October 3, 2023 at 7:00 PM - City of Seward - City Council Meeting
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CALL TO ORDER
Agenda Item Type:
Procedural Item
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PLEDGE OF ALLEGIANCE
Agenda Item Type:
Procedural Item
Discussion:
Mayor Eickmeier announced that a copy of the Agenda for this meeting is posted on the north wall of the Municipal Building and copies are available on the north wall where a copy of the Open Meetings Act is also posted for public inspection. He also noted that any citizen wishing to address the Council should come to the podium, state their name and address and limit their comments to five minutes. All remarks should be directed to the Mayor/Chairperson, who will then determine who will make any appropriate response. The City of Seward reserves the right to adjust the order of items on this agenda if necessary and may elect to take action on any of the items listed.
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DISCLOSURE OF OPEN MEETINGS ACT & OTHER NOTIFICATIONS
Agenda Item Type:
Procedural Item
Rationale:
This is an Open Meeting of the Seward Nebraska Governing Body. The City of Seward abides by the Nebraska Open Meetings Act in conducting business. A copy of the Nebraska Open Meetings Act is displayed on the north wall of this meeting room facility as required. Disclosure of meeting recording processes is posted in the Meeting Room. A participant sign-in sheet is available for use by any Citizen addressing the Council. Presenters shall approach the podium, state their name & address for the Clerk’s record and are asked to limit remarks to five minutes. All remarks shall be directed to the Mayor who shall determine by whom any appropriate response shall be made. The City of Seward reserves the right to adjust the order of items on this Agenda if necessary and may elect to take action on any of the items listed.
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ROLL CALL
Agenda Item Type:
Procedural Item
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CONSENT AGENDA
Agenda Item Type:
Consent Agenda
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1. Claims & Payables Reports
Agenda Item Type:
Consent Item
Attachments:
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2. Draft Minutes of September 19, 2023 City Council Meeting; September 26, 2023 Budget Hearing; September 26, 2023 Special Meeting; and September 29, 2023 Special Meeting
Agenda Item Type:
Action Item
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AGENDA REQUEST ITEM
Agenda Item Type:
Action Item
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1. Discussion Regarding the City of Seward Electric and Water Advanced Metering Infrastructure (AMI) Systems - Trevor Pierce
Agenda Item Type:
Action Item
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ADMINISTRATIVE ITEMS
Agenda Item Type:
Information Item
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1. Consideration of a Resolution Approving a Street Closure Crossing Hwy 15 for Seward County Chamber & Development Partnership Christmas Festival Annual Lighted Christmas Parade on November 25, 2023 - Donna Hendrickson, SCCDP
Agenda Item Type:
Action Item
Discussion:
The Annual Lighted Christmas Parade will occur on November 25, 2023, but due to the crossing of State Highway 15, the parade permit will need to be formally approved by the City Council via Resolution. The State will be notified of this request.
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2. Consideration of a Request for the City to Assist with the Downtown Seward Sound System Installation - Donna Hendrickson, SCCDP
Agenda Item Type:
Action Item
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3. Consideration of a Recommendation to Award a Construction Contract to Gehring Construction & Ready Mix Co., Inc, for the Izaak Walton-Hwy 15 Intersection Improvements Project in the Amount of $850,987.95 and Authorization for Mayor to Sign All Documents - City Engineer Oneby
Agenda Item Type:
Action Item
Discussion:
At the September 5th meeting, the Council approved bid documents and set a bid opening date of October 4th. The City received one bid to complete the project from Gehring Construction - Ready Mix Co, Inc. After review by the Project Engineer (Schemmer) and City Engineer Oneby, it is the recommendation to award a construction contract to the lone bidder.
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4. Consideration of an Addendum to the Professional Services Agreement with The Schemmer Associates for Construction Phase Services for the Izaak Walton-Hwy 15 Intersection Improvements Project in the Amount of $100,652.00 - City Engineer Oneby
Agenda Item Type:
Action Item
Discussion:
In coordination with the construction phase of the project, The Schemmer Associates would provide construction engineering services including observation, material sampling, material testing, and management of the paving improvements and associated plan work.
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5. Consideration of an Ordinance Amending the Municipal Code; Initiating a Sewer Rate Adjustment Increasing Total System Revenues by 15%, Effective with October 2023 Billing - City Administrator Butcher
Agenda Item Type:
Action Item
Discussion:
The most recent update to the electric rate occurred via Ordinance 2022-21. A rate adjustment of a 15.0% increase was included in the approved FY24 budget. The increase is due to the expected cost of construction for the Wastewater Treatment Plant in the coming years.
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6. Consideration of an Ordinance Amending the Municipal Code; Initiating an Electric Rate Adjustment Increasing Total System Revenues by 3.0%, Effective with October 2023 Billing - City Administrator Butcher
Agenda Item Type:
Action Item
Discussion:
The most recent update to the electric rate occurred via Ordinance 2021-21. A rate adjustment of a 3.0% increase was included in the approved FY24 budget. The increase is due to rising expenditures incurred by the City for provision of services.
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7. Consideration of an Ordinance Amending the Comprehensive Pay Plan, Providing for a 3.5% Cost of Living Adjustment for All Pay Lines, Effective October 1, 2023 - City Administrator Butcher
Agenda Item Type:
Action Item
Discussion:
A cost-of-living adjustment was included in the approved FY24 budget for all pay lines; therefore, the ordinance for consideration will establish the minimum and maximum pay range for each employee.
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8. Consideration of an Updated Organizational Chart - City Administrator Butcher
Agenda Item Type:
Action Item
Discussion:
The last update to the City's organizational chart was approved by Council at the October 5, 2021 meeting. The attached draft for consideration will provide a chart reflective of the current City structure.
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9. Approval of Audit Engagement Letter with AMGL to Conduct the City's Annual Audit - City Administrator Butcher
Agenda Item Type:
Action Item
Discussion:
The letter for consideration will approve the activities related to the FY23 audit to be undertaken by AMGL, P.C.
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10. Update on the Wellness Center - City Administrator Butcher
Agenda Item Type:
Action Item
Discussion:
City Administrator Butcher will provide the latest updates tot he Seward Wellness Center project. Groundbreaking is set to happen soon.
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CITY ADMINISTRATOR'S REPORT
Agenda Item Type:
Information Item
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FUTURE REQUESTS FOR COUNCIL AGENDA ITEMS OR ADMINSTRATIVE ACTION
Agenda Item Type:
Information Item
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ANNOUNCEMENT OF UPCOMING EVENTS
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Information Item
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STRATEGY SESSION
Agenda Item Type:
Information Item
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1. Strategy Session with City Attorney for Contract Negotiations Related to the Seward Wellness Center - City Attorney Hoffschneider
Agenda Item Type:
Action Item
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2. Strategy Session with City Attorney for Real Estate at the Seward Rail Campus - City Attorney Hoffschneider
Agenda Item Type:
Non-Action Item
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MOTION TO ADJOURN
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Action Item
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