Department List
Agenda Item Type:
Action Item
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7. Draft Minutes of January 3, 2023, City Council Meeting
Agenda Item Type:
Action Item
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8. Mayor's Appointments to Boards and Commissions:
Agenda Item Type:
Action Item
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8.A. Appoint Bradley Park to the Seward Volunteer Fire Department Roster
Agenda Item Type:
Action Item
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PUBLIC HEARINGS
Agenda Item Type:
Group
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1. Public Hearing - 7:00 PM - Consideration of an Ordinance Approving the Preliminary and Final Plat of Luebbe-Martin Addition - Building/Zoning & Code Enf Director Dworak
Agenda Item Type:
Action Item
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1.A. Consideration of a Major Subdivision Application of Lots 1 and 2 of Luebbe-Martin Addition
Agenda Item Type:
Action Item
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2. Public Hearing - 7:00 PM - Consideration of an Ordinance Re-Zoning Property Identified as Luebbe-Martin Addition from 'RR - Rural Residential District' to 'R-3 - Urban Residential Mixed-Density District - Building/Zoning & Code Enf Director Dworak
Agenda Item Type:
Action Item
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ADMINISTRATIVE ITEMS
Agenda Item Type:
Information Item
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1. Consideration of a Resolution Adjusting Recreation Fees, Increasing Fees for Use of the Seward Community Golf Course and Blue Valley Campground - Public Properties Director Bob Core
Agenda Item Type:
Action Item
Discussion:
At their January 9th meeting, the Park & Recreation Board approved a 5% increase in annual and daily use fees of the Seward Community Golf Course as well as an increase in use fees of the Blue Valley Campground. Attached is Resolution 2023-1, which would implement the suggested changes. Public Properties Director Core is present to answer any questions regarding the proposed updated fees.
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2. Consideration of a Construction Engineering Services Agreement with The Schemmer Associates, Inc. for the Karol Kay Boulevard Box Culvert Improvements Project and Authorization for Mayor to Sign All Documents - City Engineer Oneby
Agenda Item Type:
Action Item
Discussion:
The City is proposing a professional services agreement with The Schemmer Associates to allow for observation, material sampling, material testing, and project oversight. This oversight will ensure the project is compliant to any federal requirements and is completed in an efficient manner.
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3. Approval of Professional Engineer's Recommendation and Authorization to Award a Professional Services Agreement to HDR Engineering, Inc. for Final Design of the Interior Drainage and Pump Station Improvements Project - City Engineer Oneby
Agenda Item Type:
Action Item
Discussion:
The City has reviewed the two respondents to the issued RFQ for the Seward Interior Drainage and Pump Station Improvements Project and has determined HDR, Inc. is the best respondent. If the recommendation to award is approved, the City will initiate discussions with the firm with an agreement to be considered at a subsequent Council meeting.
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4. Consideration of Approval of Task Order #1 to the Master Services Agreement Signed August 1, 2011 with JEO, Inc. for the GIS Improvements Project and Authorization for Mayor to Sign All Documents - City Engineer Oneby
Agenda Item Type:
Action Item
Discussion:
The presented item would be the first task order to the master services agreement completed August 1, 2011. The task order would specifically implement the ArcGIS software, utility data development, and staff training for GPS hardware. The City hopes to release updated GIS information that is publically available via the City website when the task is completed.
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5. Consideration of an Agreement with Sinclair Hille Architects to Perform a City Facilities Study and Authorization for Mayor to Sign All Documents - City Administrator Butcher
Agenda Item Type:
Action Item
Discussion:
Sinclair Hille proposes to review City facilities including the Police Department, City Hall, the Municipal Building, and Street Shop to determine the best use and future development plans to provide for efficiencies and staffing and utilization. This item is a planned budgeted study.
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6. Consideration to Authorize City Administration and the Civic Center Commission to Begin Implementation of a Design-Build Process for Renovations to the Civic Center - City Administrator Butcher
Agenda Item Type:
Action Item
Discussion:
At the January 9th meeting, the Civic Center unanimously approved the design-build process for the renovation of the Civic Center. The Civic Center needs updates for ADA accessibility, modernization of technologies, updates to HVAC systems, contemporary finishes, and updates to electrical and plumbing systems. Should the Council wish to move forward, a formal proposal will be put together for a subsequent Council meeting.
