May 16, 2023 at 7:00 PM - City of Seward - City Council Meeting
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CALL TO ORDER
Agenda Item Type:
Procedural Item
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PLEDGE OF ALLEGIANCE
Agenda Item Type:
Procedural Item
Discussion:
Mayor Eickmeier announced that a copy of the Agenda for this meeting is posted on the north wall of the Municipal Building and copies are available on the north wall where a copy of the Open Meetings Act is also posted for public inspection. He also noted that any citizen wishing to address the Council should come to the podium, state their name and address and limit their comments to five minutes. All remarks should be directed to the Mayor/Chairperson, who will then determine who will make any appropriate response. The City of Seward reserves the right to adjust the order of items on this agenda if necessary and may elect to take action on any of the items listed.
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DISCLOSURE OF OPEN MEETINGS ACT & OTHER NOTIFICATIONS
Agenda Item Type:
Procedural Item
Rationale:
This is an Open Meeting of the Seward Nebraska Governing Body. The City of Seward abides by the Nebraska Open Meetings Act in conducting business. A copy of the Nebraska Open Meetings Act is displayed on the north wall of this meeting room facility as required. Disclosure of meeting recording processes is posted in the Meeting Room. A participant sign-in sheet is available for use by any Citizen addressing the Council. Presenters shall approach the podium, state their name & address for the Clerk’s record and are asked to limit remarks to five minutes. All remarks shall be directed to the Mayor who shall determine by whom any appropriate response shall be made. The City of Seward reserves the right to adjust the order of items on this Agenda if necessary and may elect to take action on any of the items listed.
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ROLL CALL
Agenda Item Type:
Procedural Item
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CONSENT AGENDA
Agenda Item Type:
Consent Agenda
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1. City Codes Director Report
Agenda Item Type:
Consent Item
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2. City Treasurer Report
Agenda Item Type:
Consent Item
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3. Claims & Payables Reports
Agenda Item Type:
Consent Item
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4. Police Department Report
Agenda Item Type:
Consent Item
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5. Refuse Hauler's Annual License Application - Broken Arrow Rolloffs
Agenda Item Type:
Action Item
Attachments:
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6. Draft Minutes of May 2, 2023, City Council Meeting
Agenda Item Type:
Action Item
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ADMINISTRATIVE ITEMS
Agenda Item Type:
Information Item
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1. Approval of Seward 4th of July Committee Requests for Annual Festivities - City Clerk Bargmann
Agenda Item Type:
Action Item
Discussion:
Attached for consideration is a street closing permit to allow for the annual 4th of July parade on Seward Street (map attached). Due to the crossing of State Highway 15, Council will need to officially approve the parade and route via resolution. If approved, the State will be presented the resolution for consideration. It is expected to be allowed without issue as has been done for a number of years.
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1.A. Consideration of Street Closure Permit
Agenda Item Type:
Action Item
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1.B. Consideration of a Resolution for 2023 Parade
Agenda Item Type:
Action Item
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2. Requested Items from Bottle Rocket Brewing, LLC - City Administrator Butcher
Agenda Item Type:
Action Item
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2.A. Consideration to Allow for an Addition to the Existing Liquor License to Include Expanded Beer Garden Area
Agenda Item Type:
Action Item
Discussion:
The request will be to amend the liquor license of Bottle Rocket Brewing LLC to revise their liquor license to allow for the sale and consumption of alcoholic beverages in an expanded outdoor area. If approved, the State will be notified.
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2.B. Consideration of a Special Designated Liquor License for an Event to be Held in Coordination with Bike Ride Across Nebraska (BRAN) on June 9th
Agenda Item Type:
Action Item
Discussion:
In coordination of the BRAN event, Bottle Rocket Brewing LLC is proposing to serve alcohol at the event on 5th Street between Seward Street and Highway 34. Since sales and consumption of alcohol are on City property, approval by City Council is required. Bottle Rocket will ensure that proper security measures are taken.
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3. Consideration of a Resolution to Adjust the Building Permit Fees, Specifically Fee to Install a Temporary Water Meter - Water/Wastewater Director Koll
Agenda Item Type:
Unit Report Item
Discussion:
Upon review of existing tap fees for water connections, it was determined an update to the resolution should be drafted for consideration. Attached, please find a version with the proposed changes as well as a clean copy for adoption.
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4. Consideration of Change Orders for the East Seward Street Improvements Project - City Engineer Oneby
Agenda Item Type:
Action Item
Discussion:
With the scope of work for a construction project such as the East Seward Street Improvements Project, change orders are common to account for work encountered as the work unfolds. As such, for Council consideration is for the first two change orders related to construction. Subsequent change orders may be presented for Council consideration.
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4.A. Change Order #1 in the Amount of $25,148.00
Agenda Item Type:
Action Item
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4.B. Change Order #2 in the Amount of $167,401.80
Agenda Item Type:
Action Item
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5. Consideration of an Amendment to the Professional Services Agreement with SEH, Inc. for the Wastewater Treatment Facility Improvements Project in the Amount of $278,786.00 - City Engineer Oneby
Agenda Item Type:
Action Item
Discussion:
In consultation with project engineer, SEH, it has been determined an amendment should be made to the agreement dated October 18, 2021, to account for changes to the timeline and scope of services. The amendment increases the original not-to-exceed contract from $1,263,484.00 to $1,542,270.00. A letter identifying the proposed changes is included and will be discussed by City Engineer Oneby.
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6. Consideration of a Professional Services Agreement with HDR Engineering, Inc. for the Final Design of the Interior Drainage and Pump Station Improvements Project in the Amount Not to Exceed $419,780.00 - City Engineer Oneby
Agenda Item Type:
Action Item
Discussion:
At the January 17th City Council meeting, the professional engineer's recommendation to award HDR Engineering, Inc. for final design services of the Interior Drainage and Pump Station Improvements Project was approved. As such, the City entered into negotiations and is presenting the final agreement for consideration and execution. The first phase will include design of the project, and if funded, phase two will include construction.
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7. Update on the Wellness Center - City Administrator Butcher
Agenda Item Type:
Action Item
Discussion:
City Administrator Butcher will provide an update on the progress of the Seward Wellness Center project. Presentation items may be ready for the June 6th City Council meeting.
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CITY ADMINISTRATOR'S REPORT
Agenda Item Type:
Information Item
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FUTURE REQUESTS FOR COUNCIL AGENDA ITEMS OR ADMINSTRATIVE ACTION
Agenda Item Type:
Information Item
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ANNOUNCEMENT OF UPCOMING EVENTS
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Information Item
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STRATEGY SESSION
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Information Item
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1. Strategy Session with the City Attorney Regarding Real Estate Interests at the Seward Rail Campus - City Attorney Hoffschneider
Agenda Item Type:
Action Item
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MOTION TO ADJOURN
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Action Item
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