December 17, 2019 at 7:00 PM - CITY OF SEWARD
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CALL TO ORDER
Agenda Item Type:
Procedural Item
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PLEDGE OF ALLEGIANCE
Agenda Item Type:
Procedural Item
Discussion:
Mayor Eickmeier announced that a copy of the Agenda for this meeting is posted on the north wall of the Municipal Building and copies are available on the north wall where a copy of the Open Meetings Act is also posted for public inspection. He also noted that any citizen wishing to address the Council should come to the podium, state their name and address and limit their comments to five minutes. All remarks should be directed to the Mayor/Chairperson, who will then determine who will make any appropriate response. The City of Seward reserves the right to adjust the order of items on this agenda if necessary and may elect to take action on any of the items listed.
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DISCLOSURE OF OPEN MEETINGS ACT & OTHER NOTIFICATIONS
Agenda Item Type:
Procedural Item
Rationale:
This is an Open Meeting of the Seward Nebraska Governing Body. The City of Seward abides by the Nebraska Open Meetings Act in conducting business. A copy of the Nebraska Open Meetings Act is displayed on the north wall of this meeting room facility as required. Disclosure of meeting recording processes is posted in the Meeting Room. A participant sign-in sheet is available for use by any Citizen addressing the Council. Presenters shall approach the podium, state their name & address for the Clerk’s record and are asked to limit remarks to five minutes. All remarks shall be directed to the Mayor who shall determine by whom any appropriate response shall be made. The City of Seward reserves the right to adjust the order of items on this Agenda if necessary and may elect to take action on any of the items listed.
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ROLL CALL
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Procedural Item
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MINUTES
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Procedural Item
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1. Draft Minutes of December 3, 2019 - City Clerk Otte
Agenda Item Type:
Action Item
Recommended Motion(s):
Councilmember {Insert Board Member} moved, seconded by Councilmember {Insert Board Member}, that the minutes of the December 3, 2019 City Council meeting be approved.
Attachments:
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CONSENT AGENDA
Agenda Item Type:
Consent Agenda
Recommended Motion(s):
Councilmember {Insert Board Member} moved, seconded by Councilmember {Insert Board Member}, approve in one single motion the following consent items:.
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1. Claims & Payables Reports
Agenda Item Type:
Consent Item
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2. City Treasurer Report
Agenda Item Type:
Consent Item
Attachments:
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3. City Codes Director Report
Agenda Item Type:
Consent Item
Attachments:
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4. Police Department Report
Agenda Item Type:
Consent Item
Attachments:
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5. Infrastructure Cost Items Reimbursable Back to the City
Agenda Item Type:
Consent Item
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CONFIRMATION OF MAYOR APPOINTMENTS
Agenda Item Type:
Procedural Item
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1. Reappoint Dan Brumm to Assistant Fire Chief for a 2-Year Term - Mayor Eickemeier
Agenda Item Type:
Action Item
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2. Appoint City Council Members as Liaison to City Boards and Committees - Mayor Eickmeier
A. Fire Department - John Singleton B. Cemetery Board - Sid Kamprath C. Tree Board - Alyssa Hendrix D. Park & Rec Board - Ellen Beck & Chris Schmit E. Civic Center Commission - Sid Kamprath & John Singleton F. Planning Commission - Chris Schmit & Sid Kamprath G. Library Board - Jessica Kolterman & Jon Wilken
Agenda Item Type:
Action Item
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ADMINISTRATIVE ITEMS
Agenda Item Type:
Information Item
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1. Recommendation to the Nebraska Liquor Control Commission that a Special Designated Liquor License be Issued to Rue 6, LLC, 123 S 6th St., for an Event at Harvest Hall on February 7, 2020 - City Clerk Otte
Agenda Item Type:
Action Item
Recommended Motion(s):
Councilmember {Insert Board Member} moved, seconded by Councilmember {Insert Board Member}, that recommendation be made to the Nebraska Liquor Control Commission approving a Special Designated Liquor License for Rue 6, LLC for an event at Harvest Hall on February 7, 2020.
Discussion:
This is the first Special Designated Liquor License for Rue 6. Per Ordinance, a Liquor License Retailer in the City must come before the City Council for their first SDL.
Attachments:
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2. Award Bid to Gehring Construction & Ready Mix Co. for the Waverly Road Improvements Project in the Amount of $3,643,135.32 for Group A (City Portion) and Group B (County Portion) - City Engineer Vasa
Agenda Item Type:
Action Item
Recommended Motion(s):
Councilmember {Insert Board Member} moved, seconded by Councilmember {Insert Board Member}, that the bid for the Waverly Road Improvements Project be awarded to Gehring Construction & Ready Mix Co. in the amount of $4,643,135.32 for Group A (City portion) and Group B (Seward County portion).
Discussion:
The Waverly Road Improvements Project recommended bid from Gehring Construction & Ready Mix Co. came in under the engineer's estimate of $3.75 million. The City's portion (Group A) of the bid is $2,711,527.42, not including Alternate I, and Seward County's portion (Group B) of the bid is $931,607.90. If awarded, this project may start in January 2020 for the bridge work, with roadway work to potentially follow in the fall of 2020.