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7. Award Community Development Block Grant (CDBG) Downtown Revitalization Program (21DTR011) Forgivable Loans - City Administrator Butcher
Agenda Item Type:
Action Item
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7.A. Polar Lights LLC / HR Block - 115 S 6th Street - $13,934.72 (75% of Project)
Agenda Item Type:
Action Item
Discussion:
SCCDP and SHIPO were able to get this project thru all of the hurdles and complete the Tier II environmental review as well as SAM registration. This item has been pulled back from LB 840 and will go forward as a Phase III DTR project.
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8. Consideration of a Short-Term Lease for William Henry School of the Arts to Utilize the Clubhouse of the Seward Community Golf Course - City Administrator Butcher
Agenda Item Type:
Action Item
Discussion:
William Henry School of the Arts is currently transitioning to a new business location and has encountered some unforeseen building issues related to the State Fire Marshall reviews. Due to the off-season for use of the Seward Community Golf Course clubhouse, the City is proposing a short-term lease with the School to allow for continuation of business operations for a rental fee established in the agreement. The operations of the School will create no issue in provision of golf services, nor will it impact the facility.
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9. Update on the Wellness Center - City Administrator Butcher
Agenda Item Type:
Action Item
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9.A. Consideration of Professional Services Agreement for Final Design with BVH Architecture for the Seward Wellness Center Project and Authorization for Mayor to Sign All Documents
Agenda Item Type:
Action Item
Discussion:
Through the RFQ selection process, BVH Architecture was determined to be the best respondent to complete the proposed services. Attached, hereto, is a copy of the proposed contract which includes the construction-manager-at -risk project delivery method.
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9.B. Consideration of an Ordinance to Amend the Political Subdivision Construction Alternatives Act
Agenda Item Type:
Action Item
Discussion:
This is a clean up ordinance to remove the requirement for a Letter of Interest for the Construction Manager at Risk process which is not required by State Statute nor recommended by our Wellness Center Architectural Firm (BVH). Under the Construction Management at Risk model you can proceed with a Request with Proposals right away, saving 30 days in the project timeline.
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9.C. Consideration of Issuance of Request for Proposals for Construction-Manager-At-Risk
Agenda Item Type:
Action Item
Discussion:
Attached, a notice for request for proposals for construction firms to submit proposals to serve as the construction-manager-at-risk for the development and construction of the Seward Wellness Center. A thirty day proposal period will be open and a designated review committee will review submittals for recommendation of approval.
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9.D. Consideration of Authorization for the City of Seward to Apply for the Nebraska Department of Economic Development for Application to the Community and Civic Center Financing Fund (CCCFF) Program
Agenda Item Type:
Action Item
Discussion:
The City intends to apply for the 2023 Civic and Community Center Financing Fund (CCCFF) in the amount of $562,000. If awarded, the monies will defray the costs of construction of the Seward Wellness Center. The fund allows for a 1:1 cash match, which will come from previously committed donations or sales tax monies.
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10. Consideration of a Claim from Reed Electric, 1191 308th Road, for Property Damage at Money Smarts location,103 N 6th Street - City Administrator Butcher
Agenda Item Type:
Action Item
Discussion:
The claim presented to the Council is less than the insurance deductible; therefore, it is requested that the Council approve or deny payment to the requesting party.
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11. Consideration of a Request from City Administration for the Approval of Sale and Consumption of Alcoholic Beverages at the Lied Senior Center for the Employee Annual Awards Banquet - City Administrator Butcher
Agenda Item Type:
Action Item
Discussion:
The employee appreciation event is scheduled for Friday, February 10th at the Lied Senior Center. Sparetime Lounge will be providing the catering. The request presented is for the Council to allow the sale and consumption of alcoholic beverages during this event.
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CITY ADMINISTRATOR'S REPORT
Agenda Item Type:
Information Item
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FUTURE REQUESTS FOR COUNCIL AGENDA ITEMS OR ADMINSTRATIVE ACTION
Agenda Item Type:
Information Item
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ANNOUNCEMENT OF UPCOMING EVENTS
Agenda Item Type:
Information Item
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STRATEGY SESSION
Agenda Item Type:
Information Item
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1. Strategy Session with City Attorney Regarding Real Estate Interests and Potential Litigation - City Attorney Hoffschneider
Agenda Item Type:
Non-Action Item
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MOTION TO ADJOURN
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Action Item
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