September 3, 2024 at 7:00 PM - City of Seward - City Council Meeting
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CALL TO ORDER
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Procedural Item
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PLEDGE OF ALLEGIANCE
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Procedural Item
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DISCLOSURE OF OPEN MEETINGS ACT & OTHER NOTIFICATIONS
Agenda Item Type:
Procedural Item
Rationale:
This is an Open Meeting of the Seward Nebraska Governing Body. The City of Seward abides by the Nebraska Open Meetings Act in conducting business. A copy of the Nebraska Open Meetings Act is displayed on the north wall of this meeting room facility as required. Disclosure of meeting recording processes is posted in the Meeting Room. Any citizen may address the Council regarding items included on the meeting agenda and are asked to complete and submit a Speaker Card to the Clerk prior to the meeting. The Mayor will call speakers to the podium when the item is being considered. Presenters shall approach the podium, state their name & address for the Clerk’s record and are asked to limit remarks to five minutes. All remarks shall be directed to the Mayor who shall determine by whom any appropriate response shall be made. The City of Seward reserves the right to adjust the order of items on this Agenda if necessary and may elect to take action on any of the items listed.
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ROLL CALL
Agenda Item Type:
Procedural Item
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CONSENT AGENDA
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Consent Agenda
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1. Claims & Payables Reports
Agenda Item Type:
Consent Item
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2. Wellness Center Construction Project Report
Agenda Item Type:
Action Item
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3. Draft Minutes of August 20, 2024 City Council Meeting
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Action Item
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ADMINISTRATIVE ITEMS
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Information Item
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1. Consideration of a Request from Zabka-Perdue Funeral Home to Place a Clock at the Seward Bandshell in Celebration of their 150th Anniversary - Greg Zabka
Agenda Item Type:
Action Item
Discussion:
In celebration of their 150th year of service, Zabka-Perdue is requesting consideration that they purchase and install a clock at the Seward Bandshell site at no cost to the City.
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2. Items Related to the FY2024-2025 Budget - City Administrator Butcher
Agenda Item Type:
Action Item
Discussion:
City Administrator Butcher will discuss the latest updates to the proposed FY24-25 budget, which was updated on Friday, August 30th based on direction from the Mayor and Council. The City is expected to participate in the 'Truth in Taxation' meeting on September 23rd with expected approval of the FY24-25 budget at a special meeting on September 24th.
As requested, members from the Seward Airport Authority are present to discuss their proposed FY24-25 budget.
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2.A. Discussion with the Airport Authority Regarding Levy Request
Agenda Item Type:
Action Item
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2.B. Motions on Recommended Budget Amendments
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Action Item
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3. Consideration of a No-Cost Change Order (#1) to the Contract with Iseler Demolition for the Demolition of the 200,000 Gallon Tank Water Tower - City Engineer Oneby
Agenda Item Type:
Action Item
Discussion:
The attached change order is for the demolition of the existing 200,000-gallon water tower downtown. The reason for the extension of the project is to allow for the utilities/site work and construction phases of the new water tower be fully completed later this fall before demolition can begin.
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4. Items Related to the Bradford Street Storm Sewer Improvements Project - City Engineer Oneby
Agenda Item Type:
Action Item
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4.A. Consideration of an Amendment (#1) to the Professional Services Agreement with The Schemmer Associates, Inc. for Construction Engineering Services in the Amount of $57,815
Agenda Item Type:
Action Item
Discussion:
The amendment includes a continuation of construction engineering services to be completed by the contractor to conclude the project. The site has experienced significant delays, largely due to utility line conflicts, thus more hours have been expended than were scheduled.
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4.B. Consideration of a Change Order to the Construction Contract with General Excavating in the Amount of $38,719.41
Agenda Item Type:
Action Item
Discussion:
A change order is requested to accommodate unexpected complications to the utility connections on the west side of the Bradford Street - 6th Street intersection.
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5. Consideration of an Amendment (#1) to the Professional Services Agreement with The Schemmer Associates, Inc. for Construction Engineering Services for the Park Avenue Storm Sewer Improvements Project in the Amount of $50,335 - City Engineer Oneby
Agenda Item Type:
Action Item
Discussion:
The amendment includes a continuation of construction engineering services to be completed by the contractor to conclude the project. The site has experienced significant delays, largely due to soil quality, thus more hours have been expended than were scheduled.
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6. Consideration to Approve a Construction Contract with Eriksen Construction for General Contracting for the Reverse Osmosis Improvements Project in the Amount of $342,700 - City Engineer Oneby
Agenda Item Type:
Action Item
Discussion:
At the August 6th meeting, Council approved a recommendation to award a construction contract to Eriksen Construction for completion of general contracting for the Reverse Osmosis Improvements Project (3rd Skid). Included, please find the construction contract as proposed for review and approval.
**Note: The recommendation to award was incorrectly listed at $346,700, but the actual bid and award was for $342,700**
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7. Consideration to Approve an Agreement with Broken Arrow Excavating LLC for the Wastewater Treatment Facility Improvements Soil Surcharge Project in the Amount of $506,600 - City Engineer Oneby
Agenda Item Type:
Action Item
Discussion:
At the August 6th meeting, Council approved a recommendation to award a construction contract to Broken Arrow Excavating LLC for completion of the Soil Surcharge Project. Included, please find the construction contract as proposed for review and approval.
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8. Authorization for the Mayor to Sign an Acknowledgment from the Seward County Rural Fire Protection District Relating to Disbursement of Funds for the 2023-24 Fiscal Year - City Administrator Butcher
Agenda Item Type:
Action Item
Discussion:
A memorandum and acknowledgment was distributed to each member of the Seward County Rural Fire Protection District. The acknowledgment outlines the obligation to budget and fiscal duties in the expenditure of fire district tax funds it receives from the District.
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9. Consideration of a Resolution to Authorize the City to Apply for a Land & Water Conservation Fund Grant (Plum Creek Turf Project) - City Administrator Butcher
Agenda Item Type:
Action Item
Discussion:
The City's request to apply for this grant was approved at the August 20tth meeting; however, it was discovered after the fact that the City would need to formally adopt a resolution to approve the application.
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10. Consideration of a Membership Agreement with the Seward County Chamber & Economic Development Partnership for FY25 - SCCDP President & CEO Jank
Agenda Item Type:
Action Item
Discussion:
The Funding and Membership Agreements with SCCDP are reviewed and approved by the City Council before each fiscal year. If approved by Council, the City of Seward will be member for October 1, 2024 - September 30, 2025.
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11. Consideration of a Funding Agreement with the Seward County Chamber & Economic Development Partnership for FY25 - SCCDP President & CEO Jank
Agenda Item Type:
Action Item
Discussion:
The Funding and Membership Agreements with SCCDP are reviewed and approved by the City Council before each fiscal year. The FY24-25 funding request includes an increase of 6% from the previous fiscal year, which is also requested from the City of Milford and Village of Utica.
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CITY ADMINISTRATOR'S REPORT
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Information Item
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FUTURE REQUESTS FOR COUNCIL AGENDA ITEMS OR ADMINISTRATIVE ACTION
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Information Item
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ANNOUNCEMENT OF UPCOMING EVENTS
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Information Item
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MOTION TO ADJOURN
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Action Item
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