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3. Award Bid to Gana Trucking & Excavating for the Middle Pond Improvements Project at the Seward Community Golf Course in the Amount of $99,243.00 - City Engineer Vasa
Agenda Item Type:
Action Item
Recommended Motion(s):
Councilmember {Insert Board Member} moved, seconded by Councilmember {Insert Board Member}, that the bid for the Middle Pond Improvements Project at the Seward Community Golf Course be awarded to Gana Trucking & Excavating in the amount of $99,243.00.
Discussion:
The budget for this project was $90,000 in the preliminary stages. However, most recent estimates were $55,000. This project came in over both the budgeted and the most recent estimate. Staff would like to award the project bid and issue a change order, removing a few work items from the contract, replacing the work by City staff to keep the project within the original budget of $90,000. If approved, the project start date would be January 2020 and should be completed by May 1, 2020.
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4. Amendment #3 to Scope of Services Agreement with Olsson for the Survey and Replat of Block 2 & 3 of Seward Rail Campus PUD Original Addition - City Engineer Vasa
Agenda Item Type:
Action Item
Recommended Motion(s):
Councilmember {Insert Board Member} moved, seconded by Councilmember {Insert Board Member}, that the agreement with Olsson for the replat of Block 2 & 3, Seward Rail Campus PUD Original Addition be approved.
Discussion:
The survey and replat of the Seward Rail Campus PUD is required to bring in the newly acquired property (referred to as Aegerter property) into Block 3 (south lots), and also to rearrange Block 2 for future lot sales and removing the right-of-way from the north end.
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5. Ordinance Authorizing the Issuance of General Obligation Street Bonds, Series 2020 of the City of Seward, Nebraska, in the Principal Amount of Not to Exceed Five Million Two Hundred Thousand Dollars ($5,200,000) (A) for the Purpose of Paying the Costs of Certain Streets and Related Improvements within the City and (B) to Provide for the Payment and Redemption of Certain Outstanding Highway Allocation Fund Pledge Bonds of the City of Seward, Nebraska - City Administrator Butcher
Agenda Item Type:
Action Item
Discussion:
As noted in the approved budget, these bond proceeds will be directed to pay for the East Seward Street, Waverly Road and N. Columbia resurfacing projects.
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6. Ordinance of the City of Seward, Nebraska, Authorizing the Issuance of Water System Revenue Refunding Bonds, Series 2020 of the City of Seward, Nebraska, in the Principal Amount of Not to Exceed Two Million Dollars ($2,000,000) for the Purpose of Refunding All or a Portion of the City's Outstanding Water System Revenue Bonds, Series 2013; Providing for Necessary Reserve Funds and Paying Costs of Issuance of Said Bonds - City Administrator Butcher
Agenda Item Type:
Action Item
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7. Updated Job Description for Street Superintendent (Current: Street/Transportation & Recycling Superintendent) - City Administrator Butcher
Agenda Item Type:
Action Item
Recommended Motion(s):
Councilmember {Insert Board Member} moved, seconded by Councilmember {Insert Board Member}, that the updated job description for Street Superintendent be approved.
Discussion:
As is the practice of the City to review job descriptions when a position becomes vacant, City Administration reviewed and is proposing changes to the job description for Street Superintendent, including a title change. The changes best reflect the responsibilities of the position.
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8. Ordinance Amending the Comprehensive Pay Plan, Amending Title and Pay Line for Street Superintendent - City Administrator Butcher
Agenda Item Type:
Action Item
Recommended Motion(s):
Councilmember {Insert Board Member} moved, seconded by Councilmember {Insert Board Member}, that Ordinance No. 2019- amending the title and pay line for Street Superintendent be approved.
Discussion:
After reviewing comparability for wages of our position of Street Superintendent, it was determined the pay line needed to be adjusted. Since this is a vacant position, it is the recommendation of City Administration to make the adjustment prior to posting the vacancy.
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9. Authorize City of Seward to Submit an Application for a Retail Class C Liquor License for the Seward Community Golf Course - City Administrator Butcher
Agenda Item Type:
Action Item
Recommended Motion(s):
Councilmember {Insert Board Member} moved, seconded by Councilmember {Insert Board Member}, that the City of Seward be authorized to apply for a Retail Class C Liquor License for the Seward Community Golf Course.
Discussion:
The City looks to take over the sale of alcoholic beverages at the Seward Community Golf Course. Upon review by the City golf team, the Administration is requesting approval to apply for a Retail Class C liquor license.
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REPORTS
Agenda Item Type:
Information Item
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1. City Administrator's Report - City Administrator Butcher
Agenda Item Type:
Action Item
Discussion:
Following review and discussion, a motion to accept the City Administrator's report would be in order.
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FUTURE REQUESTS FOR COUNCIL AGENDA ITEMS OR ADMINSTRATIVE ACTION
Agenda Item Type:
Information Item
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ANNOUNCEMENT OF UPCOMING EVENTS
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Information Item
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MOTION TO ADJOURN
Agenda Item Type:
Action Item
Recommended Motion(s):
Councilmember {Insert Board Member} moved, seconded by Councilmember {Insert Board Member}, that the ____________ City Council Meeting be adjourned.
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